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HomeMy WebLinkAboutAugust 5,200850: 0102 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, AUGUST 5, 2008 Pursuant to the foregoing adjournment of the July 15, 2008 Regular Meeting of the City Council and Arcadia Redevelopment Agency, the City Clerk appeared at the time and place of adjournment at 6:00 p.m. and announced that no quorum was present until 7:00 p.m. Mayor Harbicht called the Regular Meeting to order in the Council Chamber at 7:00 p.m. INVOCATION Arcadia Methodist Hospital Chaplain Reverend Brenda Simonds PLEDGE OF ALLEGIANCE Arcadia Police Chief Robert Sanderson ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler and Harbicht ABSENT: Council/Agency Member Kovacic and Wuo A motion was made by Council/Agency Member Chandler seconded by CouncillAgency Member Amundson to excuse Council/Agency Member Kovacic and Mayor Pro Tem/Agency Vice Chair Wuo. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE-READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 1. PUBLIC HEARING CITY COUNCIL ITEMS: a. Recommended Action: Adopt Administrative Services Director Hue Quach reported that at the May 20, 2008 budget study session, staff presented a plan of preliminary expenditures and revenue enhancements in an effort to reduce the General Fund's FY 2008-2009 budget shortfall; he noted that staff was 08-05-2008 1 50: 0103 directed to prepare a list of potential revenue increases and expenditure reductions for consideration at the June 24, 2008 budget study session. Mr. Quach noted that on June 24, 2008, the City Council approved several revenue enhancements that were recommended by the City Manager for a total amount of $946,045; he reported that the police false security alarm fees, reimbursement from the Arcadia Unified School District for a police officer at the high school campus and the leasing of city-owned water facilities to the Water Fund were not included in the proposed fee schedule for adoption and will be presented in a separate report to the City Council. He further reported that with the exclusion of the three revenue enhancements, the total projected revenue enhancement is $511,992. He summarized the proposed fees by departments and noted that if the City Council adopts the proposed revenue enhancement fees they will become effective September 1, 2008 and the fiscal impact from the increase in fees is projected to be $511,992. Mayor Harbicht opened the public hearing. A motion to close the public hearing was made by Council Member Chandler, seconded by Council Member Amundson and seeing no further objection, the Mayor declared the public hearing closed. A motion was made by Council Member Chandler, seconded by Council Member Amundson and carried on roll call to adopt Resolution No. 6636 establishing and/ar adjusting fees and charges for City Services. AYES: Council Member Chandler, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo b. Development Services Director Jason Kruckeberg reported that every year each city in the State of California is required to submit a Local Development Report (LDR) and certify by resolution to the local Congestion Management Agency that the City is in compliance with the Congestion Management Program (CMP) and noted that the report and a certified resolution must be sent to the Los Angeles County Metropolitan Transportation Authority (MTA) as the local Congestion Management Agency by September. He provided background information on how the MTA Congestion Management Program was developed as a result of the passage of Proposition 111 in 1990 which provided an increase in the State Gas Tax to fund regional transportation improvements and includes the CMP to monitor regional transportation conditions. He noted that the City is in conformance with all requirements of the Congestion Management Program and recommends adoption of Resolution No. 6638. The Mayor opened the public hearing. A motion to close the public hearing was made by Council Member Chandler, seconded by Council Member Amundson and seeing no further objection, the Mayor declared the public hearing closed. , 08-05-2008 50: 0104 A motion was made by Council Member Amundson, seconded by Council Member Chandler and carried on roll call vote to adopt Resolution No. 6638 finding the City of Arcadia to be in conformance with The Congestion Management Program (CMP) and adopting the CMP Local Development Report (LDR) in accordance with California Government Code Section 65089 and direct the City Clerk to transmit a fully executed copy of Resolution No. 6638 and the Local Development Report to the Los Angeles County Metropolitan Transportation Authority by September 1, 2008. AYES: Council Member Amundson, Chandler and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo PUBLIC COMMENTS Judy McKinley appeared and spoke regarding an incident that occurred at the Westfield Mall and the dissatisfaction of the police dispatcher's response to her. REPORTS FROM THE MAYOR. CITY COUNCIL AND CITY CLERK Council Member Chandler had nothing to report. Council Member Amundson commented on a letter signed by Mayor Pro Tem John Wuo to reject the raid of local government revenues to temporarily fix the State budget's deficit and encouraged everyone to call or write letters to Senator Margett, Assemblyman Portantino and Assemblyman Adams to leave Arcadia's budget alone; he announced that the City is looking for a Code Enforcement volunteer; and commented that he is very excited about the automated license plate recognition system on the agenda tonight that will be installed in police vehicles and enhance the police officer's ability to combat criminal activity in the City and enhance productivity and will be paid for by asset seizure forfeiture funds. City Clerk Barrows noted that at last Thursday's summer concert he received a few comments regarding the condition of the flags and before he left for home that evening he had sent an e- mail to Mr. Penman; he thanked Mr. Penman for taking care of the flags so quickly; he reported that there ..are 3 concerts remaining and noted that this Thursday is also the 105`" birthday of Arcadia and the Ladies of Alturso will be serving cake provided by the Arcadia Historical Society. In response to an inquiry by Mayor Harbicht regarding the number of people in attendance at the concerts, Mr. Barrows reported that there has been an average of 350-400 people at each event. Mayor Harbicht encouraged residents to attend the concert series on Thursday evenings in the front of City Hall; he noted a letter from Foothill Transit Authority including the City of Pasadena in the Joint Powers Authority which needs to be agendized. 2. CITY CLERK'S REPORTS a. Appointments to the Historical Museum Commission Recommended Action: Make Appointments 08-05-2008 3 50: 0105 City Clerk Jim Barrows reported that on June 17, 2008, the City Council during the annual board and commission appointments continued the appointment of two commissioners to the Historical Museum until a decision was made whether to reduce the size of the membership from seven to five and further reported that on July 1, 2008, the City Council concluded that the membership of the Historical Museum Commission should not be changed thereby requiring the appointment of two additional commissioners. Mr. Barrows noted that the Arcadia Municipal Code states that four of the seven members are suggested by the Arcadia Historical Society and appointed by the City Council and that the Arcadia Historical Society has suggested to the City Council that Alice Wang and Vince Foley be appointed with their terms ending June 30, 2012. Council Member Chandler nominated Alice Wang and Vince Foley for appointment to the Historical Museum Commission. Seeing no other nominations, the City Council unanimously appointed Alice Wang and Vince Foley to the Historical Museum Commission with terms ending June 30, 2012. 3. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Regular Meeting Minutes of July 15 2008 Recommended Action: Approve CITY COUNCIL ITEMS: c. d. e. f. Approve the Regular Meeting Minutes of July 15 2008 Recommended Action: Approve Adopt Resolution No. 6640 executing a Memorandum of Understanding with the Recommended Action: Adopt made in accordance with the contract documents. Recommended Action: Approve Authorize the Citv Manager to execute a one (11 vear contract extension with Recommended Action; Approve J J 08-05-2008 4 Recommended Action: Approve 50: 0106 J 9• Recommended Action: Approve C h. Authorize the City Manager to execute a Professional Services Agreement with additional service be necessary. Recommended Action: Approve A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to approve items 3.a through 3.i on the City Council/Agency Consent Calendar. AYES: Council Member Amundson, Chandler and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo 4. CITY MANAGER Adopt Resolution No 6637 implementing a Voluntary Water Conservation Program to reduce water consumption in the City by ten (10%) percent. Recommended Action: Adopt Assistant City Manager/Public Works Services Director Pat Malloy reported that the City has been following voluntary water conservation for many years, however water is becoming scarce and the City is having a difficult time bringing water in to meet the City's needs; he noted that after two years of below average rain, not a lot of snow runoff and a court ordered injunction restricting the release of water from the Delta down to Southern California, the Governor has proclaimed an immediate statewide drought and before the City is required to enforce mandatory water conservation, staff is recommending that the City Council adopt Resolution No. 6637 implementing a voluntary water conservation program to reduce water consumption in the City by ten (10%) percent. Deputy Public Works Services Director Tom Tait reported that the City will be able to meet customer needs for portable water that meets federal and state safe drinking water standards through the next fiscal year; that costs associated with delivering water may increase in the future if the drought continues and if necessary will report back to the City Council with a recommendation for mandatory water conservation at that time. He provided a slide presentation showing the 3 main sources of water the City depends on and reported that due to the drought in Southern California and the over pumping of the groundwater basins by local water purveyors, groundwater levels are low which has an affect on water wells being able to meet system demands. Mr. Tait additionally reported that Metropolitan Water District's (MWD's) main sources of water are also depleting as a result of an 8 year drought and due to the court ordered pumping restrictions on the California Delta to protect the endangered Smelt fish, staff 08-05-2008 Forfeiture Funds. Recommended Action: Approve 50: 0107 recommends that formal action be taken by the City Council to implement a voluntary water conservation program to reduce water consumption in the City by 10% in cooperation with ' MWD's request to address current drought conditions. He did note that last year residents cut reductions by 6% and staff feels that 10% can easily be achieved. Marie Rodriguez provided a slide presentation on water saving tips to lower water usage and noted that the City will launch a water conservation campaign to educate the community on how to save water. She went over a list of guidelines that residents can follow to reduce water usage. Mr. Malloy noted that if voluntary measures do not achieve the goal of a 10% reduction in water usage, or if drought conditions worsen, staff will return to the City Council with a recommendation to re-implement the City's Water Conservation Plan which was adopted in 1991. Mr. Penman noted that the City has done its part by installing water saving devices. in and around the City including restrooms. A motion was made by Council Member Amundson, seconded by Council Member Chandler and carried on roll call to adopt Resolution No. 6637 implementing a Voluntary Water Conservation Program to reduce water consumption in the Citv by ten (10%1 percent. AYES: Council Member Amundson, Chandler and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo ' b. Introduce Ordinance No. 2245 amendino the Arcadia Municipal Code concerning removal of trash receptacles from streets Recommended Action: Introduce Mr. Penman noted that at the request of the City Council to agendize the issue of how long trash receptacles may be left out in the public right=of-way before and after collection, staff has prepared Ordinance No. 2245 for introduction allowing trash receptacles to be placed on the parkway within 24 hours of trash collection and removed from the park way by 5:00 a.m. the day following trash collection. A motion was made by Council Member Chandler, seconded by Council Member Amundson and carried on roll call to Introduce Ordinance No. 2245 amending the Arcadia Municipal Code concerning removal of trash receptacles from streets. AYES: Council Member Chandler, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo c. Recommended Action: Concur with Planning Commission Action Mr. Kruckeberg reported that the Planning Commission on July 22, 2008 disapproved a request ' fora "Determination of Allowed Use" for office space in the M-1 Zone filed by the Arcadia 08-05-2008 50: 0108 Teachers Association. He noted that staff denied their business license application to relocate their offices to 126 E. Santa Clara Street when it was determined that the M-1 Zone did not allow for the Arcadia Teachers Association to remain at an M-1 Zone and would require either a text amendment or zone change. He further noted that the Planning Commission concurred with staffs opinion that neither a text amendment or zone change was a good solution and unanimously voted to take no action on the Arcadia Teachers Association. A motion was made by Council Member Chandler, seconded by Council Member Amundson and carried on roll call to concur with the Planning Commissions action of July 22, 2008 to take no action thus disapproving the Arcadia Teachers Association. AYES: Council Member Chandler, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 8:30 p.m. in memory of Catherine M. Krall to August 19, 2008, 5:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. i ATTEST: ~- .~ _ es H. Barrows; City Clerk ~-~~~~~ Robert C. Harbicht, Mayor 08-05-2008