HomeMy WebLinkAboutItem 2k: Contract to Day Wireless Systems for Fire Department RadiosGrit -�9
Ioeprppn�ad
Aupu�t S, 103
�\%
DATE: August 7, 2012
STAFF REPORT
Fire Department
TO: Honorable Mayor and City Council
FROM: Tony L. Trabbie, Fire Chief TT-
By: Kurt Norwood, Deputy Fire Chief / Operations
SUBJECT: AUTHORIZE THE CITY MANAGER TO AWARD A CONTRACT TO DAY
WIRELESS SYSTEMS FOR FIRE DEPARTMENT RADIOS,
INSTALLATION, SERVICE, AND PARTS IN THE AMOUNT NOT TO
EXCEED $45,000.00 FOR FISCAL YEAR 2012 -13 AND TWO (2)
ADDITIONAL ONE -YEAR PERIODS THROUGH JUNE 30, 2015.
Recommendation: Approve
SUMMARY
In May 2011, a contract was awarded to Day Wireless Systems for the purchase of Fire
Department portable and mobile radios, installation, miscellaneous repairs, service,
parts, and related equipment for Fiscal Year 2011 -12 with the option to renew the
contract on a year -by -year basis through June 30, 2015.
It is recommended that the City Council authorize the City Manager to award a contract
to Day Wireless Systems in the amount not to exceed $45,000.00 for Fiscal Year 2012-
13 and two (2) additional one -year periods through June 30, 2015. This request will not
increase the City Council approved budget for any of the Fire Department accounts or
the Fire Department's total budget.
DISCUSSION
The Fire Department strives to maintain excellent communications equipment and
infrastructure to ensure safety of fire ground operations, compliance with government
mandates, communications interoperability among all other fire and law enforcement
agencies, and ultimately the protection the life and property.
The Fire Department solicited bids in May 2011 for the purchase of radios and related
services including installation, repairs, and parts. Three (3) bids were returned, of which
Day Wireless Systems Contract
August 7, 2012
Page 2 of 2
one (1) was "no bid." Day Wireless Systems was the lowest bid that met the
specifications outlined in the contract. The Fire Department reserved the option to
renew the contract on a year -by -year basis through June 30, 2015.
The Fire Department utilizes Day Wireless Systems for the purchase of radios, repairs,
services of radios, and related equipment on all emergency apparatus, equipment, and
facilities. Considering all of the Fire Department's communications needs, the contract
with Day Wireless Systems will not to exceed $45,000.00 for Fiscal Year 2012 -13 and
two (2) additional one -year periods through June 30, 2015.
FISCAL IMPACT
Sufficient funds have been budgeted for this request in the Fiscal Year 2012 -13 Fire
Department budget.
RECOMMENDATION
It is recommended the City Council authorize the City Manager to award a contract with
Day Wireless Systems for the purchase of Fire Department radios, installation, service,
and parts in the amount not to exceed $45,000.00 for Fiscal Year 2012 -13 and
authorize two (2) additional one -year periods through June 30, 2015.
Approved:
ommic Lazza o
City Manager