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Home My WebLink AboutC-2344/r February 4, 2008 Terry Alan Miller — Photography 1998 Queensberry Road_ Pasadena, CA 91104 Re: Letter of Agreement for My Favorite Book Photo Project l Dear Mr. Miller: This Letter of Agreement ( "Agreement ") shall be our agreement regarding the "My Favorite Book" Photo Project at the Arcadia Public Library ( "Library") described below ( "Project "), to be provided by Terry Alan Miller— Photography ( "Consultant ") as an independent contractor to the City of Arcadia ( "City "). The scope of services ( "Services ") to be provided by Consultant are more particularly described in the proposal submitted to City by Consultant, dated August 24, 2007, attached hereto as Exhibit "A" and incorporated herein by reference. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California, and consistent with all applicable laws. Consultant represents that it and its employees have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. There will be no compensation for the above Services. Services on the Project shall be provided effective immediately, and, unless terminated earlier as provided herein, shall cease on G— 15 -08. City may terminate this Agreement at any time with or without cause. Consultant may terminate this Agreement for cause only. Consultant shall defend, indemnify and hold City, its officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, expenses, liabilities, losses, damages and injuries to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, arising out of or in connection with the performance of the Services or this Agreement, including, without limitation, the payment of all consequential damages, attorneys' fees and other related costs and expenses. RVPUWLWADE1744124.1 City hereby designates the Director of Library & Museum Services ( "City's Representative!'), or his or her designee, to act as its representative for the performance of this Agreement. City's Representative shall have the power to act on behalf of City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than City's Representative or his or her designee. Consultant shall not enter into any subcontract for performance of any of the Services contemplated under this Agreement, nor assign this Agreement, without the prior written approval of City, and subject to such conditions and provisions as City may deem necessary. This Agreement may only be amended by a written document signed by both parties. [Remainder of page intentionally left blank.] - RVPUB \LWADE \744124.1 2 If you agree, with the terms of this Agreement, please indicate by signing and dating where indicated below. An original, executed copy of this Agreement is enclosed for your records. CITY OF ARCADIA Approved by: Approved as to Form: Best Best & Krieger, LLP 2!�k ` J I� Stephen P. Deitsch City Attorney Attested By: City Clerk Donald Penman City Manager Dated: February 2.t-, 2008 RVPUB \L WADE \744124.1 CONSULTANT Reviewed and Accepted by Consultant: Signature Terry Miller Name Terry Alan Miller— Photography, Title / Date Exhibit "A" to Letter of Agreement for My Favorite Book Photo Project Proposal of Terry Alan Miller — Photography dated August 24, 2007 [attached behind this page] RVPUMLWADE1744124.1 4 E Terry Alan Miller- Photography 1998 Queensberry Road Pasadena CA 91104 Janet Sporlender/ Carolyn Garner - Reagan Arcadia Public Library Arcadia CA 91006 8/24/2007 terry@terencemiller.com My Favorite Book Photo Project Proposal for Arcadia Library and The City of Arcadia Dear Janet and Carolyn: A fellow photojournalist in Moline, Illinois recently came up with a terrific idea that I thought could be.a wonderful promotion for Arcadia Public Library. I would like to propose that I borrow this idea and create something very. similar for Arcadia Public Library. This could be a direct follow up to the successful READ poster program. The idea is really quite simple: To take portraits of Arcadia library patrons with their favorite book. The city / myself would not charge any patron for the sitting... And the original 8 x 10 prints could be printed at a discounted rate for display in the library. Offer discounted 8 z 10 prints for $25 each or.I 1 x 14 Prints to Patrons for $35.00.... a portion of which would to be donated to the library. The concept could involve several hours on a given day. I would set up a small studio. backdrop with lights so each image would have the same background. Inviting anyone in Arcadia, including local dignitaries, who cares to participate to come to the library with a copy of their favorite book and have their portrait taken. We would run stories in the Arcadia Weekly about said project and announce a date Mutually agreeable Depending on the number of people who show up, we could make a wall size poster of small versions of the portraits as well as'ioffer an online gallery from which people could view /order prints. The library /City web site could have a direct link to this online gallery. I would welcome the opportunity to discuss this proposal further with you at your convenience. Thank you for your time, Terry Mil Photographer MOTANt, IL [,INOJS PHOTOJDDRNAiAST TODD MIZENER WAS driving by the new Moline public Library, which was about a month from being finished, when the had a moment of inspiration. "I pitched the idea of shooting portraits of library i,ro.hs and local dignitaries with their favorite books to 'c !ibrury director, Leslie Kee, and to The Dispatch's - -. aging editor, Russ Scott, and to my surprise everyone 'c' i i he idea;' Mizener said. d; zencr thought it would be a great way to promote the ; is well as his newspapers, The Dispatch and The IrLnr,1 Irgus. As a bonus, Mizener's plan fostered involvement. pi:-:ed [hc day after the library's grand opening - e:nyoite who wanted to participate to shoo, up �' and 5 p.m;' Mizener said. He set up a stu- in ;r,c ,;I the library's meeting rooms. "My best guess be 30 people would bite on the idea. Tr my =e ill 1!1 150 people shocaed up to have their Mizener said. "I was s,) busy, it took more to get to the sandwich m}• wife brought me." -- hJwing months, Mizener edited the 35GB of images he shot that day down to 156 portraits, and from that group he picked his 30 top photographs. `For the show at the library we printed the 30 images as 11" x 14" prints, titled with the person's name and the title of their favorite book. Then I built two 2' x 3' composites featuring the remaining 126 images. Everyone who had their picture taken is on the wall. An online presentation of the `My Favorite Book' project was built using the application Simpleviewer." Mizener, who is the director of photography for both papers, said feedback from the community continues to be very positive. "The project was displayed in the center of the library, and I can't believe how great it looked, The library staff says the project really resonated with the pub- lic." He says there was a clamor for reprints. `It pushed us to'offei 1 C' x 14" reprints, customized with the subject's name, for $25 each, and a portion of the money will be donated to the library." The librarian plans to keep the project and hang it again every five or 10 years. She told the newspaper that she thinks it will be fun for people, especially the children, to come back and find themselves on the wall again in 10 Yen's with their favorite book. _�COMMUNLTY "JOURNALISM , " -.'S �y �cetl Mizener -ihc oispatch August 2007 NEWSPX070GRAPHER 27