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Home My WebLink AboutMAY 31,1988 I I 30: 0117 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL CITY MANAGER (Budget Summary - May 6, 1988 Cover Letter) EARTHQUAKE INSPECTIONS EARTHQUAKE PREPAREDNESS TRAINING INTEREST INCOME BUDGET SCHEDULE MINUTES CITY COUNCIL OF THE CITY OF ARCADIA . BUDGET REV I EW MAY 31, 1988 The City Council met at 5:30 p.m, May 31, 1988, in the Arcadia City Hall Conference Room in consideration of the proposed 1988-89 Annual Budget. PRES ENT: ABS ENT: Councilmembers Chandler, Gilb, Young, and Harbicht Counci lmember Lojes ki On MOTION by Councilmember Young, seconded by Councilmember Gilb, Councilmember Lojeski was EXCUSED. (Councilmember Lojeski arrived at 5:45 p.m. and was apprised as to what had transpired thus far.) The summary of the proposed budget for Fiscal Year 1988-89 was presented to Council in the City Manager's May 6, 1988 budget cover letter, Referring to the cover letter Council then discu~sed various accounting practices reflected in the budget such as transfers between funds. It was noted that there has been a reduction in the PERS rates thus realizing a savings of almost $750,000. Several Councilmembers questioned bank service charges of $17,000. Staff explained that in the past these charges had been netted against interest income. This year it is shown as a separate item..there is no real chanqe.. interest is traded for service ch~roes. Staff also stated that the City is soliciting proposals for bank services. This matter will come back to Council after the RFP's are in. In response to a question relating to earthquake inspections, staff explained the need for another inspector to locate and inspect structures bui 1t wi thout rei nforced masonry. Thi s i nfonna:ti on is then forwarded to the State. The inspections must be completed by 1990. Local measures to mitigate the problem of unreinforced buildings must be developed. Staff' reported that City department heads will attend the California Specialized Training Institute in San Luis Obispo early next year, Many cities are participating in this program and reports are that it is excellent. An exercise will be conducted by the Institute in Arcadia after the training program is completed in San Luis Obispo. In response to a question from Council, the Finance Director explained that interest income is at 7i% this year, primarily from investments in Certificates of Deposit at various banks in Arcadia. Referring to the Budget schedule, the City Manager explained the apparent imbalance of the total estimated revenues and the total proposed expenditures for 1988-89. Most of the funds are capital funds to build capital facilities. These accounts may accrue from year to year until expended for a project or projects. In the year they are expended we may have expenditures three or four times as great as the revenues for that particular year, In reference to -1- 5131/88 30: 0118 the general fund, this has been adversely affected by Proposition 13 and the lowering of the Utility Users T x from 7% to 5%. Some possible adjustments were suggested... suc~ as an annual transfer of the interest earned on the funds in the Emergency Reserve/Cash Basis Fund to the General Fund, It was the consenSUS of the Council that this be accomplished, It was MOVED by Councilmember Young, seconded by Councilmember Gilb and CARRIED that the $225,000 interest earnings for FY 1988-89 in the Emergency Reserve/Cash Basis Fund be transferred to the General Fund, and that this matter of transferring the interest earnings in this fund to another fund be brought before Council every year t herea fter. BUDGET REVIEW CITY/SPECIAL PROGRAMS (pages 94-96) I The request from the CHAMBER OF COMMERCE for an allocation of $40,000 for thei r annual budget was APPROVED. It was noted that the amount requested waS the same as last year. On MDTION by Councilmember Gilb, seconded by Councilmember Young and CARRIED, the request from the Chamber for $40,000 was APPROVED. The request from the WE TIP program coordinator for the City's annual membership donation of $f,900 was APPROVED on MOTION by Councilmember Lojeski, seconded by Councilmember Chandler and CARRIED. A request for $17,500 in support was received from the PARENT ALERTI COMMUNITY OUTREACH group. It was noted that there has been a merger of four groups under one umbrella; Parent Alert; Community Outreach; R.E.A,C.H. and Challenge (a John Van de Kamp program). Dick O'Herin, Community Outreach board member, was present to respond to questions from Council. It was pointed out by Mr. O'Herin that they are incorporating with the Parent' Alert Group. Much discussion ensued concerning staff, fund raising appeals, the support of the program by other communities, et cetera. It was suggested that Mayor Harbicht contact neighboring communities and encourage them to financially support this program that services their areas also. On MDTION by Councilmember Gilb, seconded by Councilmember Lojeski and CARRIED the request of $17,500 for PARENT ALERT/COMMUNITY OUTREACH was APPROVED. The ARCADIA HISTORICAL SOCIETY has requested an allocation of $7,200 for operating expenses of the Museum... also additional funds for repairing the roof and bringing the building up to code. In the ensuing discussion the financial condition of the Museum was conSiderel It was noted that they have $6,000 in the bank. Staff reported the estimate for the roof repair is $3,500. Upon further discussion it was MOVED by Councilmember Chandler, seconded by Councilmember Gilb and CARRIED on roll call vote as follows, that the City re- roof the Museum building and the requested allocation for $7,200 be denied. AYES: f() ES : ABSENT: Councilmember Chandler, Gilb, Young and Harbicht Councilmember Lojeski None The WEST SAN GABRIEL VALLEY JUVENILE DIVERSION PROJECT has requested a contrlbution of $14,000 for FY '88-89. This was APPROVED on MOTION by Councilmember Gilb, seconded by Councilmember Chandler and CARRIED. -2- 5/31/88 30: 0119 PAINTED CURB An additional CAPITAL IMPROVEMENT PROJECT for City wide paintin9 NUMBERS of residential curb numbers was discussed at length. The report specified the project would be contracted out and $28,000 funded from the General Fund. MOTION by Councilmember Chandler. second by Counci lmember Young that the curbs be pai nted thi s year. The Project was DENIED on roll call vote as follows: AYES: f'l)ES: ABSENT: Councilmember Chandler, Young Councilmember Gilb, Lojeski and Harbicht None I It was pointed out by staff that the ARCADIA BEAUTIFUL COMMISSION has been over bUdget for the past two years. It was noted by Council liaison that this was mainly due to costs to replace the award signs and postage. It was the consensus of Council that the budget for the Arcadia Beautiful Commission for FY '88-89 be increased to $500. Council then reviewed the individual budgets as follows, with department heads respondi ng to questions: CITY COUNCIL CITY MANAGER CITY CLERK CITY ATTORNEY PERSONNEL GENERAL CITY FI NANCE CHANGED Deleted $2,280 (Three Council- members not attending Independent Cities Assoc. Rancho Bernardo Conference) CHANGED Deleted $600 (International City Manager's Assoc. Annual Conference) CHANGED Added $700 (City Clerk to attend the Continuing Education for Public Officials (CEPO) program) UNCHANGED UNCHANGED ADMI NISTRATION ) BUILDING MAINTENANCE ) SPECIAL PROGRAMS - SEE PAGE 2 ADMINISTRATION AND ACCOUNTING) BUS I NESS LI CENSE ) PRINT SHOP ) PURCHAS I NG ) TREASURER ) DATA PROCESS ING ) ALL UNCHANGED ALL UNCHANGED I In the consideration of the budget for the Finance Department. Council discussed the Overnight Parking Permit fees. On MOTION by Council- member Gilb, seconded by Councilmember Lojeski and CARRIED, the Over- night Parking Permit fee is hereby increased $5.00 per month. POLICE ADMINISTRATION BUILDING MAINTENANCE COMMUNI CATIONS TRAFFIC ENFORCEMENT INVESTIGATIONS LABORATORY PATROL RECORDS ) ) ) ) ) ALL UNCHANGED ) ) ) -3- 5/31/88 30:0120 FIRE ADMINISTRATION ) SUPPRESSION ) BUILDING AND GROUNDS ) COMMUNI CATIONS ) ALL UNCHANGED PREVENTION ) AMBULANCE/PARAMEDICS ) PUBLI C WORKS AD;H NISTRATION ) SERVICES - STREET MAINTENANCE , ) SERVICES - STREET LIGHTS ) SERVICES - TREES/PARKWAYS ) SERVICES - PARK MAINTENANCE ) ALL UNCHANGED SERVICES - TRAFFIC SAFETY ) I SERVICES - SEWER MAINTENANCE ) SERVICES - STREET CLEANING ) GROUNDS MAINTENANCE ) GENERAL MAINTENANCE ) PLANNING ADMINISTRATION' ) BUILDING ) ALL UNCHANGED ,., ,>\ . . '" CODE ENFORCEMENT ) C '. PUBLI C WOR KS ENGINEERING ) UNCHANGED RECREATION ADMINISTRATION ) FEES AND CHARGES ) NATURE ) PLAYGROUNDS ) ALL UNCHANGED SENIOR CITIZENS ) CAMPING ) AQUATICS ) ,. , .. . LI BRARY ADMINISTRATION ) -]. . MAINTENANCE ) CIRCULATION ) ALL UNCHANGED CHILDREN'S DEPARTMENT ) CAT ALOGI NG ) REFERENCE ) WATER ADMINISTRATION ) MAINTENANCE AND REPLACEMENT ) ALL UNCHANGED METERS/CUSTOMER SERVICE ) , PRODUCTION/QUALITY CONTROL ) REDEVELOPMENT ) UNCHANGED CAPITAL OUTLAY FUND City's share of the handle for off-track betting during the Oaktree and Santa Anita meets was discussed. Staff suggested a committee be . ,~ . formed and along with the City Attorney and .', Finance Director meet with the officials of Santa Anita to explore possible legislation to I. correct this inequity. NO CHANGES WERE MADE IN THE FOLLOWING FUNDS: FACILITY CONSTRUCTION AREA AGENCY ON AGING TRANS IT EQUIPMENT SERVICE NARCOTICS SEIZURE MEDICAL/DENTAL INSURANCE WORKERS' COMPENSATION SELF-INSURANCE LIABILITY SELF- INSURANCE RETIRED MANAGEMENT LIFE INSURANCE EMERGENCY RESERVE/CASH BASIS FUND (Interest on funds to be transferred to the General Fund) -4- 5/31/88 I _I URGENCY ORD. (Com'l uses near R-I properti es) CLOS ED SESSION ADJOURNMENT ATTEST: Alford, 30:0121 FEDERAL REVENUE SHARING PARKS AND RECREATIONAL FACILITIES . ~COUNTY GAS TAX STATE GAS TAX FEDERAL AID URBAN COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSITION "A" LOCAL RETURN LIGHTING MAINTENANCE PARKING DISTRICT NO. 1 ASSESSMENT DISTRICT 72-1 CONSTRUCTION ASSESSMENT DISTRICT 72-1 DEBT SERVICE SEWER SYSTEM SERVICE EQUIPMENT REPLACEMENT The public hearing for the proposed annual budget is scheduled for June 21, 1988, at which time it may be changed or additions made. At the end of the budget review Council then discussed the following: In reference to material given to Council earlier concerning the development of the SW corner of Santa Anita and Foothill Boulevard, staff asked for direction of Council with reference to the date for an Urgency Ordinance to be placed on the Council's agenda. This Urgency Ordinance will provide 45 days for Council to study problems relative to retail (commercial) uses near R-1 properties. It was noted that four votes are necessary to pass an urgency ordinance. Staff was directed to place the Urgency Ordinance on Council's agenda for June 7,1988. The City Manager announced, "This closed session will be held pursuant to Government Code Sections 54957 and 54947.6 to consider evaluation of employee performance and for reviewin9 the City's position concerning employee compensation." Council entered a CLOSED SESSION,. at 8:15 p.m. reconvened and adjourned at 9:15 p.m. to TUESDAY June 7. 1988 at 7:00 p.m. in the Conference ~nnm of the Cnuncil Chambers. //~ R. C. Harbicht, Mayor A -5- 5/31/88