HomeMy WebLinkAboutItem 2l: One year contract extension with Sungard Pentamation for Financial system softwarevy �
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ORAT %'TD' STAFF REPORT
Administrative Services Department
DATE: August 7, 2012
TO: Mayor and City Council
FROM: Hue C. Quach, Administrative Services Director P6/'
Shannon Huang, Financial Services Manager /City Treasurer -A
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR
CONTRACT EXTENSION WITH SUNGARD PENTAMATION FOR
FINANCIAL SYSTEM SOFTWARE MAINTENANCE IN AN AMOUNT
NOT TO EXCEED $32,100
Recommendation: Approve
SUMMARY
The City currently utilizes a proprietary financial system software developed and solely
supported by Sungard Pentamation and is the only viable solution at this time. It is
recommended the City Council approve the one year agreement with Sungard
Pentamation for the City's financial system software maintenance.
DISCUSSION
The City has used Pentatmation Financial System since 1999, which supports most of
the City's accounting functions including financial reporting, payroll, accounts payable,
general ledger, cashier, accounts receivable, budget preparation, and purchasing. It is
recommended the City continue utilizing the Pentamation Financial System software as
staff is satisfied with the product. In addition, a change in software is expensive and
extremely time consuming. Sungard Pentamation is the sole source provider for the
support and maintenance of Pentamation Financial System. The annual cost for the
period from July 2012 to June 2013 is $32,100.
FISCAL IMPACT
The total cost of the proposed maintenance agreement is $32,100. Funds for this
annual maintenance costs are included in the budget.
One Year Contract Extension For
Financial System Software Maintenance
August 7, 2012
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RECOMMENDATION
It is recommended the City Council authorize the City Manager to execute a one year
contract extension with Sungard Pentamation for financial system software
maintenance in an amount not to exceed $32,100.
Approved:
Dominic Lazzare
City Manager