HomeMy WebLinkAboutC-2312a.
AGREEMENT FOR ELECTION CONSULTANT SERVICES
THIS AGREEMENT is entered into this W day of October, 2007 by and
between the CITY OF ARCADIA hereinafter referred to as CITY and HUDSON
CONSULTING SERVICES hereinafter referred to as CONSULTANT pursuant
to these terms and conditions:
A. The City wishes to engage the services of Consultant to assist in the conduct
of the April 8, 2008 General Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits,
and requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City
under the terms and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and
Consultant agrees to perform all duties as specified. The parties acknowledge that
Consultant is being engaged as an independent contractor. The Consultant shall not
be construed, for any purposes, to be an employee of the City.
The duties of Consultant shall be:
Election consulting services for the City of Arcadia's April 8, 2008
General Municipal Election, including coordination between the Chief
Deputy City Clerk, Deputy City Clerk, Martin & Chapman Co., Los
Angeles County Registrar- Recorder, and all other necessary entities to
insure cohesiveness; assistance with all necessary election processes to
comply with current Election's Code; impartiality to all candidates and/or
measures placed on the ballot for said election; and insurance that all
election time lines will be adhered to as stated by the current Elections
Code;
Support and training to the Chief Deputy City Clerk and City Clerk staff
regarding proper election procedures so as to insure a cohesive and
successfully run Municipal election;
0
0
Assistance with Martin & Chapman Co.'s Absentee Voter System
including, but not limited to, absentee voter requests and ballot
processing, voter signature verification through VIMS, and coordination
with the Registrar- Recorder's office regarding the same;
Assistance with planning and coordination of pre - election day activities
including, but not limited to, candidate nomination packet preparation,
FPPC forms and filings, etc.;
Assistance with procurement, training, and certification of election
officials for said election day;
• Assistance with planning and coordination of election day activities
including, but not limited to, election officers, receiving board, absent
voter board, and central counting boards;
• Supervision of post - election processing including, but not limited to, the
certificate of canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be Fifty Dollars ($50.00) per hour. The parties agree that
such compensation is all inclusive and that the City is not obligated to pay any
additional compensation (i.e. benefits including, but not limited to, PERS
contribution) or mileage charges unless expressly agreed to in this agreement or
required by State Law. The total compensation of this Agreement shall not exceed
$8,000.00 (160 hours.)
If Consultant is required to purchase supplies specific to this election, said
purchases shall be reimbursed on the basis of cost plus ten percent (10 %).
The Consultant shall bill the City on a monthly basis for actual hours worked. The
Consultant shall be paid at such times as the City normally and regularly pays its
warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by
April 30, 2008, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy-two
(72) hours written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written
notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation,
Consultant shall immediately cease all services except as may be specifically
approved by the City. Consultant shall be entitled to compensation for all
services rendered prior to the date of termination of services. Upon
termination, the City has the right to any and all documents and work
products of the City.
E. This agreement shall be deemed effective upon the date of approval and
execution by the City Manager and City Attorney and Consultant's
engagement shall commence as of said effective date.
SECTION 4. LIABILITY:
The City shall defend and indemnify Consultant from acts and omissions occurring
within the course and scope of Consultant's duties, except in a case of gross
negligence on the part of the Consultant.
SECTION 5. INSURANCE:
Consultant shall be responsible for maintaining all property damage insurance
covering her potential losses. Any general liability or professional responsibility
insurance, including automobile insurance, carried by Consultant shall name City
as additional insured, which shall be primary with no right of Subrogation.
SECTION 6. NOTICE:
Any notice or communication that either party desires or is required to give the
other party shall be in writing and shall be given by personal service or by deposit
in the United States Mail, addressed as follows:
CITY: Lisa Mussenden
Chief Deputy City Clerk
City of Arcadia
240 W. Huntington Drive
Arcadia, CA 91006
CONSULTANT: Linda Hudson
Hudson Consulting Services
3209 Elda Street
Duarte, CA 91010
Notices shall be deemed to be given as of the date of personal service, or two (2)
days following the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed as follows:
CITY OF ARCADIA
By: W— P& 10,901
William R. Kelly
City Manager
APPROVED AS TO FORM:
By; & R 6Gt t a,�'�^
Stephen P. Deitsch
City Attorney
4
CONSULTANT
B:
inda Hudson
Hudson Consulting Services