The URL can be used to link to this page

Home My WebLink AboutMAY 18,1989 I 1 31:0108 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPNENT AGENCY ADJOURNED REGULAR MEETING (BUDGET REV1EW) MAY 18, 1989 The City Council of the City of Arcadia and the Arcadia Redevelopment Agency met in an Adjourned Regular Session at 6:00 p.m. May 18, 1989, in the Arcadia City Hall Conference Room in consideration of the pro- posed FY 1989-90 Annual Budget. ROLL CALL Councilmembers Harbicht, Lojeski, Young and Chandler Councilmember Gilb PRESENT: ABSENT: On MOTION by Councilmember Lojeski, seconded by Councilmember Young and CARRIED Councilmember Gilb was EXCUSED. BUDGET REVIEW POLICE DEPARTMENT (Chief Johnson was presant to respond to Council's questions and observations) ADNINISTRATION ) BUILDING MAINTENANCE ) COMMUNICATIONS ) TRAFFIC ENFORCEMENT ) INVESTIGATIONS ) LABORATORY ) PATROL ) RECORDS ) SPECIAL OPERATIONS ) TRAINING ) Proposed budget of $6,011,578 UNCHANGED Council reviewed the budget for the Police Department with consider- able discussion of the use of drug seizura funds to support three officers assigned to drug operations. The cost for FY 1989-90 will be $143,000... over $400,000 is in the Narcotic Seizure Fund. Chief Johnson, in response to Council's query, stated this is a good place to expend these funds. The Narcotic Seizure Fund must b~ used by the Police Department in prevention or investigations or other drug related activity only, and is therefore, not included in the Police Department budget. The three officers assigned to drug operations were taken out of patrol function for this duty. In order to strengthen the patrol force in the field, three additional officers are needed to replace those now on narcotics assignment. With respect to the establishment of an Emergency Services Coordinator position to deal with the City's planning and training for disaster response, Fire Chief Gardner explained to Council that he has been appointed by the City Manager as his Assistant Emergency Director for the City. This task includes preparing and daveloping the emergency plan; training all City employees; educating the public; consistently updating all requirements. The State has mandated the Emergency Plan must be maintained. . . also the training in view of personnel turnover. -1- 5/18/B9 31:0109 This cannot be a part-time effort. The Emergency Plan must be inte- grated with all other agencies in the City such as the Methodist Hospital, School District, Santa Anita Race Track and Fashion Park Mall. The Emergency Services Coordinator will be responsible for all of the training; work with Neighborhood Watch Groups; other Arcadia residents and the business community... it is a full-time position and is included in the Police Department budget under consideration. The need for a full-time custodian was stressed by Chief Johnson. There is difficulty in procuring part-time custodial help... especially with the confidential nature of Police work... keys cannot be given to part-time help unless they have specific clearance. Custodial care is a necessity for the 24-hour operation of the department... this position changes from part-time to full-time and is included in the 1989-90 budget. 1 CITY MANAGER The summary of the proposed budget for Fiscal Year 1989-90 was pre- (Budget Summary sented to Council in the City Manager's May 2, 1989 budget transmittal May 2, 1989 letter. The budget for FY 1989-90 totals $42,608,002 compared to the Transmittal 1988-89'adopted budget of $36,725,249. The major increases over the Letter) previous year are summarized in the transmittal letter. MEDICAL/DENTAL INSURANCE FUND FACILITY CONSTRUCTION FUND GENERAL FUND INSURANCE - LIABILITY, PROPERTY & WK'RS COMPo In reference to the $400,000 or 45.4% increase in the Medical/Dental Insurance Fund over FY 1988-89 costs, staff explained the medical insurance program. The City is self-insured, i.e., self funded for medical/dental claims made by employees. The proposed increase is based on historical claim experience which indicate additional funds will be needed in FY 1989-90. The City is in a pool with other cities. MONYadministers the program... the City eventually pays all the cost of the claims. In the event of a catastrophic disaster type of a situation the City is protected by the pool and has a number of years to payoff this type of a claim. Along with the MONY (self-insured) plan, Kaiser insurance is available as an alternate choice for the employee. It was noted that this fund included construction costs for the Senior Citizen Center of $3,700,000 rather than $4,000,000. The $3,700,000 figure for the new Center does not include fees for architectural services which will be funded by CDGB funds and some $100,000 in Parks and Recreation funds. Further, this budget includes all of the con- struction costs although the funds may not be expended within FY '89-90. Staff explained the funds are set aside in this fund... the majority of construction costs may not be paid out in this budget period... the balance of funds will remain in the Facility Construction Fund. Referring to the deficit projected for FY '89-90 with approximate income of $18.8 million and expenditures of $19.1 million, which includes salary increases for Police and Fire only, a discussion ensued. Staff pointed out that with revenues estimated conservatively and expenditures estimated on the high end, the net effect for the last fiscal year resulted in total expenditures very close to actual income. There is a carry-over each year as the departments only spend what is needed. Moreover, the situation is monitored through 1 monthly reports which are reviewed carefully by staff and if normal revenue sources for general funds are not keeping pace with expendi- tures an adjustment can be made. It was noted that as City policy, the majority of the revenue from the Race Track is never put into the operating budget. Council's concern centered around spending in excess of income and having to draw funds,out of reserves. Council- member Young stated in part, she would like to see the summary men- tioned by the City Manager of the last five to ten years of estimates in terms of General Fund balance and each years outcome... also a progress report for FY 1989-90 at mid-year. In reference to the allocation of insurance costs to specific City departments, as shown in the budget under consideration, rather than one inclusive charge to the general city, Councilmember Rarbicht noted that this effected significant increases in virtually every department. The overall insurance cost for the current year as , , -2- 5/18/89 31: 0110 opposed to the coming year was questioned. Staff explained the account- ing practice preceding the change and the current accounting practice. After the discussion the Acting Finance Director was directed to pro- vide the figures for FY 1988-89 to compare with the grand total for FY 1989-90 for property, liability, workers compensation and medical insurance costs and to include this in the final budget. Council then reviewed individual department budgets as fo110ws, with department heads responding to questions, if any: CITY COUNCIL $ 54,069 proposed 'budget - UNCHANGED CITY MANAGER $212,621 proposed budget - UNCHANGED CITY CLERK $178,535 proposed budget - UNCHANGED 1 CITY ATTORNEY $163,195 proposed budget - UNCHANGED PERSONNEL $148,042 proposed budget - UNCHANGED GENERAL CITY ADMINISTRATION ) $570,880 proposed BUILDING MAINTENANCE ) budget for all - SPECIAL PROGRAMS: ) UNCHANGED Commissioners' Dinner Arcadia Beaut. Comsn. Senior Cit. Comsn. Sister City Comsn. Animal Control Coyote Control Juvenile Diversion We TIP Chamber/Commerce Parent Alert/REACH/ Community Hotline City Newsletter 24,000 Maintain Co. Park Fountain 3,500 Public Relations 3,000 (Included in above total) $131,060 $ 3,360 500 500 800 20,000 2,000 14,000 1,900 40,000 17,500 Dr. Thomas E. Miles, Jr., Chairman of the Society, has requested funding in the amount of $5,250 for FY 1989-90 for ongoing expenses and various needed repairs to the Museum building. After discussion of the matter, Council determined to deny the request for funding and communicate to the Society Council's reasons for doing so. Mayor Chandler will respond with a letter stating Council's decision. HISTORICAL SOCIETY (Funding request) In reference to the COMMUNITY HOTLINE, Councilmember Harbicht requested that the budget reflect that Community Hotline has joined forces with two other groups and is now Parent Alert/REACH/Community Hotline, and should be listed as such in the budget. MAINTAIN COUNTY PARK FOUNTAIN - This account reflects an increase of $500, or roughly 15%. The City Manager was asked to look into the record for the terms of the original agreement -- increased everyone or two years or a flat rate per year? 1 CITY NEWSLETTER - In view of the $24,000 cost for printing and mailing the Newsletter, it was suggested that the next time the City goes out to bid, Council review the bids. FINANCE ) ) ) ) ) ) ) ADMINISTRATION AND ACCOUNTING BUSINESS LICENSE PRINT SHOP PURCHASING TREASURER DATA PROCESSING -3- ,I $812,805 proposed budget for all - UNCHANGED 5/18/89 FIRE ADMINISTRATION ) BUILDING AND GROUNDS ) COMMUNICATIONS ) PREVENTION ) AMBULANCE/PARAMEDICS ~ SUPPRESSION ) PUBLIC WORKS SERVICES: ) STREET LIGHTS ) TREES/PARKWAYS ) PARK MAINTENANCE ) STREET MAINTENANCE ) TRAFFIC SAFETY ) SEWERS ) STREET CLEANING ) GROUNDS MAINTENANCE) GENERAL MAINTENANCE) ENGINEERING ) PLANNING ADMINISTRATION ) BUILDING DIVISION ) CODE ENFORCEMENT ) ADMINISTRATION ) FEES ) NATURE ) PLAYGROUNDS ) SENIOR CITIZENS ) CAMPING ) AQUATICS ) ADMINISTRATION ) MAINTENANCE ) CIRCULATION ) CHILDREN ) CATALOGING ) REFERENCE ) RECREATION LIBRARY WATER ADMINISTRATION ) MAINTENANCE AND ) REPLACEMENT ) METERS/CUSTOMER SERV.) PRODUCTION/QUALITY ) CONTROL ECONOMIC DEVELOPMENT DEPARTMENT CAPITAL OUTLAY FUND 31:0111 $4,589,485 proposed budget for all - UNCHANGED $3,278,313 proposed budget for all - UNCHANGED $722,085 proposed budget for all - UNCHANGED I $606,214 proposed budget for all - UNCHANGED $1,204,300 proposed budget for all - UNCHANGED $5,276,400 proposed budget for all - UNCHANGED $314,533 proposed budget - UNCHANGED $1,696.249 total proposed expenditures - UNCHANGED TRANSIT FUND Correction made in "Purchased Transportation" account - reduce estimated cost $18,173 NO CHANGES WERE MADE IN THE FOLLOWING FUNDS: AREA AGENCY ON AGING EQUIPMENT SERVICE FACILITY CONSTRUCTION NARCOTICS SEIZURE MEDICAL/DENTAL INSURANCE WORKERS COMPENSATION SELF-INSURANCE LIABILITY SELF-INSURANCE RETIRED MANAGEMENT LIFE INSURANCE EMERGENCY RESERVE/CASH BASIS FUND PARK AND RECREATIONAL FACILITIES COUNTY GAS TAX TRAFFIC SAFETY STATE GAS TAX -4- 1 I / 5/18/89 I 1 31:0112 FEDERAL AID URBAN COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSITION "A" LOCAL RETURN LIGHTING MAINTENANCE PARKING DISTRICT NO. 1 & NO. 2 ASSESSMENT DISTRICTS - CONSTRUCTION ASSESSMENT DISTRICTS - DEBT SERVICE SEWER SYSTEM SERVICE EQUIPMENT REPLACEMENT The public hearing for the proposed annual budget is scheduled for June 20, 1989, at which time it may be changed or additions made. ADJOURNMENT The meeting adjourned at 7:57 p.m. to June 6, 1989 at 7:00 p.m. in the City Hall Conference Room to conduct the business of the Council and Agency and any Closed Session necessary to discuss personnel, litigation matters and evaluation of properties. iZ t3L~, ROg~dler, Mayor ATTEST: -5- 5/18/89