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HomeMy WebLinkAboutJUNE 14,1988 I ,I 30:0143 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL 1. 2. M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA ADJOURNED REGULAR MEETING SENIOR CITIZEN CENTER JUNE 14, 1988 The Arcadia City Council met at 5:30 p. m., June 14, 1988 in the Arcadia City Hall Conference Room to consider architectural proposals for the design of the Senior Citizen Center. PRESENT: Councilmembers Chandler, Gilb, Young and Harbicht ABSENT: Councilmember Lojeski (Councilmember Lojeski arrived at 6:00 p.m.) On MOTION by Councilmember Young, seconded by Councilmember Gilb and CARRIED, Councilmember Lojeski was EXCUSED. The primary purpose of this meeting was to receive presentations from architects for the design of the proposed Senior Citizen Center to be located in the proximity of the Historical Museum at the Rose Garden site. Request for Proposals were sent to twenty architectural firms. Twelve responded. These were initially reviewed to determine each firm's experience with senior citizen facilities and similar projects by the Directors of Public Works, Recreation and Planning. The following six firms were selected by staff and Council to present their proposals to Council. PRESENTATIONS RUDY SERAR AND ASSOCIATES, ARCHITECT AlA Rudy Serar, who is an Arcadia resident and a member of the Arcadia Historical Society, stated, in part, along with Council, he also had visited the Whittier and Azusa Senior Citizen Centers ... the Azusa Center is better planned than Whittier. He has donated time to the Historical Society with respect to the museum ... building reface; walkways and donor walkway; patios, etc. If properly masterplanned, the museum could be a good integral part of this complex. Slides were shown of current and past projects to illustrate the revelance of their design to the Senior Citizen Center design. Since he has been in the business for 30 years, a full cross section of buildings rhat he has been involved with cannot be shown. The design should be fairly unique to Arcadia ... masterplanned, with a sound program and a good traditional contemporary design. He sees the Center as fulfilling other needs in the community also. In response to questions from Council, Mr. Serar stated, in part, that this firm has a capable staff and consultants. A project this size is not a big project in today's market situation ... it could be produced in a timely manner ... a building we could be proud of. PEDERSEN, BECKHART, WESLEY AND STICE ARCHITECTS Paul Marino, principal, and Bud Griest, senior project administrator and project architect, were present to give a general overview of the company. The firm has been in business for over 30 years. They now have 19 licensed project architects and 12 other technical staff. Mr. Marino and Mr. Griest would be assigned to the project, if awarded, and would remain from beginning to end. Although the firm is large, each project is handled in an individual way. They have worked with other cities -- Sierra Madre, Pasadena, Los Angeles and Monterey park. In 6/14/88 -1- 30:0144 response to questions from Council, Mr. Marino stated, in part, that in the schematic design phase they are dealing with concept and in the design development phase the formation of that plan is fairly well set and it is developed. The time frame from the beginning to where the project goes out to bid would be about 4 months. Mr. Griest also stated, in part, that he has woked on the Villa Park Community Center in Pasadena which will be remodeled and updated, as well as an addition to another senior center in Pasadena on Raymond Avenue .. also retire- ment homes, etc. The firm is now doing the Pasadena YMCA/YWCA project. It was noted that Greg Sun would be the person chiefly responsible for the design of this project (if awarded). 3. JOHN BATES ASSOCIATES, INC. ..1 John Bates was present to display slides of a broad variety of projects and specifically senior centers which demonstrate their professional credentials, methods of planning and their ability to solve design problems. One facility, the Crown Valley Park in Laguna Niguel, had been selected this year by the National Council Architectural Registra- tion Board for the design, quality in the project and documentation. He felt it was a good example of their capabilities and a demonstration of their professionalism, Other senior centers and governmental build- ings were also shown. Mr. Bates commented that large foyers and/or lounge atriums are included for socializing, which is a mjaor part of the function of senior centers. Outdoor activity areas are created and negative space is defined with trees to provide conversation areas ... lush landscaping is used. In response to a question, Mr. Bates stated, in part, that it will be 8 to 9 months from the starting point to the completion of the drawings ... the architectural process. He would be the day-to-day contact. The fee would include all review and field observation all the way through the construction period unless the City asked for drastic changes. The main project of the firm at this time is the Tustin Civic Center ... the working drawings are completed and he is available. Mayor Harbicht commented, with an apology, that he will have to leave between 7:00 and 7:30 p. m. 4. CASHION, HORIE, COCKE, GONZALEZ ARCHITECTS, INC. .' Jim Smith, principal in charge, and Richard Rice, project architect, were present to give the presentation for their firm. CHCG was estab- lished in 1964. There are 75 persons on staff, 27 of whom are regis- tered architects, 4 principals and 5 associates. They believe their firm can provide seasoned staff on each project. Slides were shown of completed projects in Simi Valley, Lancaster, Chino, El Monte, West Covina and others. The facilities in Simi Valley and El Monte received design awards. It was noted that they are sensitive to the I environment, and design with energy conservation in mind. Mr. Rice stated, in part, the layout of senior centers is very important. He noted that good access from the parking lot is needed; room to move about in the rest rooms; a sense of order; .adequate storage and craft spaces; a full scale kitchen; noise control, in order to talk and be heard; adequate lighting and aisle space. Their designs are sensitive to the City where the facility is placed and they try to meet the expecta- tions of the community. In response to questions from Council, Mr. Smith stated, in part, the firm could use the job ... they would like to do it. The time schedule would be 9! months, although this could be shortened if the City was willing to take certain risks. He would be monitoring the project all the way through to completion and Mr. Rice would deal with the day-to-day activities working with staff in-house and out. 6/14/88 -2- I 1 30:0144 Mayor Harbicht took his leave at 7:10 p. m. Mayor Pro Tempore Chandler presided for the rest of the meeting. 5. ANTHONY AND LANGFORD AlA Wally Langford and Tony Anthony were in attendance for the presentation. The firm has been in business for 37 years. They have 6 licensed archi- tects and a total staff of 18. Mr. Langford stated, in part, that 50% of their effort has been public work and they are geared to this type of project. They have worked for over 40 cities in Southern California, having designed almost everything that can be done for a City. The first portion of their slide presentation covered projects other than senior citizen facilities. Slides were then shown of, senior centers in various cities; Santa Fe Springs, Garden Grove, Whittier, etc. Mr. Langford commented that seniors enjoy dancing .., it is a big activity. For performances and other such activities, they would recommend a portable platform; a large kitchen -- for either catered meals or actual food preparation; lots of wall space for announcements and signs; secured storage areas; large rooms that can be divided with partitions; sinks and counters in every room; large ladies' rest room; seniors like to walk outside and enjoy the landscaping; parking should be very near the building ... bus access also; seniors need lots of light -- skylights make good use of daylight ... and more. Mr. Anthony had compiled a list of what they have learned through their experience ... they return'boibhe facilities later on and talk with people and look at the building. They felt that Arcadia has a good program planned ... realistic. They have learned-also that invariably an expansion is needed later on ... the senior population is growing. There is a need to plan for future expan- sion now. In response to a question relating to a time span, they felt 60 days would be sufficient for schematics; then design development and four to five months to construction documents. Traffic flow should be in and out on Campus Drive. They believe they need to know more about the traffic situation. In response to a question from staff, Mr. Anthony stated he would be handling the project ... the day-to-day person. 6. WOLFF/LANG/CHRISTOPHER ARCHITECTS, INC. Larry Wolff and Bob Simons were in attendance to present their firm's proposal -- they are the primary design team members for the whole project. The fir~ has a staff of 60, with 95% of their work load in public works. Slides were shown of some of their design projects which have included centers for a variety of cities: Irvine, Rancho Cucamonga, Lancaster, Thousand Oaks, La Verne and Upland. It was noted that they are not experimenters or newcomers to the design of senior centers -- they specialize in the design of public facilities. Having viewed the Arcadia site, they believe the museum building is an asset and the Senior Center will be built on an exciting site. They would like to utilize the gardens, views, and museum in their design. They set forth the plan that they would establish a planning committee, a project committee for the group, with staff's assistance, and with the committee, move all of the way through all the phases of the project. It was also mentioned that Huntington is a heavily congested street ... they would stay away from using it as an access to the project. From their experience in design- ing senior centers they stressed the importance of expansion and growth with time. Senior center should be a very special place and a place "to be". Councilmember Young asked how long the design period would be. Mr. Wolff responded that it should be ready in 8 months ... this could be pared down to 6 months or it could be a little longer. As a rule the schematic design phase is 6-8 weeks; design development - 6 weeks; working drawings and sepcifications - 3 months; then plan check and out to bid -- within 8 months. Mayor Pro Tern Chandler asked how many senior centers they had designed and Mr. Wolff responded that he believed it 6/14/88 -3- 30:0145 to be between 10 and 15. He commented also that they feel it is important that the aesthetic quality of the project is not dominated by the archi- tectural firm. They are extremely responsive to the client and they practice establishing a strong identity, image and character which really reflects the intended community they serve. At the conclusion of the presentations Council discussed their impress- ions of the architectural firms and the proposals of each. The experi- ence and proven ability and success in the design of senior centers by the firm of Anthony and Langford was foremost. It was then MOVED by Councilmember Lojeski, seconded by Councilmember Gilb and CARRIED on roll call vote as follows that staff be directed to enter into negoti~- tions with the firm of Anthony and Langford AlA for design of the Ard,d La Senior Citizen Center. AYES: NOES: ABSENT Councilmembers Chandler, Gilb, Lojeski and Young None Mayor Harbicht I CLOSED SESSION The City Attorney announced that "a CLOSED SESSION will be held pursuant to Government Code Sections 54957 and 54947.6 to consider evaluation of employee performance and for reviewing the City's position concerning employee compensation". ADJOURNMENT Council then adjourned at 8:40 p. m. to a CLOSED SESSION, reconvened and adjourned at 9:15 p. m. to a CLOSED SESSION, June 21, 1988 at 6:30 p.m. in the Conference Room of the Council Chamber to discuss with the City's designated representatives and negotiators the subject of labor negotia- tions and salaries and total compensation. //~~ R. C. Harbicht, Mayor ATTEST: k I 6/14/88 -4-