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HomeMy WebLinkAboutJUNE 6,1989_2 [1 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 31:0114 1 INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL (May 16 & May 18, 1989) (APPROVED) ORD. & RES. READ BY TITLE ONLY CLOSED SESSION lu. S. A. BASEBALL AMBASSADORS M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING JUNE 6, 1989 The City Council and the Arcadia Redevelopment Agency met in a regular session at 7:30 p. m., June 6, 1989 in the Arcadia City Hall Council Chamber. Rev. Roger Sonnenberg, Our Saviour Lutheran Church City Attorney Michael Miller PRESENT: ABSENT: Councilmembers Gilb, Lojeski, Young and Chandler Councilmember Harbicht On MOTION by Councilmember Young, seconded by Councilmember Lojeski and CARRIED, Cbuncilmember Harbicht was EXCUSED. On MOTION by Councilmember Lojeski, seconded by Councilmember Young and CARRIED, the Minutes of the Regular Meeting of May 16 and the Budget Session of May 18, 1989 were APPROVED. Councilmember Gilb abstained since he was not present at the May 16 and May 18, 1989 meetings. It was MOVED by Councilmember Young, seconded by Councilmember Gilb and CARRIED that Ordinances and Resolutions be read by title only and that the reading in full be waived. CITY ATTORNEY The City Attorney stated that "pursuant to Government Code, Section 54956.9(a) the City Council met in a CLOSED SESSION this evening to discuss the existing Workers' Compensation litigation involving Ostler and the City of Arcadia. Additionally, at the conclusion of tonight's regular meeting, the Council and Agency will be returning to a CLOSED SESSION pursuant to Government Code, Section 54957 and 54957.6 to consider reviewing the City's position concerning employee compensation with the City Manager". PRESENTATION .; Mayor Chandler introduced Members of the Arcadia High School Baseball Team who have been selected as goodwill Baseball Ambassadors. They will be going to Russia, Sweden and Finland to play basebal~. He then introduced Coach John Meiers who proceeded to give further details re- garding the upcoming trip to Russia, Finland and Sweden during which the players will be conducting workshops as well as participating in games. He acknowledged with appreciation the special support of Councilmember Gilb and Mr. & Mrs. James Kennedy. Coach Meiers then introduced the Baseball Ambassadors and Mayor Chandler presented a Mayor's Certificate of Commendation in recognition and appreciation of outstanding achieve- ment to: Jim Aiwasian; Ted Pilmer; Travis Rogers; Erich Trapp and Bubba Woodall. The Mayor's Certificate of 'Commendation in recognition and appreciation of outstanding service to the community was presented to Coach John Meiers. 6/6/89 -1- 1. la. SISTER CITY COMSN. (Req. for Financial Assist.) (APPROVED) c,i'Y .6\S'\~~S,J' p..' VO'" 2. 31:0115 BOARDS AND COMMISSIONS The Sister City Commission will be entertaining Australian Sister City visitors, the Koala Band and Arcadia's host families at Ayres Hall at the Arboretum at the end of this month. The Commission re- quests financial assurance and assistance with the advance of funds for purchases of supplies and'payment of necessary fees in the amount of $2,400. separate from the rental fee of Ayres Hall. The Commission expects to recover these expenses from the proceeds received from the sale of soft drinks, beer, wine and some dinner tickets. Jerree Lean, Chairperson of the Sister City Commission, was present to, anSwer questions. Councilmember Lojeski inquired if he understood I correctly that the City would recoup these expenses. Mrs. Lean replied that,was true and the Commission expected to make enough money to re- pay the $2,400. Councilmember Lojeski stated, in part, that the reques was very prudent and MOVED that the request of the Sister City Commissio for financial assistance in the amount of $2,400. be APPROVED. This was seconded by Councilmember Young and CARRIED on roll call vote as follows: AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Chandler None Councilmember Harbicht Councilmember Lojeski also congratulated the Sister City Commission because the City has been selected to receive another Special Achieve- ment Award from the Readers' Digest Foundation. The Commission Members spent a lot of time and effort getting the material together, filling out forms, etc. AUDIENCE PARTICIPATION Herb Fletcher, 175 W. Lemon, stated, in part, that he'was greatly conce~ned about the 3.7 million dollar bond issue by the Arcadia Redevelopment Agency which is on tonight's Council agenda. In his opinion, this is a drastic step for the City of Arcadia. Historically, Arcadia has been a City that had plenty of money available and was relatively debt free. He wonders if there is some reason that. the City and its citizens should be saddled with 4 million in interest to be paid. Has the income not kept up with ,expenditures? When the Redevelopment Agency was formed it was said the redevelopment would be a bonanza and would create a large tax increment. Why is this bond issue necessary? Councilmember Gilb responded that this is a re- financing; bonds have previously been issued; they have come due and the Agency is refinancing. The Assistant City Manager for Economic Development replied, in response to Mr. Fletcher's question, that the interest to be paid is about 4 or 5 million dollars for the life of the bonds. Even if the money were borrowed from the City, the Agency would pay the money back. Mr. Fletcher said at least the City would get the interest; staff replied if there should be some problem, the City mightl get hurt. The City and the Agency are two separate entities. The Agenc is liable for any loss; not the City. The Agency has opted to be the one to take the risk and issue the bonds. Mr. Fletcher also requested that the Agency give the local newspaper an accounting of t~e money spen for the purchase of land in the redevelopment area. David Price, 3 Shearwater, Tustin, Architect for the proposed Arcadia Metro Center, noted that he was present to answer any questions that might be raised during the discussion under Item 7, tonight's agenda. 6/6/89 ....2:... 3. 4. 4a. ROLL CALL 4b. MINUTE 1 APPROVAL (May 16, 1989) (APPROVED) 4c. ARA CENTRAL REDEVELOP. PROJECT TAX ALLOCATION RE- FUNDING BONDS (APPROVED) 3A- \ 0\ fl;)..C17-'f. RESOLUTION NO. ARA-138 (ADOPTED) 3A~ \eI f-,~q'Y)C. 4d. ADJOURNMENT s. 6. 16a. HEARING / SCHEDULED (June 20,1989) 6b. FINAL MAP 46168 947 Fairview Av. 31:0116 CITY COUNCIL RECESSED IN ORDER TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Gilb, Lojeski, Young and Chandler Agency Member Harbicht On MOTION by Member Gilb, seconded by Member Young and CARRIED, Member Harbicht was EXCUSED. On MOTION by Member Lojeski, seconded by Member Young and CARRIED, the Minutes of the Meeting of May 16, 1989 were APPROVED. Member Gilb abstained since he was not present at the May 16, 1989 meeting. Consideration of request to award Arcadia Redevelopment Agency Central Redevelopment Project Tax Allocation Refunding Bonds. Resolution No. ARA-138 authorizes the Executive Director to award the bonds to the high bidder (the one with the lowest net interest rate), provided that the purchase price is not less than 98% of the face value of. the bonds, and the interest rate does not exceed 8.5%. The resolution also approves an Escrow Agreement with Security Pacific National Bank and amends sec- tions of Resolution No. ARA-137. Details of these points are set forth in staff report dated June 6, 1989. The Assistant City Manager for Economic Development then read the title of Resolution No. ARA-138: "RESOLUTION OF THE ARCADIA REDEVELOP- MENT AGENCY PROVIDING FOR THE AWARD OF THE ARCADIA REDEVELOPMENT AGENCY CENTRAL REDEVELOPMENT PROJECT TAX ALLOCATION REFUNDING BONDS, SERIES 1989, AUTHORIZING THE EXECUTION AND DELIVERY OF AN ESCROW AGREEMENT, AMENDING RESOLUTION NO. ARA 137 AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNEC- TION THEREWITH". It was MOVED by Member Lojeski, seconded by Member Young and CARRIED on roll call vote as follows that Resolution No. ARA-138 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Members Gilb, Lojeski, Young and Chandler None Member Harbicht The Meeting ADJOURNED to a CLOSED SESSION following the Regular Meeting. CITY COUNCIL RECONVENED CONSENT ITEMS PUBLIC HEARING SCHEDULED for June 20, 1989 for consideration of the City's Annual Operating Budget for FY 1989-90. APPROVED Final Map 46168 for a proposed 6-unit residential co~domimium project at 947 Fairview Avenue (filed by Simon Chang", general partner of Green Tree Estate, owner/developer), subject to the condition that ;J' SUBVI V ~before the Final Map is recorded, all outstanding conditions of approval \ ! !. TfUK--lshall be complied with to the satisfaction of the Director of Public Works. f If-lll 6/6/89 -3- 6c. FINAL MAP 46547 153-157 Diamond St. \v (/-f \,;>()f;~ "'I~ {O,rJ" 6d. AGREEMENT - Prof. Serv. General Plan Graphics \\'l>O ~ 31:0117 APPROVED Final Map 46547 for a proposed la-unit residential condominium project at 153-157 Diamond Street (filed by Sing-Wang Cheng, owner/ developer), subject to the condition that before the Final Map is re- corded, all outstanding conditions of approval shall be complied with to the satisfaction of the Director of Public Works. AUTHORIZED staff to enter into an agreement with Robert B. Campbell for services to prepare the General Plan Graphics (logo"design, City base map and graphics for all the elements). Mr. Campbell has submitted a bid in the amount of $1,550. to provide the services outlined in staff report dated June 6, 1989. 1 6e. ADMIN. ASSIST. AUTHORIZED the additional position of Administrative Assistant in the (Personnei I) Personnel Department. Dept.) . ~II (/\I'OAJ \R' ",fl, 6f. G;J'~ TRACT NO. 44524 -Linda Way Extension,j \)0\ ,5.1 fl' 6g. GATEWAY DRIVE (Accepted for Maintenance) f I:f-q'l' p'1 6h. AGREEMENT FOR SURPLUS PROP. AUCTION SALES (Nationwide Auction) PUR' ~ -r ../}' t:'~& ...p..I"- \"'" ,J \ (.,0 6i. EQUIPMENT PURCHASE (Vehicle Tracking System - Police Dept.) (APPROVED) f' LJ fl. l' . 6-0- . Y' ACCEPTED for maintenance by the City - Tract No. 44524, Linda Way Extension. Linda Way extension is a cul-de-sac street located on the north side of Camino Real and south of Altern Street between Eighth Avenue and Tenth Avenue. The public improvements have been completed in accordance with City requirements and conditions as imposed by the Planning Commission and City Council. ACCEPTED Gateway Drive for maintenance by the City. Gateway Drive is a street on the north side of Huntington Drive between Second Avenue and Fifth Avenue which provides access to driveways serving Hampton Inn and Residence Inn. The public improvements have been completed in accordance with the requirements of the City for Parcel Map 18980. APPROVED contract with Nationwide Auction, in a'form approved by the City Attorney, for sale of City surplus vehicles and equipment at auction. Items to be sent for sale at Nationwide to be approved by the City Manager. Nationwide's profit is 10% of the selling price. ALL OF THE ABOVE CONSENT ITEMS WERE APPROVED ON MOTION BY COUNCILMEMBER LOJESKI, SECONDED BY COUNCILMEMBER YOUNG AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: ~ Councilmembers Gilb, Lojeski, Young and Chandler None Councilmember Harbicht 0 The Loran C navigation type automatic monitoring (tracking) system WillI be a complete turn key system and will provide the Police Department wit continuous vehicle monitoring. The Bid Notice was published in the Arcadia Tribune March 12, 1989. Notice to Bidders No, 8889-20 was mailed to four vendors; three responded. The lowbidderwas II Morrow, Inc., Salem, Oregon, in the amount of $142,882.80. Funds for the purchase of the Vehicle Tracking System are budgeted in the Capital Outlay Fund FY 1988-89 in the amount of $140,750. Additional funds in the amount of $2,132.80 are requested. Police Chief Neal Johnson and Police Captain Rick Sandona were present to answer questions. Councilmember Gilb noted that he was concerned about the cost of this System; that only' two bids were received and that the low bidder is located in Salem, Oregon. Chief Johnson respond- ed,'in'part, that there were only two companies in a position to bid on this System. The System will show a map of the City and where the units are at any given time; it will facilitate emergency responses; improve officer safety. It has a tranmitter in the unit and returns signal to station and gives fixed location every eleven seconds. The additional 6/6/89 -4- 1 7. 7a. ARCADIA METRO CENTER (630-650 W. Duarte Rd.- Arch. Design Rev. 89-048 (APPROVED) ,...6.... \..0"" p..B rJ <1& \)~-> vJ r-~V\C;: 1 31:0118 money is requested because this System was originally included in the Capital Outlay Fund last year, but by the time they were able to go to bid, the price had increased $2,000. Councilmember Gilb inquired how many units were in the field at a given time; reply, 10-13 units plus 7-10 detective units. Councilmember Gilb inquired' ,ff' 'this is a new],y developed system and if the costs might be reduced in the near future. Captain Rick Sandona replied, in part, it ,is'a fairly new system and that only three vendors are involved and one declined to bid. The computer technology may improve but ,as far aa cost, there has not been a significant decrease aince the Department started looking at the System two years ago. Councilmember Gilb inquired if this would make present radio equipment obsolete. Chief Johnson replied that it would not.' In response to Councilmember Young's question, Chief Johnson replied the System could handle', up to 200 cars (units). It was then MOVED by Councilmember Gilb, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows that the award for the purchase of the Vehicle Tracking System from II Morrow, Inc. in amount of $142,882.80 be APPROVED with the appropriation of $2,132.80 additional funds to meet the cost of the low bidder. AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Chandler None Councilmember Harbicht CITY MANAGER David A. Price, Architect, on behalf of the Sinclair Company (property owner), has submitted plans for the renovation of the Security Pacific Bank Building, medical building and "Embers" building at 630-650 West Duarte Road. The renovated project will be named the Arcadia Metro Center. The property owner is proposing to visually integrate the properties together through the use of architectural embellishments and parking and landscape area improvements. A detailed summary of the proposed renovation is set forth in staff report dated June 6, 1989. Staff recommends that the ornamental iron work being proposed for the " top of the building ,be removed. A substantial amount of landscaping will be added to the site, especially in the parking areas. Also, there will be an increase in the number of parking spaces over what is presently there. There will be no addition to the square footage of the builings. Renderings were presented of the proposed improvements, as well as a color board showing proposed colors on the solar screen on the bank building and the ornamental iron work. In addition to staff's concerns about the ornamental iron work, is that regarding the iron work inserts in the "Theme" towers. Also of concern is the bright red color proposed for the metal screen on the Security Bank Building. Perhaps a natural brick red 'color would be better. Councilmember Lojeski expressed con- cern about the color and was informed, in response to en inquiry, that the brick wall on the "Embers" Building was natural brick; the existing solar screen on the Bank Building is to be painted. David Price, 3 Shearwater, Tustin, the Architect for the project, noted that the object was to rejuvenate these builings which have been built over a period of time, mostly in the '50's. They plan to give it over- all continuity -- buildings, parking lots and landscaping. The existing buildings are 3, 4 and 1 story buildings. They hope to' tie them together architecturally by a form of facade enhancement., He knows there has been concern about the metal work which was deaigned to run along the top , of the one story portico walls. Other metal work will consist of free- standing lattices. It was their feeling that the screen on the Bank Building is quite unsightly and, in an effort to improve this, they propose to paint it red which will tie in with the brick color on the other buildings and part of a garden wall. However, they are fully prepared to work with the Council and staff with regard'to these plans. 6/6/89 -5- 8. 8a. ORDINANCE NO. 1906 (ADOPTED) ~:"\ f" 31:0119 He also noted that if the metal work at the top..were to be eliminated, the proposed towers would be lowered several feet. Councilmember Lojeski inquired if the screen could be removed. Mr. Price replied it was an energy saving device for the building. The building has direct west exposure and morning sun exposure:: as well. Mr. Price feels that ultimately there can be a building that functions';more appropriately in terms of the environmental factors by working with what is there and changing it somewhat. Councilmember Lojeski re- marked that the building had tinted windows as another energy saving device and also felt the tenants would be looking at a bright red reflection from the screen if it were painted according to plan. Councilmember Lojeski remarked further that he commended the developer for their plans to tie together what is essentially a disjointed area. This will beautify and rehabilitate the area. He further remarked that when it came time to present the landscaping plan, he would 'appreciate the placement of mature trees in the parking lot. He is glad to see that they are keeping the red brick; his biggest concern is that of the red color on the screen. Mr. Price reiterated that they would be glad to work with staff on these details under discussion. He also noted that the property had some outstanding palm trees which will be utilized in the re-landscaping. Councilmember Lojeski then inquired about the courtyard on the "Embers" Building and whether it would be enclosed; Mr. Price replied that it would be left open and re- landscaped. 1 Councilmember Young commented that she was also concerned about the large metal sun screen painted in the color indicated; she would prefer a brick or earthtone color. She does not feel the metal on top of the building is structurally needed; she would like to see it eliminated. She feels the landscaping is pleasirtg,: and that this is a needed project. It was then MOVED by Councilmember Lojeski, seconded by Councilmember Young and CARRIED on roll call vote as follows that the design concept be APPROVED; the architect and Planning Department to work together to select a color for the sun screen on the bank building to more of a brick color from the proposed red color; and the metal ornamental work on top of the lower builings to be eliminated. Councilmember Gilb was not sure that removing the metal ornamental section was a good idea; perhaps it would be very attractive. Mr. Price replied he had no probem with removing it; however, he would then reduce the height of the towers. AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Chandler None Councilmember Harbicht Councilmember Gilb inquired when this project would be started. Mr. Price replied they hoped to have plans into the Building Department in approximately 2~ months. 1 CITY ATTORNEY The City Attorney presented, explained the content and read-the title of Ordinance No. 1906, entitled: "AN ORDINANCE OF THE CITY OF ARCADIA APPROVING TEXT AMENDMENT 89-002, ADDING SECTION 9262.1.29 'HOME FURNISH- INGS AND DECORATING ACCESSORIES STORE' TO THE LIST OF PERMITTED USES IN THE C-l ZONE". It was MOVED by Councilmember Young, seconded by Councilmember Gilb and CARRIED on roll call vote as follows. that Ordinance No. 1906 be and it is hereby ADOPTED. AYES: NOES: ABSSENT: Councilmembers Gilb, Lojeski, Young and Chandler None Councilmember Harbicht 6/6/89 -6- 8b. ORDINANCE NO. 1905 (INTRODUCED) Isc. RESOLUTION NO. 54Sl (ADOPTED) 8d. RESOLUTION NO. 5482 (ADOPTED) (It.- l}r..tJ ~; ft~f'l1'~A.. 9. 110. LOJESKI c.N"\ . f'~ "\ 1> ~RJ'.V YOUNG 31:0120 The City Attorney presented, for introduction, explained the content and read the title of Ordinance No. 1905, entitled: "AN ORDINANCE OF vi THE CITY OF ARCADIA APPROVING TEXT AMENDMENT 89-003, ADDING DEFINITIONS FOR ADMINISTRATIVE MODIFICATION, MODIFICATION, VARIANCE AND CONDITIONAL USE PERMIT TO THE ARCADIA MUNICIPAL CODE". It was MOVED by Councilmember Gilb, seconded by Councilmember Young and CARRIED on roll call vote as follows that Ordinance No. 1908 be and it is hereby INTRODUCED. '" " AYES: ~, NOES: ;C:,_ " 'ABSENT: Councilmembers Gilb, Lojeski, Young and Chandler None Councilmember Harbicht / The City Attorney presented, explained the content and read the title of Ordinance No. 5481, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPOINTING SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY". It was MOVED by Councilmember Lojeski, seconded by Councilmember Young and CARRIED on roll call vote as follows that Resolution No. 54S1 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Chandler None Councilmember Harbicht Councilmember Gilb advised that it would be good to include Mr. Parker, City Treasurer, when attending these meetings. The City Attorney presented, explained the content and read the title of Resolution No. 5482, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY OF ARCADIA WATER RATES AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT NECESSARY TO FUND OPERATION OF THE CITY WATER SYSTEM". It was MOVED by Councilmember Gilb, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows that Resolution No. 5482 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Chandler None Councilmember Harbicht MATTERS FROM STAFF None MATTERS FROM ELECTED OFFICIALS Inquired about letter from Hyland Avenue Association Homeowners, Friends and Neighbors. Staff answered that they responded with a letter. This is a group of neighbors and the item referred to has been appealed and will be heard before the Planning Commission. Referred to an item in the June l Newsletter regarding water service to the Bluth development and inquired if correspondence has been received from the developer which may need action. Staff replied it was for information only. Mr. Bluth has submitted grading plans; they ,were incomplete; more information is needed. With regard to this same subject, she hopes contracts with Monrovia will release Arcadia from liability concerning the quality of the water. $taff replied Monrovia will be the suppliers. 6/6/89 -7- GILB (Memorial Evelyn Clausen) 11. ADJOURNMENT (June 20, 1989) ATTEST: 31:0121 ~ "I would like to close the meeting in memory of Evelyn Clausen. Mrs. Clausen passed away June 1, 1989, in San Gabriel. She was a 50 year resident of Arcadia. When I. ran my first City Council campaign, she was my precinct chairman. And I have to tell you, it says here that she was known for her gracious hospitality and a lifetime of volunteer work in civic affairs. And those three lines really do not say the full words about Evelyn Clausen and that family. They dedicated probably as much or more time as any citizens ever have in this community. They were members of Holy Angels Church. They had four children. One of her daughters became a nun in the Catholic order and they were very, very active in everything in the City... and everything that was good abput this City, the Claus ens were involved in. She passed ..away on I the first and the Rosary and Mass of Christian Burial was this morning at Holy Angels Church, Arcadia. They're asking that flowers and donatio .be made to the Alzheimer's Disease and Related Disorders Association. She died from Alzheimer's Disease which she contracted about 8 or 10 years ago and she moved down to San Gabriel to be taken care of by people who are specialists in that field. But Evelyn Clausen should be remembered 'bythis.community. I think she ran Ed Butterworth's campaign once and she was so involved with politics; she was so involved with everything that could help this community, it's really hard to look at an obituary like this. It should be about five pages long on her life. And I think that this community deserves her a great deal of respect and that certainly the community should remember her for all that she ever did for this community.. because she was really an old timer in the community. She was here fifty years and did everything in the building of this community that was good for the community and all the youth programs. And I have to tell you, I'd like to close the meeting really in memory of Evelyn Clausen and the real respect that she deserves." At 8:40 p. m. Council entered a CLOSED SESSION, RECONVENED and ADJOURNED at 10:00 p. m. to 7:00 p. m., June 20, 1989 in the Chamber Conference Room to conduct the business of the Council and Agency and CLOSED SESSION, if any, necessary to discuss personnel, litigation and evaluation of properties. dL Chandler, Mayor I 6/6/89 -8-