HomeMy WebLinkAboutItem 2a: Professional Services Agreement with Unifirst Corp. for PWSD uniform rental servicesSTAFF REPORT
Public Works Services Department
DATE: September 4, 2012
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Carmen Masud, Management Analyst
SUBJECT: AUTHORIZE THE CITY MANAGER TO AWARD A THREE -YEAR
PROFESSIONAL SERVICES AGREEMENT TO UNIFIRST
COPORATION FOR THE PUBLIC WORKS SERVICES DEPARTMENT'S
UNIFORM RENTAL SERVICES IN THE AMOUNT OF $26,283.34
Recommendation: Approve
SUMMARY
To ensure that the City is receiving the most competitive prices and quality service, the
Public Works Services Department solicited request for proposals for its uniform rental
services. Based on the results and evaluation of the proposals submitted, it is
recommended that the City Council authorize the City Manager to award a three -year
Professional Services Agreement to UniFirst Corporation for the Public Works Services
Department's uniform rental services in the amount of $26,283.34.
DISCUSSION
The Public Works Services Department is responsible for providing uniform rental
services to its Water, Sewer, Streets, Building, and Fleet employees. Uniform rental
services includes rental of uniforms (shirts and pants), installation of City emblems and
logo, name plates, weekly laundry, garment repairs, replacement of damaged shirts
and /or pants, and other service fees (set -up and delivery).
Notices requesting proposals for uniform rental services were published in the City's
adjudicated paper on July 23, 2012, and bid packages were distributed to area vendors.
The following three proposals were received on August 15, 2012, and the results of the
proposal evaluations are as follows:
Consultant
Location
Proposal Rating
Fee
1. UniFirst Corporation
Ontario, CA
99%
$26,283.34
2. Cintas Corporation
Whittier, CA
94%
$28,920.84
3. SoCAL Uniform Rental
San Gabriel, CA
90%
$34,875.36
Honorable Mayor and City Council
September 4, 2012
Page 2 of 2
All proposals were evaluated and scored based on the firm's experience in providing
similar services to other agencies, the firm's availability and flexibility in providing
services to the City, the quality of the service delivery approach, its understanding of the
services identified in the Request for Proposal (RFP), and its performance of services at
fair and reasonable prices. Additionally, the successful proposer's background and
competency were investigated, and it was concluded that UniFirst Corporation could
satisfactorily provide the services that were specified in the RFP.
Based on the results and evaluation of the proposals submitted, it is recommended that
the City Council authorize the City Manager to award a three -year Professional Services
Agreement to UniFirst Corporation for the Public Works Services Department's uniform
rental services in the amount of $26,283.34.
FISCAL IMPACT
Sufficient funds have been budgeted in Fiscal Year 2012 -13 Operating Budget from
various uniform accounts in Water, Sewer, Streets, Building, and Fleet for uniform rental
services and supplies such as work boots, orange t- shirts, hats, and rain gear.
$26,283.34 is the proposed total amount for this contract. Since this is a three -year
contract, a purchase order will be issued for three years at $8,297.64 per year, with an
additional one -time fee of $1,390 during the first year for the installation of City logos.
RECOMMENDATION
It is recommended that the City Council approve the following:
Award a three -year Professional Services Agreement to UniFirst
Corporation for the Public Works Services Department's uniform rental
services in the amount of $26,283.34.
2. Waive any informality in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
APPROVED:
Dominic Lau e o
City Manager