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HomeMy WebLinkAboutMAY 6,1969 CITY COUNCIL PROCE~DINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK I INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE Al'PROVAL HEARING 3'.,qIO EMPLOYEE'S ASSOCIATION Petition /}J ~ (j; J\t. ' I READVERTISE FOR BIDS (Foothi 11 Repair) 18:7451 MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING MAY 6, 1969 The City Council of the City of Arcadia, California, met in regular session on May 6, 1969, at 8 P.M. in the Council Chambers of the Arcadia City Hall. Rev. Fred Coots, Jr., Church of the Good Shepherd Mayor C. Robert Arth PRESENT: ABSENT: Councilmen Butterworth, Considine, Rage, Helms, Arth None The Minutes of the regular meeting of April 15, 1969, were APPROVED on MOTION by Councilman Helms, seconded by Councilman Considine and carried unanimously. Application of Al Sachs, dba All-State Leasing and Rental Company, for a business permit to conduct such business at 154 E. Huntington Drive was WITHDRAWN by the applicant. It is hereby removed from the agenda. Council received a communication dated May I, 1969, from the City Employee's Association representing the employees of City Hall and the City Library, petitioning to become a formal recognized organi- zation. Attached thereto was a list of its members and by-laws, The City Manager advised in part that he has indicated an intention to follow the law by meeting in good faith with the other three employee associations, to wit: Police Relief and Fire Relief Associa- tions and the American Federation of Labor Association. He felt that it would be inappropriate at this time to recomm~nd formal recognition until bargaining units have been determined and..cLarification of the meaning of formal recognition, but agreed with 'the suggestion .of ,the City Attorney that if it be Council's desire, he could be authorized to negotiate with the associations on matters of immediate concern and when appropriate, move forward with the formal recognition. It was the consensus of the.City Council that it appears at the present time the subject Association only desires some indication that Council would consider the organization as a petitioning unit subject to the development of enacting legislation, which is necessary before recogni- tion could become formal. Whereupon it was MOVED by Councilman Considine that the City Manager be instructed to conduct meaningful discussions with the four organizations regarding current budget matters, salary and fringe benefits for the ensuing year; that when enabling legislation has been enacted, Council will go forward with formal recognition. Motion seconded by Councilman Rage and carried unanimously. It was MOVED by Councilman Considine, seconded by Councilman Hage and carried unanimously that bids received for Foothill Boulevard Repair and Joint Sealing (Job # 351) be rejected; that the project limits be extended from Santa Anita Avenue to Baldwin Avenue, and that the City Clerk be authorized to advertise for new bids. This was in connection with the recommendation of the Director of Public Works and the City Manager. The bids were considered high and it was anticipated that with the increase in quantities more favorable bids would be forthcoming. 5-6-69 - 1 - PROPOSED WEED ABATEMENT AGREEMENT WITH COUNTY 'r I.~\~ ~It CONTRACT APPROVED 18: 7452 At the Council meeting of April 15 interest was evinced in a proposal to contract with Los Angeles County for weed abatement functions. An agreement setting forth County services in accordance with provisions of Article 2, Chapter 13, Part 2, Division 3, Title 4 of the Government Code (Sections 39560 through 39587 thereof), was submitted for discussion at this time. Councilman Helms questioned aspects of the proposal, i. e., g1v1ng official status to county employees, the same as the employees of the City Fire Department for instance; that this isn't given to a private contractor when he comes into the City to do the work; that such practice could be extended to have County Firemen and equipment in the fire stations as well as in other city functions; that in effect the City could abdicate its authority as a City to the County with similar documents. That although the work could be done more economically because it would be done on a larger scale, in his opinion it is not in the best interests of the City. He stated in part that he would be most willing to contract with County for the weed abatement work, but not under conditions as outlined in the proposed agreement. I Discussion held on the prov~s~ons for termination of the contract . . . "that either party may terminate the agreement as of the 1st day of January of any year upon notice in writin'g to the other party of not less than one calendar month prior to the date of such termination, That unless such termination occurs the agreement shall run for a period of five (5) years and can be renewed for successive periods of not exceeding five (5) years each." Councilman Considine agreed in part with Mr. Helms and questioned why City officer or employee status would have to be given County employees when it has never been done before with contractors doing the same work. It was pointed out by Councilman Butterworth that the City contracts with County for health services, use of the County jail and referred to a County-City agreement for the purchase of gasoline - all primarily because it could be done at less expense; that in his opinion the subject contract presents no realistic threat to local government and referred to the provision for termination; that it appears to be ~ reasonable form of County-City cooperation. That he is a great believ~, in local government and also wants to preserve the capacity to operate as an independent city. The City Manager explained the proposed function and the anticipated savings in time and money and stated in part that it is his belief that the County employees will function as City representatives and adapt to City wishes. Councilmen Arth, Butterworth and Hage agreed with Councilmen Considine and Helms that in no way would they consider surrendering any of the City Department functions just because abating the weed nuisance could I be accomplished at a lesser figure and perhaps with safer methods than previously used; that they would not consider taking steps in that direction. It was then MOVED by Councilman Hage, seconded by Councilman Butterworth and carried on roll call vote as follows, that Council APPROVE the Agreement as drawn and that the Mayor and City Clerk be authorized to execute same. AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Arth Councilmen Considine, Helms None 5-6-69 - 2 - CONTRACT AWARD (Water Department) I "p~ jy\ y STREET IMPROVEMENT (LIVE OAK) Advertise for bids ADVERTISE FOR BIDS (ARCADIA AVE EXT. and ALLEY) I QUITCLAIM AND DEDICATION PROPOSED WISTARIA AVENUE EXTENSION (ReId Over) \04<) g 18:7453 The following bids were received. for the recoating of interior surfaces of two steel water reservoirs: Lundeen Coating Associates Acme Maintenance Engineeririg Company' Klaas Bros. Inc.- Angeles Painting & Decorating Company $ 30,846.40 31,624.00 32,013.00 37,072.00 Upon recommendation of the City Manager and the Assistant to the Water Manager it was MOVED by Councilman Rage, seconded by.Councilman Butterworth and carried on roll call vote as follows, that the contract be awarded to the low bidder, Lundeen Coating Associates, in the amount of $30,846,40 ~rat all other bids be rejected, that any informalities or irregularities in the bids or bidding process be waived and that the Mayor and City Clerk be and they are hereby authorized to execute the contract in form approved by the City Attorney. Funds reflected in the current budget. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Rage, Helms, Arth None None The City Manager and Director of Public Works explained the proposed improvement of Live Oak Avenue between Santa Anita and Third Avenues. It involves the rebuilding of Live Oak between said avenues and the construction of a median strip therein. Re noted the receipt of a petition from property owners favoring the proposed creation of an underground lighting maintenance district for the subject area. Whereupon it was MOVED by Councilman Considine, seconded by Councilman Butterworth and carried unanimously that the plans and specifications be APPROVED and that the City Clerk be and she is hereby authorized to advertise for bids. (To be returned May 19). Funds for the roadway construction to be provided from presently budgeted State Gas Tax funds. An appropriation would be necessary for the underground street lighting system and conduit at a later date. Pursuant to instructions from the Council, plans and specifications were submitted for 1) Arcadia Avenue extension from the present termination point easterly of Baldwin Avenue to La.Cadena, and 2) construction of an alley in the right-of-way lying easterly of Baldwin Avenue between Naomi Avenue and Camino Real. . It was MOVED by Councilman Rage, seconded by Councilman Considine. and carried unanimously that the plans and specifications for both projects be APPROVED and the City Clerk be and she is hereby authorized to advertise for bids (to be returned May 19). Funds in the Capital Project Section of the General Fund. Arcadia Avenue extension will not exceed $22,500 and the Alley construction $7,200. On recommendation of the City Manager and Director of Public Works authority to quitclaim a technical interest in subdivision lItrus t II property and dedication of property for street purposes was granted by resolution adopted later in this meeting. (See Resolution No. 4070). It involves Tract No. 22330 (Winnie Way) Lot 20. The City Manager explained the need for Council policy on a problem encountered in Tract No. 25207 (Wistaria Avenue extension. The final map had been approved by Council on March 18, 1969). It extended Wistaria Avenue to both east and west with the exception of one lot. However, drainage problems, the lack of a cul de sac turn-around, some extensive construction on sewer lines, etc., were cited due to one lot remaining out of the tract. Discussion held on other subdivisions which have been put through in this manner and the resultant hazards. It was the consensus of the Council that the matter be put over until the next regular meeting and that the City Manager invite the owner of the subject lot to attend the pre-agenda session. 5-6-69 - 3 - POLICE (additional appropriation) )0 r' ~ '.~ / j ~~"v b AERIAL PHOTOGRAPHS II~O ~ FOOTHILL FREEWAY \ -;;f y 1 CLARK STREET (lighting) APPROVED 1'1; '-I '-\ t- MUTUAL AID (Police) APPROVED ,~yY S' 18:7454 The City Manager recommended an additional $20,000 appropriation for the Police Department and explained causes therefor: increase in hours for crossing guards, court overtime, special detail overtime (youth dances for instance), number of officers on paid leave due to accident or illnesses, increased automotive and motorcycle maintenance costs, increases in the care and feeding of prisoners, charges for tests of drunk drivers and increased office supplies. Discussion ensued and the desire for a breakdown of costs was indicated. It was then MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that the sum of $20,000 be appropriated from the Surplus Fund; that staff prepare a complete analysis of the increased costs for Council. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Hage, Helms, Arth None None I The City Manager asked Council to increase the amount previously authorized for aerial photography from $2400 to $2900...in connection with the General Plan. He stated in part that it has been determined that more photographs would be needed than originally contemplated; that it was found preferable to have prints produced on clear film instead of matte paper, an index map and one set of alternate enlarge- ments have been added. That because of the greater long-range value he recommended the additional money. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Considine and carried on roll call vote as follows, that $500 be appropriated from the Capital Improvement Section of the budget. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Hage, Helms, Arth None None Council received information from the State Division of Highways that a resolution had been adopted relinquishing to the City portions of public road between Forest and Fifth Avenue, in connection with the Foothill Freeway. The City Manager advised that the City of El Monte had requested an agreement with the City to make possible the lighting of a portion of Clark Street. There is to be no obligation on the part of the City unless and until El Monte wishes to discontinue its responsibility, in which case the Southern California Edison Company would be notified and there would be no further obligation. The City Manager and the City Attorney recommended execution of an agreement. Whereupon it was MOVED by Councilman Hage, seconded by Councilman Helms and carried unanimously that a Joint Powers Agreement be APPROVED and that the Mayor and City Clerk be authorized to execute same in form approved by the City Attorney. The Chief of Police recommended the execution of a Mutual Aid Agreement by and between all cities located within a radius of ten miles. It would be to the mutual advantage and benefit of the parties who agree to render supplemental police protection in the event of a disturbance or other local emergency which develops or appears to develop beyond the control of a single party. It was MOVED by Councilman Butterworth, seconded by Councilman Hage and carried unanimously that said agreement be APPROVED and that the Mayor and City Clerk be authorized to execute same in form approved by the City Attorney. In answer to inquiries the City Attorney explained procedure under the proposed agreement and will submit an analysis of the status of City officers when on mutual aid assignments. The motion being duly made and seconded was carried unanimously. I 5 - 6 - 69 - 4 - MUN~CIPAL DATA SYSTEM .~6 ~l'~ I 18:7455 The City Manager referred to his report dated April 11, 1969, concerning commitment to move forward with the municipal data system program and recommended that Council endorse an additional year of membership and financial obligation to the extent of $12,303 for the ensuing fiscal year. Councilman Helms felt that where Council is dealing with appropriations of this size he would prefer to have time to digest the 7 page report concerning the system and not take formal action at this time. In order to properly consider the matter the provisions of the Procedural Ordinance were WAIVED on MOTION by Councilman Hage, seconded by Council- man Butterworth and carried on a four to one vote. Councilman Helms voted 'no'. Discussion held on ways to move forward by tentatively approving the commitment and still honor the request of a colleague. Councilman Helms stated in part that he would be willing to support such an indication. Whereupon it was MOVED by Councilman Butterworth, seconded by Councilman Hage and carried on roll call vote as follows, that it be the express intent of the City Council that, subject to adequate statistical information, to join the Municipal Data System and to that purpose it will be the further intent to appropriate $12,303 for the ensuing fiscal year subject to the right to seek a refund in the event a certain designated number of cities do not join the system. MATTER TO'APPEAR ON T~ OFFICIAL AGENDA FOR THE NEXT REGULAR MEETING. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Rage, Helms, Arth None None AUDIENCE PARTICIPATION Live Oak lmprovement ~f CARNIVAL I ~ TRACT NO. 25207 (Wistaria Ave) ~'O'-/ ~ LIVE OAK IMPROVEMENT A Richard Hilger, 5024 Buffington, El Monte, spoke concerning the Pacific Savings and Loan Building at 41 E. Live Oak Avenue (northeast corner of Live Oak and Louise). He requested the approval of the construction of a driveway leading from the building into Louise Avenue; that with the advent of the proposed median strip in Live Oak Avenue entrance to the business offices would be hindered. He also requested permission to erect a regulation directive sign. He was advised to apply to the Planning Commission. Mr. Hilger then spoke on behalf of the South Arcadia Business Association in appreciation of the proposed improvement of Live Oak Avenue. The following persons spoke concerning the location, noise, equipment of a carnival held recently on city owned property just west of the City Library on Duarte'Road. Eugene North, 45 Magna Vista, Thomas Edwards, 31 Magna Vista, Ronald Suess, 107 Magna Vista. In all instaqces they objected to the holding of such an event, especially with the size of the equipment, the hours kept by the carnival workers, the condition of the street and parking lot thereafter. It was suggested by Mr. Edwards that an ordinance be adopted prohibiting such events. On behalf of the City Council, Mayor Arth apologized for what he referred to as a mistake; that some things get by Council and this was one; that he was shocked at the magnitude of the equipment and assured those in the audience that the Arcadia Junior Chamber of Commerce, sponsoring unit, would be advised thoroughly of the problems encountered and ask that other arrangements be made in the future. Mrs. Joseph Checkal, 2117 Louise Avenue, stated in part that the young people should be represented; that they always enjoy church carnivals and the like. She then spoke to the proposed extension of Wistaria Ave (as subdivider); stating that she had endeavored to negotiate with the owner of the one lot remaining outside of the proposed tract and hoped that Council would make its determination as sOOn as possible. Bruce Odell, representing Ralph's Grocery Company, spoke concerning the proposed improvement of Live Oak Avenue to which there is no objection to the lighting as proposed, but to the median strip which would prevent the customers from the east turning into the driveway on Live Oak Avenue 5 - 6- 69 - 5 - CARNIVAL ~ OFFICIAL DOCUMENTS RESOLUTION NO. 4065 ADOPTED (3 to 2 vote) RESOLUTION NO. 4066 ADOPTED ~ j /lq1 RESOLUTION NO, 4067 ADOPTED RESOLUTION NO, 4068 ADOPTED 18:7456 which is the primary access; that it would impose a hardship on the customers. That a greater traffic hazard might be created. Possible modifications discussed and staff will examine the record of accidents at the location and a study will be made and considered. Julian Love, representing the Arcadia Junior Chamber of Commerce, and Chairman of the event, stated that the Community Fair was a big success despite bad weather and unfortunate location; that a complete report will be made at the next Council meeting. He also apologized for the inconvenience. On recommendation of the City Attorney, the reading in full of Resolution I Nos. 4065, 4066, 4067, 4068, 4069, 4070 and 4071 was WAIVED on MOTION by Councilman Butterworth" seconded by Councilman Hage and carried on roll call vote as follows: AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Hage, Helms, Arth None None A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA AUTHORIZING THE ATTORNEY GENERAL OF CALIFORNIA TO CONDUCT LEGAL PROCEEDINGS. Councilman Helms felt he could not support the document as it presently written although he was in favor of the end result. it was MOVED by Councilman Butterworth, seconded by Councilman carried on roll call vote as follows, that Resolution No. 4065 is Whereupon Helms and be ADOPTED. AYES: NOES: ABSTAIN: ABSENT: Councilmen Butterworth, Considine, Hage Councilman Helms Councilman Arth None A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA DECLARING CERTAIN WEEDS, RUBBISH, REFUSE AND DIRT TO BE PUBLIC NUISANCES. It was MOVED by Councilman Hage, seconded by Councilman Butterworth and carried on roll call vote as follows, that Resolution No. 4066 be ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Hage, Helms, Arth None None A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPOINTING A DIRECTOR AND ALTERNATE DIRECTOR TO THE BOARD OF DIRECTORS OF THE LOS ANGELES COUNTY DIVISION OF THE LEAGUE OF CALIFORNIA CITIES AND RESCINDING RESOLUTION NO. 4000. It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows, that Resolution No. 4067 be ADOPTED. I AYES: Councilmen Butterworth, Considine, Hage, Helms, Arth NOES: None ABSENT: None A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPOINTING A MEMBER TO THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 15 OF LOS ANGELES COUNTY, AND DESIGNATING AN ALTERNATE MEMBER THERETO. It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows, that Resolution No, 4068 be ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Hage, Helms, Arth None None 5-6-69 - 6 - RESOLUTION NO. 4069 ADOPTED RESOLUTION NO, 4070 I ADOPTED ~ 1/70 RESOLUTION NO. 4071 ADOPTED ~ }/70 RESOLUTION NO. 4072 ADOPTED ~ I )...O~ CONSIDINE 18: 7457 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPOINTING A MEMBER TO THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 22 OF LOS ANGELES COUNTY, AND DESIGNATING AN ALTERNATE MEMBER THERETO. It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows; that Resolution No. 4069 be' ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Hage, Helms, Arth None None A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA AUTHORIZING A QUITCLAIM OF THE CITY'S TECHNICAL INTEREST IN A SUBDIVISION TRUST LOT. It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows, that Resolution No. ,4070 be ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Hage, Helms, Arth None None A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA DEDICATING CERTAIN PROPERTY FOR STREET PURPOSES. It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows, that Resolution No. 4071 be ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Rage, Helms, Arth None None , .. i'Councilman Helms explained,the functions of the proposed Youth Commission and read the title of RESOLUTION NO. 4072, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA ESTABLISHING A "YOUTH COMMISSION", and MOVED that the reading of the full body be WAIVED. Motion seconded by Councilman Butterworth and carried on roll call vote as follows: AYES: NOES: ABSENT: Councilmen Butterworth, Considine, Hage, Helms, Arth None None Councilman Helms then MOVED to adopt said resolution. Motion seconded by Councilman Butterworth and carried on roll call vote as follows: AYES: NOES: ABSENT: j Councilmen:Butterworth, None None Considine, Hage, Helms, Arth Reported on<1a recent meeting of the'.League of..California Cities, That there is a Senate Bill 374 which Council.will want to follow...it concerns police and fire personnel retirement. Proposed transit freeway committee to be composed of 18 persons (9 appointed by the Governor and 9 to be elected). The commitment would cover all phases of transportation, a right to tax, etc. Rapid Transit District - tax increase to maintain service. Further use of park lands (using flood control areas for parks and recreation) . 5-6.69 - 7 - , MEDIAN STRIP ARTH BUTTERWORTH Commendation to Planning Director PHELPS 18:7458 He then asked about the progress on the planting in the Baldwin Avenue median strip. The City Manager expressed the hope that plans and specifications will be ready for Council consideration at its next meeting. Asked that the appropriate change in representation be made to the League of California Cities...Program Committee. Councilman Butterworth expressed sincere appreciation on behalf of the City Council and the citizens for the excellent progress and accomplish- ments made by Mr, William Phelps who was the City's first Planning Director. Mr. Phelps came to the city in 1961 and is leaving May 9 to assume a similar position with Culver City. Responded in part that anything which has been accomplished during his tenure has been because the City Council at all times has provided a firm policy direction and support - both to the Director, the Department and the Commission...He continued in part that with such guidance the City will have a future unmatched in Southern California; that without such decisions problems may be encountered. He thanked the City Council for its good wishes. I Donald S, Camphouse APPOINTMENTS Los Angeles County Watershed Commission BY MAYOR ARTl! ARTH ARTH PROCEDURAL ORDINANCE WAIVED DANCE APPROVED a '3 \"),-00 TASC ADJOURNMENT Upper San Gabriel Valley Water Association Conrad Reibold Don Hage, alternate , City Selection Committee James R. Helms, Jr Robert J. Considine, alternate Commented on the high standing as a result of a survey made by the City Librarian on book circulation among cities. Arcaaia~rated'second. '.. ~ Advised of a forthcoming State Chamber of Commerce Legislative Forum to be held at the Hilton Hotel on May 23; that it may appear worthwhile inasmuch as the State Controller and Director of Finance will be principal speaker s . Appointed Councilmen Butterworth and Helms to consider a communication concerning beautification program and make some type of recommendation; that there is merit in such a continuing program. (Report back around July 1). In order to consider the following matter the provisions^pf the Procedural Ordinance were waived on MOTION by Councilman Helms, seconded by Councilman Rage and carried unanimously. On MOTION by Councilman Helms, seconded by Councilman Hage and carried unanimously, permission was granted Path, Inc., to hold a'dance on May 17 at the Armory and to have two police officers in attendance. The City Manager commented on an amendment to an agreement with the Transportation Association of Southern California. There being no further business, it was MOVED by Councilman Considine, seconded by Councilman Butterworth and carried unanimously that the meeting be adjourned sine die. I tl. ;J( H-uJ tLzL Mayor City Clerk 5 ~ 6 - 69 - 8 -