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HomeMy WebLinkAboutJULY 21,1970 I I CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL HEARING (Weed Abatement) HEARING (Appeal) I: t!, (/ ~ 18:7675 M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING JULY 21, 1970 The City Council of the City of Arcadia, California, met in a regular session in the Council Chamber of the Arcadia City Hall on July 21, 1970, at 7:30 P.M: Rev. James Haegelganz, Arcadia Presbyterian Church Councilman James R. Helms, Jr. PRESENT: ABSENT: Councilmen Arth, Considine, Helms, Butterworth Councilman Hage The Minutes of the Regular Meeting of July 7, 1970, were APPROVED on MOTION by Councilman Helms, seconded by Councilman Arth and carried unanimously. Time scheduled for hearing objections from the property owner liable to be assessed for the abatement of weeds on one parcel of property - Tract No. 19589, Part of Lot 1. This procedure is required in order for the City to recover funds paid to a property owner erroneously charged. Mayor Butterworth declared the hearing open and no one desiring to be heard, the hearing was CLOSED on MOTION by Councilman Arth, seconded by Councilman Considine and carried unanimously. Where- upon it was MOVED by Councilman Considine, seconded by Councilman Helms and carried unanimously, that the recommendation of staff be APPROVED in principle and that the City Attorney prepare the appropriate resolution for the next regular meeting. Appeal filed by Otto and Vera R. Weller from the decision of the Planning Commission in its denial of their application for a conditional use permit" to reopen an existing vacant service station at 104 E. Colorado Boulevard. The City Clerk read into the record communications from 1) P & F Motors, 418 N. First Avenue, notifying the City that it had no intention of acquiring the subject property which is immediately adjacent to its proPerty, 2) Royal Oaks Liquor Store, stating in part that the requested use would be beneficial to the area, and 3) Petrol Stops, Northwest, explaining its me~hod of operation and advising that the company has trained personnel for this particular location and asked that the con- ditional use permit be granted. Mayor Butterworth then declared the hearing open and the attorney for the applicants, E. J. Gekas, addressed Council stating in part that perchance there was some misunderstanding --- that his client had asked for a waiver of some of the conditions recommended by the Planning Department and that when the matter was considered by the Commission this request was rejected as was the application for a conditional use permit. He noted that his client is now willing to comply with all requirements as recommended by the Departments. The Planning Director projected renderings of the proposed site and its existing improvement including the existing drive approach, proposed ,planter areas and existing wall. Discussion was held on all aspects and 7-21-70 - 1 - TRACT NO.19699 (Tentative Map Approved) /, I;(,?< TRACT NO.19872 (Tentative Map Approved) ,(' /jj3 TRACT NO. 30297 (FINAL MAP APPROVED) .f'. I"" ",;""" . ,j( f. , 18:7676 on the reasons for the denial. The Director, upon being asked, stated in part that the Commission was concerned that the site is small for a modern service station; that the Commission was involved in the con- ditions which were opposed by the applicant at the time the matter was before that body. Mayor Butterworth then asked the applicant, Mr. Weller, that should Council reverse the decision of the Commission, would he comply with every specification and requirement imposed by the City. Mr. Weller answered that he would. Whereupon the hearing was CLOSED on MOTION by Councilman Helms, seconded by Councilman Considine and carried unanimously. I Councilman Helms observed that the Commission has given a great deal of thought to this matter in its concern for the orderly development of the community, however, in this situation the requirements can be met by the applicant with an overall advantage to the City, and MOVED to reverse the decision of the Commission and grant a conditional use permit subject to all specified conditions. Motion seconded by Councilman Considine and carried on roll call vote as follows: AYES: NOES: ABSTAIN: ABSENT: Councilmen Considine, Helms, Butterworth None Councilman Arth (due to his business affiliation) Councilman Rage Upon recommendation of the Planning Commission, it was MOVED by Councilman Arth, seconded by Councilman Considine, and carried unanimously that the tentative map of Tract No. 19699 (eastern e~tension of Las Flores Avenue) be APPROVED subject to all conditions specified by the Planning Commission, Director of Public Works and the Water Manager. Be it noted that Councilman Hams did not participate in any of the discussion or in the vote in this matter, due to his business association with the subdivider. Recommendation of the Planning Commission for the approval of the tentative map of Tract No. 19872 (1018-1022 W. Duarte Road). The Planning Director noted that the applicant proposes to construct an 18 single family con- dominium; that the site is currently vacant and properly zoned. He detailed conditions upon which approval is recommended. Councilman Helms submitted that the possibility of the Fire Department encountering difficulty in gaining access to a development of this magnitude is mounting with the density being created by increased con- struction; that hose laying becomes a problem and in his opinion would be simplified if, in the initial construction, standpipes were required. Councilman Considine concurred and stated in part that the problem had I been brought up before and added that many apartment buildings have a second story without rear exits; that tenants have only one means of escape in the event of fire and suggested considering including in the building code a requirement for two exits as well as standpipe fire protection on large multiple dwelling units. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Arth and carried unanimously that the tentative map of Tract No. 19872 be APPROVED subject to all specified conditions and the further approval of the Fire Chief. Upon recommendation of the Planning Commission that the final map of Tract No. 30297 (930 W. Fairview Avenue) be APPROVED as it substantially complies with the approved tentative map, it was MOVED by Councilman Considine, seconded by Councilman Arth and carried unanimously that it be so APPROVED. It was noted that the subdivider proposed to construct a l2 unit condominium. 7-21-70 - 2 - I I TEMPORARY DUMPING /'. ,~dJ p....'-/' EXCESSIVE NOISE it ,4. .k';} ,./~ . YOUTH COMMISSION 1l~!.?! 18:7677 Dolores Hayward, 724 S. Old Ranch Road, was assured that steps will be taken to alleviate the dirt and dust inconvenience created by the use of property at Huntington Drive and Old Ranch Road as a temporary dump site in connection with the current sidewalk construction. Tho~as H. Paul, 49 E. Grandview Avenue, expressed concern about the excessive noise permitted on city streets and was advised that the City is currently studying unnecessary noise with the hope for some so lljtion. On advice of the City Attorney, the By Laws of the Youth Commission will be continued until the next regular meeting (August 4). REQUEST The City Manager presented a petition requesting the closure of two TO CLOSE driveway entrances on Old Ranch Road to the vacant property at the DRIVEWAYS ~ northeast corner of Old Ranch Road and Huntington Drive. It was r ~o'~ noted therein that the vacant property is being used as a short cut " to Baldwin Avenue. However, the City Manager advised that the owner I..:/.. ..IH'~'::)1f the property is agreeable to installing a temporary fence in a , - I manner which would successfully preclude such illegal Use. The Director of Public Works will expedite and was commended on resolving the matter. CITY REFUSE SERVICE (Rates) f- /6t,- ,. BALDWIN STOCKER PARK ~ //RJ! A request for permission to increase rates for residential pickup of refuse material was submitted by the President of the City Refuse SerVice Company. The matter was referred to staff for report, and it was noted that if an increase is to be considered a public hearing should be held. The City Manager advised that in answer to complaints staff, with the deSigner and supervisor of Baldwin Stocker Park, had reviewed the area of concern, and arranged to have some equipment moved and/or dispensed with along with change of spacing - all in an endeavor to eliminate danger of injury to children using the play area. Robert Moore, 610 W. Wistaria Avenue, expressed appreciation for the prompt attention given the matter by city staff. SUPPORT Communication to go to Mayor J. Frank Haven of the City of Covin a REQUESTED ,advising that the City is generally in sympathy with the stand the ~~~. ~~~~:_Council of that Ci~y has taken in opposing the consolidation of local '/ or regional parks operated by local jurisdictions into the County ~,{ ,/; (~system of parks - recently considered by the County Board of Supervisors. IT .h'~ ,I CJ./-'f... ~ UNNECESSARY NOISE , -- AWARD OF CONTRACT (Santa Clara Bridge) ~ ::--/1:V ". A regulatory ordinance controlling unnecessary noise has been under consideration and will be explored at a future study session. The City Manager and the Director of Public Works explained the results of the following bids received for the Santa Clara Bridge and Equestrian Tunnel construction and made recommendation ~or the award of contract therefor. It was also explained that the County Department of Parks and Recreation is funding the cost of the tunnel pursuant to a joint POWers agreement executed in 1967. That due to the delays and increase in construction costs the original funding is deficient and recently supplemented by the County Board of Supervisors. The cost of the bridge was originally funded with $63,400 of County Aid to Cities money. It is now necessary to supplement this funding with unexpended State Gas Tax Funds remaining from the recently completed Live Oak Avenue I~pro~ement project, and a recommendation for transfer of money was made. 7-21-70 - 3 - ./ ADVERTISE FOR BIDS STREET IMPROVEMENT (Job No.3s0) 18:7678 Griffith Company Peter Kiewitt Son's * Stones Construction Co Brutoco Const. Co E. M. Penn Construction Co Milton Gerstenberger Burnett Constructors $ 115,637.50 103,691. 00 92,289.00 99,390.00 113,104.00 102,829.80 103,032.50 It was MOVED by Councilman Considine, seconded by Councilman Helms and carried on roll call vote as follows, that the contract for the construction be awarded to the low bidder, Stones Construction Company I in the amount of $92,289.00; that all other bids be rejected; that any irregularities or informalities in the bids or bidding process be waived and that the Mayor and City Clerk be and they are hereby authorized to execute the contract in form approved by the City Attorney, and that the sum of $10,000 be TRANSFERRED from Job No. 359 to this project, Job No. 331, to make up the deficit and provide for contingencies. AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Counc ilman Hage On recommendation of the City Manager and the Director of Public Works it was MOVED by Councilman Arth, seconded by Councilman Considine and carried unanimously that the plans and specifications for the 1970-71 street maintenance project be APPROVED and that the City Clerk be and she is hereby AUTHORIZED to a dvertise for bids to be returned August 3,1970. ADVERTISE On recommendation of the City Manager and the Director of Public Works FOR BIDS it was MOVED by Councilman Considine, seconded by Councilman Helms and (Live Oak carried unanimously that the plans and specifications for the beautifi- Beautification)- cation of Live Oak Avenue from Third Avenue to the east City limits (Job # 362) be APPROVED and that the City Clerk be and she is hereby AUTHORIZED to advertise for bids to be returned August 3, 1970. ./ STREET MAINTENANCE FUND (Santa Anita) p.' RESOLUTION V' NO. ~<I/Vf ADOPTED FLOOD INSURANCE AVAILABLE J .}. _ '- l,i<Y' . /' /' .//"/\.-..-" c_ ...... It was noted by the City Manager and Director of Public Works that Santa Anita Avenue between Huntington Drive and Live Oak A~enue is in urgent need of extensive maintenance work which it is estimated would cost not more than $34,000 and recommended requesting from the County Board of Supervisors a sum of $17,000 from County Aid to Cities Funds accumulated with the County Road Department. It was then MOVED by Councilman Considine, seconded by Councilman Helms and carried unanimously that the recommendation be APPROVED. Whereupon the City Attorney presented, explained the content and read the title of Resolution No. 5048, entitled: "REQUESTING AID TO CITIES GASOLINE TAX FUNDS FOR THE MAINTENANCE OF SANTA ANITA AVENUE FROM HUNTINGTON DRIVE TO CAMINO REAL AVENUE." I It was MOVED by Councilman Arth, seconded by Councilman Considine and carried on roll call vote as follows, that the reading of the full body of Resolution No. 5048 be WAIVED and that same be ADOPTED. AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Counc ilman Hag e The City Manager and the Director of Public Works reported on the National Flood Insurance Program which is available to the City by fulfilling statutory requirements of the National Flood Insurance Act. A map indicating areas where flooding or mud slides could occur 7-21-70 - 4 - I I 18:7679 was explored and basic information was contained in a communication from the County Flood Control District. It was noted that if Council approves the program it would nevertheless be the decision of the individual property owner as to whether or not he would want to take advantage of the flood protection insurance. Council was assured that if a resolution in this regard were adopted it would not obligate the City to any unknown specific program where it could'become financially involved. RESOLUTION ~ Whereupon the City Attorney presented, explained the content and read NO. ~;J? '! the tit le of Resolution No. 5049, entit led: '!RESOLUTION EXPRESSING REQUEST AND ASSURANCES FOR FLOOD AND LANDSLIDE INSURANCE UNDER NATIONAL ADOPTED FLOOD INSURANCE PROGRAM." LIGHTING MAINTENANCE DISTRICT REPORT APPROVED jJt I INSURANCE (Public Liability) JANITORIAL SERVICES :1-J77 It was MOVED by Councilman Helms, seconded by Councilman Arth and carried on roll call vote as follows, that the reading of the full body of Resolution No. 5049 be WAIVED and that same be ADOPTED. AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Councilman Hage On MOTION by Councilman Arth, seconded by Councilman Considine and carried unanimously, the Annual Report on Lighting Maintenance Districts was APPROVED. This is pursuant to the provisions of Section 18730, Chapter 6 of the Streets and Highways Code. ~Report dated July 17, 1970). On recommendation of the City Manager, Finance Director and City Attorney, it was MOVED by Councilman Helms, seconded by Councilman Arth and carried on roll call vote as follows, that Council authorize Amesbury and Mee, Inc., to provide the City with public liability insurance as set forth in its proposal dated July 13 under B Option with an annual premium of $33,445. It was noted that staff has been securing proposals for this coverage. AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Councilman Hage It was MOVED by Councilman Considine, seconded by Councilman Helms and carried on roll call vote as follows, that $4,595 be APPROPRIATED from Council General Contingency Account #417-28 to General City Account #417-61 to cover the increased cost of the above insurance. AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Councilman Hage The City Manager advised that bids for janitorial services in the City Hall, Police facility and the Library were received; that the low bidder is now under contract with the city which contract will expire August 1, 1970, and that its bid is about 15% higher than in the present agreement. He recommended the rejection of all bids and that the present contract with Ace Maintenance Company be extended for sixty days which would be acceptable to said company. During the interim the entire situation will be reviewed along with the duties and responsibilities assigned to city personnel at the three locations. It was MOVED by Councilman Arth, seconded by Councilman Considine and carried unanimously that all bids received for janitorial services be rejected and that the present contract with Ace Maintenance Company be extended for a period of sixty days. ' 7-21-70 - 5 - BUDGET REQUESTS /" GENERAL PLAN J,. /180 CHICAGO PARK (Stable) ,./ POLICE DATA /I' COMMUNITY CENTER REPORT V" FIESTA APPROVED 11 pI?, CHICAGO PARK STUDY II "'/':'-;{- -;)'-..- I I 1-.. /071 18: 7680 In response to the request of Council that various organizations submit budgets in connection with the financial support provided on an annual basis by the City, the City Manager advised that figures were received from the three organizations which the City assists in addition to the Chamber of Commerce; that they were not broken down sufficiently probably due to the fact that this is the first time they have been so required. Staff will endeavor to secure more detailed information without it becoming a burden to the organization. Following the desire to inform the residents of the General Plan it was recommended that civic organizations be invited by Council to select one of its members to attend the meetings on the General Plan which are held twice monthly. It was MOVED by Councilman Arth, seconded by Councilman Considine and carried unanimously that the recommendation be approved and that representatives of the various City Boards and/or Commissions be asked to attend also. I Keith Davidson, owner of property in the Chicago Park area being used as a riding stable, requested continuance of the use for five years with an expiration date of December 6, 1975. Resolution No. 3325 granting a special use permit will expire December 6, 1970. On MOTION by Councilman Considine, seconded by Councilman Helms and carried unanimously the matter was referred to the Planning Commission for recommendation. William Jones, operator of the stables, suggested a soil test be taken; that the ground appears to be sinking. He was commended on the land- scaping and improvement of the stable area and appreciation was expressed for his interest in its appearance. On recommendation of the City Manager and the Police Chief it was MOVED by Councilman Helms, seconded by Councilman Considine and carried on roll call vote as follows, that the contract with the City of Los Angeles providing for participation in the Automated Want and Warrant System be APPROVED and that the Mayor and City Clerk be and they are hereby AUTHORIZED to execute the agreement in form approved by the City Attorney. The 1970-71 budget provides for the Police Department being made a part of this system for informing involved law enforcement agencies of persons wanted and warrants outstanding from other departments. AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Counci Iman Hag e The City Manager will request the Recreation and Youth Commissions for recommendations concerning the Community Center Report and that each commission consider this at its next meeting during August. I On MOTION by Councilman Helms, seconded by Councilman Arth and carried unanimously the request of the Holy Angels Church for permissfon to-- conduct a parish fiesta on church grounds October 3, 4, 1970, was APPROVED. The City to be furnished with evidence of insurance. Councilman Considine abstained from voting due to his church affiliation. Council received report on the Feasibility and Engineering Reconnaissance Study of Chicago Park, and it was MOVED by Councilman Arth, seconded by Councilman Helms and carried unanimously that the report be referred to staff for review and development of a joint staff recommendation concerning procedure to be followed in continuing the project. 7-21-70 - 6 - I I FREEWAY NOISE .d. ,j ~';J I -r J RESOLUTION NO. ~ ~/~l ADOPTED t/ APPOINT.MENTS SISTER CITY v" 18:7681 Council received a report, summarized by Councilman Arth, of the recent meeting with officials of the State Division of Highways concerning the development of a berm concept to provide a physical buffer to sound generated due to the freeway (north side of Colorado Boulevard approxi- mately between the limits of Michillinda Avenue on the west and Harvard Drive on the east). During the meeting it was proposed that in lieu of a dirt berm and a chain link right-of-way fence, that a 6 ft. concrete block wall be constructed which would eliminate the need of either of the aforementioned if it conformed to the proposed fence location. It was the consensus that this wall would probably provide the buffer so greatly needed in this residential area. The report indicated the State's financial participation and that to be assumed by the City as soon as the amount of City funding could be determined. The City Manager recommended approval of an agreement that should the cost of the wall exceed the cost of a berm and fence, Council will authorize appropriation of sufficient funds to meet extra expenditures. During the discussion, Councilman Considine expressed concern for the residents directly across the freeway from the subject wall, that they too deserve protection, and felt Council should be prepared to take remedial action whatever the need be. It was agreed that each section of the freeway has its own particular problem; that Council is endeavoring to resolve one now and will meet others as they are presented. Councilman Arth MOVED to AUTHORIZE staff to negotiate with State with the understanding that the City will pay part of the consideration although the matter will have to be brought back to Council for specific approval. Motion seconded by Councilman Considine and carried on roll call as follows: AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Counc ilman Hage The City Attorney presented, explained that the resolution confirms action taken by Council on July 7 and adds three positions not included at that time (swim pool manager, senior life guard and activity leaders II). He read the title of Resolution No. 5047, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA RATIFYING CERTAIN COUNCIL ACTIONS RELATING TO SALARY ADJUSTMENTS". It was MOVED by Councilman Helms, seconded by Councilman Arth and carried on roll call vote as follows, that the reading of the full body of Resolution No. 5047 be WAIVED and that same be ADOPTED. AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Councilman Hage ' Mayor Butterworth recommended the appointment of Sister City Commissioner Robert Campbell to one more year on the Commission. Mr. Campbell is. President of the Arcadia-Tripolis Friendship Club and due to the forth- coming trip to Tripolis and the many hours of work involved in planning the trip, he has consented to serving for one more year. ,Mayor Butterworth continued that Mrs. Carol Libby has consented to serve a full four year term, having completed three years of an unex- pired term to which she was appointed. Councilman Arth MOVED to appoint Robert Campbell for one year and Mrs, Carol Libby for four years on the Sister City Commission. Councilman Helms seconded the motion which was carried unanimously. 7-21-70 - 7 - CONFERENCE ATTENDANCE /' ABSENCE FROM ..-/ MEETINGS HANDBILLS "" APPOINTMENTS ::/ /c6J APPRECIATION ......- PROCEDURAL ORDINANCE WAIVED /' 18:7682 On MOTION by Councilman Helms, seconded by Councilman Arth and carried on roll call vote as follows, Mayor Butterworth, and one member of the Sister City Commission were AUTHORIZED to attend the Town Affiliation Conference to be held in San Diego August 26-29, 1970; that the City underwrite expenses therefor; that Mayor Butterworth be invested with the power to vote on behalf of the city. Funds from Council Contingency. AYES: NOES: ABSTAIN: ABSENT: Councilmen Arth, Considine, Helms None Mayor Butterworth (Beneficiary in the action) Councilman Rage I On MOTION by Councilman Arth, seconded by Councilman Helms and carried unanimously, Councilman Considine was excused from the August 4 Council meeting and Councilman Hage excused from the meeting held this evening. Councilman Arth referred to handbills recently placed on car windshields at the high school parking lot and asked the City Attorney to ascertain whether or not there is an existing regulation against this practice. If not, to draft an ordinance for council consideration. Southern California Association of Government appointments: Mayor Butterworth - Committee on Comprehensive Regional Planning Councilman Arth -Chairman of the Committee on Technology Councilman Considine - Committee on Health and Medical facilities City Manager - Environmental Quality Council received a letter from Paul John Tulleners expressing apprecia- tion for the extra time alloted him to participate in the Rotary Group Study Exchange Program in the Netherlands. In order to consider the following items the prov~s~ons of the Procedural Ordinance were WAIVED on MOTION by Councilman Helms, seconded by Council- man Considine and carried on roll call vote as follows: AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Counci Iman Hage ADMINISTRATIVE ASSISTANT The City Manager advised that he has appointed George Watts as his . administrative assistant. Salary for this position is included in 1/ the budget and Mr. Watts will report July 27, 1970. SCHOOL USE OF CITY LAND ?vif The City Manager advised that suitable land is being sought by the School District for use as school facilities - similar to that which is being conducted now at its maintenance yard. That they had looked at many locations and had come to the conclusion that city property at Third Avenue and south of Huntington Drive would temporarily suit the purpose. He suggested that the subject property be offered at $120 per month - about what the District is currently paying with a 120 day cancellation clause. He noted that a portable building would be constructed at a cost of about $60-$70,000. I It was MOVED by Councilman Helms, seconded by Councilman Considine and carried on roll call vote as follows, that the City Manager be AUTHORIZED to notify the District that the subject property is avail- able on the terms outlined by the City Manager. AYES: NOES: ABSENT: Councilmen Arth, Considine, Helms, Butterworth None Councilman Rage 7-21-70 - 8 - I I 18:7683 METROPOLITAN Council scheduled August 26 at 7:30 P.M., as the meeting date to WATER DISTRICTtake formal action electing to payout of municipal funds fifty percent of the amount of Metropolitan Water District taxes which would otherwise be levied upon city property for the fiscal year 1970-71. It was noted that the District will not have information upon which to base its tax resolution until on or about August 20. (In December of 1969 the City declared its intention to payout of its municipal funds fifty percent of the amount of taxes to be derived from the area of the District within the City). ADJOURNED TO DATE CERTAIN At 10:15 P.M., the meeting was adjourned until Wednesday, July 22, at 7 P.M. in the Conference Room. Mj'~ Mayor ATTEST: ~d/~~ City Clerk 7-21-70 - 9 -