HomeMy WebLinkAboutC-2109• • /ioo-4o
AMENDMENT NO. 10 TO AGREEMENT FOR THE TRANSPORTATION
ENGINEERING SERVICES BY AND BETWEEN THE CITY OF
ARCADIA AND ITERIS, INC., DBA MEYER, MOHADDES ASSOCIATES
This Amendment No. 10 ( "Amendment No. 10 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and Iteris,
Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect to that
certain Professional Services Agreement between the parties dated December 14, 2004
( "Agreement').
A. The Scope of Work is hereby amended to include, without limitation, change orders
in the amount of $24,627.00 for additional work and modifications to the contract as
follows:
1. Response to Comments:
• Attend several additional staff level meetings to review draft responses.
Participate in numerous teleconferences to review draft responses.
• Address additional responses far beyond originally anticipated level of
effort.
• Participate in drafting topical responses and revisions.
2. Meetings /Hearings:
• Attend two Planning Commission hearings and two City Council hearings
• Attend meeting at City of San Marino.
3. Miscellaneous
• Response to numerous questions from attorneys, environmental
consultants, developer and city staff during the course of the response to
comments preparation process
• Conduct field review to verify mitigation measures
• Modify Synchro analysis as a result of public comments
• New traffic counts at two locations as part of preparation of response to
comments; conduct additional analysis.
4. Future tasks anticipated over the next couple of months as follows:
• Miscellaneous support for items such as responding to questions by
attorneys, city staff, and developer.
• Assist in review of mitigation measures for public presentation by Sam
Schwartz Associates.
• Miscellaneous phone calls, meetings, field review.
B. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
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In witness whereof the parties have executed this Amendment No. 10 on the date set
forth below.
CITY OF ARCADIA
By:=_'
William R. Kelly, City Manager
Dated: 66 12007
ATTEST:
City Clerk
AppFtOVED AS TO FORM:
Deitsch, City Attorney
j:1 en
i
�1
MEYER, MOHADDES, INC.
By: A��4z
Title
CONCUR:
YO �'J Manager/
Don Penman, Assistant City
Development Services Director
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AMENDMENT NO. 9 TO AGREEMENT FOR THE TRANSPORTATION
ENGINEERING SERVICES BY AND BETWEEN THE CITY OF
ARCADIA AND ITERIS, INC., DBA MEYER, MOHADDES ASSOCIATES
This Amendment No. 9 ( "Amendment No. 9 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and Iteris,
Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect to that
certain Professional Services Agreement between the parties dated December 14, 2004
( "Agreement ").
A. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $100,945.00 for additional work and modifications to the
contract as follows:
1. Additional Alternatives. TOTAL TASK COST: $2,400.
2. Response to Comments:
Subtask 2.1 — Assist in Development of Topical Responses. TOTAL TASK
COST: $1,200.
Subtask 2.2 — Prepare Response to Comments. TOTAL TASK COST: $30,320.
Subtask 2.3 — Gate 8 Queuing Analyses. TOTAL TASK COST: $12,850.
Subtask 2.4 — Traffic Counts and Analysis of Additional Intersections. TOTAL
TASK COST: $2,980.
Subtask 2.5 — Test Alternative Mitigation at Sunset and Huntington. TOTAL
TASK COST: $1,000.
Subtask 2.6 — Test Rosemead /Huntington Using LA County Guidelines. TOTAL
TASK COST: $1,600.
Subtask 2.7 — Meet with County of Los Angeles Staff. TOTAL TASK COST:
$1,960.
3. Prepare Conceptual Cost Estimates. TOTAL TASK COST: $27,000.
4. Assess "Weston Benshoof' Alternative. TOTAL TASK COST: $3,200.
5. Miscellaneous Tasks As Needed Support. TOTAL TASK COST: $14,900.
6. All related expenses including mileage and additional intersection counts.
TOTAL TASK COST: $1,535.00.
B. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 9 on the date set
forth below.
• _r
By: Of Peg -n-+-- AtN-
William R. Kelly, City Atfiager
Dated: A 1--r 07 2007
►_tier *11F
- I �� f N., ,
Cify Cler
APPROVED AS TO FORM:
Stephen Deitsch, City Attorney
MEYER, MOHADDES, INC.
By:
Title
CONCUR:
Don Penman, Assistant City Manager/
Development Services Director
,4
AMENDMENT NO. 8 TO AGREEMENT FOR THE TRANSPORTATION
ENGINEERING SERVICES BY AND BETWEEN THE CITY OF c aIO 9 _4
ARCADIA AND ITERIS, INC., DBA MEYER, MOHADDES ASSOCIATES
This Amendment No. 8 ( "Amendment No. 8 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and Iteris,
Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect to that
certain Professional Services Agreement between the parties dated December 14, 2004
( "Agreement').
A. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $99,793.00 for additional work and modifications to the contract
as follows:
1. Revise Cumulative Project List. TOTAL TASK COST: $9,500.
2. Revise Traffic Analysis with New Counts. TOTAL TASK COST: $5,980.
3. Revise Traffic Analysis for New Project. TOTAL TASK COST: $22,600.
4. Revise /Enhance Residential Street Analysis. TOTAL TASK COST: $13,140.
5. Review all Comments /Revise Analysis as Needed. TOTAL TASK COST:
$9,920.
6. Revise Draft Report Including Graphics. TOTAL TASK COST: $13,480.
7. Synchro Analysis of Gate 8. TOTAL TASK COST: $10,280.
8. Increase CMP Study Area. TOTAL TASK COST: $1,160.
9. Revise ITS Mitigation Based on Current Plans. TOTAL TASK COST: $2,720.
10. Meetings /Phone Conferences. TOTAL TASK COST: $6,100.
11.AIl related expenses including mileage and additional tube counts. TOTAL TASK
COST: $4,913.
B. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 8 on the date set
forth below.
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CITY OF ARCADIA
By _ M
City Manager
Dated: P4 2006
City_ Clerk
APPROVED AS TO FORM:
PP, 4
City Attorney
CONSULTANT
MEYER, MOHADDES, INC.
By �rl %am/vc
Title
CONCUR:
3J &" pG"►
Don Penman, Assistant City Manager/
Development Services Director
G� 09 --7
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AMENDMENT NO. 7 TO AGREEMENT FOR THE TRANSPORTATION
ENGINEERING SERVICES BY AND BETWEEN THE CITY OF
ARCADIA AND ITERIS, INC., DBA MEYER, MOHADDES ASSOCIATES
This Amendment No. 7 ( "Amendment No. 7 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and Iteris,
Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect to that
certain Professional Services Agreement between the parties dated December 14, 2004
( "Agreement').
1. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $30,769.00 for additional work and modifications to the contract
as follows:
a. Update all traffic counts — 42 locations weekday AM and PM peak period
plus 42 locations Saturday. TOTAL TASK COST: $30,769
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 7 on the date set
forth below.
CITY OF ARCADIA
By UU LA
City Manager
Dated: �10 .2006
S'
City Clerk
APPROVED AS TO FORM:
&O ,D.4
City Attorney
CONSULTANT
MEYER, MOHADDES, INC.
By �a/ %Ik/nl�i6�
c.
Title
CONCUR:
Don Penman, Assistant City Manager/
Development Services Director
CA
•
New Traffic Counts to be Taken
Int. No.
Intersection
Weekday Race
Day
Weekend Race
Day
1
Baldwin Avenue and 1 -210 Eastbound Rams
X
2
Baldwin Avenue and Gate 8 Entrance
X
3
Baldwin Avenue and Huntington Drive
X
4
Santa Anita Avenue and Huntington Drive
X
5
Santa Anita Avenue and 1 -210 Eastbound Rams
X
6
Sunset Boulevard and Huntington Drive
X
7
Sunset Boulevard and Duarte Road
X
8
Santa Anita Avenue and Duarte Road
X
9
Foothill Boulevard and 2nd Avenue
X
10
Foothill Boulevard and Santa Anita Avenue
X
11
Foothill Boulevard and Michillinda Avenue
X
12
Colorado Boulevard and Michillinda Avenue
X
13
Duarte Road and 2nd Avenue
X
X
14
Fairview Avenue and Holly Avenue
X
X
15
Lon den Avenue and Santa Anita Avenue
X
X
16
Lon den Avenue and Baldwin Avenue
X
X
17
Live Oak Avenue and Santa Anita Avenue
X
18
Las Tunas Drive and Baldwin Avenue
X
19
Duarte Road and Rosemead Boulevard
X
X
20
Huntington Drive and San Gabriel Boulevard
X
X
21
1 Huntington Drive and Sierra Madre Boulevard
X
X
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AMENDMENT NO. 6 TO AGREEMENT FOR THE TRANSPORTATION
ENGINEERING SERVICES BY AND BETWEEN THE CITY OF
ARCADIA AND ITERIS, INC., DBA MEYER, MOHADDES ASSOCIATES
This Amendment No. 6 ( "Amendment No. 6 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and Iteris,
Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect to that
certain Professional Services Agreement between the parties dated December 14, 2004
( "Agreement').
1. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $10,000.00 for additional work and modifications to the contract
as follows:
a. New traffic counts to be taken. (See exhibit "A" attached for specific
intersections requested.) TOTAL TASK COST: $10,000
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 5 on the date set
forth below.
CITY OF ARCADIA CONSULTANT
MEYER, MOHADDES, INC.
By
City Manager
nntp,t• ?O )nn6
APPROVED AS TO FORM: Q
City Attorney
By LOa/
Inn C
Title
CONCUR:
om p
Don Penman, Assistant City Manager/
Development Services Director
AM�ct
EXHIBIT A
INTERSECTION
NUMBER
INTERSECTION
1
Baldwin Avenue and 1 -210 Eastbound Ramps
2
Baldwin Avenue and Gate 8 Entrance
3
Baldwin Avenue and Huntington Drive
4
Santa Anita Avenue and Huntington Drive
5
Santa Anita Avenue and 1 -210 Eastbound Ramps
6
Sunset Boulevard and Huntington Drive
7
Sunset Boulevard and Duarte Road
8
Santa Anita Avenue and Duarte Road
9
Foothill Boulevard and Second Avenue
10
Foothill Boulevard and Santa Anita Avenue
11
Foothill Boulevard and Michillinda Avenue
12
Colorado Boulevard and Michillinda Avenue
13
Duarte Road and Second Avenue
14
Fairview Avenue and Holly Avenue
15
Lon den Avenue and Santa Anita Avenue
16
Lon den Avenue and Baldwin Avenue
17
Live Oak Avenue and Santa Anita Avenue
18
Las Tunas Drive and Baldwin Avenue
19
Duarte Road and Rosemead Boulevard
20
Huntington Drive and San Gabriel Boulevard
21
Huntington Drive and Sierra Madre Boulevard
22
Huntington Drive and Holly Avenue
;7 -7
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AMENDMENT NO. 5 TO AGREEMENT FOR THE TRANSPORTATION
ENGINEERING SERVICES BY AND BETWEEN THE CITY OF
ARCADIA AND ITERIS, INC., DBA MEYER, MOHADDES ASSOCIATES
This Amendment No. 5 ( "Amendment No. 5 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and Iteris,
Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect to that
certain Professional Services Agreement between the parties dated December 14, 2004
( "Agreement ").
1. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $29,840.00 for additional work and modifications to the contract
as follows:
a. Construction period analysis. TOTAL TASK COST: $6,300.
b. Alternatives analysis. TOTAL TASK COST: $9,900.
C. Additional iterations of Draft Report responding to comments and
changes. TOTAL TASK COST: $7,960.
d. Additional meetings and coordination. TOTAL TASK COST: $5,680.
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 5 on the date set
forth below.
CITY OF ARCADIA CONSULTANT
MEYER, MOHADDES, INC.
By - 11 Yc�
City Manager
Dated:
T_
APPROVED AS TO FORM:'
City Attorney
2005
BY /C,- f14,✓l -76 c
fJ
Title
CONCUR:
Don Penman, Assistant City Manager/
Development Services Director
r
AMENDMENT NO. 4 TO AGREEMENT FOR THE TRANSPORTATION
ENGINEERING SERVICES BY AND BETWEEN THE CITY OF
ARCADIA AND ITERIS, INC., DBA MEYER, MOHADDES ASSOCIATES
This Amendment No. 4 ( "Amendment No. 4 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and Iteris,
Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect to that
certain Professional Services Agreement between the parties dated December 14, 2004
( "Agreement ").
1. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $67,600.00 for additional work and modifications to the contract
as follows:
a. Additional traffic counts conducted on weekday and Saturday at 13 added
intersections for a total of 26 counts to be taken. Field review of each
additional intersection to note lane configuration, signal phasing, and to
observe traffic conditions. Amend the Traffic Model to include the new
intersections. Amend the report to revise all tables, graphics and text to
include the new intersections. Revise the impact analysis, conclusions
and mitigation analysis. TOTAL TASK COST: $37,600.
b. Additional Services Task to include a residential street analysis and
documentation. This includes assessing daily traffic volumes, estimating
potential residential street impacts, developing graphics and analysis and
documentation. TOTAL TASK COST: $4, 800.
C. Additional Services Task to include a special event analysis of a peak time
special event. TOTAL TASK COST: $7,800.
d. Additional Services Task to include miscellaneous changes to the project
description, phone calls and coordination to reflect the on -going changes
to the project description. TOTAL TASK COST: $17,400.
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 4 on the date set
forth below.
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t
CITY OF ARCADIA
By un&
City Manager
Dated: 2005
r
-. City Clerk
APPROVED AS TO FORM:
.� P. /0-�
City Attorney
0
CONSULTANT
MEYER, MOHADDES, INC.
By JZZZ
Title
CONCUR:
Don Penman, Assistant City Manager/
Development Services Director
AMENDMENT NO. 3 TO AGREEMENT FOR THE TRANSPORTATION
ENGINEERING SERVICES BY AND BETWEEN THE CITY OF
ARCADIA AND ITERIS, INC., DBA MEYER, MOHADDES ASSOCIATES
This Amendment No. 3 ( "Amendment No. 3 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and Iteris,
Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect to that
certain Professional Services Agreement between the parties dated December 14, 2004
( "Agreement ").
1. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $52,150.00 for additional work and modifications to the contract
as follows:
a. Additional meeting attendance to date (10 meetings) and anticipated
future meeting attendance for principal. TOTAL TASK COST: $8,550.
b. Additional technical analysis and iterations of the traffic study report.
Many of the changes result in the need to update the entire traffic study
analysis and related documentation. TOTAL TASK COST: $42,400.
C. Additional traffic counts necessary to complete the Saturday analysis at
three locations which were added after the traffic study was started.
TOTAL TASK COST: $1,200
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 3 on the date set
forth below.
CITY OF ARCADIA CONSULTANT
MEYER, MOHADDES, INC.
By "
City Manager
Dated: 111401 2005
A 40
City Clerk
APPROVED AS TO FORM:
S P. 1)aa
City Attorney
By
Title
CONCUR:
Don Penman, Assistant City Manager/
Development Services Director
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AMENDMENT NO. 2 TO AGREEMENT FOR THE
TRANSPORTATION ENGINEERING SERVICES BY AND
BETWEEN THE CITY OF ARCADIA AND ITERIS, INC., DBA
MEYER, MOHADDES ASSOCIATES
This Amendment No. 2 ( "Amendment No. 2 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and
Iteris, Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect
to that certain Professional Services Agreement between the parties dated
December 14, 2004 ( "Agreement ").
1. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $20,680.00 for additional work and modifications to the
contract as follows:
MMA will perform additional work for non -race day counts and analysis.
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 2 on the date
set forth below.
CITY OF ARCADIA CONSULTANT
MEYER, MOHADDES, INC..
By W-0 4 By
City Manager
_..- Dated: - V'v . 2005 Ile'l%/1CI
7, X AJIA,
Chy Clerk
APPROVED AS TO FORM:
� - n.
City Attorney
Title
CONCUR:
Don Penman, Assistant City Manager/
Development Services Director
AMENDMENT NO. 1 TO AGREEMENT FOR THE
TRANSPORTATION ENGINEERING SERVICES BY AND
BETWEEN THE CITY OF ARCADIA AND ITERIS, INC., DBA
MEYER, MOHADDES ASSOCIATES
This Amendment No. 1 ( "Amendment No. 1 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and
Iteris, Inc., a Delaware Corporation dba Meyer, Mohaddes Associates with respect
to that certain Professional Services Agreement between the parties dated
December 14, 2004 ( "Agreement ").
1. The term of the Agreement is extended to and including September 15,
2005.
2. The Scope of Work is hereby amended to include, without limitation, change
orders in the amount of $4,990.00 for additional work and modifications to the
contract as follows:
MMA will conduct a shared parking analysis of the Shops at Santa Anita
project, including up to two development scenarios. The shared parking
analysis will follow the guidelines set forth in the Urban Land Institute
(ULI) publication "Shared Parking ". The shared parking analysis will take
into account the parking demand for various land uses by time of day, as
well as the potential for multiple visits under the "park once" concept. The
Institute of Transportation Engineers' studies on shared parking will be used
to assess multiple trip opportunities where a patron visits more than one land
use, but parks one time and walks or shuttles to other destinations. MMA
will prepare a spreadsheet that will list each land use, along with its City
code parking requirement, and also the time of day parking accumulation
factors for each use from ULI. If any land uses do not have ULI time of day
factors, MMA will estimate the factors using other studies or likely time of
day patters for that use.
In addition, the potential for shared parking among land uses at the same
time will also be accounted for. If any uses, such as residential, will have
their own reserved parking supply, that will also be accounted for in the
analysis. MMA will recormnend the peak parking supply for the typical
weekday and weekend day using the shared parking spreadsheet analysis. It
is assumed that the parking analysis will be for a typical day and not the
peak shopping season day. It is also assumed that the parking analysis will
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40
f.
cover the project itself, and will not include the existing Santa Anita
Racetrack parking demand. If a parking analysis of both entities is required
(Shops at Santa Anita Park and the Racetrack), MMA will revise the scope
of services and associated budget estimate.
3. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. I on the date
set forth below.
CITY OF ARCADIA
By v'�"—=�
City Manager
Dated: 6-10 , 200 /,f
AT EST:
City Clerk
APPROVED AS TO FORM:
�p.
City Attorney
-2-
CONSULTANT
MEYER, MOHADDES, INC.
By
Title
CONCUR:
Don Penman, Assistant City Manager/
Development Services Director
—qo
CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and tered into this 1q� day of , 2004 by
and between the City of Arcadia, a nicipal organization organized under the laws of the State
of California with its principal pl cc of business at 240 West Huntington Drive, Arcadia,
California 91066 -6021 ( "City ") and Meyer, Mohaddes Associates,
with its principal place of business at 707 Wilshire Boulevard, Suite 4810, Los Angeles, CA.
90017 -3610 ( "Consultant "). City and Consultant are sometimes individually referred to as
"Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing transportation engineering
services to public clients, is licensed in the State of California, and is familiar with the plans of
City.
2.2 Project.
City desires to engage Consultant to render such services for the Transportation Master
Plan Update project ( "Project') as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scone of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional transportation engineering /consulting
services necessary for the Project ( "Services "). The Services are more particularly described in
Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject
to, and performed in accordance with, this Agreement, the exhibits attached hereto and
incorporated herein by reference, and all applicable local, state and federal laws, rules and
regulations.
3.1.2 Term. The term of this Agreement shall be from December 13, 2004 to
June 13, 2005, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines.
Revised R /04 LM
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject.to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the prior written approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon prior written approval of City. hi the event that City and
Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate
this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Michael P. Meyer.
3.2.5 City's Representative. The City hereby designates Don Penman, Assistant
City Manager /Development Services Director, or his designee, to act as its representative for the
performance of this Agreement ( "City's Representative "). City's Representative shall have the
power to act on behalf of the City for all purposes under this Contract. Consultant shall not
Revised 8104 LM
2
0 9
accept direction or orders from any person other than the City's Representative or his or her
designee.
3.2.6 Consultant's Representative. Consultant hereby designates Michael P.
Meyer or his or designee, to act as its representative for the performance of this Agreement
( "Consultant's Representative "). Consultant's Representative shall have full authority to
represent and act on behalf of the Consultant for all purposes under this Agreement. The
Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.8 Standard of Care, Performance of Employees. Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Finally, Consultant represents that it, its employees
and subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services, including a City Business License, and that
such licenses and approvals shall be maintained throughout the term of this Agreement. As
provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its
own cost and expense and without reimbursement from the City, any services necessary to
correct errors or omissions which are caused by the Consultant's failure to comply with the
standard of care provided for herein. Any employee of the Consultant or its sub - consultants who
is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project, a threat to the safety of persons or property, or any employee who fails
or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed
from the Project by the Consultant and shall not be re- employed to perform any of the Services
or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and
in compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal /OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or
regulations.
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3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section; provided,
however, that in lieu thereof, the Consultant may provide evidence to the City that all
subcontractors are additional insureds under the Contractor's policies of insurance.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees, subcontractors and
volunteers. Consultant shall also name and obtain insurer's consent to naming City, its directors,
officials, officers, employees, agents and volunteers as an additional insured with proof of
certificate of insurance that they are an additional insured. Such insurance shall meet at least the
following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be when
commercially available (occurrence based) at least as broad as the latest version of the following:
(1) General Liability: Insurance Services Office Commercial General Liability coverage for
premises and operations, contractual liability, personal injury, bodily injury, independent
contractors, broadform property damage, explosion, collapse, and underground, products and
completed operations; (2) Automobile Liability: Insurance Services Office Business Auto
coverage for any auto owned, leased, hired, and borrowed by Consultant or for which Consultant
is responsible; and (3) Workers' Compensation and Employer's Liability: Workers'
Compensation insurance as required by the State of California and Employer's Liability
Insurance.
City, its directors, officials, officers, employees, agents and volunteers shall be listed as
additional insured. Any deductibles or self - insured retentions must be declared to and approved
by City and conform to the requirements provided in Section 3.2.10.6 herein.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage, with an aggregate limit of $2,000,000. If
Commercial General Liability Insurance or other form with general aggregate limit is used,
either the general aggregate limit shall apply separately to this Agreement /location or the general
aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000
combined single limit per accident for bodily injury and property damage; and (3) Workers'
Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor
Code of the State of California. Employer's Liability limits of $1,000,000 per accident for
bodily injury or disease.
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3.2.10.3 Professional Liabilitv. Consultant shall procure and
maintain, and require its sub - consultants to procure and maintain, for a period of three (3) years
following completion of the Project, errors and omissions liability insurance appropriate to their
profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall
be endorsed to include contractual liability.
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liabilitv. The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees and volunteers
shall be covered as additional insured with respect to liability arising out of Services operations
and for completed operations performed by or on behalf of the Consultant, including materials,
parts or equipment furnished in connection with such work; and (2) the insurance coverage shall
be primary insurance as respects the City, its directors, officials, officers, employees and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liabilitv. The automobile liability policy shall
be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be, reduced or canceled except
after thirty (30) days prior written notice by certified mail, return receipt requested of
cancellation, of intended non - renewal or endorsement reduction in limit or scope of coverage;
provided, however, that in the event of cancellation due solely to non - payment of premium, ten
(10) days notice of cancellation for non - payment of premium may instead be given to the City.;
and (B) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors, officials,
officers, employees, agents and volunteers.
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3.2.10.5 Separation of Insureds; No Special Limitations. All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self- Insurance Retentions. Any
deductibles or self- insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, admitted to do business in
California, and satisfactory to the City.
3.2.10.8 Verification of Coverage. Consultant shall furnish City
with complete and accurate copies of current certificates of insurance and endorsements
effecting coverage required by this Agreement on forms satisfactory to the City. The certificates
and endorsements for each insurance policy shall be signed by a person authorized by that
insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested.
Copies of all certificates and endorsements must be received and approved by the City before
work commences. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time.
3.2.10.9 Safety. Consultant shall execute and maintain its work so
as to avoid injury or damage to any person or property. In carrying out its Services, the
Consultant shall at all times be in compliance with all applicable local, state and federal laws,
rules and regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life saving equipment and procedures; (B) instructions in accident
prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall
protection ladders, bridges, gang planks, confined space procedures, trenching and shoring,
equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully
required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and
maintenance of all safety measures.
3.2.10.10 Material Breach. Lack of insurance does not negate
Consultant's obligations under this Agreement. Maintenance of proper insurance coverage is a
material element of this Agreement and failure to maintain or renew coverage or to provide
evidence of renewal may be treated by the City as a material breach of the Agreement.
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3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
reimbursements which receive the City's prior written authorization, for all Services rendered
under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein
by reference. The total compensation shall not exceed Fifty Three Thousand Six Hundred
Eighty Dollars and Zero Cents ($53,680.00) without written approval of City Engineer. Extra
Work may be authorized, as described below, and if authorized, will be compensated at the rates
and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within forty -five (45) days of receiving such
statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless prior written authorization is obtained from the City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without prior written
authorization from City's Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
at least seven (7) days before the effective date of such termination. Upon termination,
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Consultant shall be compensated only for those services which have been adequately rendered to
City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination. if this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
Consultant: Meyer, Mohaddes Associates, Inc.
707 Wilshire Blvd., Suite 4810
Los Angeles CA 90017 -3610
Attn: Michael P. Meyer, Principal
City: City of Arcadia
240 West Huntington drive
Arcadia, CA 91066 -6021
Attn: Don Penman, Assistant City Manager /Development Services
Director
Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48)
hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data: Licensing of Intellectual Property. This
Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in
any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require
all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license
for any Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all Documents &
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Data. Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to Consultant by
the City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City's
sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Indemnification. Consultant shall defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to any
alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees,
agents, consultants and contractors arising out of or in connection with the performance of the
Services, the Project or this Agreement, including without limitation the payment of all
consequential damages and attorney's fees and other related costs and expenses. Consultant shall
defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or
other legal proceedings of every kind that may be brought or instituted against City, its directors,
officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any
judgment, award or decree that may be rendered against City or its directors, officials, officers,
employees, agents or volunteers, in any such suit, action or other legal proceeding arising from
Consultant's performance of the Services, the Project or this Agreement; except to the extent that
liability is caused by any negligence or willful misconduct by the City or its directors, officials,
officers, employees, agents or volunteers. Consultant shall reimburse City and its directors,
officials, officers, employees, agents and /or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity herein provided.
Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any,
received by the City, its directors, officials, officers, employees, agents or volunteers and shall
take effect immediately upon execution of this Agreement.
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3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the
Parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both Parties.
3.5.7 Governing Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
,3.5.8 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.9 City's Right to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.5.10 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the Parties.
3.5.11 Assignment or Transfer. Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.12 Construction, References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.5.13 Amendment; Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.15 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
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3.5.16 Invalidity: Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.17 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.5.18 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex, sexual orientation or age. Such non- discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination. Consultant shall also comply with all relevant provisions of
City's Minority Business Enterprise program, Affirmative Action Plan or other related programs
or guidelines currently in effect or hereinafter enacted.
3.5.19 Labor Certification. By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.20 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.21 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
[SIGNATURES ON NEXT PAGE]
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City of Arcadia
Y
William R. Kelly
City Manager
Dated: to A
ATTEST:
City Clerk
APPROVED AS TO FORM:
2004
���
Stephen�h
City Attorney
Revised 8104 LM
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Meyer, Mohaddes Associates, Inc.
By:
[Name] iIt i G �1Le( M� Y
[Title] ?thG.pa
12
CONCUR:
Don Penman, Assistant City Manager/
Development Services Director
L
EXHIBIT "A"
SCOPE OF SERVICES
Task 1. Existing Conditions Analysis
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MMA will collect traffic data during the AM and PM peak periods at the 27 study intersections
included in the transportation master plan. The counts will be conducted on mid -week days
when the Santa Anita Race Track is operating. MMA will also field check each location to
confirm or obtain current lane configuration and signal phasing information.
Existing levels of service will be calculated at all locations using the TRAFFIX software and
Intersection Capacity Utilization (ICU) methodology. MMA will identify which, if any, of the
existing intersections are currently deficient based on the City of Arcadia criteria of 0.85
maximum ICU value.
Task 2. Forecast Build Out Traffic Volumes
MMA will work with City staff to identify all known development projects and the potential for
infill development throughout the City. MMA will review existing traffic studies for proposed
developments and will coordinate with current studies for the race track and mall to incorporate
consistent trip generation data into the transportation master plan model. Reference to the
General Plan build out analysis will also be made. A zone system will be established so that the
potential trip generation of the developments can be aggregated into the zones. MMA will
review the forecasts for the Arcadia area in the SCAG 2030 model to identify the level of
additional background traffic growth that should be included in the model beyond Arcadia -
specific developments.
Future AM and PM peak hour volumes will be forecast for the year 2030 using the TRAFFIX
software.
Task 3. Identify Intersection Deficiencies and Potential Improvements
Level of service calculations will be prepared for the 27 study intersections and any other special
study locations identified by the City following development of the 2030 forecasts in Task 2.
Any intersections where the ICU exceeds 0.85 will be identified as deficient and in need of
improvements.
Working closely with City staff, MMA will identify the types of improvements required at each
deficient location to improve it to at least 0.85 ICU or better. The types of improvements to be
considered include intersection widening to provide additional approach lanes, redesignation of
lanes, signal improvements, parking regulation and other physical improvements. The
improvements will be conceptually drawn on aerial photographs so the public can easily see the
changes in relation to existing conditions and adjacent land uses.
A -1
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Task 4. Prepare Cost Estimates and Fee Schedule
For each of the proposed improvements, MMA will develop a conceptual cost estimate for the
physical improvements and right of way. MMA will work with City staff to determine
appropriate unit costs for construction costs and right of way.
A determination will be made as to the responsibility for the improvements, in terms of whether
they are needed solely to accommodate new growth and should therefore be paid for by new
developments, or if part of the cost is attributable to existing traffic. Once the total costs
attributable to new growth are determined, MMA will apportion the costs to the new trips
included in the transportation master plan model and develop a per -trip fee.
The per -trip fee will be translated to a per- square -foot fee for commercial land uses and a per -
unit fee for residential land uses.
Task 5. Prepare Transportation Master Plan Report
MMA will prepare a transportation master plan report documenting the study findings and
methodology. The report will be submitted to the City as a draft report and revised /finalized in
response to City comments.
A -2
Exhibit `B"
SCHEDULE OF SERVICES
Task 1. Existing Conditions Analysis
Traffic count data will be collected in January, 2005 during the racing season. Existing
conditions analysis to be complete by January 28, 2005
Task 2. Forecast Build Out Traffic Volumes
It is assumed that data regarding development projects and infill development will be
provided to MMA by the City of Arcadia by January 28, 2005. MMA will complete
Build Out traffic forecasts by February 15, 2005.
Task 3. Identify Intersection Deficiencies and Potential Improvements
MMA will complete draft recommendations for improvements by February 25, 2005.
Final recommendations will be developed within one week of receipt of comments on the
draft improvements from City staff.
Task 4. Prepare Cost Estimates and Fee Schedule
MMA will prepare cost estimates and a potential fee schedule by March 25, 2005
assuming comments on the draft Task 3 product are received by March 7, 2005 and final
improvements are approved by City staff by March 15, 2005.
Task 5. Prepare Transportation Master Plan Report
The Draft report will be completed by April 8, 2005
The Final report will be completed within two weeks of receipt of one set ofconsistent,
consolidated comments on the Draft report.
Exhibit "C"
COMPENSATION
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The proposed services will be provided for a lump sum fixed fee of $53,680.00.
C -1