HomeMy WebLinkAboutC-2286• AGREEMENT FOR ELECTION CONSULTANT SERVICES
THIS AGREEMENT is entered into thisday of April, 2007 by and between the CITY OF
ARCADIA hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to engage the services of Consultant to assist in the conduct of the May
8, 2007 Special Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for any purposes, to be an
employee of the City.
The duties of Consultant shall be:
Election consulting services for the City of Arcadia's May 8, 2007 Special Municipal
Election, including coordination between the Chief Deputy City Clerk, Deputy City
Clerk, Martin & Chapman Co., Los Angeles County Registrar- Recorder, and all other
necessary entities to insure cohesiveness; assistance with all necessary election
processes to comply with current Election's Code; impartiality to all candidates and/or
measures placed on the ballot for said election; and insurance that all election time
lines will be adhered to as stated by the current Elections Code;
• Support and training to the Chief Deputy City Clerk regarding proper election
procedures so as to insure a cohesive and successfully run Municipal election.
• Assistance with Martin & Chapman Co.'s Absentee Voter System including, but not
limited to, absentee voter requests and ballot processing, voter signature verification
through VIMS, and coordination with the Registrar- Recorder's office regarding the
same;
• Assistance with planning and coordination of pre-election day activities including, but
• not limited to, candidate nomination packet preparation, FPPC forms and filings, etc.;
• Assistance with procurement, training, and certification of election officials for said
election day;
• •
• Assistance with planning and coordination of election day activities including, but not
limited to, election officers, receiving board, absent voter board, and central counting
boards;
Supervision of post - election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be Fifty Dollars ($50.00) per hour. The parties agree that such
compensation is all inclusive and that the City is not obligated to pay any additional
compensation (i.e. benefits including, but not limited to, PERS contribution) or mileage charges
unless expressly agreed to in this agreement or required by State Law. The total compensation
of this Agreement shall not exceed $8,000.00 (160 hours).
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10 %).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by May 31,
2007, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy -two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all documents
and work products of the City.
E. This Agreement shall be deemed effective upon the date of approval and execution by
Consultant, the City Manager and City Attorney and Consultant's engagement shall
commence as of said effective date.
SECTION 4. LIABILITY:
• The City shall defend and indemnify Consultant from acts and omissions occurring within the
course and scope of Consultant's duties, except in a case of gross negligence on the part of the
Consultant.
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SECTION 5. INSURANCE:
Consultant shall be responsible for maintaining all property damage insurance covering her
potential losses. Any general liability or professional responsibility insurance, including
automobile insurance, carried by Consultant shall name City as additional insured, which shall
be primary with no right of Subrogation.
SECTION 6. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: Lisa Mussenden
Chief Deputy City Clerk
City of Arcadia
240 W. Huntington Drive
Arcadia, CA 91006
CONSULTANT: Linda Hudson
Hudson Consulting Services
3209 Elda Street
Duarte, CA 91010
Notices shall be deemed to be given as of the date of personal service, or two (2) days following
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF ARCADIA
By: k t wt
William R. Kelly
City Manager
APPROVED AS TO FORM:
By:
City Attorney
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CONSULTANT
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B:
Linda Hudson
Hudson Consulting Services