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HomeMy WebLinkAboutAugust 19,200850: 0107 CITY COUNCILIREDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, AUGUST 19, 2008 CALL TO ORDER Mayor Harbicht called the Meeting to order at 5:00 p.m. ROLL CALL OF CITY COUNCIUREDEVELOPMENTRGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Kovacic, Wuo and Harbicht ABSENT: None CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None CLOSED SESSION a. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Prooertv: Arcadia Par 3 Golf Course (620 E. Live Oak Avenue, Arcadia) Citv Negotiators: City Manager and Assistant City Manager/Public Works Services Director Negotiating Parties: City of Arcadia and Kare Youth League (John Martin) Under Negotiation: Price and Terms of Payment b. Pursuant to Government Code Section 54956(a) to confer with legal counsel regarding the case of Westfield. LLC, et al. v. Citv of Arcadia, et al. and Caruso Prooertv Management. Inc. et al. (Real Parties in Interest) (Los Angeles Superior Court Case No. BS108923) and the case of Superior Court Case No. BS108937). (Los Angeles c. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Prooertv: 21 Morlan Place, 37 W. Huntington Drive and 55 W. Huntington Drive Aoency Negotiators: Agency Executive Director Negotiating Parties: Arcadia Redevelopment Agency and Paul Rusnak and Wendy Doo and David Dong (Church in Arcadia) Under Negotiation: Price and Terms of Payment STUDY SESSION a. Report, discussion and direction regarding the establishment of Citywide Street Lighting Assessment District. It was the consensus of the City Council to move this study session item to the open portion of the agenda under City Manager 2.b. 08-19-2008 1 50: 0108 RECONVENE CITY COUNCIUREDEVELOPMENTRGENCY MEETING TO OPEN SESSION Mayor Harbicht called the Regular Meeting to order in the Council Chamber at 7:00 p.m. INVOCATION Reverend Terry Keenan, The Santa Anita Church PLEDGE OF ALLEGIANCE Jason Kruckeberg, Development Services Director ROLL CALL OF CITY COUNCIUREDEVELOPMENTRGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Kovacic, Wuo and Harbicht ABSENT: None City Attorney Steve Deitsch reported that both the City Council and Redevelopment Agency met in closed session to consider the 3 items listed on the posted agenda under closed session, no reportable action was taken. In addition, Mr. Deitsch reported that a study session was scheduled to consider a report, have discussion and deliver direction regarding the establishment of a Citywide Street Lighting Assessment District and that study session item was moved to a continued study session to be conducted in open session under the City Manager portion of the agenda under Item 2.b. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR , REGARDING AGENDA ITEMS City Manager Don Penman distributed an a-mail just received prior to the City Council meeting regarding the American Golf Lease Agreement item under the City Manager portion of the agenda. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Administration of the Oath of Office to newly appointed Historical Museum Commission Members. Alice Wang and Vince Foley were administered the oath of office. b. Presentation of Certificate of Commendation to Blanca Woods, Maria Kocharian and Andre Nalbandian for assisting in the rescuing of a drowning victim. OS-19-2008 50: 0109 c. Presentation to the City by Kare Youth League to purchase 2.71 acres of the Arcadia Par 3 Golf Course. Kare Youth League made a presentation to the City regarding their proposal to purchase 2.71 acres of the Arcadia Par 3 Golf Course which would include $400,000 for golf renovations, $1,000,000 for golf improvements and $1,000,000 for other city needs for a total proposal of $2,400,000. John Martin, KareYouth League Paralax & Associates Craig Jameson and Joe Massata Eagle Golf Construction Dave Harmes regarding budgetary issues David Davis of Davis Irrigation regarding golf course irrigation Attorney Alan Lowey of Ackerman Senterfit in Downtown Los Angeles Casey O'Callahan, Golf Course Consultant PUBLIC COMMENTS Gregory Geiger submitted his comments in writing regarding All About Golf which was read into the record by Mayor Harbicht. Meena Nupur provided a letter requesting the City adopt an ordinance requiring restaurants in town to list the type of salt they use in their food. The following individuals appeared and spoke in opposition of the Kare Youth League proposal and soccer field: Robert Ginn Douglas Wickling, President of the Arcadia Men's Golf CIu6 Kelly Crowell Tony Parrille Vince Foley Scott McCue, representing All About Golf Management, appeared and spoke regarding comments made by Keyser Marsten & Associates on their proposal. Beth Costanza, Arcadia Chamber of Commerce Director announced and provided information regarding the "Taste of Arcadia" on September 22, 2008 at the Arboretum." REPORTS FROM THE MAYOR. CITY COUNCIL AND CITY CLERK Council Member Kovacic endorsed Taste of Arcadia event. Council Member Amundson invited the City's Traffic Engineer Mr. Wray to provide an update on traffic projects and improvements in the City; he announced that the City would assist anyone who is interested in establishing a homeowner association in town. Council Member Chandler commented on the Arcadia Par 3 Course. Council Member Wuo announced he just returned from the Olympics in Beijing; he requested that the issue of foot massages and acupuncture businesses be placed on a future agenda for discussion. 08-19-2008 50: 0110 In response to Council Member Wuo's request to place foot massage and acupuncture businesses on a future agenda, Mr. Chandler noted that Mr. Wuo has brought this issue up before and that these types of businesses are definitely increasing and may have become illicit; he indicated that he will support Mr. Wuo's request if the report is limited to rules and regulations only. Mr. Penman commented that Council Member Wuo's request will require research and that Mr. Wuo previously asked for options limiting the number and restrictions which were already communicated to the City Council. He noted that the Police Department in conjunction with Development Services are addressing the massage therapy establishment issues and advised that research can be conducted and a report provided. Mr. Wuo noted that there are several foot massage businesses' in town that have window coverings drawn with neon signs and wanted to know what the City allows and what can be done to enforce this issue. Mayor Harbicht suggested a report be forwarded to the City Council outlining current regulations and requirements. Mayor Harbicht noted he was recently interviewed by a Chinese newspaper reporter about the growing crime in Arcadia; he read statistics provided by the Police Department for the month of July and noted that major offenses are down as compared to last year. He announced that the City Council allocated $2 million dollars in the CIP budget to build a gymnasium in conjunction with the School District and noted that the City has received a $1.5 million dollar grant to build a gymnasium at Dana Middle School. 1 . CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Regular Meeting Minutes of August 5 2008. Recommended Action: Approve b. Authorize the Executive Director to execute Professional Services Agreements CITY COUNCIL ITEMS: c. Approve the Reoular Meetina Minutes of Auoust 5. 2008. Recommended Action: Approve Adopt Resolution No. 6639 fixing the amount of revenue to be raised from Lighting District. Recommended Action: Adopt 7 ~~ i 08-19-2008 50: 0111 e. Adopt Ordinance No. 2245 amending the Arcadia Municipal Code concerning removal of trash receptacles from streets. Recommended Action: Adopt f. Accept guarterl~gifts in the amount of $1,500 from the Arcadia Historical Society for the Ruth and Charles Glib Arcadia Historical Museum. Recommended Action: Approve g. Accept donations in the amount of $1.200 from the Rotary Club for Children's Books at the Library. Recommended Action: Approve h. Accept donations from the community in support of the Summer Reading Program at the Library. Recommended Action: Approve i. Authorize the Citv Manager to execute a one (11 vear contract extension with Sheldon Mechanical Corporation for HVAC Preventative Maintenance Services in the amount of $109.900. Recommended Action: Approve 1 amount of $170.272.35. Recommended Action: Approve Mayor Harbicht requested that Consent Calendar Item 2.b. be pulled for discussion. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Amundson and carried on roll call vote to approve items 2.a and 2.c. through 2.1 on the City CouncillAgency Consent Calendar. AYES: Council/Agency Member Chandler, Amundson, Kovacic, Wuo and Harbicht NOES: None ABSENT: None ABSTAIN: Council Member Kovacic and Wuo (Consent Calendar Items 1.a. and 1.c) ' Mayor Harbicht noted he was not present at the meeting when this item was discussed and since that time, circumstances have changed. He further noted that originally it was proposed that the existing debt would result in a 3.75% of net value savings and now it has fallen below 08-19-2008 Metals Total Maximum Dailv Load. Recommended Action: Approve Recommended Action: Approve 50: 0112 the 3% which is the threshold the bond industry uses to determine the feasibility of refunding, and to issue new taxable debt up to $8.5 million dollars as a result of increased property values. ' Mr. Harbicht asked what the City proposes to do with the $8.5 million dollars. In response to Mayor Harbicht's question, Mr. Penman responded that half of the $8.5 million dollars would be proposed to repay the housing fund back because the General Fund for the Agency owes the Housing Fund $4 million dollars as a result of deferrals the City Council approved in 1986. He explained that in 1986, the law changed that required every redevelopment agency to put money into a housing fund but was allowed to defer payments if there were existing obligations. He also explained the City Council back in 1986 made the finding and deferred money, but it was to be paid back eventually. He noted that the remainder of the money would be used toward a couple of office projects in the downtown project area and potentially further expansion of the Rusnak car dealership; he further noted that these are taxable bonds and explained the process of how and when the money is spent. Mr. Penman noted that a future study session will be conducted to discuss proposed project options. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Chandler and carried on roll call vote to approve items 2.b on the City Council/Agency Consent Calendar. AYES: Council Member Harbicht, Chandler, Amundson, Kovacic and Wuo NOES: None ABSENT: None 2. CITY MANAGER Authorize staff to neootiate a Lease Aoreement with American Golf Corporation for the Management of Operations and Maintenance of the Arcadia Par 3 Golf Course and bring back for final approval. Recommended Action: Approve Pat Malloy, Assistant City Manager/Public Works Services Director provided a brief history of the Arcadia Par 3 Golf Course owned by the City since 1962; he noted that for the past 20 years American Golf Corporation has been managing the course and their current lease is about to expire. He reported that the City Council directed staff to solicit bids for the continued management of the golf course and that four firms submitted proposals and in May, the City Council selected American Golf Corporation, All About Golf and Arcadia Golf Partners to be further evaluated. He noted that each proposal was carefully evaluated by Staff, reference checks were made and third party reviews of financial schedules were conducted. He provided a brief analysis of each proposal. He reported that based on a thorough review of each proposal, staff feels that American Golf Corporation is the most qualified and responsible firm to manage the golf course operations for the City and provided a summary of their proposal. He noted that staff recommends that the City Council authorize staff to negotiate a Lease Agreement with American Golf Corporation for the management of operations and maintenance of the Arcadia Par 3 Golf Course. It was the consensus of the City Council that the current proposal by _Kare Youth League was unacceptable and directed staff to meet with Kare Youth League with the City's proposal and bring back September 2, 2008 for a final decision. 08-19-2008 50: 0113 A motion was made by Council Member Chandler, seconded by Council Member Harbicht and carried on roll call to authorize staff to negotiate a Final Lease Agreement with American Golf Corporation for the Management of Operations and Maintenance of the Arcadia Par 3 Golf Course and bring back to a future meeting for final approval. AYES: Council Member Chandler, Harbicht, and Kovacic NOES: Council Member Amundson and Wuo ABSENT: None b. Report, discussion and direction regarding the establishment of Citywide Street Lighting Assessment District. Mr. Malloy provided a summary of the California Supreme Court decision which changed the way special assessments can be levied; he explained the purpose of the proposed Citywide Street Lighting Assessment District and the 3 options being proposed to the City Council for consideration. He further explained what rehabilitation and administrative costs include. He noted that staff recommends Option 4 which includes the District paying a portion of the rehabilitation cost and administrative cost. A motion was made by Council Member Harbicht seconded by Council Member Chandler and carried on roll call to implement District Assessments based on current budget plus administrative and rehabilitation costs. AYES: Council Member Harbicht, Chandler, Amundson, Kovacic and Wuo NOES: None ABSENT: None ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 10:45 p.m. in memory of Tony Henrich and Gordon Murchey to September 2, 2008, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. -~~~~~ Robert C. Harbicht, Mayor ATTEST: --~ James H. Bar~o s, City Clerk 08-19-2008