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HomeMy WebLinkAboutJUNE 18,1963 I,woc~", PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES (6-4-63) ZONE VARIANCE (Curci ) (F: 983) ZONE VARIANCE (Williams) (F :984) FORMER LIBRARY SITE (Heiss - Plans & Specifi- Ications) (F: 703) 15:6024 M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING JUNE 18, 1963 The City Council of the City of Arcadia met in regular session in the Council Chamber of the City Hall at 8:00 P.M., June 18, 1963. The Invocation was offered by Rev. J. Wm. Daum, Pastor of the Episcopal Church of the Transfiguration. Mayor Pro Tempore Reibold led in the pledge of allegiance to the Flag. PRESENT: ABSENT: Councilmen Balser, Turner, Reibold Councilman Butterworth and Mayor Phillips MOTION by Councilman Balser, seconded by Councilman Turner and carried unanimously that the minutes of the regular meeting of June 4, 1963 as submitted in writing be approved. Mayor Pro Tempore Reibold declared that since no action can be taken until time for appeal elapses the zone variance request of Helen C. Curci to permit the construction of six additional. dwelling units behind an existing house on real property located at 250 Oakhurst Lane (Planning Commission Resolution No. 477 recommending denial) will be held over until the appeal period has passed and will appear on agenda for the regular Council meeting of July 2, 1963. Mqyor Pro Tempore Reibold declared that since no action can be taken until time for appeal elapses the zone variance request of Robert F. and Patricia L. Williams to permit the construction of a 25 foot wide curb cut on Live Oak Avenue to allow vehicular access to a proposed parking area intended to serve a proposed restaurant upon property known as 325 East Live Oak Avenue (Planning Commission Resolution No. 478 recommending approval) will be held over until the appeal period has passed and will appear on agenda for the regular Council meeting of July 2, 1963. -,- The City Manager read a report dated June 7, 1963 recommending the approval and acceptance of preliminary plans and specifications suo~~tted by Mr. and Mrs. Edward A. Heiss on June 6,1963 for their Arcadia Town Center project to be located at the southwest corner of First Avenue and Wheeler Street (former library site). Said report stated in substance that the terms of the lease agreement and purchase option between the City and Mr. and Mrs. Heiss have been complied with to date; that the extent of the deficiency in parking cannot be determined at this time, the calculations being available only at the time of submission of final plans. The report outlined in substance the proposed structures, to wit: xhe main structure to be an eight story building, the ground floor provid- ing for small shops, lobby, coffee shop, etc., floors from the second to sixth proposed for offices, the seventh floor proposed for banquet or ballrooms and the eighth floor for a restaurant and cocktail lounge; the building to contain two passenger and one freight elevators. That there is proposed a Junior Department Store in a two story structure ,and a one story structure for small shops. 1. 6-18-63 HEALTH SERVICES AGREEMENT ~F:476) - 15:6025 The City Manager commented that as set forth in the Option Agreement the City is required to take several steps within 30 days after the approval of the plans and specifications, such as the waiver of height limitation, etc.; however, that in view of the height zone study presently before the Planning Commission which could be implemented insofar as the subject area is concerned this type of variance might be unnecessary. Councilman Balser stated that he was very well pleased with the plans as presented and that he MOVED that the Council accept the recommendation of the City Manager and accept and approve the preliminary plans and specifi- cations as submitted by Edward A. and Lillian C. Heiss for their Arcadia Town Center Project located at the southwest corner of First Avenue and Wheeler Street. I Councilman Turner seconded the motion, adding that he was concerned with the elevator feature of the plans, more from a convenience and accessibi1i standpoint. He explained that in his opinion the proposed two passenger and one freight elevators might prove inadequate on those occasions when both the banquet room and dining facilities were used to full capacity; that perhaps this inadequacy could be alleviated by having the proposed freight elevator of the convertible type usable for either passenger or freight. He mentioned that. of course, he was aware of the provision for a stairway which could also be used under certain circumstances for prompt vacation of the building. In the discussion that followed, Mr. Heiss addressed the Council, present- ing Mrs. Heiss to the Council and Messrs. Paul V. Doleshal and Kenneth B. Campion, realtors who would handle the leasing of the property. Mr. Heiss commented on the speed and passenger capacity of the proposed elevators, stating in part that he thought Councilman Turner's suggestions well taken and that he would convey them to his architect for study and, if need be, to make such arrangements as would meet Council's approval. That it was anticipated that the facilities would be used by City organizations and others in the area and that during any heavy operation of the banquet room and the dining facilities there would probably be elevator operators to insure relatively fast service of the proposed elevators which would be Otis high speed elevators of good quality. The City Manager mentioned that with some minor changes easy access could be provided to the freight elevator for its use as a passenger elevator if necessary. The City Manager also advised of receipt of a communication from the Arcadia Business Association expressing interest in the project and offering full cooperation and encouragement to Mr. and Mrs. Heiss. The motion to accept and approve the preliminary plans and specifications as submitted was then carried on roll call vote as follows: AYES: Councilmen Balser, Turner, Reibold NOES: None ABSENT: Councilman Butterworth and Mayor Phillips 1 MOTION by Councilman Turner, seconded by Councilman Balser and carried on roll call vote as follows that the Council accept the recommendation of the City Manager and approve the revised Health Services Agreement between the City of Arcadia and the County of Los Angeles for health services, the revisions incorporated in the new agreement to provide (1) That cities may request rodent control services directly from the County Health Officer; (2) That a City at its option may request the County Health Officer to enforce the State law relating to the sanitation, maintenance and occupancy of mobile homes and mobile home parks (Arcadia does not use this service); (3) That cities no longer be required to pay the County 2. 6-18-63 1 TRAFFIC SIGNALS RESERVE ACCOUNT TRANSFER ALL NIGHT PARKING 1 " ,lJ' " ' 15:6026 a minimum of $1.00 per month whether or not the City requested services for that month; and (4) That the agreement be effective until specific action is taken by either the County or the City to terminate the agree- ment; and that the Mayor and City Clerk be authorized to execute the agreement on behalf of the City upon appr~va1 as to form by the City Attorney: AYES: Councilmen Balser, Turner. Reibo1d NOES: None ABSENT: Councilman Butterworth and Mayor Phillips MOTION by Councilman Balser, seconded by Councilman Turner and carried unanimously that the Council accept the recommendation of the City Manager and the Director of Public Works and approve the plans and specifications as submitted for the installation of traffic signals at the following intersections: Santa Anita and Santa Clara - Santa Clara and Huntington Drive, Live Oak Avenue at Greenfield Avenue and Myrtus Avenue, Santa Anita and Virginia Drive, and that the City Clerk be authorized to advertise for bids for such installations upon receipt of approval of the plans from the State Division of Highways. The City Manager mentioned that all gas tax fu~ds have been budgeted and are available; that it will be necessary to appropriate funds for Santa Anita Avenue and Virginia Drive at the time of award of contract. MOTION by Councilman Turner, seconded by Councilman Balser and carried on roll call vote as follows that the Council accept the recommendation of the City Manager and the City Controller and authorize the transfer of $236,767.34 from Unappropriated Surplus Account No. 290 in the General Fund to Reserve for Capital Projects Account No. 285, said amount represent- ing the net receipts received from the Los Angeles Turf Club for admission taxes for the 1962-63 season and being an increase of 10.6% from the net amount received the previous year: AYES: Councilmen Balser, Turner, Reibo1d NOES: None ABSENT: Councilman Butterworth and Mayor Phillips Discussion was held regarding the City Manager's supplemental report, dated June 18, 1963, relating to a study of all night parking, which report contained the history of the program, recommendations made in the report dated January 16, 1962 previously submitted to the Council and the present all night parking problem and recommendations. Mayor Pro Tempore Reibold stated in part that when the subject problem was previously discussed the principle concern was with the all night parking in the R-3 areas; that it was surprising to note in the subject report that the problem has not materially increased in the R-3 areas but has increased in the R-O and R-l areas which, generally speaking, have ample 'parking facilities. That he would suggest the prohibition of all night parking with the provision that permits may be obtained for all night parking where applicable. He added that while he felt the necessary documents should be prepared for the institution of the prohibition forthwith, that final decision should await a full attendance of the Council. Councilman Turner then MOVED that the City Attorney be instructed to proceed with the preparation of an ordinance necessary for reinstituting the all night parking prohibition and that the City Manager be instructed to prepare the criteria for the parking permit system. 3. 6-18-63 BID AWARD (Cas t Iron Pipe) (F :982) OCCUPANCY PERMIT (Arcadia Business Assn. Ii. Central Area Landowners) (F: 899) 15:6027 Councilman Balser seconded the motion, adding that he too was surprised at the increase in overnight parking in the R-l and R-O zones; that he agreed with Mayor Pro Tempore Reibo1d that proceedings should be' instituted for the banning of all night parking in R-O and R-l zones as. in his opinion, this detracts from the esthetic appearance of the City. He also suggested that in the permit study of the R-3 zone, permits should not be available for those apartment houses having two parking spaces for each unit as in that way it could be discovered whether two spaces are sufficient; however, those apartment houses which were permitted to be built with only 1-1/4 spaces and cannot acquire additional parking space, should be allowed permits. He also suggested that a charge be made for the permits to encourage the use of parking spaces where available. 1 The City Manager referred to a map displayed wherein red dots indicated cars parked overnight with the heavier concentration in the R-l and R-O zones. He commented that surprisingly the heavy concentration seemed to be in the Upper Rancho area; also that when the previous survey had been made there was practically no overnight street parking in the R-O zone. That the present survey was taken between 2:00 and 4:00 A.M. Mention was also made of out-of-state visitors' cars. It was stated that under normal circumstances such cars would not be picked up. Also that prior to enforcement of the all night parking ban the cooperation of the residents would be requested and warnings issued rather than citations. The City Attorney advised that the ordinance he would present would contain a provision for authorization by the Police Department of short- term overnight parking permits for a stipulated number of nights to take care of such situations. The motion made and seconded was then carried unanimously. Following bids received June 17. 1963 for the purchase of cast iron pipe. the lowest bid being made by United States Pipe Ii. Foundry Company in the amount of $15,211.35: United States Pipe Ii. Foundry Company Pacific States Cast Iron Pipe Company $15,211.35 $15,706.53 Councilman Balser MOVED that the Council accept the recommendation of the City Manager and the Water Superintendent; that a contract for the purchase of cast iron pipe be awarded to the United States Pipe Ii. Foundry Company in the amount of $15,211.35; that all other bids be rejected; that any irregularities or informalities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute such contract on behalf of the City for the performance of the contract and in the amount specified, in form approved by the City Attorney. Councilman Turner seconded the motion which was carried on roll call vote as fOl1,OWS: 1 AYES: Councilmen Balser, Turner. Reibold NOES: None ABSENT: Councilman Butterworth and Mayor Phillips MOTION by Councilman Turner, seconded by Councilman Balser and carried unanimously that the Council authorize the issuance of an occupancy permit to the Arcadia Business Association and the Central Area Land- owners' Association for the use of the building at 17 East Huntington Drive as an office for said organizations. 4. 6-18- 63 MORATORIUM AREA (Clausen) (F:899) VARIANCE FROM BUILDING CODE (Hinshaw's) ,I ",v.<, POUND SERVICES AGREEMENT (F:374) 1 COUNCIL CHAMBER (Acoustics) ORDINANCE NO. 1213 (Introduced) 15:6028 MOTION by Councilman Balser, seconded by Councilman Turner and carried unanimously that the Council authorize Peer B. Clausen & Son to install aluminum awnings at 25 East Wheeler Street and 330 North First Avenue. The City Manager advised that the Department Realty Company, on behalf of all property owners involved, has requested a variance from the Arcadia Building Code to permit 47,500 square feet of open 'floor space for Hinshaw's Department Store proposed addition. The City Manager pointed out that the Building Code requires that anything in excess of 40.000 square feet be separated with a fire wall. That the Director of Public Works, the Fire Chief and the Superintendent of Building and Safety have inspected the plans and the premises and recommend approval of the variance as requested. as in their opinion it will not create a hazard and that the extensive demolition and remodeling as contemplated will eliminate the non-cqnforming areas of the existing building. The City Attorney explained that the City's ordinance requires that any owner of property within 50 feet of a proposed project must be notified in advance or sign a waiver of notice regarding such application; that a holding company controls all the properties in the entire area and has filed such a waiver. MOTION by Councilman Balser. seconded by Councilman Turner and carried on roll call vote as follows that the Council accept the recommendation of the Director of Public Works, the Fire Chief and the Superintendent of Building and Safety and authorize the granting of a variance to the Department Realty Company from the Arcadia Building Code to permit 47.500 square feet of open floor space for Hinshaw's Department Store proposed addition: AYES: Councilmen Balser. Turner, Reibo1d NOES: None ABSENT: Councilman Butterworth and Mayor Phillips Councilman Turner suggested that the applicant check with its insurance underwriters as to the insurance rates-prior to proceeding further with the proposed addition inasmuch as the presumed increase in the insurance rates might offset the advantage of lower construction cost. MOTION by Councilman Turner. seconded by Councilman Balser and carried on roll call vote as follows that the Council accept the recommendation of the City Manager and approve the renewal of the Pound Services Agreement between the City of Arcadia and the County of Los Angeles: AYES: Councilmen Balser, Turner. Reibo1d NOES: None ABSENT: Councilman Butterworth and Mayor Phillips The City Manager called the Council's attention to an aid to the acoustics of the Council Chamber placed on the ceiling. The City Attorney presented for the first time, explained the content and read the title of Ordinance No. 1213, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA. AMENDING THE ARCADIA MUNICIPAL CODE BY AMENDING SECTIONS 3121, 3121.3, 3121.4 AND 3122 THEREOF." MOTION by Councilman Turner, seconded by Councilman Balser and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1213 be waived: AYES: Councilmen Balser, Turner, Reibold NOES: None ABSENT: Councilman Butterworth and Mayor Phillips 5. - 6-18-63 ORDINANCE NO. 1214 (Introduced) ASSIGNMENT (Street Lighting - A1tura Rd.) (F :952) 15:6029 Councilman Turner further ~ that Ordinance No. 1213 be introduced. Motion seconded by Councilman Balser and carried on roll call vote as follows: AYES: Councilmen Balser, Turner, Reibold NOES: None ABSENT: Councilman Butterworth and Mayor Phillips The City Attorney presented for the first time, explained the content and read the title of Ordinance No. 1214, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ABOLISHING THE WATER BOARD AND REPEALING PART 6 OF CHAPTER 2 OF ARTICLE II OF THE ARCADIA MUNICIPAL CODE." 1 MOTION by Councilman Balser, seconded by Councilman Turner and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1214 be waived: AYES: Councilmen Balser, Turner, Reibold NOES: None ABSENT: Councilman Butterworth and Mayor Phillips Councilman Balser further ~ that Ordinance No. 1214 be introduced. Motion seconded by Councilman Turner and carried on roll call vote as follows: AYES: Councilmen Balser, Turner, Reibo1d NOES: None ABSENT: Councilman Butterworth and Mayor Phillips The City Clerk was instructed to secure plaques for presentation to all members of the Water Board expressing the City's appreciation for their long and faithful service. MOTION by Councilman Balser. seconded by Councilman Turner and carried on roll call vote as follows that the Council approve the assignment to Gross and Company b~ Electric & Machinery Service, Inc. of its rights in the contract dated April 3, 1963 for the installation of street lighting on Altura Road and other streets in the City under the Improve- ment Act of 1911; AYES: Councilmen Balser. Turner, Reibo1d NOES: None ABSENT: Councilman Butterworth and Mayor Phillips COMMUNICATION (Arcadia Business Mayor Pro Tempore Reibo1d ordered filed the communication dated June 3. 1963 from the Arcadia Business Association. 17 East Huntington Drive, Assn.)endorsing in principle the plans for a Central Area Development of Downtown Arcadia as submitted by the planning consultants. (F:899) COMMUNICATION (Arcadia Business I The City Clerk read in its entirety a communication dated June 15,1963 frOm the Arcadia Business Association endorsing the proposed plan for a Assn.)median strip development on Huntington Drive and urging final drawings be completed as the project is considered one of high priority. Said communication also suggested that some consideration be given to possible rerouting of heavy truck trailer traffic on Huntington Drive. The City Manager advised that regarding the above communication referring to the plans for a Central Area Development, that the Planning Commission contemplates public hearings on the plan on June 23,1963 and suggested that a copy of said communication be forwarded to the Planning Commission for its record at that hearing. Mayor Pro Tempore Reibo1d ordered that this be done. 6. 6-18-63 COUNTY BOUNDARY COMMISSION 15:6030 The City Manager advised that with regard to the communication read by the City Clerk referring to the median strip on Huntington Drive, that plans are in process for this project; that he suggested the matter of the truck traffic be referred to staff for further report, and Mayor Pro Tempore Reibold ordered that this be done. Mayor Pro Tempore Reibold ordered filed notices from the County Boundary Commission of proposed Annexations Nos. 41 and 44 to the City of South E1 Monte and Nos. 330, 333 and 334 to the City of E1 Monte inasmuch as they have no effect on Arcadia. PARTICIPATION: I AUDIENCE MATTERS No one in the audience desired to address the Council. FROM THE CITY OFFICIALS: Director of Planning Councilman Balser PARKING PLAcE COMMISSION (Roy Long) City Clerk Councilman Turner I'"'"'""''' The Planning Director advised that hearings before the Planning Commission will soon be initiated to determine whether or not it is desirable to prohibit the construction of second dwellings in Zone R-l, probably commencing July 9, 1963. The Planning Director also advised that on June 19, 1963 the Arcadia Planning Commission will meet with the Monrovia Planning Commission to discuss the Downtown Plan as it relates to the City of Monrovia. Councilman Balser inquired into the status of his suggested addition to the City's ordinance on building condemnation of the words "materials and equipment" and the City Attorney advised that he is awaiting the receipt of precedent and source material from the League of California Cities which would not be available until after the close of the Legislative Session. MOTION by Councilman Turner, seconded by Councilman Balser and carried unanimously that Mr. Roy Long be reappointed to the Parking Place Commission for a four year term, terminating June 30, 1967. To Councilman Turner's comment regarding receipt of a communication with, reference to a reclassification in the City Clerk's office, the City Manager advised that the matter has been presented to the Personnel Board which will meet June 20, 1963. Councilman Turner expressed his gratification in noting the satisfaction of the Police Department as noted in the attitude survey made by the Personnel Department, particularly inasmuch as rumors approximately a year ago had indicated unrest in that department. Councilman Turner was wished bon voyage on his tour of the Orient and Europe. At 8:40 P.M. Mayor Pro Tempore Reibo1d adjourned the meeting. ~~/ Mayor Pro Tempore Reibold / ~ ATTEST: -&t~~ ~;/~~ 7. 6-18-63