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HomeMy WebLinkAboutAPRIL 7,1959 ~45~2 M I NUT E S' CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING APRIL 7, 1959 1 The City Council of the City of Arcadia met in regular session in the Council Chamber of the City Hall at 8:00 P.M., April 7, 1959. INVOCATION The Invocation was offered by the Rev. A. Leonard Gilmour, Pastor of the Arcadia Friends Church. PLEDGE Mayor Phillips led in the pledge of allegiance to the flag. ROLL CALL PRESENT: ABSENT : Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips None MINUTES (March 17 March 31, Councilman Jacobi moved that the minutes of the regular meeting of and March 17, 1959 and the minutes of the regular adjourned meeting of 1959)March 31, 1959,as submitted in writing, be approved. Councilman Camphouse seconded the motion and it was carried unanimously. 1 ~~1 Appeal from the Planning Commission Resolution No. 324 recommending approval of zone variance request of Fred Kovanen to permit the installation and operation of a mechanical auto laundry at 1414 South Baldwin Avenue. HEARING (Ca,r Wash) Mayor Phillips declared the hearing open and asked for those opposed to be heard first. Mr. Vincent Rizzo, 670 Naomi Avenue, addressed the Council, stating in part that his protest was based primarily on the resultant noise and that he felt property values would decrease in the area. Mayor Phillips then inquired if anyone desired to speak in favor of the requested zone variance. 1 Mr. Fred Kovanen, the applicant, addressed the Council, stating in part that new equipment would consist of vacuums, dryers, brushes; that there would be heavy insulation; and that a six-foot masonry wall would be constructed at the rear of the property. He further displayed a plot plan of the contemplated improvements. A petition was then presented to the City Clerk, consisting of fifty signatures of customer-residents in favor of the equipment installation. Mr. Max Thompson, 250 Arbolada Drive, Arcadia, President of the manufacturing firm for the equipment, addressed Council, pertaining to the noise levels; displayed photographs of other mechanized car washes in the area; and read a letter from a Pasadena merchant, Mr. O. K. Earl, Jr., stating that the noise was not disturbing to him or his business. Councilman Reibold and Mr. Thompson discussed at length the various levels of noise readings and it was Councilman Reibold's opinion that the noise, even when minimized, would not serve the best interests of the business section of West Arcadia. Councilman Camphouse stated that he would like to comment that in installation and operation might prior to the closing of the hearing his opinion the fact that such substantially devaluate property 1. 4-7-59 ~4583 HEARING (Loganrita) -7'1'(\ HEARING (Fourth Ave.) ~ 1\'01. should be seriously considered; that the area to the south of the city owned property might not ievelop as an asset to the City because of the noise and undesirability of a mechanized car laundry: that the businessmen were not too enthusiastic about an auto laundry in the area. Mr. Fred Houser, attorney for the applicant, requested permission to have an expert appraising group survey the effects of automatic car laundries nationally or state-wide and present their opinion to the Council as to whether or not such equipment depreciates property. Councilman Balser commented that he did not recall that any of the businessmen in the area had appeared at the public hearings; that he was convinced that every effort would be made to lessen the noise and that he did not see where the granting of the variance would adversely affect the community. 1 Mayor Phillips felt that the effect of a steady noise on a community would decrease property values. Councilman Camphouse moved that the hearing be closed. Councilman Reibold seconded the motion and it was carried unanimously. The City Attorney stated that at the time Ordinance No. 760 was adopted, a hand-operated car wash was considered a service business and a mechanically operated onl 2S an industrial type use; that one of the requirements for a variance is that it will not be detrimental to the public health and welfare or injurious to the property or improvements in a certain zone or vicinity. Councilman Camphouse then stated that in light of the evidence presented he moved that the Council disapprove the recommendation of ~he Planning Commission and deny the requested zone variance. Councilman Reibold seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Camphouse, Jacobi, Reibold, Phillips NOES: Councilman Balser ABSENT: None The City Attorney stated that final action will be by resolution, which will be presented at the next regular Council meeting. Vacation and abandonment of a portion of Loganrita Avenue offered for dedication and accepted as a public street, in order to realign a portion of the existing street so that it may be extended into a forthcoming subdivision. Mayor Phillips declared the hearing open. No one desiring to speak either in favor of or in opposition to such vacation and abandonment Councilman Reibold moved that the hearing be closed. Councilman Balser seconded the motion and it was carried unanimously. 1 Councilman Reibold moved that the City Attorney be instructed to proceed with the preparation of the necessary ordinance for such vacation and abandonment, which motion was seconded by Councilman Balser and carried unanimously. Mayor Phillips announced that the hour of 8:00 o'clock P.M. having arrived, that this is the time and place for hearing protests or objections against the assessment for improvement of Fourth Avenue. Mayor Phillips inquired of the City Clerk if she had the following affidavits relative to this hearing, to wit: Affidavit of Publi,. cation, Affidavit of Mailing and Affidavit of Posting. She replied that she had said three affidavits. Whereupon Councilman Balser moved that said affidavits be received and filed. Councilman Jacobi seconded the motion and it was carried unanimously. 2. 4- 7 - 59 :4584 '\," Mayor Phillips then inquired of the City Clerk if she had received any written protests or objections against the assessment or against the improvement as constructed or against the proceedings. The City Clerk replied that she had not. 1 Mr. Jack W. Wicken, 1612 South Fourth Avenue, Arcadia, addressed the Council, stating that he had on February 2, 1959, mailed a letter of protest to the Engineering Department, attention of Mr. Forbes. Where- upon the Director of Public Works staced that a let tel of such date had been received in his department and answered; also that copies of said letters had been sent to the Assessment Engineer and to Special Counsel supervising the proceedings. He then proceeded to read into the records both letters as follows: "Jack W. Wicken 1612 South Fourth Avenue Arcadia, California February 2, 1959 "Engineering Department Arcadia City Hall Arcadia, California Attention: Mr. Forbes Dear Sir: "I am a resident and owner of property located at 1612 South Fourth Avenue, Arcadia, California, and would like to have your acknowledgment on the facts pertinent to the main sewer line being installed on this street. "The line, as you know, is started at the South from Norman Avenue and runs North to include a few feet of our 90 foot frontage. Our property is the last hook-up on the line, and being that the sewer main goes into my frontage a mere five to ten feet, at a maximum, it will necessitate a very costly installation, due to the footage involved,in order to hook up to it. Had the sewer been brought up to the middle, or the extreme north end of our property the installation costs would have been much lower, as our cesspool is located on the north rear of my lot. 1 "We have been getting bids for connecting to the sewer, and have been informed that the assessment for the main line is based on the amount of footage crossed, or that it crosses the property. This has also been verified by the engineering department, as being the usual procedure, but that this case might be different. "I believe I am entitled to just consideration on lower sewer assessments, due to not having benefit of full sewer frontage, or even half. Will you please advise on this matter at your earliest convenience? "Thank you very much fot' your cooperation. Very truly yours, (s) JACKW. W1CKEN" 3. 4-7-59 :4585 1,\\\ " RESOLUTION No. 3118 INDEXED "February 18, 1959 "Nr. Jack W. Wicken 1612 South Fourth Avenue Arcadia, California pear Mr. Wicken: SUBJECT: Fourth Avenue Sewers "We have considered your letter regarding the installation of sewers on Fourth Avenue. Ordinances of the City of Arcadia require that main lines be extended to a point ten feet up stream of the lower lot line of any property at the upper terminal of a sewer line. To have extended the Fourth Avenue sewers further north would have benefited only your piece of property. 1 "The extension of the main line at the price paid would have cost $4.50 per lineal foot. The maximum extension possible would have been 50 feet which would have cost an additional $225.00 plus the pro rata share of incidental expenses against your property alone. "At the time of the design of t:he sewers, it was felt this cost would be greater than the cost of the additional sewer laterals. The only property benefited by this additional expenditure would have been your property. "Your letter has been forwarded to the Assessment Engineer and to the Attorney handling this matter, who are responsible for the spread of the assessment:. They will confer with us as to what method should be used in making this assessment. "Very truly yours C. E. LORTZ Director of Public Works" The Director of Public Works continued that subsequently the matter was handled by the Staff; that the matter had been spread on the basis of benefit, the benefit in this case being predicated upon equal usage; that the condition complained of by Mr. Wicken was one peculiar to the plans by reason of prior construction. No other person desiring to be heard, Councilman Balser moved that the hearing be closed. Councilman Jacobi seconded the motion and it was carried unanimously. Councilman Balser then moved that the Council overrule and deny all protests both written and oral, and that the assessment proceedings proceed. Councilman Jacobi seconded the motion and it was carried unanimously. 1 Councilman Camphouse commented that in the future it might be beneficial for the Staff to acquaint all people, affected of all potentialities in matters such as this. The City Attorney then presented, discussed and read the title of Resolution No. 3118, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA CONFIRMING THE ASSESSMENT AND IMPROVEMENT OF FOURTH AVENUE." Councilman Jacobi moved that the reading of the full body of Resolution No. 3118 be waived. Councilman Reibold seconded the motion and it was carried on roll call vote as follows: 4. 4-7-59 1 ORDINANCE No. 1053 (Adopted) 13'\ \ RESOLUTION No. 3113 l'lrS\ 1 RESOLUTIONS No. 3115 3116 and 3117 10\ : 45S6 AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None Councilman Jacobi further moved that Resolution No. 3118 be adopted. Motion seconded by Councilman Balser and carried on roll call vote as follows: AYES: NOES: ABSENT : Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips None None The City Attorney presented for the second time, discussed and read the title of Ordinance No. 1053, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE ANNEXATION TO THE CITY OF ARCADIA OF CERTAIN INHABITED TERRITORY CONTIGUOUS TO THE CITY OF ARCADIA AND DESIGNATED AS 'ANNEXATION NO. l7-A, SOUTHWEST ARC AD IA INHAB ITED . " Councilman Reibold moved that Ordinance No. 1053 be waived. Camphouse and carried on roll the reading of the full body of Motion seconded by Councilman call vote as follows: AYES: CouncUmen Balser,Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None Councilman Reibold further moved that Ordinance No. 1053 be adopted. Councilman Camphouse seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None The City Attorney presented, discussed and read the tItle of Resolution No. 3113, entitled: "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, CALLING FOR SEALED BIDS ON BONDS TO BE ISSUED TO REPRESENT UNPAID ASSESSMENTS UPON LANDS IN VEHICLE PARKING DISTRICT NO. 2 OF SAID CITY." Councilman Camphouse moved that the reading of Resolution No. 3113 be waived., Motion seconded by Councilman Reibold and carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None Councilman Camphouse further moved that Resolution No. 3113 be adopted. Motion seconded by Councilman Reibold and carri,ed on roll call vote as follows: AYES: Councilmen Balser', Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None The City Attorney stated that the next three resolutions on the agenda, to wit: Resolutions No's 3115, 3116 and 3117, pertain to another assessment district for the installation of sanitary sewers in Woodruff Avenue and Woodruff Place. He then proceeded to read the title of Resolution No. 3115, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA ADOPTING THE PROFILE AND IMPROVEMENT PLAN AND SPECIFICATION FOR THE IMPROVEMENT OF WOODRUFF AVENUE AND WOODRUFF PLACE IN THE CITY OF ARCADIA." 5. 4-7-59 ,~ 4587 RECESS LOT SPLIT No. 240 (tentative) ",? 1--' LOT SPLIT No. 241 (Tentative) t513 The Director of Public Works explained the plans and specifications and the general nature of the improvements. Councilman Camphouse stated that he would not want to approve this proceeding until he was assured this was what the people in the area wanted, and the Director of Public Works stated that he would ascertain for a certainty whether the two end property owners are satisfied; also whether it would be more equitable to base the formula of assessments on a front footage or unit basis. It being the consensus of the Council that the above procedure would be most satisfactory, Mayor Phillips requested that action on Resolutions No's 3115, 3116 and 3117 be held in abeyance. 1 Mayor Phillips declared a recess of 5 minutes. Kenneth Williams, 1731 Second Avenue. Planning Commission recommendation for approval subject to specified conditions. The City Clerk advised that a communication had been received from Mr. E. B. Ingle of 1731 South Second Avenue, the present owner of the above requested lot split, requesting permission to address the Council. Mr. Ingle then addressed the Council, stating in part that he objected to condition No. 2 imposed upon the lot split, specifying that a 12 foot portion of the property be dedicated for the future widening of Second Avenue. That he would be willing to stipulate that at such time as the City started work on the widening of said street he would dedicate the 12 feet providing there would be no assessment imposed for such improvement. In the general discussion that ensued Mr. Ingle was advised in part that he was not being requested to deed the property in fee, but to grant it for street purposes, he to retain full use of the property until such time, and not paying taxes on such amount in the interim. That the City follows this procedure when street improvements are contemplated and that such improvements are put through at no cost to the owner. That if he so desired the City would accept a deed tendered on condition that the initial improvement of the street, with curbs, gutters and pavement will be without expense to the abutting owner, but that a future Council cannot be bound. Whereupon Councilman Balser moved that the Council accept the recommendation of the Planning Commission and indicate its intention to approve Lot Split No. 240 upon compliance with the conditions set forth in the recommendation as follows and with the proviso that a deed may be tendered upon condition that the initial cost of street widening will not be assessed to the owner: 1. File a final map with the City Engineer. 2. Dedicate a 12 foot portion for the future widening of Second Avenue. 1 3. Construct a sewer main extension and manhole in Norman Avenue and a sewer lateral to the property line to serve parcel 2. 4. Remove the existing structures on Parcels 2, 3 and 4. 5. Construct a new garage for parcell. 6. Close the existing driveway located across the new line between parcels 3 and 4. 7. Construct a new driveway for parcell. 8. Pay $50.00 recreation fee for the two new lots. Councilman Reibold seconded the motion and it was carried unanimously. Horace E. Hill, 305, California Street. Motion by Councilman Balser, seconded by Councilman camphouse and carried unanimously that the Council accept the recommendation of the 6. 4- 7 - 59 TRACT No.20952 (Tentative) /3'l'f... 1 BUSINESS BUILDINGS (Cheney) o 1'1'" 1 :4588 the Planning Commission and indicate its intention to approve Lot Split No. 241 upon compliance with the following conditions: 1. File a final map with the City Engineer. 2. Pay $25,00 recreation fee. Councilman Jacobi moved that Council accept the recommendation of the Planning Commission and approve the second revised tentative map of Tract No. 20952 located on Magna Vista Avenue, east of Lyndon Way, consisting of 11 lots, subject to the following conditions: 1. Provide an easement for the sewer and street drainage into LeRoy Avenue, to be approved by the City Engineer. 2. The City should abandon the present drainage easement and the subdivider remove the structures. 3. The subdivider shall install all street improvements required by the subdivLsion ordinance. 4. The sUbdl,VLder shall pay all fees and deposLts requLred by the subdLvLsi,on ol'di,nance, as follows: 4 street lights at $150.00 11 lots recreation fee @ $25.00 23 street trees @ $5.00 $600.00 275.00 115.00 5. The subdivider shall deposit a proportional share of the estimated cost of opening a future street into LeRoy Avenue, in the amount of $6,872.00. 6. Provide all necessary rear line utility easements. 7. The subdivider shall grant in fee to the City a one (1) foot strip at the east end of the street, or a portion of the strip may be deeded in trust to a title company for recovery of a portion of the cost of the street work, subject to the approval of the city. 8. The City shall dedicate for street purposes lot 12 of Tract No. 19656 at the present end of Magna Vista Avenue. Councilman Balser seconded the motion and it was carried unanimously. At the March 17, 1959 Council meeting discussion was held on the request of Howard M. Cheney for a three year extension of his existing variance from the Building Code on his property located at 33 East Duarte Road where he conducts a real estate business. At that time Council requested a staff report with additional information relative to how many places in the areas zoned "commercial" from Santa Anita Avenue to Fifth Avenue, and from the south side of Duarte Road to the north side of Foothill Boulevard are in violation. Mayor Phillips advised that such a report had been received setting forth in part that there are numerous business establishments in buildings that do not now conform with the requirements of No. 1 Fire Zone. After discussion it was the consensus of the Council that the general level of the community must either be raised or eventually it will deteriorate. Councilman Jacobi felt that Mr. Cheney should be given consideration inasmuch as he had complied with the law and had requested a zone variance. Councilman Camphouse and Councilman Reibold felt that Mr. Cheney had been treated fairly since his original request for a variance had been granted for two years instead of for one year which the Council at that time favored; that he had been granted time to get his business started. Mayor Phillips stated that a start should be made to stem the tide of residences being used for commercial purposes, to which Councilman Balser agreed. 7. 4-7 - 59 :4589 BID RESULTS (Fourth Ave.) 7{05 BID RESULTS (Water Main) 'r /u~ /t'J Councilman Reibold moved that Council deny the request of Howard M. Cheney for a three year extension of the existing variance on his property located at 33 East Duarte Road. Councilman Camphouse seconded the motion. Mr. Cheney then addressed the Council and quoted the following excerpt from the Council Minutes of April 2, 1957: "Councilman Dennis asked Mr. Cheney how he felt about a two year variance, and then at that time apply for an extension if he were unable to develop the area at that time. Mr. Cheney replied that he preferred a longer variance." Mr. Cheney stated in part that if it were Council's intention to remove this type of structure from the commercial area they would probably be used as sub-standard dwellings; that the location of these buildings would limit the type of tenant. 1 Councilman Balser suggested the granting of an extension for one year although he was not in favor of business being conducted in residences. Mayor Phillips then called for a roll call on the motion made by Councilman Reibold and seconded by Councilman camphouse, which was as fo 110ws : AYES: Councilmen Balser, Camphouse, Reibold, Phillips NOES: Councilman Jacobi ABSENT: None The following bids were received for the improvement of Fourth Avenue, between Camino Real and Norman Avenue: American Asphalt T. E. Sherlock Warren Southwest, Inc. W. R. IHlkinson Griffith Co. Osborn Co. O. R. Benedict J. E. Haddock E, C. Construction $4,762.55 5,053.35 5,311. 00 5,475.35 5,739.10 5,782,50 5,884.00 6,483.65 7,022.75 Councilman Camphouse moved that the Council approve the recommendation of the Director of Public Works and that the contract for the improve- ment of Fourth Avenue between Camino Real and Norman Avenue be awarded to the low bidder American Asphalt Paving Company of Monrovia, and that any irregularities or informalities in the bid or the bidding process be waived; that the Mayor and City Clerk,be authorized to execute a contract in accordance therewith in form approved by the City Attorney and that all other bid deposits be returned. Councilman Reibold seconded the motion and it was carried on roll call vote as follows: 1 AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT, None The following bids were received for the installation of cast iron water mains in Second Avenue from Longden Avenue to Live Oak Avenue and in Baldwin Avenue from Las Tunas Drive to Live Oak Avenue: BIDDER AMOUNT DAYS s. E. Pipe Line Construction Co. Bejac Construction Co. Industrial Pipeline Co. Royal Pipeline Construction Co. Graven & Company Edward R. Siple Co. $11,600.00 13,900.00 13,900.00 16,208.00 17,374.00 23,297.00 60 40 60 45 45 45 8. 4-7-59 1 RELOCATION OF POWER POLE INDIiXED f'.~ : 4590 Councilman Camphouse moved that the Council approve the recommendation of the City Manager Pro Tempore and the Water Superintendent and that the contract for the installation of east iron'water mains in Second Avenue from Longden Avenue to Live Oak Avenue and in Baldwin Avenue from Las Tunas Drive to Live Oak Avenue be awarded to the low bidder S. E. Pipe Line Construction Company in the amount of $11,600.00; that any irregularities or informalities in the bid or the bidding process be waived; that the Mayor and City Clerk be authorized to execute a contract in accordance therewith in form approved by the City Attorney and that all other bid deposits be returned. Councilman Jacobi seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None The Director of Public Works advised that it is desirable to relocate the power pole in the center parkway of Huntington Drive at Michillinda Blvd. in order to improve the beautification of Huntington Drive and the West entrance to the City; that the Southern California Edison Company has estimated their work to cost $800.00. That the City would have to extend the north curb and parkway to provide protection for the new pole at an estimated cost of $750.00 and that he recommended that Council authorize the commencement of the work and the transfer from Council Contingency Fund of $1550.00 to the proper account for such purpose. Councilman Jacobi moved that the Council accept the recommendation of the Director of Public Works and authorize the commencement of work to relocate the power pole in the center parkway of Huntington Drive at Michillinda Blvd. and that the sum of $1550.00 be transferred from Council Contingency fund to the proper account for such purpose. Council- man Reibo1d seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None COMPLETION Councilman Balser moved that the Council approve the recommendation of OF WORK the Director of Public Works and accept the work under contract with (Huntington Moulder Brothers for the beautification of Huntington Drive project and Drive authorize final payment in accordance with the provisions of the contract. Beautification)Councilman Jacobi seconded the motion and it was carried on roll call INDSXliI) vote as follows: 1 DIRECTIONAL SIGNS ON HUNTINGTON DRIVE IVS f FLOOD CONTROL AGREEMENT -:(,' I AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None The Director of Public Works explained that the leaching of the mortar to the normal chemical process causes the white residue to be more apparent at the joints and wall on the face of the structure. This condition will gradually diminish and disappear in about a year and a half. Motion by Councilman Reibold that Council accept the recommendation of the Director of Public Works and authorize the Mayor and City Clerk to execute an agreement, in form approved by the City Attorney, providing for the cooperation between the City of Arcadia and the Los Angeles County Flood Control District for the design and construction of the 1958 Storm Drain Bond Issue projects within the City of Arcadia; said agreement providing reimbursement to the Ci.ty for the expenses involved in the preparation of plans and specifications for the subject storm drain projects, subject to a maximum limit on each of the two projects proposed in the preliminary 9. 4-7-59 ~4591 -+SID RELEASE OF CASH BOND I'M'> LOT SPLrrS (Final) No's 235 Cf4Q:t- and 239 1-5''''' report prepared by the Chief Engineer of the Flood Control ,District; , that the maximum limits are $40,918.97 for Project No. 404 and $34,667.27 for Project No. 405; and that the said agreement be tendered together with a letter to be drawn by the City Attorney specifying that Paragraph 3 of Page 4 of said agreement shall be interpreted by all parties to mean that the things therein required to be done by the City shall not require the City to incur costs or expenses other than the cost of relocation of city-owned water facilities as therein provided. Councilman Camphouse seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None Motion by Councilman Camphouse, seconded by Councilman Jacobi and carried on roll call vote as follows that Council accept the recom- mendation of the Director of Public Works and authorize the City Controller to return to the Harvey Construction Company the amount of $4000.00 now being held by the City as a cash bond guaranteeing the satisfactory installation of improvements in Tract No. 20463 - Louise Avenue, south of Longden Avenue, said tract having been given final approval and the streets accepted for maintenance by the City on March 17, 1959: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None Motion by Councilman Balser, seconded by Councilman Reibold and carried unanimously that the Council accept the recommendations of the Director of Public Works and that final approval be granted the following: Lot Split No. 235 - Don F. Richardson, 21 W. Duarte Road Lot Split No. 239 - Dr. Jules Lamer, 1406 South Santa Anita Ave. ADVERTISE FOR BIDS (Replacement Councilman Jacobi moved that Council approve the request of the and relocation City Manager Pro Tempore and the Water Superintendent and authorize of water mains)the City Clerk to call for bids for the replacement and relocation of water mains and appurtenances across the proposed Santa Anita -:t.fi.<,1 Wash - Sierra Madre Wash Inlet in accordance with plans and specifications as presented and approved by the Council, said bids to be returned April 20, 1959 at 11:00 A.M. and acted upon by the Council at the regular Council meeting of April 21, 1959; that an account in the amount of $6,838.22 be established from Water Funds; that a portion of this money to be abatements receivable and to be reimbursed by the U. S. Army Corps of Engineers under Contract No. DA-04-353-CIVENG 59-65 in the amount of $5,592.53, leaving a balance of $1,245.69 to be absorbed by the City for the depreciated value of the existing facilities; this to implement the City's contract with the U. S. Army Corps of Engineers approved by the Council on March 17, 1959. Councilman Balser seconded the motion and it was carried on roll call vote as follows: (36 Trees) "r~ I~ AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None Motion by Councilman Balser, seconded by Councilman Jacobi and carried unanimously that the Council accept the recommendation of th~ Oirector of Public Works and approve the specifications for the removal of 36 dead or dangerous trees in the City, and authorize the City Clerk to call for bids for such work to be returned 10. 4-7-59 1 1 (98 Trees) !~t 1~~ 1 REQUESTS FOR REFUNDS INDIiXEO WATER BILL PAYMENTS INDExED f:V~ 1 CITY GROUNDS MAINTENANCE '1 ~, : 4592 April 20, 1959 at 11:00 A.M. and acted upon by the Council at the regular Council meeting of April 21, 1959. Motion by Councilman Reibold, seconded by Councilman Jacobi and carried unanimously that the Council accept the recommendation of the Director of Public Works and approve the specifications for the removal of 98 trees in the City, located in the center parkway, 'the east parkway and the west parkway on Santa Anita Avenue, south of Duarte Road and North of Live Oak Avenue, and authorize the City Clerk to call for bids for such work to be returned April 20, 1959 at 11:00 A.M. and acted upon by the Council at the regular Council meeting of April 21, 1959. In accordance with Section 20 of Ordinance No. 737, providing that refunds shall not be made except in the case of written claims for refunds in excess of $12.00, it being the Council's discretion to refund not more than 75% of the unused portion of the fee paid, Councilman Reibold moved that the Council accept the recommendation of the City Manager Pro Tempore and the Business License Officer and authorize refunds of the unused balances of 1959 license fees as follows: ...."'~ED '1 :Jf~'.K.f"O H. J. Quist, former owner of Quist's 1309 South Baldwin $10.12 G. E. Davenport, former owner of West Arcadia Shirt Laundry, INDE)rl"'r 713 W. Duarte $13.50 Councilman Balser seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacob1, Reibold, Phillips NOES: None ABSENT: None The City Manager Pro Tempore adv1sed that in compliance wl,th the request of Councilman Jacobi as to the feasibility of establishing a collection office In downtown Arcadia or other parts of the C.ity for the convenience of persons paying their water bills over the counter, a report had been prepared by the City Treasurer, and is on file in the office of the City Clerk. That arrangements could be made with banks to collect these payments for a collection charge of 5 cents per bill, which would cost the City about $37.00 per month and would not lessen the workload in the Treasurer's office. He pointed out that because the City has a penalty provision in its ordinance, there would probably be disputes as to time of payments through these outside agencies, and that the report is submitted without recommendation from the staff, since it is simply a question of policy as to whether or not the change should be made for the convenience of a few persons. After a general discussion by the Council it was their consensus that the idea was feasible but that it needed further thought. Whereupon Mayor Phillips ordered the matter tabled. Request of the City Manager Pro Tempore for authorization to prepare specifications and advertise for quotations to be submitted by private concerns for the monthly maintenance of all the CHyt,s public grounds, consisting of approximately 17.53 acres of lawns and yards. He advised that such maintenance work is presently being performed by an average of seven men full time at a cost of approxi- mately $2,780.00 per month exclusive of materials, vehicles and equipment costs, and that these requested quotations would be subject 11. 4-7-59 :4593 INSURANCE PROGRAM -+- y)~ , COMMUNICATIONS .f::Nb 1397 INDEX~D S".Ppi>iZO BUSINESS PERMIT RENEWAL i (,,1 to rejection and would not bind the City if the cost is found to be in excess of the City's present maintenance costs. Mayor Phillips stated that it is one of management's duties to attempt to discover ways and means of lessening the cost of all servi.ces if possible and that when quotations; as requested above, are received, they will be reviewed by the Council. The City Manager Pro Tempore reported that in compliance with Councilman Camphouse's recent suggestion that the staff review the new insurance program recently initiated by the Arcadia School Board, written material outlining the entire insurance program had been received from the School Board and the independent insurance agents and brokers representing the School Board. 1 He further outlined that the School Board appoints one broker as a broker of record, who then appoints a committee to assist him in study- ing the school program. The broker of record and the committee then gets quotations from all the participating agents and brokers on the insurance policies; for his services the broker of record gets 30% of the commission, the writing agent gets 5% of the total commission and the remaining commission is placed in a trust fund for distribution of equal shares to all participating agents and brokers. That the program has merit but also has some drawbacks and that it is the recommendation of the staff that the City wait about a year to see how this new program is working out; that Council authorize the staff to proceed in the usual manner of putting insurance out to bid through all agents. A general discussion ensued and it was the consensus of the Council that the recommendation of the staff be accepted and that the City take no other action at this time but continue in the usual manner of'putting policies that are coming due out for bid through all agents and that in a year the School Board insurance program again be studied. (a) In accordance with their written requests, Mayor Phillips ordered held in abeyance until final action is taken on the modification of Ordinance No. 990, the public hearings on zone variance applications, scheduled for April 21, 1959, of Mr. Philip C. Cain, 1320 S. 2nd Avenue, and G. G. Meade, 1234 South Second Avenue. (b) Communication from Mrs. J. J. McGrath, 2324 El Capitan, requesting consideration be given the adoption of an ordinance prohibiting the parking of trailers in front of and on the front lawns of residences in Arcadia. A general discussion ensued. The City Attorney advised that El Monte's zoni.ng ordinance has a proviso defining permanent storage as parking or storage without removal for a period of 24 consecutive hours and then prohi.bits the permanent storage of any type of vehicles, boats, tral.lers, house trailers, airplanes, etc,. in any required front or side yard, which would preclude a person from storing a trailer, house or boat in a front or side yard. Mayor Phillips stated that Council appreciates receiving the type of constructive criticism as offered by Mrs. McGrath, and Councilman Camphouse suggested that this matter be referred to the Planning Commission; that the City Attorney confer with them on the matter and also furnish them with a copy of the above referred to El Monte ordinance. Councilman Balser suggested that the Staff communicate with Mrs. McGrath and advise her of the action taken. 1 Councilman Camphouse moved that the City Council approve the application of M.A.C. Vendors, Inc., 2775 West Pico Boulevard, Los Angeles, California, for a renewal of a business permit for the 12. 4-7.,59 1 1 TAXICABS / 11> REFUNDS COUNTY BOUNDARY COMMISSION :4594 operation of four skill games at 151 E. 'Huntington Drive, and that the provisions of Section 18 of Ordinance No. 737, applicable to previously licensed businesses, be waived. Said motion seconded by Councilman Reibold and carried unanimously. Motion by Councilman Camphouse, seconded by Councilman Reibold and carried unanimously that permission be granted the Arcadia-Monrovia Valley Cab Company to replace si,x 1951 taxicabs under their present permit with six 1957 cabs in accordance with their request. Councilman Camphouse also suggested that the Staff bring to the attention of the above company the fact that they still have in operation some 1941 vehicles and ascertain the company's plan for rep lacement. Councilman Balser moved that the City Clerk be authorized to refund the unused portion of investigation fees deposited by the following when making application for business licenses: $18.75 1-<l~t. 18.00 '+'1," 18.75 ~ ~ 4. 18.75 10M Alex Avour'is R. E. Dunne Harvey Kirby E. Fred Ross Councilman Camphouse seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None The Staff was requested to consider retaining additional amounts from the investigation fee to cover costs of time and work involved by other departments. Mayor Phillips ordered filed notices from the County Boundary Commission that the following cities have filed annexation proposals, since they have no effect upon the City of Arcadia: IND"".iftO. 31 to the City of Monrovia IND"",,;lo . 32 to the City of Monrovia IND"".,!'lO. 33 to the City of Monrovia No. 44 to the City of Industry r1"l:lffiCJ:~ No. 184 to the City of El Monte j:~I1)L1"x~No G 188 to the City of El Monte AUDIENCE PARTICIPATION lr;~/ r? : j( Mr. and Mrs. Earl H. Madinger, 910 South Fourth Avenue, addressed the Council, requesting relief from the fact that they could not receive a bui.lding permit to construct a dwelling on the property adjacent to their pt'esent home because of insufficiency of square footage. They added that they had been under the impression that this was a separate loc when they purchased it; that during the years they have 'been paying for this loc they had been paying separate tax bills and separate sewer assessment chargesG The City Attorney staced that both he and Mr. Talley, Planning Commission Secretary, had conferred at length with Mr. and Mrs. Madinger; that originally this was all one lot and years ago was divided inco cwo parcels; that there have been a number of transfers back and forth and that Mr. and Mrs. Madinger purchased the property, receiving one deed for the two parcels. That he had explained to them that there have been different periods of time some years ago when 13. 4- 7 - 59 -4505 ... ,,-' they could have built on this lot, or had their purchase been of record a certain period within 1940; that the subject lot has a 55 foot frontage on Fourth Avenue by 93.85 feet deep, in an area where the lots run 80 to 90 feet frontage for the most part; that the building ordinance now prohibits building on lots less than 7500 square feet and that the subject lot figures out to less than 5000 square feet, and that they did not come within any of the exceptions in the ordinance for building on a sub-standard lot. A general discussion ensued and it was suggested to Mr. and Mrs. Madinger that one remedy would be to try to acquire additional land from one of the adjacent lot owners in order to make the lot in question come up to size; or apply for a variance from the provisions 1 of the zoning ordinance; or for the Council to amend the zoning ordinance. To Mr. and Mrs. Madinger's complaint that all these procedures would take time and that they had no assurance that they would receive a variance after so doing, they were informed that Council could not proceed any other way legally. MATTERS FROM CITY OFFICIALS COMPLETION OF WORK (H. M. Keller Co. ) 7:;')/ CITY LIBRARY INDEXEl> DIRECTOR OF PUBLIC WORKS SALARY INCREASE INDliXliD ARCADIA MOUNTED POLICE INDGXI;D ADJOURNMENT MotIon by Councilman Camphouse, seconded by Councilman Jacobi and carried unanimously that Council accept the recommendation of the Director of Public Works and approve the work of H. M. Keller Co. ,Inc. as completed under contract with them for the construction of the Central Fire Station on Santa Anita Avenue and authorize final payment to be made thirty five days after this acceptance in accordance with the contract. Councilman Reibold moved that the City Library be permitted to hold a book sale on its front lawn of books that have been donated to them, said sale to be held on April 23, 1959. Councilman Camphouse seconded the motion and it was carried unanimously. Councilman Camphouse moved that as the Director of Public Works has completed his six months probationary period his salary of $1000.00 per month be increased to $1050.00 per month commencing Apr~l 1, 1959. Councilman Jacobi seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None The City Manager Pro Tempore advised that the Arcadia Mounted Police have requested $1000.00 for their use to defray the cost of transpor- tacion to parades and shows, etc. He added that they had received $800.00 during the fiscal year of 1957-58 and that there is $500.00 currently budgeted for this particular item. CouncIlman Camphouse moved that since there was already budgeted 1 $500.00 for this matter that an additional sum of $300.n0 be drawn from Council Contingency Fund and added to the $500.00 in account No. 109-12, making a total of $800.00, and that this amount be allocated to the Arcadia Mounted Police for the purposes above mentioned. Councilman Reibold seconded the motion and it was carried on roll call vote as follows: AYES: Councilmen Balser, Camphouse, Jacobi, Reibold, Phillips NOES: None ABSENT: None Mocion by Councilman Jacobi, seconded by Councilman Reibold and carried unanimously that the meeting adjourn. \ ('") j ,,- ) (j) 0 A :' MaSer J ^,~, ))\ J~~~" 'i~ ~-' /~4f//& CHY,G1e:rk, _ ~ 4-7-59