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AMENDMENT NO. 1 TO AGREEMENT FOR PLANNING
AND CONSULTING SERVICES BY AND BETWEEN THE
CITY OF ARCADIA AND HOGLE - IRELAND, INC.
This Amendment No. 1 ( "Amendment No. I") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws
of the State of California, and Hogle- Ireland, Inc. with respect to that certain
Professional Services Agreement between the parties dated February 6, 2008
( "Agreement ").
The parties agree as follows:
1. Pursuant to Section 3.3.1 of the Agreement, the total compensation is hereby
reduced by $70,252 as shown in Exhibit "A" for a new total compensation
of $772,878, as referenced in the attached Exhibit `B ".
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 1 on the date set
forth below.
CITY OF ARCADIA
HOGLE - IRELAND, INC.
By: / By:
Donald nman ity anager
Dated: /mod , 2009
ATTEST:
r4sya�
ity Clerk
APPROVED AS TO FORM:
Stephen Deitsch, City Attorney
Title
CONCUR:
ason Krucke erg, Develop t
Services Director
Exhibit A
Exhibit B
Exhibit B — Compensation (REVISED)
Arcadia General Plan
COST ESTIMATE OVERVIEW
Consultant
Original Cost
REVISED COST
Ho le- Ireland, Inc.
$495,355
$440,193
Keyser, Marston Associates
$47,085
$47,085
BonTerra Consulting
$168,750
$153,660
The Mobility Group
$62,060
$62,060
Veronica Tam & Associates
$30,000
$30,000
Urban Crossroads
$20,200
$20,200
Wilson Geosciences
$19,680
$19,680
TOTAL COST ESTIMATE
$843,130
$772,878
Reduced Budget
$70,252
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CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT
PLANNING AND CONSULTING SERVICES
1. PARTIES AND DATE.
This Agreement is made and entered into this Ae day of +tb, 2008 by
and between the City of Arcadia, a charter city organized under the Constitution and laws of the
State of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 -6021 ( "City ") and Hogle- Ireland, Inc. with its principal place of business at
2860 Michelle Drive, Suite 100, Irvine, CA 92606 and a local office at 201 South Lake Avenue,
Suite 308, Pasadena, CA 91101 ( "Consultant "). City and Consultant are sometimes individually
referred to as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing Planning and Consulting
services to public clients, is licensed in the State of California, and is familiar with the plans of
City.
2.2 Project.
City desires to engage Consultant to render such services for the Arcadia General Plan
Update project ( "Project') as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional Planning and Consulting services
necessary for the Project ( "Services "). The Services are more particularly described in Exhibit
"A" attached hereto and incorporated herein by reference. All Services shall be subject to, and
performed in accordance with, this Agreement, the exhibits attached hereto and incorporated
herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from the date of execution to
February 5, 2010, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines.
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3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates: Independent Contractor, The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit 'B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the prior written approval of City.
3.2.4 Substitution of Kev Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon prior written approval of City. In the event that City and
Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate
this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Laura Stetson, AICP, Principal, Hogle- Ireland, Inc. and Diana Gonzalez, Assistant
Project Manager, Hogle - Ireland, Inc.
3.2.5 City's Representative. The City hereby designates Don Penman, City
Manager or his designee, to act as its representative for the performance of this Agreement
( "City's Representative "). City's Representative shall have the power to act on behalf of the
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City for all purposes under this Contract. Consultant shall not accept direction or orders from
any person other than the City's Representative or his designee.
3.2.6 Consultant's Representative. Consultant hereby designates Laura Stetson,
Principal, Hogle - Ireland, Inc., or her designee, to act as its representative for the performance of
this Agreement ( "Consultant's Representative "). Consultant's Representative shall have full
authority to represent and act on behalf of the Consultant for all purposes under this Agreement.
The Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Finally, Consultant represents that it, its employees
and subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services, including a City Business License, and that
such licenses and approvals shall be maintained throughout the term of this Agreement. As
provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its
own cost and expense and without reimbursement from the City, any services necessary to
correct errors or omissions which are caused by the Consultant's failure to comply with the
standard of care provided for herein. Any employee of the Consultant or its sub - consultants who
is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project, a threat to the safety of persons or property, or any employee who fails
or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed
from the Project by the Consultant and shall not be re- employed to perform any of the Services
or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and
in compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal /OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or
regulations.
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3.2. 10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section; provided,
however, that in lieu thereof, the Consultant may provide evidence to the City that all
subcontractors are additional insureds under the Contractor's policies of insurance.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees, subcontractors and
volunteers. Consultant shall also name and obtain insurer's consent to naming City, its directors,
officials, officers, employees, agents and volunteers as an additional insured with proof of
certificate of insurance that they are an additional insured. Such insurance shall meet at least the
following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be when
commercially available (occurrence based) at least as broad as the latest version of the following:
(1) General Liability: Insurance Services Office Commercial General Liability coverage for
premises and operations, contractual liability, personal injury, bodily injury, independent
contractors, broad form property damage, explosion, collapse, and underground, products and
completed operations; (2) Automobile Liability: Insurance Services Office Business Auto
coverage for any auto owned, leased, hired, and borrowed by Consultant or for which Consultant
is responsible; and (3) Workers' Compensation and Employer's Liability: Workers'
Compensation insurance as required by the State of California and Employer's Liability
Insurance.
City, its directors, officials, officers, employees, agents and volunteers shall be listed as
additional insured. Any deductibles or self - insured retentions must be declared to and approved
by City and conform to the requirements provided in Section 3.2.10.6 herein.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage, with an aggregate limit of $1,000,000. If
Commercial General Liability Insurance or other form with general aggregate limit is used,
either the general aggregate limit shall apply separately to this Agreement/location or the general
aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000
combined single limit per accident for bodily injury and property damage; and (3) Workers'
Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor
Code of the State of California. Employer's Liability limits of $1,000,000 per accident for
bodily injury or disease.
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3.2.10.3 Professional Liability. Consultant shall procure and
maintain, and require its sub - consultants to procure and maintain, for a period of three (3) years
following completion of the Project, errors and omissions liability insurance appropriate to their
profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall
be endorsed to include contractual liability.
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees and volunteers
shall be covered as additional insured with respect to liability arising out of Services operations
and for completed operations performed by or on behalf of the Consultant, including materials,
parts or equipment furnished in connection with such work; and (2) the insurance coverage shall
be primary insurance as respects the City, its directors, officials, officers, employees and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall
be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy, which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be, reduced or canceled except
after thirty (30) days prior written notice by certified mail, return receipt requested of
cancellation, of intended non - renewal or endorsement reduction in limit or scope of coverage;
provided, however, that in the event of cancellation due solely to non - payment of premium, ten
(10) days notice of cancellation for non - payment of premium may instead be given to the City.;
and (B) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors, officials,
officers, employees, agents and volunteers.
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3.2.10.5 Separation of Insureds; No Special Limitations. All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self- Insurance Retentions. Any
deductibles or self - insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, admitted or approved to do
business in California, and satisfactory to the City.
3.2.10.8 Verification of Coverage. Consultant shall furnish City
with complete and accurate copies of current certificates of insurance and endorsements effecting
coverage required by this Agreement on forms satisfactory to the City. The certificates and
endorsements for each insurance policy shall be signed by a person authorized by that insurer to
bind coverage on its behalf, and shall be on forms provided by the City if requested. Copies of
all certificates and endorsements must be received and approved by the City before work
commences. The City reserves the right to require complete, certified copies of all required
insurance policies, at any time.
3.2.10.9 Safetv. Consultant shall execute and maintain its work so
as to avoid injury or damage to any person or property. In carrying out its Services, the
Consultant shall at all times be in compliance with all applicable local, state and federal laws,
rules and regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life saving equipment and procedures; (B) instructions in accident
prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall
protection ladders, bridges, gang planks, confined space procedures, trenching and shoring,
equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully
required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and
maintenance of all safety measures.
3.2.10.10 Material Breach. Lack of insurance does not negate
Consultant's obligations under this Agreement. Maintenance of proper insurance coverage is a
material element of this Agreement and failure to maintain or renew coverage or to provide
evidence of renewal may be treated by the City as a material breach of the Agreement.
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3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
reimbursements which receive the City's prior written authorization, for all Services rendered
under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein
by reference. The total compensation shall not exceed Eight- Hundred Forty Three Thousand
One Hundred Thirty dollars ($843,130) without written approval of the City Manager. Extra
Work may be authorized, as described below, and if authorized, will be compensated at the rates
and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement that indicates work completed on a percent complete basis by task. The
statement shall describe the amount of Services and supplies provided since the initial
commencement date, or since the start of the subsequent billing periods, as appropriate, through
the date of the statement. City shall, within thirty (30) days of receiving such statement, review
the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall be reimbursed for all
expenses on a direct -cost basis, including all printing costs, provision of materials for community
workshops, document mailing, and travel costs. Consultant will itemize such expenses in its
invoices.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work that
is determined by City to be necessary for the proper completion of the Project, but which the
parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without prior written
authorization from City's Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
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at least seven (7) days before the effective date of such termination. Upon termination,
Consultant shall be compensated only for those services which have been adequately rendered to
City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
Consultant: Laura Stetson, AICP
Hogle- Ireland, Inc.
201 South Lake Avenue, Suite 308
Pasadena, CA 91101
City: City of Arcadia
240 West Huntington Drive
Arcadia, CA 91066 -6021
Attn: Jason Kruckeberg, Development Services Director
Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48)
hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data: Licensing of Intellectual Property. This
Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in
any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Consultant under this Agreement ( "Documents & Data "), upon Consultant's receipt
of payment for same. Consultant shall require all subcontractors to agree in writing that City is
granted a non - exclusive and perpetual license for any Documents & Data the subcontractor
prepares under this Agreement. Consultant represents and warrants that Consultant has the legal
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right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were prepared by design professionals other than
Consultant or provided to Consultant by the City. City shall not be limited in any way in its use
of the Documents and Data at any time, provided that any such use not within the purposes
intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Indemnification. Consultant shall defend, indemnify and hold the City, its
officials, officers, employees, and agents free and harmless from any and all claims, demands,
causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or
persons, including wrongful death, in any manner arising out of or incident to any alleged acts,
omissions or willful misconduct of Consultant, its officials, officers, employees, agents,
consultants and contractors arising out of or in connection with the performance of the Services,
the Project or this Agreement, including without limitation the payment of all consequential
damages and attorney's fees and other related costs and expenses. Consultant shall defend, at
Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal
proceedings of every kind that may be brought or instituted against City, its directors, officials,
officers, employees, or agents. Consultant shall pay and satisfy any judgment, award or decree
that may be rendered against City or its directors, officials, officers, employees, or agents, in any
such suit, action or other legal proceeding arising from Consultant's performance of the Services,
the Project or this Agreement; except to the extent that liability is caused by any negligence or
willful misconduct by the City or its directors, officials, officers, employees, agents or
volunteers. Consultant shall reimburse City and its directors, officials, officers, employees,
and /or agents, for any and all legal expenses and costs incurred by each of them in connection
therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials,
officers, employees, or agents and shall take effect immediately upon execution of this
Agreement. Notwithstanding any provision herein to the contrary, the defense and
indemnification obligations of Consultant set forth herein shall not apply to any litigation
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brought by third parties challenging project approval based solely on allegations other than
negligent actions or omissions.
3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the
Parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both Parties.
3.5.7 Governing Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
3.5.8 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.9 City's Right to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.5.10 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the Parties.
3.5.11 Assignment or Transfer. Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.12 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, and agents, except as otherwise specified
in this Agreement. The captions of the various articles and paragraphs are for convenience and
ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent
of this Agreement.
3.5.13 Amendment; Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
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3.5.15 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.16 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.17 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.5.18 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex, sexual orientation or age. Such non - discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination. Consultant shall also comply with all relevant provisions of
City's Minority Business Enterprise program, Affirmative Action Plan or other related programs
or guidelines currently in effect or hereinafter enacted.
3.5.19 Labor Certification. By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.20 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.21 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
Revised 5/06 LM
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approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
Revised 5106 LM
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•
CITY OF ARCADIA
By: �m.+ [.iZ.��ir� re r_ By:
Donald Penman
City Manager
Dated: 3- I's loy 2008
ATTEST:
A w C6
City Jerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
Revised 5/06 LM
13
HOGLE- IRELAND, INC.
[Title]
Z. S oy
4-15& 9 ckeberg Date
elopment Servic s Director
EXHIBIT "A"
SCOPE OF SERVICES
GNll VT . 1 1 �ll�►Til�l
A -1
Exhibit A
Scope of Services
Arcadia General Plan
General Plan Format and Design
The City's current General Plan is organized in a manner that consolidates required General Plan
Elements into six chapters:
• Introduction
• Community Development
• Municipal Facilities and Services
• Environmental Resources
• Environmental Hazards
• Implementation and Monitoring
The City of Arcadia desires to create a new General Plan that fits into the traditional General
Plan structures consisting of the seven State - required elements. In response to the City's desire,
the work scope includes the following elements:
• Land Use, Community Design, and Economic Development
• Housing
• Circulation
• Open Space
• Conservation (which can include historic resources)
• Noise
• Safety
In addition to the State - mandated topics, the City's General Plan covers topics and issues
important to the Arcadia community, such as those covered in the current Municipal Services
and Facilities chapter. These topics and any new issues that emerge during the General Plan
process will be integrated into the Plan within the structure outlined above. A directory of
pertinent issues in the City will be included in the Plan to guide readers to the appropriate
General Plan elements. In topic areas where issues may overlap into other elements, information
location boxes will be included in the text to direct readers to other relevant sections of the Plan.
The plan will also include an Introduction chapter and an Implementation Chapter. Separating
implementation actions or programs from the individual elements facilitates the periodic review
and revision of General Plan programs. While the City's overall goals and policies in an Element
may be relevant over the long -term, actions to achieve those goals and polices may need to be
modified in response to changing physical, financial, or political circumstances.
Creating a user - friendly document is paramount to successful implementation of the General
Plan. While City staff will need access to specific data and information in the Plan, many
residents and business and property owners may use the Plan to learn more general information.
To this end, each element will include the traditional structure of goals and polices but will also
include a summary that clearly and succinctly captures the issues and policies in that element.
For issues and policies that are geographically specific, a map will be included. Most technical
studies and information will be included as technical background papers separate from the Plan.
Separating technical data will expand the life of the Plan by focusing on the City's vision and
goals to maintain a high- quahty community, rather than spotlighting current issues. This will
result in a General Plan that clearly articulates policy for Arcadia.
Engaging the Community
The approach to community engagement, described in detail in Task 2, will include:
1) Periodic content material for the City's General Plan webpage on the Arcadia website
2) Stakeholder and affinity group interviews
3) A General Plan Advisory Committee (GPAC)
4) A focused land use and urban design charrette for Downtown Arcadia
5) Two community -wide workshops
6) Study sessions with the Planning Commission and City Council
GIS Data and Mapping
An important component of the General Plan program is the establishment of mapping to
accurately depict locations of land uses, circulation routes, community resources, environmental
constraints, and other features of the Plan. The Hogle- Ireland team will use ArcGIS 9.2 to
conduct spatial analysis and prepare maps for the General Plan. Hogle- Ireland staff has extensive
experience using GIS for General Plan programs to calculate areas of existing and proposed land
uses, estimate future development for general plans, redevelopment plans and EIRs. ArcGIS has
been used on many assignments to develop demographic, housing, economic and environmental
information used in developing plans. General Plan exhibits will be developed using ArcGIS 9.2,
to produce maps of excellent quality and accuracy. Hogle- Ireland staff will work closely with
Arcadia GIS staff to ensure consistency of data quality and map products with existing City
standards. All data will be provided to the City at the end of the work program for re- integration
into the City's GIS database.
Work Program /Scope of Services
TASK 1 — PROJECT INITIATION AND ONGOING COORDINATION
A project of this scale and complexity requires careful coordination, frequent communication and
collaboration with City staff, and a unified team. This initial task establishes project
management procedures, including communication protocol, scheduling, and timely delivery of
products and services. The Project Manager and Principal -in- charge will maintain regular
communication with the City's designated contact person to monitor and review project
progress.
1.1 — Project Kick -off and Work Program Refinement
Hogle- Ireland will organize a kick -off meeting with City staff and the consultant team. This
meeting will allow us to work with staff to refine the work scope, identify key player roles,
establish communication protocol and product review procedures, and identify relevant agencies
and organizations for the update. We will refine the scope and schedule based on discussions
with the consultant team and City staff. We will also work with staff to define a strategy to
ensure consistency with the General Plan update and any significant ongoing projects.
Work Products
• Up to two kick -off meetings with city staff and consultant team
• Refined Work Program and Schedule
1.2 — City Staff Meetings
For the duration of the project, Hogle- Ireland will attend City staff meetings to be held a
minimum of once a month to ensure project coordination, and to support close collaboration
with City staff. These meetings will provide a forum to review and discuss issues and draft
documents, plan presentations, and maintain clear channels of communication. We will also
prepare monthly progress reports that will summarize the current status of the work effort.
This task includes regularly scheduled calls between Hogle- Ireland's project manager and the
City's project manager to review project status, milestones, project needs, etc.
Work Products
City staff meetings, with a budgeted meeting allowance
Monthly progress reports
1.3 — Branding and Program Notebooks
To create a recognizable identity for the General Plan program, we will create a unique logo that
will be used on the website and all materials published. Our budget includes an allowance for
this task.
We will prepare program notebooks for use by staff and the General Plan Advisory Committee to
help keep materials organized throughout the course of the program.
Work Products
• General Plan logo
• Project notebooks (30 total)
TASK 2 - COMMUNITY ENGAGEMENT
Our approach to community engagement in planning programs is rooted in collaborative
plamung. We strongly support engaging members of the community who may not have ever been
involved in planning activities, or any city activity for that matter. Therefore, the community
engagement program we have designed specifically for Arcadia residents and the business
community looks to involve people from a much broader spectrum. To address the diverse
language capabilities of Arcadians, we will include Veronica Tam, who speaks Cantonese and
Mandarin, and Diana Gonzalez, who speaks Spanish, in the outreach activities.
2.1 — Refine and Finalize Public Participation Program
This task, which will occur as part of the scope refinement process (task 1.1), will allow us to
work with City staff to determine whether the participation program requires any changes. As a
separate follow-up meeting, once the work scope has been fully defined, we will, based on
discussions with City staff and additional research, identify specific groups to be included in the
stakeholder /affinity group interviews, set preliminary dates for community workshops, define
relations with the local media, etc.
Work Products
9 Draft and final public participation program and schedule
2.2 — General Plan Website Support
The City will design and host a wwebpage on the City of Arcadia website that provides 24 -hour
access to information about the General Plan program. Hogle- Ireland will provide to the City
background reports and other materials published for the City to post on the webpage. Our
budget indicates an allowance for this task. Any time required beyond this allowance will be
billed on a reimbursable basis with prior authorization from the City.
Work Product
M General Plan products in format suitable for posting on the City's website
2.3 — Stakeholder /Affinity Group Interviews
We will conduct interviews with key City staff, community leaders, community service
providers, and groups we term "affinity groups ". Affinity groups are existing local community
organizations with a focused interest, such as historic preservation, children's sports (for
example, AYSO or Little League), the Chamber of Commerce, or an ecumenical group. This
approach will provide insight into what these opinion leaders see as the needs and priorities for
the City's future, and will help us plan and prepare for the community workshops and public
opinion survey. Hogle- Ireland will work with City staff to identify individuals and groups to
participate in interviews. The task will be accomplished through a series of group and individual
interviews over several days. The budget includes an allowance for this task.
Work Products
Several days of interviews within the established budget, including one -on -one
interviews with City officials and stakeholders, and group interviews with affinity
groups, as designated by City staff
Memorandum outlining results of the interviews
2.4 — General Plan Advisory Committee (GPAC)
A GPAC will be formed to provide ongoing and specific guidance throughout the update process.
The GPAC should be comprised of representatives of existing City commissions and committees,
community organizations, citizen groups, youth, seniors, and ad hoc resident membership. We
will work with you to identify the best way to determine membership. City staff will be
responsible for putting the GPAC together. The GPAC will consist of no more than 25 members.
Upon formation of the GPAC, Hogle- Ireland will meet with the group and work with them to
review and revise goals and objectives, alternatives, and draft reports. Meetings will be attended
by two or more Hogle- Ireland staff. The project schedule indicates the timing of the GPAC
meetings.
Work Product
• GPAC meetings (6 total meetings)
• Agendas, handout materials, maps, and visual presentations
2.5 — Focused Land Use and Urban Design Charrette for Downtown Arcadia
We will conduct a focused, intensive land use and design charrette for Downtown Arcadia. This
will be a one -day event. While these session will be open to and advertised to the entire
community, we will make a specific effort to bring into the discussion those property owners and
neighbors of downtown. The City will be responsible for identifying participants to receive a
direct mailing. We will prepare the invitation for distribution by the City. This focused exercise
will be separate and distinct from the broader community -wide workshops described below and
will occur during the land use/circulation alternatives phase of the work program.
2.6 — Community Workshops
We will conduct two community -wide workshops.
2.6.1 - Issues and Ideas Workshop
The first workshop will be conducted early in the work program and will serve as the initial
opportunity for the public at large to learn about the General Plan program and to share their
concerns and ideas on all issues. Our goal is to identify key community issues and ideas that will
form the basis of a General Plan vision or guiding principles (to be reviewed and affirmed by the
GPAC). The workshop ideally should be conducted on a Saturday. We envision a three -hour
event held at an easily accessible community facility or school. City staff will be responsible for
securing the venue. Our budget for the workshop includes an allowance for publicity.
Work Products
• One Issues /Ideas Workshop
• Workshop publicity (allowance)
• Agenda, handout materials, exhibits, and visual aids for the Workshop
• Workshop summary
2.6.2 - Confirmation Workshop
Once the preliminary draft General Plan has been completed and reviewed by the GPAC, we will
conduct a Confirmation Workshop to ask Arcadians the question: "Does this draft Plan
represent the ideas you have expressed and your vision for the community ?" We recommend
that this workshop consist of a half -day "drop -in" open house to allow the community to see and
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learn more about the preliminary draft Arcadia General Plan. A continually running PowerPoint
presentation will provide an overview of the process, while illustrative exhibits, handouts, and
displays will provide more detail on the Land Use Plan and the new General Plan elements.
Members of the consultant team will be on hand to engage in discussions with the community
and answer any questions. City staff will be responsible for securing the venue. Our budget for
the workshop includes an allowance for publicity.
Work Products
• One Open House
• Handout materials, exhibits, and visual presentations
• Memorandum summarizing input received at the open house
2.7 — Joint Planning Commission and City Council Study Sessions
We will conduct three joint study sessions with the Planning Commission and City Council at
key "check -in" points in the work program: 1) to confirm issues and ideas, 2) to review and get
concurrence on the GPAC's preferred land use and circulation alternatives, and 3) to review the
entire Draft General Plan and EIR prior to formal public hearings.
Work Products
• Three Joint Planning Commission/City Council study sessions
• Handout materials and visual presentations
TASK 3 — UNDERSTANDING ISSUES AND CONDITIONS
Focusing on the identification of issues is an important, upfront task that will provide the
framework for the entire General Plan Update. This task will incorporate the input received
from stakeholder, /affinity group interviews, initial meetings with the GPAC, the first PC /CC
study session, independent background research, and the initial community workshop. We will
produce a series of Background Technical Reports and Issues /Policy Papers structured around
the General Plan element topics.
For the Housing Element, we will prepare a separate background report, as described in task 5.1.
3.1 — Data Collection
With assistance from City staff, Hogle- Ireland will assemble the background information and
existing documents to support the Arcadia General Plan Update. This will include documents
such as the current General Plan and EIR, Local Hazard Mitigation Plan, recently completed
master plans for circulation and City utilities, planning documents and the EIR for the Shops at
Santa Anita, any specific plans, the City Budget and Capital Improvement Program,
redevelopment plans, GIS shapefiles, and any recent fiscal or economic studies. We will also
assemble documents as needed from other service providers, such as utility companies, County of
Los Angeles, and the State.
3.2 — Bus Tour
To acquaint key members of the entire General Plan team with Arcadia and understand issues
and conditions from City staffs perspective, the team and staff will go on a half -day van or bus
tour of the City. We will work with staff to develop the tour route. City staff will be responsible
for securing the transportation. Following the tour, we will provide a summary report.
3.3 — Land Use Survey Mapping and GIS General Plan Map (Existing)
We understand the City recently had completed a comprehensive existing land use survey (by a
planning class at Cal Poly Pomona), with land uses specified to the assessors parcel level in an
Excel database. We will use this information to create a GIS -based existing land use map. As
needed, we will field check data on a limited basis. The mapping and data represent important
baseline data for the EIR and for understanding inconsistencies between on- the - ground land use
and the current General Plan land use policy map.
We will also digitize the City's existing General Plan Land Use Policy Map to create a GIS -based
map.
Work Products
• Review Draft and Final Existing Land Use Map
• Existing General Plan GIS -based land use policy map
3.4 — Background Technical Reports
The team will prepare a series of background technical reports as follows. Our scope provides
for two rounds of review for each report. Our scope does not include background reports for
City utility systems since master plans were recently prepared. Also, we understand that the
City is currently preparing a Parks Master Plan. Thus, we have limited the background reports
to those described below. If the City believes that additional reports would be useful to the
process, we can discuss those as part of the scope refinement task. For example, the City may
wish to prepare report focused on historic preservation, including an updated inventory of
historic properties. We have not included this effort in our work program, as we plan to rely
upon published sources to address historic resource issues in the General Plan. However, if this
issue rises in importance as part of the scope refinement or community outreach tasks, we can
work with staff to determine the best way to achieve your objectives.
3.4.1- Traffic /Circulation
Per our discussions with the City, the work scope does not include a comprehensive background
report for traffic and circulation, as significant work has been completed recently as part of the
Shops at Santa Anita EIR, the 2005 Transportation Master Plan, and the 2004 ITS Master Plan.
Thus, for the background report, The Mobility Group's effort will involve reviewing the existing
General Plan Circulation Section, as well as available existing information and recent
transportation studies (including those referenced above), and will also conduct field visits of
the City.
The Mobility Group will use this available information to synthesize an updated summary
description of existing transportation conditions. This will include documenting: existing
roadway classifications and characteristics, existing transit service, and existing bicycle facilities.
The report will also identify existing and future transportation issues facing the City.
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3.4.2 - Geotechnical
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Nilson Geosciences will prepare this technical report. To comply with State Guidelines for EIRs
and General Plan documents, it is necessary to look at a wide range of potential geology, soils,
and seismic related topics, including:
• Strong Earthquake Groundshaking
• Landslides and Surficial Slope Stability
• Surface Fault Rupture Potential from Active and Potentially Active Faults
• Compressible, Collapsible, or Expansive Soils
• Liquefaction and Shallow Groundwater
• Flooding From Dam Failure
• Differential Compaction and Settlement
• Flooding From Tsunami and Seiche
• Subsidence
• Ground Lurching and Cracking
The report will address each topic, and define the constraints and opportunities that can be used
to evaluate proposed land uses and development /redevelopment alternatives. The report will
form the technical basis for the General Plan Safety Element and the Existing Conditions
sections for the EIR.
The San Gabriel Mountains and the bordering foothills and alluvial fans valleys in and near the
City are bounded by numerous regional and local faults (e.g., San Andreas, Sierra Madre,
Raymond, Clamshell- Sawpit, Whittier, Puente Hills, and Upper Elysian Park) capable of
producing severe earthquakes, those of moment magnitude 6.0 or greater. There is much known
about their earthquake potential and their potential maximum shaking effects. Active and
potentially active faults cross the City and have some potential for future ground surface rupture,
which is dependent on the recency of their latest surface rupture (e.g., Holocene or Pleistocene
activity). These faults could affect the several dams along the foothills above the City. Faults in
the Raymond fault zone within the City have been classified as Alquist- Priolo Earthquake Fault
Zone and work is currently proceeding for possible zoning of the Sierra Madre fault zone.
Groundwater basin investigations and current APEFZ investigation activity along the Raymond
and Sierra Madre fault zones will be incorporated into the study as this information becomes
available. These fault conditions may be important factors in land use planning.
Wilson Geosciences will review and assess the published (e.g., USGS, CGS) geologic, soils,
seismic, groundwater and other data available for the City, and concentrate on any geology, fault,
groundwater, and soils reports, EIRs and land development reports that may be available for the
City and immediately surrounding areas. Any more recent local technical and engineering
reports on file with the City will serve as the basis for applying the regional data to specific
geology, soils, and seismic issues in this portion of the San Gabriel Valley. These readily available
data will be assembled and analyzed to define geologic and seismic development constraints, and
grading and soil stability environmental impacts.
The report will describe the geologic, seismic, topographic, drainage, soils engineering and
groundwater conditions and document hazards. Using the latest most accurate maps of the City,
data and results will be provided for inclusion in the digital database. Products of this task will
be a detailed written, tabular, and graphical description of existing conditions, including maps of
geology /soils conditions and hazards.
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3.4.2 - Noise
Team member Urban Crossroads will prepare the noise technical report, consisting of the
following subtasks.
• Review the existing noise element documentation.
• Identify transportation- related noise sources such as the Interstate 210 Freeway, major
arterial roadways, bus stops, railroads and aircraft overflights. In addition, identify any
stationary (non - transportation related) noise sources such as commercial and industrial
noise impacts.
• Discuss with Hogle - Ireland and City staff the specific locations to perform noise
monitoring and identify any noise - related issues to address in the noise analysis.
• Review the existing and proposed land uses in the City's General Plan and identify the
noise- sensitive land use locations.
• Obtain ambient short -term noise measurements throughout the study area at up to 12
locations and 24 -hour noise level measurements at up to 4 locations quantify the existing
noise environment.
• Review recent traffic studies to determine the appropriate input parameters for
evaluating existing and future conditions.
• Calculate the existing noise contours at up to 20 roadway segments. This will include
vehicle classification counts at 2 key roadway segment locations. The vehicle
classifications counts will then be used to establish the City's vehicle mix. This vehicle
mix should be used for all future noise impact studies.
• Identify potential noise impacts associated with aircraft overflights. Obtain future noise
contours from the El Monte airport based upon existing published data. No new noise
contours will be developed.
• Develop existing and future noise contours for areas near the railroads based on existing
and future rail activity. Rail operation data will be provided by City staff.
• Discuss potential noise impacts associated with the proposed Gold Line light rail line
included BAPLD on published EIR documents.
• Identify any major stationary noise sources located within the study area and determine
potential noise impacts.
3.4.4 - Economic Conditions
Team member Keyser Marston Associates (KMA) will complete three complementary tasks that
include the collection and review of background data, identification of the current market
opportunities and constraints, and financial feasibility analyses (with this third component
conducted once land use alternatives have been selected). For the purposes of this analysis,
KMA will rely on its independent research, studies previously conducted by the City, analyses
prepared by other consultants, and any relevant research conducted by the project team.
Background Data Collection and Review
The background data collection will include a review of socio- economics data, business, and
employment. For the purposes of this analysis, KMA will collect data for the market area, the
City, the regional area, and the County. The regional and County data will be utilized as a
benchmark against which the other data sets can be measured. Typically, the KMA analysis
relies on data from private data suppliers, with governmental data utilized to corroborate these
findings. The use of private data suppliers is integral to the analysis, as these suppliers are
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utilized by developers throughout the Country. These suppliers have a consistent methodology,
thus, enabling developers to compare areas under identical assumptions.
Socioeconomic Data - KMA will detail the makeup of both the market area and City residents.
There are a number of important demographic and economic characteristics that will profoundly
impact both residential and commercial markets. Included among these are number of
households, household formation, population, income levels, age, education, and ethnicity. This
information can be obtained through agencies such as the State Department of Finance, local
governmental agencies and private firms specializing in demographic data.
Business Data - Working with the City and project team, KMA will identify the predominant
retail and commercial land uses. KMA will discuss the City businesses in the context of the City,
market areas and County. Sources of information will include a market area reconnaissance, a
review of the general land use plan, any inventory studies the City has performed to date and
building permit data.
Assessment of Market Conditions
The assessment of market conditions will consider the current market and the strengths and
weaknesses embodied by the present uses.
Residential - The historic and current market area residential market will be analyzed. The
analysis will include a review of residential land sales, new home prices, existing home prices,
proposed /current developments, sales activity /absorption in the region, current rents achieved
and vacancy levels. Sources of this information include the Hanley Woods, Metroscan, and
Dataquick.
Commercial - KMA will perform a detailed analysis of the market characteristics of City
establishments. This analysis will identify general rent levels, vacancy rates, land and building
values, major transactions and proposed developments. Based on the information compiled,
KMA will evaluate the strengths and weaknesses embodied by the existing uses. Sources of this
information include brokers active in the area, city sales tax information, assessors information
and public agencies.
Assessment of Opportunities
Based on the assessment of market conditions, KMA will identify current and future market
opportunities.
Residential - Potential unit types will be considered given rents and sales prices achieved by
existing and new product in the region. The compatibility and/or synergy of residential and
commercial activities (e.g. ground floor retail with residential above) will also be considered.
Commercial - The advantages and constraints of the City will be noted, based on perceptions of
real estate industry professionals, income levels, households, potential expenditures and the
advantages of the market area, KNIA will identify opportunities for new commercial
development. Particular attention will be given to identifying voids in the marketplace and the
potential overbuilding of some types of commercial space.
3.4.5 - Hazardous Materials
Hogle- Ireland will work with the City Fire Department and consult on -line databases to report
hazardous materials producers and sites in the City. A brief background report will be prepared.
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Work Products
Draft Background Reports for Traffic, Geotechnical, Noise, Economic Conditions, and
Hazardous Materials
Final Background Reports for Traffic, Geotechnical, Noise, Economic Conditions, and
Hazardous Materials
3.5 — Issues /Policy Papers
Emerging issues to be addressed in the updated General Plan are best identified after review and
analysis of the issues, opportunities, and constraints identified in the background reports and
based on initial interview and outreach tasks. We will prepare a series of Issues /Policy papers
for each of the General Plan Elements (except the Housing Element) that summarizes the
physical conditions described in the background technical reports, presents issues identified
through the initial steps of the community outreach program, and indicated possible policy
choices to investigate during the balance of the work program.
After review and discussion of this important information with City staff, we will the present a
General Plan Update Issues /Policy Papers to the City Council and Planning Commission at the
first joint study session. Based on direction from the City decision - makers, we will proceed with
subsequent tasks necessary for the preparation of the General Plan. We will utilize an Issues
Matrix as an organizational tool for tracking issues as they are translated into policies and
implementation.
The work scope provides for one preliminary draft of the Issues /Policy Papers, followed by final
Papers incorporating City staffs comments on the preliminary draft.
Work Products
Draft Issues /Policy Papers for each element
Final Issues /Policy Papers for each element
3.6 — SB 18 Consultation Assistance
Per SB18, the City will be required to consult with interested Native American tribes as part of
the General Plan Update process. S1318 requires that this be a City -driven process, but Hogle-
Ireland staff will assist City staff with the consultation. Our budget provides an allowance for
this task.
TASK 4 — LAND USE /DESIGN AND MOBILITY ALTERNATIVES
During this task, we will work with the GPAC and the community to develop and review a series
of land use alternatives for those areas of the community identified as in transition. As described
above in task 2.5, we will undertake an exercise with the GPAC to identify stable versus
transitional areas, and to focus land use policy discussion on those transitional areas, which we
will refer to as focus areas for purposes of discussion with the broader public and decision -
makers. This task also involves exploring circulation and mobility alternatives to support
various land use options.
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4.1 — Develop Land Use and Design Alternatives for Focus Areas
Based on work completed to date with the GPAC, the community, and decision - makers, and
based on the team's collective experience, we will prepare a series of land use alternatives for up
to 10 focus areas. (This number can be adjusted as part of the scope refinement process.)
Particular attention will be given to the Downtown area and the area surrounding the planned
Gold Line station, as we understand that the City is considering developing a Specific Plan for
Downtown, and it appears that the Gold Line will be a reality within the life of this General Plan.
The General Plan will establish clear policy direction for Downtown. Thus, we will need to
explore intimately the scope, scale, and intensity of land use the community will find
appropriate.
Important considerations to balance as part of this discussion will be the City's long -tern
economic goals and the role industrial properties will play in the economic future.
The alternatives we develop will not consist simply of land use colors on a land use map. Rather,
we will fully explore the overall urban form of the focus area and will prepare appropriate
exhibits for the charrette, workshops, and GPAC meetings to lead to informed
recommendations.
4.2 — Market Analysis of Key Focus Areas
KMA will work with the Citv and consultant project team to evaluate the financial feasibility of
development prototypes at three selected locations within the City. Specifically, the KMA
analysis will consider at least one scenario for downtown. To this end, KMA will accomplish the
following:
Focused Market Summary - For a selected area(s), KMA will prepare a focused market summary
based on the data acquired in our scope of services described above. In addition, K1vIA will
contact real estate professionals to gain their insights into the specific market conditions of the
focus area.
Land Use - Working with the team, KMA will assist in identifying alternative land uses for the
site(s) specified site(s).
Development Scope - Working with the team, KMA will assist in estimating supportable
developments on specified site(s).
Pro Forma Analysis - Given the identified land uses and development scopes, KMA will
estimate the financial feasibility of the proposed project(s).
4.3 — Circulation and Mobility Alternatives
The Mobility Group will coordinate and strategize circulation options to respond to the land use
alternatives, particularly with regard to potential changes to land use intensities in focused areas
of the City. This effort will also include an assessment of whether the preferred land use
program would result in significantly different trip levels than those assumed in the
Transportation Master Plan.
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We will not look just at the roadway system. This analysis of alternatives will look at how
people may otherwise move within Downtown, around the Gold Line Station, and between
major destinations in Arcadia.
4.4 — Selection of Preferred Land Use /Design and Mobility Plan
Based on the results of the charrette and GPAC meetings, the recommended preferred Land
Use /Design and Mobility Plans will be presented to the City Council and Planning Commission
in a joint workshop for their affirmation, as these choices will serve as the basis for preparing the
Draft General Plan.
Work Products
Land use, design, and mobility maps and illustrations for public outreach tasks
Preferred Land Use, Design, and Mobility Plans for presentation at the PC /CC study
session
TASK 5 — DRAFT GENERAL PLAN
Based on work tasks completed to date, we will prepare a complete Draft General Plan
structured as follows:
• Land Use, Community Design, and Economic Development
• Circulation /Mobility
• Housing
• Open Space
• Conservation (to include historic resources)
• Noise
• Safety
For each of the written products described below, the work scope and budget allow for two
rounds of review by City staff and two rounds of revision by the consultant team.
5.1 —Preliminary Draft General Plan
We will prepare a complete preliminary Draft General Plan for review by City staff. The
elements will be focused on issues identification, policy direction, and implementing actions.
Land Use, Community Design, and Economic Development Element
We will develop goals, policies, and programs for the Land Use, Community Design, and
Economic Development Element, identifying key development focus areas along the way. The
Element will also present the preferred land use alternative and will provide quantified
explanations of desired development densities and intensities in both graphic and tabular form.
Special attention is to be paid to urban design issues within the focus areas.
Urban design issues will be interwoven throughout the Element. Specific ideas for various
neighborhoods will be illustrated, as well as overall goals and policies for the improved aesthetic
appearance of streetscapes and new development.
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One important product of this element is the creation of a land use policy map that identifies
how land use categories are applied to each parcel in the City. Hogle- Ireland will use the GIS
parcel base map to complete a full -color parcel- specific map identifying the preferred land use
plan. The attribute table within the ArcGIS parcel coverage will contain the General Plan land
use designation for each parcel. This approach allows for efficient quantification of dwelling
units, population, and square footage of commercial development.
Circulation /Mobility Element
The Mobility Group will prepare the Circulation /Mobility Element. In addition to streets and
roadways, this will also address multi -modal transportation options, including transit and
bicycles /pedestrian circulation. We will incorporate and integrate the provisions of the
Transportation Master Plan, as well as plans for the Westfield Santa Anita Shopping Center and
the Shops at Santa Anita Specific Plan. We will also include planned transit improvements
(including the Gold Line Extension). We will explore the potential for identifying and
developing a citywide bicycle/pedestrian network linking neighborhoods to open space, schools,
and commercial /institutional centers.
The element will include the updated goals, policies and objectives, as well as maps /diagrams of:
the roadway classification, truck routes, transit service streets /corridors /facilities, and bicycle
facilities.
It will also include the identification of implementation actions for each of the major
goals /policies, which will provide a clear direction for actions to implement the element and help
make it more understandable and user - friendly. We anticipate that many of the implementation
actions will be drawn from the existing body of recent studies conducted in the City.
Housing Element
The Housing Element, per State law, must clearly identify and address, at a minimum, each
component listed below:
An assessment of housing needs and an inventory of resources and constraints relevant
to the meeting of these needs.
A statement of the community's goals, quantified objectives, and policies relative to the
maintenance, preservation, improvement, and development of housing.
A program which sets forth a five -year schedule of actions the local government is
undertaking or intends to undertake to implement the policies and achieve the goals and
objectives of the housing element.
State law also requires the City to identify adequate sites for housing, including rental housing,
factory-built housing, and mobile homes, and make adequate provision for the existing and
projected needs of all economic segments of the community. Our experience with recent housing
elements in other jurisdictions has shown that the Department of Housing and Community
Development (HCD) asks for detailed information regarding exactly where in a community
housing sites are available to meet projected housing needs, and what sources of funding will be
used to help meet these needs. Due to the built -out nature of the City, this part of the Housing
Element may pose a challenge.
For the 2008 -2014 SCAG housing element cycle, SCAG has established the following housing
allocation (Regional Housing Needs Allocation, or RHNA) for Arcadia:
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Income Category Number of Units
Very low income
549
Low income
340
Moderate income
368
Above moderate income
892
Total Units
2,149
The Housing Element will establish policies, procedures and incentives aimed toward the
maintenance and expansion of the housing supply to adequately accommodate the City's
existing and future households. The Housing Element update will institute policies that will
guide decision - making, and will establish an action program to implement housing goals through
2014.
The Housing Element cycle for the SCAG region requires adoption of an updated Housing
Element by June 30, 2008. We have put together the following approach based on our
experience preparing numerous housing elements and knowing that HCD will look closely at the
analysis of sites available to meet the current RHNA allocation of 2,149 units at the specified
income levels.
The Housing Element involves these basic components: 1) an assessment of the City's housing
needs; 2) analysis of the constraints to meeting identified housing needs; 3) identification of
specific and adequate sites to meet existing and projected housing needs; 4) prepare a housing
implementation strategy; 5) drafting the housing element; and 6) revising the draft for review by
the HCD.
Project Initiation and Review Existing Documents
We will initiate the Housing Element update by meeting with City staff to refine the work
program, confirm communication protocol, and explore tentative dates for study sessions and
meetings. Specifically, objectives for the kick -off meeting may also consist of obtaining a level of
understanding regarding the City's involvement, obtaining recommendations regarding the
document format, and developing a clear understanding of established roles and responsibilities.
Hogle- Ireland will review City documents to aid in understanding local conditions and the
community's housing needs. The following documents will help us understand current
conditions:
• Current Housing Element
• Annual General Plan/Housing Element Progress Reports to the State
• Zoning Ordinance and Municipal Code
• Information of the City's development review process
• Housing units (affordable and market rate) Built since 1998 by year and type
• List of affordable housing units and affordability covenant expiration date
• List of residential projects entitled or under construction (by type and affordability)
A preliminary potential housing sites inventory
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Existing Housing Element Progress Report
As required by State law, this task will produce a report on the progress the City has made in
implementing the existing Housing Element. In general, the task will include a review of the
following:
The City's progress in implementing the Housing Element. The results will be quantified
where possible, but may be qualitative where necessary.
The appropriateness of the housing goals, objectives, and policies in contributing to the
attainment of the stated housing goat
The effectiveness of the Housing Element in attaining community housing goals and
objectives
Hogle- Ireland will produce a data request for City staff of quantifiable data that is required for
the progress report, including but not limited to new construction, rehabilitation, and housing
assistance. Completion of this task is contingent on timely receipt of information
Housing Needs Assessment
A thorough needs assessment is important to develop responsive housing programs. The Housing
Needs Assessment section of the Housing Element will be comprehensively updated with the
most current data available, providing an overview of historical data to illustrate demographic,
household, and housing trends. Sources of data include but are not limited to:
+ 1990 and 2000 Census
2007 State Department of Finance Population and Housing Estimates
O 2006 American Community Survey, U.S. Census Bureau
* SCAG
O State Employment Development Department labor market and wage statistics
Developing a housing program requires critically evaluating data. The housing needs assessment
reviews population and household characteristics, housing characteristics, and special needs
groups to identify and determine the extent of housing need. The housing needs assessment
identifies existing and projected needs. Analysis of population trends, employment trends,
documentation of population projections, and employment projections provide this information.
The housing needs assessment also looks at the number of households overpaying for housing
expenses, living in overcrowded conditions, or with special housing needs (e.g. elderly, large
families, homeless), number of housing units needing rehabilitation, and assisted affordable units
at -risk of converting to market -rate.
Constraints Analysis
Having identified priority housing needs, the second task will be to identify any constraints to
addressing the City's housing needs. This includes constraints to the maintenance, improvement,
and development of housing affordable for households of all income levels and those with special
needs. Governmental constraints to be analyzed include land use controls, development
standards, fees, and permit processing. Local efforts to remove governmental constraints will be
also be included. Market constraints to be analyzed include land availability and costs, market
demand for housing, construction costs, and financing. We will also review infrastructure
master plans and environmental documents to determine, as required by state law, the
availability of public services, facilities, and infrastructure needed to address the City's housing
needs. This includes the provision of water, sewer service, and other necessary public services.
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With passage of SB520 in 2002, jurisdictions must also analyze housing opportunities for
persons with disabilities, including building, zoning, land use, and permitting processes that
affect housing. We are uniquely qualified to prepare this analysis, having prepared numerous fair
housing assessments for jurisdictions throughout California.
Housing Sites /Resources Analysis
We will conduct an analysis of resources to meeting housing needs. The primary focus of this
section will be to determine the land and financial resources available to address the RHNA goal.
Components of the assessment include:
1) Quantifying RHNA Credits
Since the RHNA uses January 1, 2006 as the baseline for growth projections for the Housing
Element planning period of 2008 -2014, jurisdictions may count the new units built or issued
certificates of occupancy since January 1, 2006 toward the RHNA. Based on City data Hogle-
Ireland will quantify the City's credits toward the RHNA obligation. The remaining RHNA must
be met by designating sites at appropriate densities.
2) Inventory of Development Capacity
We will work with staff to identify vacant and, if necessary, underutilized land suitable for new
housing. Through the parallel effort on the Land Use Element, we will work to identify vacant,
underutilized, and sites to be redesignated to determine housing capacity.
3) Analysis of Site Suitability
Following the sites inventory, the suitability of proposed sites for new housing will be analyzed.
Based on information and work on the Land Use Element and working with City staff, we will
analyze the capacity of each site based on existing and potential zoning and development
standards. We will also use information on potential sites to characterize potential
environmental and other constraints chat could affect development potential, and to verify
whether they provide sufficient incentive to facilitate and encourage the production of a range in
housing types and prices in the community.
4) Inventory of Financial and Administrative Resources
This section will include an inventory and review of financial resources (includes federal, state,
and local resources) available for program implementation. Also included will be an inventory of
administrative resources (such as City departments and agencies and local nonprofits) available
to help the City preserve at -risk housing. As required by state law, resources also include
opportunities for energy conservation which will describe the role of energy conservation in
reducing long -term housing costs, conservation techniques and programs, and local, State, and
federal policies and regulations for energy conservation.
Housing Plan
Earlier chapters of the Housing Element establish housing needs within the City and describe
constraints and resources to meeting those needs. The Housing Plan represents the tangible
steps the City will undertake to address the housing needs.
The Existing Housing Element Progress Report will facilitate an evaluation of the effectiveness of
the housing programs contained in the most recent Housing Element. This evaluation will assist
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in assessing the need to modify existing programs, introduce new housing programs, and
eliminate obsolete programs for the updated Housing Element.
We will revise and develop Housing Goals and Policies related to the affordability, availability,
and adequacy of the City's housing. Quantified objectives relative to the maintenance,
preservation, and construction of housing will be provided. We will ensure that Housing
Element goals build upon and are consistent with the goals and policies of other City housing
studies.
With input from City staff and policymakers, we will develop a Housing Plan to implement the
goals and policies of the Housing Element. For each program in the Plan, we will establish the
time frame for implementation, specific objectives, funding sources, and responsible agencies.
We are sensitive to formulating programs that are relevant to meeting the community's needs,
practical and feasible, and acceptable to decision- makers.
Draft Housing Element
We will prepare a preliminary draft Housing Element containing all of the components described
above. Based on City staff's review and comment, we will prepare a draft version suitable for
public review and transmission to HCD. This draft will be reviewed with the Planning
Commission and City Council as part of the second study session.
Department of Housing and Community Developmen t Review
The City must submit the Housing Element to HCD for formal review and comment. We will
transmit the draft Housing Element to HCD and will coordinate communications with HCD
staff to address any issues during the course of the review. HCD has established a 60 -day period
for review of elements submitted to them.
Upon receipt of HCD's review letter, we will work with staff to draft changes to the Housing
Element to respond to HCD concerns. All proposed changes to the Housing Element will be
prepared in underline, /strikeout format. Typically, two reviews by HCD are required (each of
which may take up to 60 days) to achieve certification. Our budget includes an allowance for
consultation /negotiation with HCD staff. Any time required beyond this allowance to address
HCD's comments and concerns will be billed on a reimbursable basis with prior authorization
from the City.
In some cases, HCD may require changes to the Housing Element that are not consistent with
local policy direction and thus HCD certification cannot be achieved. In that event, we can assist
the City in preparing written findings to be included in the resolution of adoption to provide the
reasons justifying how the Housing Element substantially complies with the requirements of
state law. Such services will be provided at an additional cost.
Open Space Element
The Open Space Element will function as an equivalent of a parks and recreation element,
identifying areas for active and passive recreation. Other areas of improved or passive open space
- public and private - will also be addressed. While generally overlap can occur between the
Open Space and Conservation Elements, our goal is to focus the Open Space Element on active,
usable resources. We will draw from the Parks Master Plan and related documents now being
prepared, to the extent they are available.
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Conservation Element
As noted, this element parallels the Open Space Element. We envision this element addressing
the conservation of resources such as the urban forest, air quality, mineral resources,
groundwater basins, energy conservation, and habitat in fringe areas of Arcadia, among others.
The Conservation Element will also include policies for historic preservation and other cultural
resources important to Arcadia.
Pursuant to A1332, the General Plan needs to address issues related to global warming. We
recommend that the Conservation Element serve this purpose.
Noise Element
Existing and future noise contours will be produced. The noise contours will include traffic and
railroad noise sources. The noise contours presented should be used as a guide for land use
planning. By knowing the land use within these contours, appropriate approaches can be used
to minimize existing impacts and future incompatibilities.
As noted above, Urban Crossroads will prepare the technical component to present background
information on noise, health effects of noise, methodologies, monitoring results and data used to
project noise contours, as well as supporting information for policy development. Future noise
contours will be prepared based on traffic data and other major noise sources. Future noise
contours associated with Gold Line operation will be drawn from materials available from the
Gold Line Authority and Metro.
Safety Element
The team wilt formulate issues, policies, and programs for implementation. Issues that will be
addressed include:
• Surface Geologic Conditions
• Faults and Fault Zones
• Areas of Potential Geotechnical Concern
• Flooding and Inundation Hazards
• Fire Hazards
• Hazardous Materials Management
We will prepare hazard maps in a GIS platform.
Glossary
We will prepare an updated Glossary to include new terms not contained in the 1996 General
Plan.
Implementation Plan
Implementation measures for the General Plan are a diverse set of regulations, guidelines,
procedures, financing and funding programs, intergovernmental coordination, use of new
technology, or community organization. We will utilize the knowledge, experience and practical
creativity of all members of the consultant team to evaluate existing implementation measures
and to identify opportunities for new strategies, especially as they relate to sustainable
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development and healthy communities, and other important issues that are identified by City
staff and the community. We will review the issues discussion and policies, and propose
updates where appropriate to incorporate current thinking. We will work closely with City
staff throughout the review and update of this component.
Work Products
• Preliminary Draft General Plan for initial City staff review
• Preliminary Draft General Plan showing staff revisions in track changes
5.2 — Draft General Plan for Public Review
Following City staff review of the second version on the preliminary Draft General Plan, we will
prepare a pre -press copy of the Draft General Plan. Once staff has approved this version, we will
prepare the document for publication and release for public review,
Work Products
• Pre -press Draft General Plan
• Draft General Plan for public circulation
TASK 6 — CEOA DOCUMENTATION
Team member BonTerra Consulting will lead the CEQA documentation task.
6.1 — Task Initiation
BonTerra Consulting will attend a CEQA kick -off meeting with the City, Hogle- Ireland, and
other appropriate team members to ensure concurrence with the project description, scope of
work, and approach on the technical analysis.
62 — Initial Study /Notice of Preparation
BonTerra Consulting will prepare a screencheck draft Initial Study (IS) for review by the City of
Arcadia using the CEQA checklist format found in Appendix G of the State CEQA Guidelines.
Following receipt of comments from the City, BonTerra Consulting will revise the IS for mailing
to appropriate agencies and community groups. In compliance with Section 15063 of the CEQA
Guidelines, the IS will contain a description of the proposed General Plan Elements, including:
location; a discussion of the environmental setting; an identification of potential environmental
effects; and a discussion of identified mitigation measures. This scope of work assumes that the
draft General Plan elements will contain the necessary information to prepare the project
description. The discussion of the environmental setting will be based on review of existing
literature and information included in the draft General Plan elements. An explanation for all
checklist answers will be included to provide the public with an understanding of how the IS
conclusions were reached.
For purposes of this scope of work, it is assumed that the `proposed project" to be evaluated in
the EIR consists of the goals, objectives and policies included within the proposed General Plan
elements.
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In compliance with Section 15082 of the CEQA Guidelines, BonTerra Consulting will prepare a
draft Notice of Preparation (NOP) that includes the IS as supporting documentation. Should the
City elect not to prepare an IS, the NOP will be prepared as a stand alone document. The NOP
will identify the issues to be addressed in the EIR and will also provide an announcement of the
date, time and location of the CEQA Seeping Meeting (which is assumed to occur during the 30-
day NOP review period). This scope assumes that appropriate issues will be focused out of the
General Plan EIR. The draft NOP will be submitted to the City for review and comment along
with the draft IS. Once comments have been received, the document will be revised and
submitted to the City for approval to circulate. BonTerra Consulting will distribute up to 50
copies of the NOP via overnight delivery to all responsible and interested agencies, including 15
copies to the State Clearinghouse. The City will provide the NOP mailing list. All newspaper
notices for the project will be prepared by the City.
Work Products
• 5 copies Screencheck Draft Initial Study/Notice of Preparation (IS /NOP)
• 50 copies of the City - approved IS /NOP for public distribution
6.3 — Public Scoping Meeting
A General Plan update is classified in Section 15206(b) of the State CEQA Guidelines as a project
of "statewide or regional significance," and as such, a public Scoping meeting must be held,
pursuant to Assembly Bill 1532, which amended Sections 21081.7, 21083.9, and 21092.2 of the
Public Resources Code. BonTerra Consulting will conduct a seeping meeting pursuant to
CEQA. The Project Manager from BonTerra Consulting will lead the meeting and will describe
the process to be followed in developing the EIR for the proposed project. This proposal assumes
that City staff and /or Hogle- Ireland will participate in the meeting to present a synopsis of the
General Plan update program and answer questions. Comments and issues to be addressed in the
EIR will be requested from all meeting attendees. BonTerra Consulting will prepare a summary
of the meeting for inclusion in the EIR and will ensure that the issues raised at the meeting will
be addressed in the EIR document.
Work Products
• Conduct 1 Public Scoping Meeting
• Meeting Summary of Public Comments Received
6.4 — Prepare Administrative Draft EIR
All environmental issues determined to be potentially significant or significant during the Initial
Study process will be addressed. Existing conditions will be described in narrative, numerical,
and graphic form, as appropriate to a particular issue. Potential impacts will be identified on an
individual and cumulative basis, as appropriate. '`Mitigation will be proposed to reduce impacts
from implementation of each of the seven mandatory General Plan elements to insignificant
levels to the extent feasible. Finally, the level of significance after mitigation (including City
policies) will be identified. The EIR will be organized into various analysis sections broken into
environmental issues. Each section will include a discussion of existing conditions related to the
subject environmental issue; section formatting would be organized according to the thresholds
of significance, and there would be an emphasis on cumulative analysis not found in the Initial
Study. BonTerra Consulting will submit the Administrative Draft EIR to the City of Arcadia for
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two rounds of review and comment. After two rounds of review and comment, BonTerra
Consulting will revise the EIR and will submit an Approval Draft EIR for the City's final
approval prior to reproduction and distribution.
Following is a description of the work effort for assessing potential environmental effects relative
to each topical issue.
Aesthetics
BonTerra Consulting will assess potential visual changes resulting from implementation of the
draft General Plan. BonTerra Consulting will conduct a general survey to document existing
significant or prominent views in the City and qualitatively address the anticipated effects on
both public and private viewsheds including scenic vistas, potential degradation of visual
character, and anticipated light and glare issues associated with buildout of the General Plan.
Air Quality
An air quality assessment will be prepared by Urban Crossroad addressing the potential air
quality impacts related to General Plan buildout will be prepared. Baseline conditions will be
established to reflect current conditions for air quality and related Federal, State, and local air
quality regulations. Air quality analysis will be focused on both short -term, construction - related
impacts as well as long -term impacts related to General Plan buidout. Appropriate mitigation
measures will be recommended to reduce air quality impacts to the extent practicable. BonTerra
Consulting will summarize the findings of the Air Quality Assessment for inclusion in the EIR.
Cultural Resources
BonTerra Consulting will assess cultural resource impacts (including archaeological and
paleontological resources) using a combination of existing documentation on file with the City
and newly acquired data where necessary. Information regarding potential historic resources
will be provided by Chattel Architects. Existing conditions will be summarized, tabulated and
described; potential impacts will be described and a mitigation program will be established to
address future project developments. Upon the City's direction, BonTerra Consulting will
update the existing records search data with the local Archaeological Information Center.
Geology and Soils
The geotechnical background report prepared for the Safety Element will provide a description
of the geologic hazards and seismicity within the City's total planning area. BonTerra Consulting
will summarize the information in the Technical Report to generally address geological
constraints throughout the City and determine the potential for impacts related to General Plan
buildout. Mitigation will be identified as needed.
Hazards and Hazardous Materials
The Hazardous Materials background report will provided the basis for the description of the
hazardous material conditions within the City's planning area. The findings of this report will be
summarized in the EIR.
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Hydrology and Water Quality
Water quality issues for the proposed General Plan update project will be addressed with
respect to evolving regulatory requirements and recognized Best Management Practices for both
construction and operations phases and current requirements of the City.
A general analysis of the City's hydrology will be based on information available from existing
literature and previous environmental documents prepared for the City. BonTerra Consulting
will summarize the available technical information for water quality and hydrology in the Draft
EIR.
Land Use /Planning
Based on the preferred Land Use Plan proposed by Hogle - Ireland for the General Plan update,
BonTerra Consulting will discuss land use compatibility with respect to character of use, scale,
and land use intensity. The consistency of the preferred land use plan with applicable planning
and policy documents will also be addressed.
Mineral Resources
Using available information from the U.S. Geological Survey and the California Department of
Mines and Geology Maps, BonTerra Consulting will update the acreage of known mineral
resources within City limits. The potential impacts of the proposed General Plan elements upon
these resources will be evaluated in the EIR.
Noise
The noise background report prepared for the Noise Element will be summarized in the EIR.
The Noise Assessment will include noise measurements from locations throughout the City as
well as existing and future traffic noise levels.
Population /Housing
BonTerra Consulting will document direct and indirect impacts that the proposed General Plan
elements would have on population, housing, and employment figures based on the preferred
Land Use Plan. These topics will be evaluated within the local context and in correlation with
regional trends and growth management policies set forth by the City and other governing
agencies, such as SCAG. The population and housing projections prepared by Hogle- Ireland in
cooperation with City staff will serve as the basis for other environmental issues, such as the
Public Services impact projections.
Public Services
BonTerra Consulting will summarize applicable City policies, as provided by City staff, to
identify any potential impacts to public services. Buildout of the General Plan would result in an
increase in City population and would therefore have the potential to increase the demand for
public services (fire, police, schools, parks, and libraries). The EIR will address any changes in
assumptions between the Citys existing General Plan and the new proposed Land Use Plan to
assess potential effects related to the provision of adequate service levels and the need to upgrade
and /or provide additional facilities to serve the project. BonTerra Consulting will coordinate
with service providers to determine if any increases in emergency personnel or any physical
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changes to the environment (such as a new fire station) would be required to accommodate
General Plan buildout.
Recreation
BonTerra Consulting will coordinate with the City Parks Department to document potential
impacts to existing recreation facilities (including parklands) and /or if changes in the General
Plan buildout assumptions would create additional demand for recreational facilities. The FIR
will document existing conditions and discuss how buildout of the General Plan would create an
impact, have no impact, or assist in the expansion of recreational opportunities within the
community to meet City goals.
Transportation and Traffic
Based on existing and recently prepared traffic study documents (primarily the Transportation
Master Plan), the Mobility Group will prepare documentation for the Environmental Report on
the General Plan Update. New traffic studies are not anticipated in the preparation of this
document. However, we recommend updating the existing conditions traffic database (existing
intersection level of service analysis) to 2008 conditions. This would be accomplished through
conducting new traffic counts at the 27 intersections in the Transportation Master Plan. It is
assumed for this proposal that updating of existing conditions would not alter the future traffic
forecasts — which would remain unchanged.
Also, if the updated Land Use Element includes changes to land use that would lead to
significantly different trip totals than those contained in the Transportation Master Plan, then
the quantitative analysis of future conditions may also need updating. The need for such work
would have to be addressed at that time in the General Plan Update. For the purposes of this
proposal it is assumed that the future traffic forecasts in the Transportation Master Plan would
not be updated.
BonTerra Consulting will review and summarize the findings of the traffic documentation as part
of the EIR.
Utilities and Service Systems
BonTerra Consulting will evaluate potential impacts on utility and service providers to
determine if the changes in the General Plan buildout assumptions would conflict with any
existing utilities in the study area. Areas of evaluation would include, but not be limited to,
power and natural gas, communications, water treatment and distribution facilities, sewer,
storm water, and water supplies. Coordination with utility purveyors would be done, as
necessary, to ensure a full analysis.
CEQA Required Sections
The Draft EIR will contain various CEQA - required sections identified in Article 9 of the CEQA
Guidelines and including the environmental setting, project description, consideration of
alternatives, and effects found not to be significant.
Work Products
• 5 copies First Administrative Draft EIR
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5 copies Second Administrative Draft EIR
5 copies Approval Draft EIR
6.5 — Prepare and Distribute Draft EIR
In consultation with the City, BonTerra Consulting will develop a distribution list for public
review of the Draft EIR. BonTerra Consulting will provide Hogle- Ireland with a camera -ready
Draft EIR; Houle Ireland will be responsible for distribution to the public, the State
Clearinghouse, and the Arcadia Planning Commission and City Council.
BonTerra Consulting will prepare a Notice of Availability for the City to use to publicize the
availability of the Draft EIR for public review. Any changes will be made and the City will
publish the notice in the legal notice section of a local newspaper. The newspaper publication
would be sufficient notice pursuant to CEQA. Should the City decide to send notices to property
owners within 300 feet of the project limit, it is assumed that the City would be able to provide
mailing labels from the current tax roles. Cost for mailing to property owners is not assumed in
this scope.
Work Products
• 1 camera -ready copy of the City - Approved Draft EIR
6.6 — Draft Response to Comments
Once the public review period has ended, BonTerra Consulting will review the comments
received and will develop an approach to respond to all environmental comments. A draft
Response to Comments document will be submitted to the City for one round of review. This
scope includes 50 technical staff hours will be used for the preparation of responses to
comments, a track changes version of the EIR to respond to public comments is not assumed to
be necessary.
Work Products
5 copies of the Draft Responses to Comments
City - Approved Responses to Comments (1 camera -ready original)
6.7 — Mitigation Monitoring Program
In compliance with Public Resources Code 421031.6, BonTerra Consulting will prepare a
mitigation monitoring program (NIMP) for review by the City. The MMP will be prepared at the
same time as the Response to Comments document. BonTerra Consulting will coordinate with
City staff to refine the format and the content of the MMP. If the City Council modifies the
project and/or recommends conditions of approval /mitigation measures for the proposed General
Plan elements, BonTerra Consulting will revise the MMP accordingly. The MMP will be
designed to ensure compliance with adopted mitigation requirements during implementation of
the General Plan.
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Work Products
• Draft Mitigation Monitoring Program
• City- Approved Mitigation Monitoring Program
6.8 — Notice of Determination
Following certification of the EIR by the City, BonTerra Consulting will prepare the Notice of
Determination (NOD) and Fee Exemption to be filed with the County Clerk and the State
Clearinghouse. BonTerra Consulting will coordinate the necessary NOD filings on behalf of the
City. Necessary filing fees are assumed to be provided by the City.
Work Products
Notice of Determination
6.9 — Findings of Fact and Statement of Overriding Considerations
BonTerra Consulting will prepare written findings for each significant effect identified in the
EIR, pursuant to Section 15091 of the State CEQA Guidelines (Section 21081 of CEQA). As
required by the State CEQA Guidelines, one of three findings must be made for each significant
effect and must be supported by substantial evidence in the record. BonTerra Consulting will
submit the Draft Findings to the City of Arcadia for review and comment. After one round of
review and comment, BonTerra Consulting will revise the Findings and will submit a final
version for use during EIR certification.
If the Draft or Final EIR identifies any significant impacts that cannot be avoided, even with
implementation of all reasonable and feasible mitigation measures, the City will need to adopt a
Statement of Overriding Considerations (SOC) prior to project approval, pursuant to Section
15093 of the State CEQA Guidelines,
Work Products
• Draft Findings of Fact and Statement of Overriding Considerations
• City- Approved Findings of Fact and Statement of Overriding Considerations
6.10— Final EIR
Should it be determined necessary based on the public comments received on the Draft EIR,
BonTerra Consulting will prepare an Errata addressing any revisions to the Draft FIR text.
BonTerra Consulting will provide Hogle- Ireland with a camera -ready errata, Hogle Ireland will
be responsible for compilation of the Final EIR with the following components: Draft EIR,
Response to Comments, Errata, and Mitigation Monitoring Program.
Work Product
e 1 camera -ready copy of the Errata
26
11 11
TASK 7 - GENERAL PLAN ADOPTION
7.1 - Public Hearings
Hogle- Ireland will attend hearings for Planning Commission recommendation to City Council on
General Plan and EIR, and public hearings for City Council certification of the EIR and adoption
of the General Plan. Our budget provides an allowance for hearings. If additional time is
required beyond this allowance, the additional time will be billed on a reimbursable basis with
prior authorization from the City. Key members of the technical team are budgeted to attend
hearings, with additional time available on a reimbursable basis.
Work Products
Attend Planning Commission hearings (allowance)
Attend City Council hearings (allowance)
TASK 8 - FINAL GENERAL PLAN
8.1 - Pre -press Final General Plan
Following final City Council action on the General Plan, Hogle- Ireland will revise the Plan per
the Council's direction. We have provided an allowance for this task, as we cannot predict the
level of changes that may be directed. Any time required beyond this allowance will be billed on
a reimbursable basis with prior authorization from the City. We will prepare a pre -press
version for City staff review.
8.2 - Final General Plan
Following staffs review of the pre-press final General Plan, we will incorporate the revisions and
deliver the final document, as well as the electronic files.
TASK 9 - DELIVERABLES AND PROJECT MANAGEMENT
9.1 - Deliverables
The work program includes an overall allowance for deliverables, all of which will be billed on a
direct cost/reimbursable basis. We use this approach, as we do not know at this time the extent
to which color reproduction will be used, how many printed versus electronic copies of various
deliverables will be required, nor the size of documents. For budgeting purposes, we have
assumed delivery of the following products. If additional copies are required or the City wishes
for full-color copies, the allowance for deliverables may be exceeded. For all documents,
electronic reproducible (PDF) versions will be provided.
• Program notebooks - 30 copies
• Draft and Final Technical Reports - 5 copies
• Draft Issues and Policy Papers - 5 copies, plus master copy of Final Papers
• Administrative Draft and Revised Administrative Draft General Plan - 5 copies
• Administrative Draft EIR - 5 copies
• Draft EIR for public circulation - 50 copies, master reproducible, and 50 electronic copies
• Final EIR - 50 copies, plus master reproducible
27
•
P
Materials for study sessions, workshops, charretres, and GPAC meetings General Plan
Maps and Diagrams (in appropriate platforms)
Final General Plan - 20 copies, master reproducible
9.2 - Project Management
Hogle- Ireland will serve as project manager for the Arcadia General Plan team. We will maintain
communications with all sub - contract consultants and between and among the sub - consultants
and representatives of the City. This task includes regularly scheduled project management
meetings and phone calls with City staff to review draft documents, plan presentations,
coordinate work, and maintain clear channels of communication.
Hogle- Ireland will coordinate with and manage all technical staff, support staff, and document
production staff toward the timely completion of the General Plan Update and environmental
documentation. Our management responsibilities include review and editing of draft and final
documents prepared by all consultant team members. We will ensure that writing styles and
document format are consistent throughout the General Plan and EIR documents. Hogle- Ireland
will be responsible for timely delivery of work products in formats as approved in consultation
with City staff.
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Exhibit "B"
SCHEDULE OF SERVICES
SEE ATTACHED DOCUMENT
iE
2008
Work Scope I
Understanding Issues
Refinement
and Conditions in Arcadia
• Data Gathering
• Review of Documents and Plans
• Background, Issues Reports
2009
Documenting Environmental Issues
• NOP,Scoping,Consultation
• Administrative Draft Program EIR
• Public Review Draft EIR
• Responsesto Comments/FinaI EIR
• Findings of Fact /Statement of Overriding
Considerations a
Issues and Ideas
• Meeting with Stakeholders
• Capturing Community Ideas in Affinity Groups
• Establish Guiding Principles
Planning Arcadia's Future
• Imagining Alternative Pathways to the Future
(Land Use and Circulation Ahernatives)
• Conduct Fiscal Analysis
• Prepare Preliminary Dtaft General Plan
• Prepare Public Review Draft Plan
GPAC Meetings e ! 0
Chanettes
Community Workshops
PC /CC Study Sessions Q Q
W
1:
Adopting Arcadia's Plan
• Planning Commission
Hearings
• City Council Meetings
• Final General Plan
a
i
•
Exhibit "C"
COMPENSATION
SEE ATTACHED DOCUMENTS
C -1
/. i , •
Exhibit C - Compensation
Arcadia General Plan
0
0
f
L
•