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PROPOSAL TO PROVIDE
CUSTOM SOFTWARE PRODUCTS, HARDW,
DEVELOPMENT
SERVICES
submitted to
June D. Alford
City Clerk
City of Arcadia
240 W. Huntington Drive
P.O. Box 60021
Arcadia, CA 91006 -6021
By
Electronic Imaging Systems of America, Inc.
E1SA
2260 Hicks Road
Suite 405
Rolling Meadows, IL 60008
Sent via facsimile: 818 -447 -7524
March 12, 2001
Dear June:
It was a pleasure meeting you and your staff! My daughter and I had a
APU...w_ a did not want to leave California!! Hopefully, we will be out
day!
The following is the information you requested regarding the
station and software.
Please give a call if you require any further information.
Ki ttreregards,
John
weekend at
anently some
of your scan
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StNI BY: t1SA;
SCAN STATION
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Please note this a "tum- key /plug and play" system ready to operate
installation.
SYSTEM INCLUDES;
1. Fujitsu 4097DG duplex scanner with card and cable (50 ppm),
2. PC server(includes network card and PC Anywhere with modem fo remote
diagnostics)
3. Two(2) 9.1 Gb external optical laser drives s
4. Hitachi 21" High Resolution Color Monitor, Aecel Card and cable,
5. Daisy chain cable, SCSI cards and cables
6. COVENANITM Network Imaging Software Module for five(5)(con f turent) users
7. Manuals and reasonable training
8. Installation and configuration
9. Conversion of three(3) existing media to new media utiliting CO ANT
software(assuming media can be read/does not include media)
11 11
r..�
9.1 Gb WORM(Write Once Read Many Media):
$110.00 each(10 recommended with initial order ... six[6) for the
media plus a security copy and four[4) for general use)
nnual Hardware Maint
Fujitsu Scanner(next day on site maintenance)
$980.00
PC Server
Three(3) year parts and labor included in price
External Laser Drives
$560.00 each or $1,120.00
Annual Softwarc Maintenance
$2,880.00
of existing
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SENT BY: EISA; 847632 0863 MAR -12 -01 5:38PM;
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TOTAL CO T FOR SCAN STATION
$33,500.00
T TAL .OST FO U HARDWARh MAIN N
$2,100.00
TOTAL COST FOR ANNUAL SOFTWARE MAINTENANCE
$2,280.00
9T�1 _GB MEDIA
$1,110.00
PAUL 41b
Optional Annual Software Escrow:
$1,500.00(eISA will place source code in ewow, which under specific teams will allow
The City of Arcadia the rights to COVENANT Ts+ source code.)
Prices do not include freight and applicable tax. Pricing is valid forhirty days from
the date of this proposal. Delivery and install: 46 weeks from recei t of order and
deposit. Every effort will be made to convert existing media to CO ENANT in an
expeditious manner. No guarantees on turn around time can be mac ...however,
since we have performed this process for the Police Department, w do not expect the
conversion to take longer than 6 weeks from receipt of order and m :dia- All software
is offend on a licensed basis only. f
Terms: 5016 with order
50% at installation
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Special payment plans for City of Arcadia:
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OPTION I
The City of Arcadia may acquire the aforementioned products and
of $3,000.00 per month(first payment due with order) for the mom
order until July 1, 2001. During the month of July, 2001, the balan
full.
OPTION 11
The City of Arcadia may pay twelve(12) monthly installments
of order in the amount of $3,350.00 each.
;s for a fee
I time of
be paid in
with receipt
June, thank you for the opportunity to provide this proposal. Please not hesitate to
call if you have any questions. I look forward to visiting with you a t in soon.
Kindest regards,
John Metsig
ACCEPTANCE:
Please indicate your acceptance by signing and dating in the spaces j
Accepted this day of , 2001, by
Please Sign Name Here
Please Print
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