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HomeMy WebLinkAboutAPRIL 4,1961 1 """""''' PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES (3-21-61 and 3~23-61) HEARING (Aull ) ~')J ~0 ,o:NDEXED I 13; 5309 M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING APRIL 4, 1961 The City Council of the City of Arcadia met in regular session in the Council Chamber of the City Hall at 8:00 o'clock P,M., April 4, 1961, The Invocation was offered by Rev, A, Leonard Gilmour, Pastor of the Arcadia Friends Church, : Mayor Camphouse led in the pledge of allegiance to the flag. PRESENT ; ABSENT : Councilmen Balser, Reibo1d, Phillips, Camphouse Councilman Butterworth Motion by Councilman Reibo1d, seconded by Councilman Balser and carried unanimously that the minutes of the Regular Council Meeting of March 21, 1961 and of the Regular Adjourned Meeting of March 23, 1961 as submitted in writing be approved. Hearing continued from March 21, 1961 for the purpose of permitting the applicant (Richard J. Au11, Sales Manager of P. F. Collier, Inc.) to submit to the staff copies of material used by the sales personnel in their door to door solicitation for the sale of Collier's Encyclopedia, and copy of contract form, and to enable the City Manager to COntact those cities mentioned by the applicant with regard to their experience with the subject company, The City Manager read letters received from the Cities of Anaheim, Glendale and Long Beach which stated in substance that no complaints had been received from their citizens regarding the.operation of the company; also that the Better Business Bureau of Los Angeles and the City of Whittier had reported favorably, Councilman Balser questioned the applicant regarding the descent in his area of representatives of P, F. Collier's, Inc. the evening following the last Council meeting (March 21, 1961) soliciting the sale of Collier's Encyclopedia without first having received a business permit so to do, Mr, Au11 explained that he had learned of this incident; that said operation emanated directly from the Los Angeles office and had undoubtedly occurred inadvertently inasmuch as the office was aware of those cities called "Green River Cities" which do not permit door to door solicitation without specific permission; that he felt sure this would not happen again and that if he were granted the requested permit operations in Arcadia would be conducted in strict conformance with all specified conditions, Councilman Reibo1d moved that the hearing be closed. Councilman Phillips seconded the motion which was carried unanimously. Councilman Phillips moved that in view of the report submitted by the City Manager the Council :authorize the issuance of a business permit to Richard J. Au11, to allow representatives of P. F. Collier, Inc. to solicit door to door in Arcadia for the sale of Collier's Encyclopedia Mondays through I, 4-4-61 (Hearing - Aull) HEARING (Craft's' Big Shows) ~\p ~ ~ INDEXED HEARING (Dunne) ~I\ tx G INDEXED HEARING (Hans on) ~f\ ~ ~ INDEXED 13; 5310 Saturdays, 9;00 A.M. to 5;00 P.M. and evenings by appointment. Council- man Balser seconded the motion which was carried on roll call vote as follows: AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT; Councilman Butterworth Mayor Camphouse declared the hearing open on the application of Craft's 20 Big Shows, Inc., 7283 Be11aire Avenue, North Hollywood, for a permit to operate ten mechanical rides and to sell peanuts, popcorn and the like, on Ralphs' Market parking lot at 165 East Foothill Blvd. in connection with the opening of Ralphs Market, April 12 through April 15, 1961 from 10;00 A.M. to 9:00 P.M. and April 16, 1961 from 1:00 P.M. to 8;00 P.M., and inquired if anyone desired to be heard either in favor of or in opposition to the matter. 1 The City Clerk advised that the applicant would carry adequate insurance covering both the City and the property owner and also that the Council had approved on 'January 3, ,1961 a similar operation conducted at the Ralphs Market located on D6ub1e Drive and Live Oak Avenue January 19 and 20, 1961. No one desiring. to be heard, on motion by Councilman Reibo1d, seconded by Councilman Phillips and carried unanimously the hearing was closed. Councilman Reibold further moved that Council authorize the granting of a permit to Craft's 20 Big Shows, Inc. to operate ten mechanical rides and to sell peanuts, popcorn and the like on Ralphs' Market parking lot at 165 East Foothill Blvd., Arcadia, April 12 through April 15, 1961 from 10:00 A.M. to 9:00 P.M. and April 16 from 1:00 P.M. to 8:00 P.M. Councilman Balser seconded the motion which was carried unanimously. 'Mayor Camphouse declared the hearing open on the application of Robert E. Dunne, 390 So. Houser for a permit to install and operate one skill game at the 73 Club, 73'West Huntington Drive, Arcadia, said skill game to replace one already in said establishment under a different operator, and inquired if anyone desired to be heard regarding the matter. No one desiring to speak, Councilman Phillips moved that the hearing be closed. Councilman Reibold seconded the motion which was carried unanimously. Councilman Phillips further moved that Council authorize the granting of a permit to Robert E. Dunne to install and operate one skill game at the 73 Club, 73 West Huntington Drive, Arcadia, to replace one already in said establishment, Councilman Reibo1d seconded the motion which was carried by the Aye vote of Councilmen Balser, Reibold and Phillips', Mayor Camphouse abstained, 1 Mayor Camphouse declared the hearing open on the application of Le Von I. Hanson, 2014 Whitley Avenue, Hollywood, for a permit to install and operate an automatic coin pool table at the 73 Club, 73 West Huntington Drive, Arcadia, to replace a skill machine presently in said club, and inquired if anyo~e desired to be heard regarding the matter, No one desiring to speak, Councilman Balser moved that the hearing be closed, Councilman Reibold seconded the motion which was carried unanimously, Councilman Balser further moved that Council authorize the granting of a permit to Le Von I. Hanson to install and operate an automatic coin pool table at the 73 Club, 73 West Huntington, Drive, Arcadia, to replace 2. 4-4-61 (Hearing - Hanson) I VACATION AND ABANDONMENT OF ALLEY (East of Baldwin Ave.) (j\P ~/) IINDEXE]) VACATION AND ABANDONMENT OF ALLEY (South of LaPorte St.) I\^' ~^' ~ffi)EXED 1 ZONE CHANGE (Cordelius) 13 :5311 a skill machine presently in said club. Councilman Phillips seconded the motion which was carried by the Aye vote of Councilman Balser, Reibo1d and Phillips; Mayor Camphouse abstained. Mayor Camphouse declared that pursuant to Resolution of Intention No. 3358, adopted by the Council on March 7, 1961, this is the time and place to hear any objections to the proposed vacation and abandonment of a portion of the first alley east of Baldwin Avenue for street purposes, as more particularly described in Section 1 of said resolution. The City Clerk advised that she had on file affidavit of posting of notice of alley vacation and affidavit of publication of Resolution No. 3358; also that no written protests had been received. No one desiring to be heard Councilman Reibo1d moved that the hearing be closed. Motion seconded by Councilman Phillips and carried unanimously. Councilman Reibo1d further moved that from evidence submitted the property hereinbefore dedicated for alley purposes and particularly described in Resolution No. 3358 is unnecessary for present or prospective alley purposes and the public welfare, convenience, necessity and safety require and will be better served by the vacation thereof as a public alley, and therefore the Council orders the vacation and abandonment of that property heretofore a part of the first alley east of Baldwin Avenue, specifically described in said Resolution No. 3358. Councilman Phillips seconded the motion which was carried unanimously. Mayor Camphouse declared that pursuant to Resolution of Intention No. 3359 adopted by the Council on March 7, 1961, this is the time and place to hear any objections to the proposed vacation and abandonment of a portion of the first alley south of LaPorte Street for street purposes, as more particularly described in Section 1 of said resolution. The City Clerk advised that she had on file affidavit of posting of notice of alley vacation and affidavit of publication of Resolution No. 3359; also that no written protests had been received. No one desiring to be heard Councilman Balser moved that the hearing be closed. Motion seconded by Councilman Reibo1d and carried unanimously. Councilman Balser further moved that from evidence submitted the property hereinbefore dedicated for alley purposes and particularly described in Resolution No. 3359 is unnecessary for present or prospective alley purposes and the public welfare, convenience, necessity and safety require and will be better served by the vacation thereof as a public alley, and therefore the Council orders the vacation and abandonment of that property heretofore a part of the first alley south of LaPorte Street specifically described in said Resolution No. 3359. Councilman Phillips seconded the motion which was carried unanimously. Planning Commission Resolution No. 406 recommending denial of application of Henry F. Corde1ius for a change of zone from Zone R-2 to Zone R-3 on property located at 747-803 West Camino Real. Said matter requiring a public hearing Councilman Reibo1d moved that the hearing be scheduled for May 16, 1961 at 8:00 o'clock P.M. Councilman Phillips seconded the motion which was carried unanimously. 3. 4-4-61 TRACT No. 25782 (Final Map) I\W ~~NDEXED LIBRARY (Funds) r(Y ~~ INDEXED SYCAMORE AVENUE " BRIDGE J '?" lNDEXE)) 13;5312 Located on Sandra Avenue and Lenta Lane - 11 lots. Motion by Councilman Phillips, seconded by Councilman Reibold and carried unanimously that Council accept and approve final map of Tract No. 25782 subject to the following conditions as set forth in recommendation of the Planning Commission dated March 29, 1961; that the City Clerk be and she is hereby authorized and directed to endorse in due form such approval and acceptance on said map and affix thereto the corporate seal of the City of Arcadia, and to certify to the adoption and passage of a minute order at such time as there shall be deposited with the City of Arcadia a good and sufficient surety bond guaranteeing certain improvements in said Tract No. 25782 pursuant to Section 9114.2 of the Arcadia Municipal Code: 1 1. Provide all necessary rear line utility easements. 2. Install all street improvements required by the Municipal Code in accordance with plans and to grades satisfactory to the City Engineer. 3. Pay the following fees and deposits; 9 Steel street lights @ $135.00 $1215.00 62 Street trees @ 8.50 .527.00 6 Street name signs @ 35.00 : 210.00 15 Lots recreation fee @ 25.00 375.00 $2327.00 The City Manager submitted a statement, including a breakdown of various sums requested by the Library Board of Trustees for needed operation of the new library from take-over date to June 30, 1961, totaling $10,275, said amount being in 'addition to items already budgeted. The various requested amounts were discussed, and it was the consensus of the Council that the figures were realistic, having been worked out with the Director of Public Works and the Building Department, and that there would have been sufficient money in the library budget had it been foreseen that the new library would be completed approximately four months prior to the 1961-62 budget allocations. Whereupon Councilman Reibo1d moved that the Council approve the statement as submitted by the Library Board of Trustees for $10,275 additional funds needed for the operation of the new library from take-over date to June 30, 1961. After discussion regarding Councilman Balser's suggestion that the requested amount be appropriated from Council's Contingency Fund and it being the consensus of the Council that at the end of the year the library fund could be reimbursed out of general fund money but that 1 library money cannot be used for general fund purposes, Councilman Reibo1d added to his motion that the amount of $10,275 be made available from the Library Unappropriated Surplus Fund. Councilman Phillips seconded the motion which was carried on roll call vote as follows; AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT: Councilman Butterworth Following bids received for the construction of the Sycamore Avenue Bridge and Equestrian Tunnel: 4. 4-4-61 13: 5313 (Sycamore Bridge & Equestrian 250 Tons 9940 Sq.Ft. Avenue Approaches Tunnel Plant Mix Seal Coat TOTAL Bridge) CONTRACTOR Lump Sum Lump Sum Per Ton Per SQ. Ft. BID 1. Petersen Corp. * * ** Monrovia 18.66600 8.700.00 4.200.00 994.00 32.560.00 2. F. Fredenburg 8.50 0.05 Arcadia 18.980.00 11.820.00 2.125.00 497.00 33.422.00 3. McClain Const. 9.00 0.03 San Bernardino 16.430.00 16.440.00 2.250.00 497.00 35.617.00 1 4, Ben F, Smith 9.00 0.02 Pasadena 19.260.00 14.600.00 2.250.00 198.00 36.308.80 5. Taylor & Hoover, Inc. 10.00 0.10 W' Pasadena 15.800.00 18.700.00 2.500.00 994.00 37.994,00 fJ;)12 6. Ten Const. Co, 9.15 0.055 ~ Buena Park 18.250.00 17 .085.00 2.287.50 546.70 38.169.20 7. , IND~ED E, M, Penn Con~ t . Co. 8.80 0.02 Baldwin Park .19.500.00 16.300.00 2.200.00 198.80 38.198.80. 8. E.C.C.O. 8.00 0.01 Garden Grove 21.000,00 16.500.00 2.000,00 99.40 39.599.40 9. Sa1iba-Kring1en Corp. 10.00 0.05 Gardena 19.000.00 18.500.00 2.500,00 497.00 40.497,OQ 10. Ellery & McCune,Inc. 10.00 0.06 Long Beach 20.240.00 18.000,00 2.550.00 596,40 41.386.40 11. G', P. Vannoy 10.00 0.06 Van Nuvs 25.342 "00 16.543,00 2.500,00 596,40 44.981.40 12, Pascal & Ludwig, Inc. 13.00 .04 E1 Monte 23.200.00 18.400.00 3.250.00 397.60 45.247,60 13. Byerts & Sons 8.00 .05 Los Angeles 30.940.00 17.876.00 2.000.00 497.00 51.313.00 Engineer's Estimate $25,000.00 for bridge and $15.000.00 for Equestrian Tunnel * No unit price ** Corrected for error in Total Bid 1 Recommendation that the bid of Petersen Corporation be rejected by reason of it being incomplete and irregular in at least the following required details, and that the contract be awarded to the lowest bid submitted in accordance with the contract documents to Fredenburg of Arcadia in the amount of $33,422.00; also that the Mayor and City Clerk be authorized to execute same at such time as the City Attorney has approved the Joint Powers Agreement: 1; The required non-collusion affidavit was not completed and submitted with the bid. 2. The required bidder's statement of financial responsibility, technical ability and experience was not complete or filed with the bid, 3. The unit prices were not supplied in words as to any item. 4. The amounts inserted in figures as unit prices, if used as unit prices, would cause bidder's proposal bid to be the highest bid, 5, The respective items shown in figures on the bid do not equal the total price of the project as shown on the bid. s. 4-4-61 (Sycamore Avenue llridge) 13:5314 The City Manager advised that a communication dated March 23, 1961 had been received from the Petersen Corporation protesting the award (copies of said communication submitted to the Council and original communication on file in office of the City Clerk). That the Engineering Division has reviewed the proposal and said letter and feels that the Petersen bid as submitted was deficient and irregular as follows; 1. The non-collusion affidavit required of all bidders was not executed. 2. Bidder's statement of Financial Responsibility, Technical Ability and Experience was not complete or filed with the bid. There was a notation on form provided "See Brochures and Financial Statement". No supporting data was submitted with the bid. 1 3. The proposal form was not correctly filled out or complete. The spaces provided to show the written unit prices were not filled in. In the column provided to show unit prices in figures, Items 1 to 3 had the total item bid written in words and Item 4 shows the total amount of bid for the entire project written in words. The total bid shown was not the total of the bid items extension shown. The City Manager continued that in addition to the above, the documents furnished were standard in form and quantity and more copies were avail- able; that the time of filing the bid with the City Clerk was 10:45 A.M. and bids were received up to 11:00 A.M. and it would have been possible for the contractor to obtain a blank proposal, rewrite the bid and submit it by the required time. That items 3 and 4 are based on unit prices and final payment would be calculated from the unit prices showa in the proposal; that the specifications state that the quantities shown are approximate and for comparison of the bids, and therefore any extension of the Petersen unit prices indicated in writing would result in unacceptable totals. He added that the recommendation was based on the legality of the bidding and for no other reason. In response to Mayor Camphouse's invitation, Mr. Christian F. Petersen, residing at 4343 East Live Oak Avenue, Arcadia, addressed the CounCil, and stated in part. that he was not present at this meeting to protest the award; that he had based his bid on a lump sum total price and that he took full responsibility for any error or oversight made in his bid. Whereupon Councilman Reibo1d moved that the Council accept the reCOmmen- dation of the City Manager and the Director of Public Works and that a contract be awarded to the lowest bid submitted in accordance with the contract documents, namely Fred Fredenburg of Arcadia, California, in the amount of $33,422.00, and that the Mayor and City Clerk be authorized to execute same at such time as the City Attorney has approved the Joint Powers Agreement. Councilman Phillips seconded the motion which was carried on roll call vote as follows; AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse . NOES: None ABSENT: Councilman Butterworth Councilman Reibo1d further moved that the sum of $24,000.00 be appropriate and transferred from Reserve for Capital Projects Account No. 285 General Fund to Capital Improvement Projects Fund Sycamore Avenue Bridge Account No. 611, "Councilman Phillips seconded the motion which was carried on roll call vote as follows: AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT; Councilman Butterworth L 6. 4-4-61 BID AWARD (T ree Removal 1960-61) 13: 5315 Following bids received for the removal of 122 Parkway trees: California Tree Service Los Angeles, California $7,745.00 Johnson Tree Service Arcadia, California $9,219.00 $9,000.00 Estimated Cost Motion by Councilman Phillips, seconded by Councilman Reibo1d and A carried on roll call vote as follows that Council accept the recommen- ^~ \ dation of the City Manager and the Director of Public Works; that a ~'\ contract for the removal of 122 Parkway Trees be awarded to the low J bidder, California Tree Service, Los Angeles, California, in the amount of $7,745.00; that all other bids be rejected; that any OJ[Q~~ irregularities or informalities in the bids or bidding process be waived, and that the Mayor and City Clerk be authorized to execute such contract on behalf of the City ;or the performance of the contract and in the amount specified, in form approved by the City Attorney: 1 BID AWARD (Construction Water Main & Furnishing Cast Iron Pipe) 1 AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT: Butterworth The City Manager advised that the problem existing with regard to the bids rece~ved on the furnishing of cast iron pipe, as reported to the Council March 21, 1961, has been resolved and that the following is a resume of said bids; PROJECT NO.1 - INSTALLATION OF WATER MAIN IN LONGDEN AVENUE AND PECK ROAD SCHEDULE A - Furnish Ductile Cast Iron Water Pipe Bidder Amount 1. 2. 2a. $39,290.40 60,955.20 48,327.60 Pacific States Cast Iron Pipe Company American Cast Iron Pipe Company American Cast Iron Pipe Company SCHEDULE B - Furnish Cast Iron Pipe Fittings Bidder Amount 1. Pacific States Cast Iron Pipe Company 2. Western Water Works Supply Company 3. American Cast Iron Pipe Company 3a. American Cast Iron Pipe Company $ 2,436.55 2,689.23 2,760.33 2,449.41 SCHEDULE C - Furnish Butterfly Valves Bidder Amount 1. 2. Henry Pratt Company Western Water Works Supply Company $ 4,295.00 9,153.88 SCHEDULE D - Install ductile cast iron pipe, cast iron pipe fittings, and butterfly valves; furnish and install balance of materials required for completion of the work. Bidder Amount 1. 2. Royal Pipeline Construction Company Industrial Pipeline Company $20,568.20 21,096.00 7. 4-4-61 J 7RP'c:v INDEXED d 7 S'- so- i!.- INDEXED J7M( INDEXEr, d 7S'2' INDEXEr: :f IcY J ~.;..:..'...!..f,4::1i.~ 13:5316 (Schedule D - Continued) 3. 4. 5. 6. 7. Engineering Contractors, Inc. Wilson Pipeline Construction Co. Pascal & Ludwig, Inc. . Rosecrans Construction Company Pacific Pipeline Construction Company 29,172.60 33,217.00 34,499.00 35,880.00 37,288.00 PROJECT NO. 2 - FURNISHING DUCTILE CAST IRON WATER PIPE Bidder Amount 1 1. 2. 3. Pacific States Cast Iron Pipe Company American Cast Iron Pipe Company James B. C10w & Sons, Inc. $16,216.20 19,503.00 20,394.00 The following motions were made, all accepting the recommendation of the City Manager and the Water Superintendent and waiving irregularities or informalities in the bids or bidding process; Motion by Councilman Phillips, seconded by Councilman Reibo1d and carried on roll call vote as follows that a contract for the furnishing of Ductile Cast Iron Water Pipe under Project No.1, Schedule A be awarded to Pacific States Cast Iron Pipe Company in the amount of $39,290.40: AYES: Councilmen Balser, Reibold, Phillips, Camphouse NOES: None ABSENT: Councilman Butterworth Motion by Councilman Reibo1d, seconded by Councilman Balser and carried on roll call vote as follows that a contract for the furnishing of cast iron pipe fittings under Project No.1, Schedule B be awarded to Pacific States Cast Iron Pipe Company in the amount of $2,436.55: AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT; Councilman Butterworth Motion by Councilman Balser, seconded by Councilman Phillips and carried on roll call vote as follows that a contract for the furnishing of Butterfly Valves under Project No.1, Schedule C be awarded to Henry Pratt Company in the amount of $4,295.00; . AYES: Councilmen Balser, Reibold, Phillips, Camphouse NOES; None ABSENT: Councilman Butterworth Motion by Councilman Phillips, seconded by Councilman Balser and carried on roll call vote as follows that a contract for the installation of 1 ductile cast iron pipe, cast iron pipe fittings, and butterfly valves; furnishing and installing balance of materials required for completion of the work under Project No.1, Schedule D be awarded to Royal Pipeline Construction Company in the amount of $20,568.20; AYES; Councilmen Balser, Reibold, Phillips, Camphouse NOES: None ABSENT; Councilman Butterworth Motion by Councilman Reibo1d, seconded by Councilman Balser and carried on roll call vote as follows that a contract for the furnishing of Ductile Cast Iron Water Pipe under Project No.2 be awarded to Pacific States Cast Iron Pipe Company in the amount of $16,216.20: AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT: Councilman Butterworth 8. 4-4-61 (Bid Award - Pipe) 13;5317 Motion by Councilman Balser, seconded by Councilman Phillips and carried unanimously that the Mayor and City Clerk be authorized to execute the above contracts on behalf of the City for the performance of the contracts and in the amounts specified, in form approved by the City Attorney. The City Manager submitted the findings of a survey prepared by the Director of Public Works on all alleys dedicated to the City for the purpose of determining if additional signs and markings are needed, and /.P, I 'hrecommendation regarding the funds necessary to properly sign the I I ~10cations indicated. fJd;o f ~ Councilman Balser moved that Council accept the recommendation of the City Manager and the Director of Public Works, approve the report as aNDEX~~ submitted and authorize the transfer of .~7.00.00 from the Council Con~ingency Account No. 409-28 to Public Works Account No. 433-21 for the purpose of carrying out the recommended signing and marking of the alleys as indicated in said report. Councilman Phillips seconded the motion which was carried on roll call vote as follows; ALLEY SURVEY I METHODIST HOSPITAL LEASE ,/1'\7 r CONSOLIDATION OF CITY YARDS jiQV AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT; Councilman Butterworth The Director of Public Works advised that the matter of garbage cans extending into the alley at the rear of the Thrifty Drug Store, as mentioned by Councilman Phillips, would be investigated. The matter of the proposed amendment to the Methodist Hospital lease was held over to the next Council meeting, due to the City Manager's request for additional time within which to consider further 'information receilled'. '. : '. The City Manager advised that Richard K. Weimer, Architect, has completed his architectural services for preliminary plans for the consolidation of the Department of Public Works yards now located on Santa Clara Street and the Water Department yards now located on Orange Grove Avenue, into a central location with the City's service equipment garage on Second Avenue between Santa Clara and St. Joseph Streets. That this service was authorized by the Council on July 5, 1960 for a fixed fee of $800.00, said fee to be deducted from a final fee computed upon the complete project. aNDEXED The City Manager added that at the time the above service was authorized it was proposed to furnish complete architectural services including supervision of construction for a fee based upon 67. of the cost of improvements as designed and specified by the architect, and that inas- much as the work as authorized July 5, 1960 has been completed, authori- zation is being requested to move ahead with the preparation of construction plans for the City's service equipment garage and warehouse facilities. That funds for architectural services are provided for in the 1960-61 budget. 1 Motion by Councilman Reibo1d, seconded by Councilman Balser and carried unanimously that the 'Counci1 accept the recommendation of the City Manager and authorize him to proceed with the preparation of bUilding plans for the service equipment garage and warehouse facilities hereto- fore mentioned through the offices of Richard K. Weimer, Architect, 315 N. Santa Anita Avenue, for a fee based upon 67. of the cost of improvements as designed and specified by said architect, the sum of $800.00 to be deducted from the final fee computed upon the complete project. 9. 4-4-61 AGREEMENTS (City and Unified School District) -:174,1 INDEXED BUSINESS LICENSE FEES (Motels, Apartment Houes, etc.) /1!~ J~_ ~ INDEXED LIBRARY (Completion of Work) JH-7Zr INDEXEl' TELEPHONE ALARM SYSTEM (Completion of Work) d77t/ C~ND:~;;l" !: 13:5318 Motion by Councilman Phillips, seconded by Councilman Reibo1d and carried on roll call vote as follows that the two agreements between the City of Arcadia and the Arcadia Unified School District of Los Angeles County, one agreement covering the lighting of the tennis courts at the High School property and the other for the lighting of the Bonita Park ball diamond, as previously submitted to the Council and discussed, be approved and that the Mayor and City Clerk be authorized to execute same' on behalf of the City: AYES; Councilmen Balser, Reibold, Phillips, Camphouse NOES: None ABSENT: Councilman Butterworth 1 The City Manager submitted, in compliance with Council's request of January 17, 1961, a suggested fee schedule for business licenses on apartment houses, bungalow courts and motels, prepared by the Business License Officer, and in which he concurred, He added that the recommended fees are made for the purpose of erasing existing inequities and not for the purpose of'increasing revenues. The City Manager suggested that the matter of fees to be charged those establishments in Arcadia now licensed as hotels, such as the Flamingo, Eaton's, Santa Anita Frontier and the Westerner, only because they are called hotels and have eating and bar facilities available from which the City derives sales tax revenue, be given further study and determination not be made on this matter at this time. Motion by Councilman Balser, seconded by Councilman Reibo1d and carried unanimously that Council accept the recommendations of the City Manager and the Business License Officer and authorize the adoption of Schedule A as submitted and that the City Attorney be requested to draft the necessary amendment to the fee schedule along the proposed Schedule A. Motion by Councilman Reibold, seconded by Councilman Phillips and carried on roll call vote as follows that the Council approve the recommendation of the City Manager and accept the work of Saffell & McAdam for the construction of the Library building as complete and authorize payment to be made in accordance with the contract with said firm for the specified work; and that the City Manager be authorized to execute and file a Notice of Completion on behalf of the City: AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT; Councilman Butterworth Motion by Councilman Balser, seconded by Councilman Phillips and carried 1 on roll call vote as follows that the Council approve the recommendation of the City Manager and the Director of Public Works and accept the work of Fischbach and Moore, Incorporated, contractors for the installation of a telephone alarm system in Arcadia and authorize final payment to be made in accordance with the contract with said firm for the above specified work and the bond released after the expiration of the required 35 days; AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT; Councilman Butterworth 10. 4-4-61 REMOVAL TEXACO SERVICE STATION (Completion of Work) 1 1J11~ P:NDEXED ORDINANCE NO. 1122 (Introduced) 11'1? 13;5319 Motion by Councilman Reibo1d, seconded by Councilman Phillips and carried on roll call vote as follows that the City Council approve the recommendation of the City Manager and the Director of Public Works and accept the work of Mead House Wrecking Company of Pasadena, contractor for the removal of the Texaco Service Station on the Library site, Duarte Road and Santa Anita Avenue, and authorize final payment to be made in accordance with the contract with said firm for the above specified work, and the bond released after the expiration of the required 35 days: AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT; Councilman Butterworth The City Attorney presented for the first time, explained the content and read the title of Ordinance No. 1122, entitled; "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, VACATING AND ABANDONING A PORTION OF THE FIRST ALLEY EAST OF BALDWIN AVENUE IN SAID CITY." Motion by Councilman Phillips, seconded by Councilman Reibo1d and on roll call vote as follows that the reading of the full body of Ordinance No. 1122 be waived; carried AYES; Councilmen Balser, Reibold, INDEXED NOES ; None ,ABSENT: Councilman Butterworth ORDINANCE NO. 1123 (Introduced) 1'l71 Phillips, Camphouse Councilman Phillips further moved that Ordinance No. 1122 be ~~roduced. Motion seconded by Councilman Balser and carried on roll call vote as follows: AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT; Councilman Butterworth The City Attorney presented for the first time, explained the content and read the title of Ordinance No. 1123, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, VACATING AND ABANDONING A PORTION OF THE FIRST ALLEY SOUTH OF LA PORTE STREET IN SAID CITY." Motion by Councilman Reibo1d, seconded by Councilman Balser and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1123 be waived; AYES; Councilmen Balser, Reibo1d, NOES: None .INDEXEDABSENT; Councilman Butterworth 1 Phillips, Camphouse Councilman Reibo1d further moved that Ordinance No. 1123 be introduced. Motion seconded by Councilman Balser and carried on roll call vote as follows: AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT; Councilman Butterworth 11. 4-4-61 ORDINANCE NO, 1124 (Introduced) ORDINANCE NO, 1125 (Introduced) fl1 p~ lNDEXED RESOLUTION NO., 3371 v 13;5320 The City Attorney presented for the first time, explained the content and read the title of Ordinance No, 1124, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADDING TO CHAPTER 9 OF ARTICLE II OF THE ARCADIA MUNICIPAL CODE A NEW PART 5 CREATING A DEPARTMENT OF PLANNING." Motion by Councilman Balser, seconded by Councilman Reibo1d and carried on roll call vote as follows that the reading of the full body of Ordinance No, 1124 be waived; AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT; Councilman Butterworth 1 Councilman Balser further moved that Ordinance No, 1124 be introduced, Motion seconded by Councilman Phillips and carried on roll call vote as follows; AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT; Councilman Butterworth The City Attorney presented for the first time, explained the content and read the title of Ordinance No, 1125, entitled; "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, RECLASSIFYING SPECIFIED PROPERTY ABUTTING DUARTE ROAD TO ZONE C-1 AND MAKING FINDINGS AND DETERMINATIONS RELATIVE TO THE PROPOSED RECLASSIFICATION TO ZONE C-l OF OTHER PROPERTY ABUTTING DUARTE ROAD," Motion by Councilman Phillips, seconded by Councilman Reibo1d and carried on roll call vote as follows that the reading of the full body of Ordinance No, 1125 be waived: AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT; Councilman Butterworth Councilman Phillips further moved that Ordinance No, 1125 be introduced, Motion seconded by Councilman Reibo1d and carried on roll call vote as follows: AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT: Councilman Butterworth The City Attorney presented, explained the content and read the title of I Resolution No, 3371, entitled; "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DESIGNATING A CERTAIN INTERSECTION OF PUBLIC STREETS AS A STOP INTERSECTION AND DIRECTING THE PLACING AND MAINTAINING OF STOP SIGNS THEREAT." Motion by Councilman Reibo1d, seconded by Councilman Balser and carried on roll call vote as follows that the reading of the full body of Resolution No, 3371 be waived; AYES; Councilmen Balser, Reibold, Phillips, Camphouse NOES: None ABSENT; Councilman Butterworth Councilman Reibold further moved that Resolution No, 3371 be adopted, Motion seconded by Councilman Balser and carried on roll call vote as follows; 12, 4-4-61 (Resolution No. 3371) RESOLUTION No. 3372 1 13:5321 AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT; Councilman Butterworth The City Attorney presented, explained the content and read the title of Resolution No. 3372, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, CREATING WITHIN THE DEPARTMENT OF PUBLIC WORKS THE POSITION OF TRAFFIC PAINTER LEADMAN IN THE CLASSIFIED SERVICE OF THE CITY OF ARCADIA, AND SPECIFYING THE QUALIFICATIONS THERE- FOR AND THE DUTIES THEREOF ," /' Motion by Councilman Balser, seconded by Councilman Phillips and carried on roll call vote as follows that the reading of the full body of Resolution No. 3372 be waived: AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT: Councilman Butterworth Councilman Balser further moved that Resolution No. 3372 be adopted. Motion seconded by Councilman Reibo1d and carried on roll call vote as follows: AYES; Councilmen Balser, Reibo1d, Phillips, Camphouse NOES; None ABSENT: Councilman Butterworth BUSINESS c1; Motion by Councilman Reibo1d, seconded by Councilman Phillips and carried PERMITS ~~animous1y that Council approve the application of Lillian Gendian, (Benches.- 1100 Monterey Pass Road, doing business as Bench Ad Co. for permits to Bench Ad Co.) install 46 benches at various locations in the City of Arcadia. kU'IDE.:\Etl BANNER tl.' Motion by Councilman Reibo1d, seconded by Councilman Balser and carried DISPLAY ~, on roll call vote as follows that Council grant permission to the (Arcadia ~ Arcadia Lumber Company to hang a banner across Santa Anita Avenue in Lumber) front of their store and a banner across Huntington Drive at Santa Anita O:NDE:a:.5 Avenue to advertise their "Home Fair" for a two week period prior to . May 4, 5 and 6, 1961, ARCADIA MOUNTED ;/" pOLICE COMMUNICATIONS 1 :i-po .!INDEXED MllTHODIST /l1 5f HOSPITAL (Auditorium) Mayor Camphouse ordered the matter of financial assistance for the Arcadia Mounted Police for the current year deferred until the budget study period. Mayor Camphouse ordered filed the communication from the Arcadia ~/~, National Little League dated March 27, 1961 expressing appreciation for the City's assistance, and the communication from Mr. Ed Hartnett :7' 7z.0 dated March 23, 1961 regarding annexation. Mayor Camphouse requested the City Manager to make the necessary arrange- ments for a joint meeting some time after May IS, 1961 of the City Council and the Arcadia Board of Education to discuss the matter of a suitable location for a civic auditorium in Arcadia. 13. 4-4-61 TENT REVIVAL {l:~ INDEXED 13 : 5322 The City Manager advised that Rev. Jim Blessing, 68 East Mira Monte, Sierra Madre, has requested permission to hold a Tent Revival on the corner of Foothill Boulevard and Santa Anita Avenue, Arcadia; that the property is owned by The Shepherd of the Hills Lutheran Church. The City Manager added that Rev. Hansen, the Pastor of. said church had advised him that permission to hold the requested Tent Revival was not secured from the Board of Directors of said church; also that due to the heavy traffic in that area that it was the 'City Manager's recommendation that the request be denied. Councilman Phillips commented that many complaints had been received when the Council had authorized a tent revival at the corner of Las Tunas and Santa Anita Avenue some time ago due to the.use ,of,loud.speakers. I Councilman Phillips then moved that the request of Rev. Jim Blessing to hold a tent revival on the corner of Foothill Boulevard and Santa Anita Avenue, Arcadia, be denied by reason of the heavy traffic in that area. Councilman Reibo1d seconded the motion which was carried liiIanimous1y. FOOD SHOW Motion by Councilman Balser, seconded by Councilman Reibo1d and carried (Ra1phs~: unanimously that Council authorize the granting of a business permit to Market ~ Wunder Displays (Food Shows) of Northridge, California, to hold a free Foothi11)~food show for Ralphs Grocery Company in conjunction with its Arcadia ,INDEXED store opening at 211 East Foothill Boulevard, April 13, 14 and 15, 1961. COUNTY . BOUNDARY v-- COMMISSION AUDIENCE PARTICIPATION STORM DRAIN OlSr MULTILITH OPERATOR /1'7Sr RIO HONDO STAGING AREA PURCHASE J 191J !INDEXED Mayor Camphouse ordered filed notices from the County Boundary Commission that the City of Rosemead has filed Annexation Proposal No. 15 and the City of E1 Monte has filed Annexation Proposal No. 254, since they have no effect upon Arcadia. No one in the audience desired to address the Council. The City Manager reported that progress has been made on the City's protest regarding the type of storm drain to be installed on Duarte Road from Santa Anita Avenue west to the Wash and on Longden Avenue from Third Avenue east to the Wash. Motion by Councilman Balser, seconded by Councilman Phillips and carried unanimously that the Council accept the recommendation of the City Manager and authorize the employment of a Mu1ti1ith Operator in the City Controller's Department at Step C in Schedule 22 and also to raise to Step D in said schedule six months after date of employment. Discussion was held regarding the proposed purchase of property from the Flood Control District along the Rio Hondo Wash at Tyler Avenue, containing approximately 4-8/10ths acres to be used for multiple purposes, such as a staging area for access to riding trails and as a location for the Arcadia Mounted Police building and their related facilities, which would release the present location for the construction of the City's No.4 fire station. I It was stated that it would be helpful if a determination were reached at this time inasmuch as the County received bids on the property March 7, 1961, the high bid being in the amount of $65,000.00; that they offered to reject this bid and sell the property to the City for the same price. Councilman Phillips suggested that should the Council determine to purchase the property it be upon condition that the proposed usage be approved by the Regional Planning Commission. 14. 4-4-61 (Rio Hondo Staging Area 'Purchase) 13: 5323 Councilman Balser moved that the Council authorize the purchase of the subject property at the bid price of $65,000.00 subject to the condition that the Board of Directors of the Mounted Police agree to being relocated on the new site, and subject to the approval of the Regional Planning Commission for such use if such approval is required. Councilman Phillips seconded the motion which was carried on roll call vote as follows: AYES: NOES: 111l-ABSENT : I Councilmen Balser, Reibo1d, Phillips, Camphouse None Councilman Butterworth Councilman Reibo1d moved that Council authorize the transfer of $65,000.00 IIND~H from General Fund Unappropriated Surplus Account No. 290 to Capital . '"" Improvement Project Fund - Rio Hondo Staging Area, Property Acquisition Account No. 612. Councilman Phillips seconded the motion which was carried on roll call vote as follows: ANNUAL AUDIT (Lybrand, Ross Bros. & Montgomery) AYES: Councilmen Balser, Reibo1d, Phillips, Camphouse NOES: None ABSENT: Councilman Butterworth Councilman Phillips read a communication dated March 30, 1961 from Lybrand, Ross Bros. & Montgomery, Los Angeles, California, submitting their proposal for an audit examination. He also advised that a com- munication had been received from C, J, Rambo & Company on the same subject and suggested that since Lybrand, Ross Bros. & Montgomery had satisfactorily performed such service for the City for the past few years that the Council favorably consider this firm at this time, I Councilman Phillips thereupon moved that the accounting firm of Lybrand, -1)0 I Ross Bros. & Montgomery, Los Angeles, California, be retained by the City to conduct the annual audit examination of the general financial aNDEXE~ecords of the City for the fiscal year ending June 30, 1961 for the sum of $3,000.00; said examination to be conducted in accordance with generally accepted auditing standards applicable in the circumstances and to include such tests of the accounting records and such other auditing procedures as will enable said firm to express its opinion of the financial statements of the City. Councilman Balser seconded the motion which was carried unanimously. ABSENCE FROM : COUNCIL . MEETINGS I (Butterworth) /1751 LIBRARY A5j7 ADJOURNMENT It was stated that the suggestion of said firm concerning additional examinations as set forth in its communication of March 30, 1961 receive consideration at a later date. Councilman Reibo1d advised that Councilman Butterworth is presently in Oakland on business and is contemplating a trip to Europe. He thereupon moved that, in accordance with Section 403 of the City Charter, the City Council grant Councilman Butterworth permission to be absent from all regular meetings and from the Continental United States for the period April 1, 1961 to May 15, 1961. Councilman Phillips seconded the motion which was carried unanimously. Councilman Balser commented that the staff is working diligently on the dedication services for the new Arcadia Public Library on Sunday, April 16, 1961 at 2:00 o'clock P.M, Mayor Camphouse ordered the meeting adjourned at 9:45 P,M, ATTEST: ~) _ pi' e~-;(Rd~72IL&/}(_pr- IJDtd.4/L ;~~ City Clerk -May.or"camiihouse ' jI 15. 4-4-61