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HomeMy WebLinkAboutItem 1c: Adopt Resolution No. 6846 authorizing the Arcadia police department to use funds allocated from COPS-SLESF for the purpose of front line police services.�T l�eorpar reel AYYU�� 1. 1401 Of S T.�F; t?�=,�'OR^ - L Police Departmc - -,m DATE: October 2, 2012 TO: Honorable Mayor and City Council FROM: Robert Guthrie, Chief of Polic�` ' By: Nancy Chik, Senior Management Analyst --'�� SUBJECT: RESOLUTION NO. 6846 AUTHORIZING THE ARCADIA POLICE DEPARTMENT TO USE FUNDS ALLOCATED FROM THE CITIZENS' OPTION FOR PUBLIC SAFETY — SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (COPS- SLESF) FOR THE PURPOSE OF FRONT LINE POLICE SERVICES Recommendation: Adopt SUMMARY This staff report explains the Citizens' Option for Public Safety (COPS) program and requests approval of Resolution 6846, which will authorize the expenditure of $8,000 for a new analytical platform that allows for the integration of information from multiple databases to near real -time statistical data called CrimeView Dashboard from the Omega Group. BACKGROUND Each year the State Legislature considers supplemental funding for local police departments under the COPS program. The annual decision to fund the COPS program is based upon budget priorities and available funds. Although the program has been funded the past 15 years, the COPS program funding continues on a year -to -year basis. The intent of the COPS program is to enable local police agencies to enhance public safety by purchasing equipment and /or services otherwise unavailable to them through their respective budgets. The COPS program distributes State funds to local cities on a per capita basis. Recipient cities are required to deposit the State funds in a local Supplemental Law RESOLUTION 6846—COPS SLESF October 2, 2012 Paoe 2 of 3 Enforcement Services Fund (SLESF) to be expended only for equipment and services requested by the Chief of Police and approved by the City Council. Every year the Chief of Police submits a fist of the items and /or services to be expended with COPS -SLESF funds, and the City Council reviews and approves the expenditures. The State has placed the following limitations on the funds: 1. They must be used for front line police services in accordance with a plan submitted by the Chief of Police; 2. Their use must not supplant what has been or should be general fund expenditures, and; 3. The spending plan must be submitted to the State for audit purposes. DISCUSSION With City Council approval in 1997, the Department created a Crime Analysis Unit (CAU) with COPS -SLESF funds. A crime analyst position, hardware, and software programs have been funded by COPS - SLESF. The Unit has proven itself to be highly effective in evaluating crime patterns and trends, as well as tracking criminal activities of known offenders and recidivists. The Omega Group has provided the CAU with a CrimeMapping software and program hosting in excess of five years. On a nightly basis, the program scrapes data from the Department's Records Management System (RMS) and populates the information in the online database available to the public. However, CrimeMapping does not offer crime analysis data to the end user or investigator. The Omega Group now has a product called CrimeView Dashboard that organizes complex information from multiple databases into visualizations that provide an instant snapshot of current activity. The entire data integration process is automated so that the information being consumed is always current. Data can be imported from any records or dispatch system and quickly viewed in several formats, including heat maps, repeat call locations, day of the week charts, and time of day graphs. These visuals allow for the rapid assessment and dissemination of critical information throughout the entire organization. The CrimeView Dashboard also allows multiple levels of access from patrol officers to administrative personnel, all with the same information, but in different presentation styles depending on need. The Dashboard is fully automated and queries can be adjusted to meet agency requests. The Dashboard delivers an end product to staff without manual manipulation, allowing officers and investigators to obtain reports and near real -time statistical data in a matter of seconds. RESOLUTION 6846 —COPS SLESF October 2, 2012 Page 3 of 3 CrimeView Dashboard will integrate with the Department's current RMS system. Due to an on -going relationship with the Omega Group, the scraping of data from the RMS system is already in operation and the timing of new data reads will be seamless. Staff has also looked into a similar analytical system, known as Command Central, from CrimeRe ports. com. Command Central offered little in flexibility as to writing queries and personalizing the information. It will also require new /additional "handshake" exchanges between the Department's RMS and the company, which will be extremely costly. Currently, the City receives $100,000 annually in COPS -SLESF funding. There is approximately $136,000 remaining in the COPS account as a result of the resignation of a crime analyst in October of 2011. While the Department is evaluating the need of a full -time crime analyst, it is recommended that the CrimeView Dashboard be added to provide trend analysis and the ability to analyze data quickly and implement more timely strategies and tactics. The $8,000 for the CrimeView Dashboard will be a recurring annual cost and will be funded through COPS - SLESF. FISCAL IMPACT There is no impact upon the City's General Fund, and the $8,000 expenditure has already been budgeted in the Fiscal Year 2012 -13 COPS -SLESF account. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 6846 authorizing the Arcadia Police Department to use .funds allocated from the Citizens' Option for Public Safety- Supplemental Law Enforcement Fund (COPS - SLESF) for the purpose of front line police services. Approved: om�inic Lau e o City Manager Attachment: Resolution No. 6846 RESOLUTION NO. 6846 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE ARCADIA POLICE DEPARTMENT TO USE FUNDS ALLOCATED FROM THE CITIZENS' OPTION FOR PUBLIC SAFETY- SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (COPS - SLESF) FOR THE PURPOSE OF FRONT LINE POLICE SERVICES WHEREAS, Citizens' Option for Public Safety - Supplemental Law Enforcement Services Fund (COPS - SLESF) allocates funds from the State to the City of Arcadia for front line police services and requires the Chief of Police of the local jurisdiction to submit a plan for using the funds; and WHEREAS, the Chief of Police has submitted a written request (attached as Exhibit "A ") to the City Council specifying front line law enforcement programs that are necessary to meet the needs of Arcadia, with information as to the personnel, equipment, and programs that are necessary to meet those needs. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS: SECTION 1. A duly noticed public hearing was conducted on October 2, 2012, to consider the Police Chief's request for needed front line law enforcement services. SECTION 2. Having conducted a public hearing, the City Council authorizes the expenditure of funds allocated from COPS -SLESF for a new analytical platform that allows for the integration of information from multiple databases to near real -time statistical data called CrimeView Dashboard from the Omega Group. 1 SECTION 3. The City Council determines and finds that the requests as set forth in Section 2 above complywith the requirements of Sections 30061 et seq. of the Government Code. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this day of ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney 2 , 2012. Mayor of the City of Arcadia EXHIB! i "A" A¢yuct S. 1903 O� L•�~vF Val[V Ot "'O-D r,%,jD_V pvt Police Departmeri, DAVE: October 2, 2019 TO: Honorable Mayor and City Council FROM: Robert Guthrie, Chief of Polica100.' By: Nancy Chik, Senior Management Anal SUBJECT: RESOLUTION NO. 6846 AUTHORIZING THE ARCADIA POLICE DEPARTMENT TO USE FUNDS ALLOCATED FROM THE CITIZENS' OPTION FOR PUBLIC SAFETY—SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (COPS- SLESF) FOR THE PURPOSE OF FRONT LINE POLICE SERVICES Recommendation: Adopt SUMMARY This staff report explains the Citizens' Option for Public Safety (COPS) program and requests approval of Resolution 6846, which will authorize the expenditure of $8,000 for a new analytical platform that allows for the integration of information from multiple databases to near real -time statistical data called CrimeView Dashboard from the Omega Group. BACKGROUND Each year the State Legislature considers supplemental funding for local police departments under the COPS program. The annual decision to fund the COPS program is based upon budget priorities and available funds. Although the program has been funded the past 15 years, the COPS program funding continues on a year -to -year basis. The intent of the COPS program is to enable local police agencies to enhance public safety by purchasing equipment and /or services otherwise unavailable to them through their respective budgets. The COPS program distributes State funds to local cities on a per capita basis. Recipient cities are required to deposit the State funds in a local Supplemental Law RESOLUTION 6843 —COPS SLESF October 2, 2012 Page 2 of 3 Enforcement Services Fund (SLESF) to be expended only for equipment and services requested by the Chief of Police and approved by the City Council. Every year the Chief of Police submits a list of the items and /or services to be expended with COPS -SLESF funds, and the City Council reviews and approves the expenditures. The State has placed the following limitations on the funds: 1. They must be used for front line police services in accordance with a plan submitted by the Chief of Police; 2. Their use must not supplant what has been or should be general fund expenditures, and; 3. The spending plan must be submitted to the State for audit purposes. DISCUSSION With City Council approval in 1997, the Department created a Crime Analysis Unit (CAU)' with COPS -SLESF funds. A crime .analyst position, hardware, and software programs have been funded by COPS - SLESF. The Unit has proven itself to be highly effective in evaluating crime patterns and trends, as well as tracking criminal activities of known offenders and recidivists. The Omega Group has provided the CAU with a CrimeMapping software and program hosting in excess of five years. On a nightly basis, the program scrapes data from the Department's Records Management System (RMS) and populates the information in the online database available to the public. However, CrimeMapping does not offer crime analysis data to the end user or investigator. The Omega Group now has a product called CrimeView Dashboard that organizes complex information from multiple databases into visualizations that provide an instant snapshot of current activity. The entire data integration process is automated so that the information being consumed is always current. Data can be imported from any records or dispatch system and quickly viewed in several formats, including heat maps, repeat call locations, day of the week charts, and time of day graphs. These visuals allow for the rapid assessment and dissemination of critical information throughout the entire organization. The CrimeView Dashboard also allows multiple levels of access from patrol officers to administrative personnel, all with the same information, but in different presentation styles depending on need. The Dashboard is fully automated and queries can be adjusted to meet agency requests. The Dashboard delivers an end product to staff without manual manipulation, allowing officers and investigators to obtain reports and near real -time statistical data in a matter of seconds. RESOLUTION 6846 —COPS SLESF October 2, 2012 Page 3 of 3 CrimeView Dashboard will integrate with the Department's current RMS system. Due to an on -going relationship with the Omega Group, the scraping of data from the RMS system is already in operation and the timing of new data reads will be seamless. Staff has also looked into a similar analytical system, known as Command Central, from CrimeReports.com. Command Central offered little in flexibility as to writing queries and personalizing the information. It will also require new /additional "handshake" exchanges between the Department's RMS and the company, which will be extremely costly. Currently, the City receives $100,000 annually in COPS -SL ESF funding. There is approximately $136,000 remaining in the COPS account as a result of the resignation of a crime analyst in October of 2011. While the Department is evaluating the need of a full -time crime analyst, it is recommended that the CrimeView Dashboard be added to provide trend analysis and the ability to analyze data quickly and implement more timely strategies and tactics. The $8,000 for the CrimeView Dashboard will be a recurring annual cost and will be funded through COPS - SLESF. FISCAL IMPACT There is no impact upon the City's General Fund, and the $8,000 expenditure has already been budgeted in the Fiscal Year 2012 -13 COPS -SLESF account. RECOMMENDATION It is recommended that the Arcadia Police Department t o Safety- Supplemental Law En line police services. Approved: ominic Lazz Vo City Manager City Council adopt Resolution No. 6846 authorizing the use funds allocated from the Citizens' Option for Public forcement Fund (COPS - SLESF) for the purpose of front Attachment: Resolution No. 6846