Loading...
HomeMy WebLinkAboutItem 2l: One year contract extension with Sungard Pentamation for Financial system softwarevy � crtra ARC ro ORAT %'TD' STAFF REPORT Administrative Services Department DATE: August 7, 2012 TO: Mayor and City Council FROM: Hue C. Quach, Administrative Services Director P6/' Shannon Huang, Financial Services Manager /City Treasurer -A SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR CONTRACT EXTENSION WITH SUNGARD PENTAMATION FOR FINANCIAL SYSTEM SOFTWARE MAINTENANCE IN AN AMOUNT NOT TO EXCEED $32,100 Recommendation: Approve SUMMARY The City currently utilizes a proprietary financial system software developed and solely supported by Sungard Pentamation and is the only viable solution at this time. It is recommended the City Council approve the one year agreement with Sungard Pentamation for the City's financial system software maintenance. DISCUSSION The City has used Pentatmation Financial System since 1999, which supports most of the City's accounting functions including financial reporting, payroll, accounts payable, general ledger, cashier, accounts receivable, budget preparation, and purchasing. It is recommended the City continue utilizing the Pentamation Financial System software as staff is satisfied with the product. In addition, a change in software is expensive and extremely time consuming. Sungard Pentamation is the sole source provider for the support and maintenance of Pentamation Financial System. The annual cost for the period from July 2012 to June 2013 is $32,100. FISCAL IMPACT The total cost of the proposed maintenance agreement is $32,100. Funds for this annual maintenance costs are included in the budget. One Year Contract Extension For Financial System Software Maintenance August 7, 2012 Page 2of2 RECOMMENDATION It is recommended the City Council authorize the City Manager to execute a one year contract extension with Sungard Pentamation for financial system software maintenance in an amount not to exceed $32,100. Approved: Dominic Lazzare City Manager