HomeMy WebLinkAboutItem 2g: Contract extension to Ernie's auto parts for the purchase of automobile repair parts for city vehicles._�', AW-R-11
STAFF REPORT
Public Works Services Department
DATE: October 2, 2012
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: AWARD A ONE YEAR PURCHASE ORDER CONTRACT EXTENSION
TO ERNIE'S AUTO PARTS FOR THE PURCHASE OF AUTOMOBILE
REPAIR PARTS FOR CITY VEHICLES IN THE AMOUNT OF $31,877
Recommendation: Approve
SUMMARY
On October 4, 2011, the City Council approved a one year purchase order contract
extension to Ernie's Auto Parts for the purchase of automotive parts for City vehicles.
Ernie's Auto Parts has reached the end of their contract and has submitted a written
offer to extend the existing contract for an additional one year with no increase in prices.
All other conditions of the agreement are to remain in effect.
Based on the excellent service provided
recommended that the City Council to
extension to Ernie's Auto Parts for the
vehicles in the amount of $31,877.
DISCUSSION
by Ernie's Auto Parts during the past year, it is
award a one year purchase order contract
purchase of automobile repair parts for City
The Public Works Services Fleet Section is responsible for the maintenance of all City
vehicles and the purchase of automotive parts and accessories. As part of the City's
ongoing vehicle maintenance program, the Public Works Services Department
purchases automotive parts, accessories, emergency lighting, and brake services for
safety and non - safety equipment. To minimize unnecessary vehicle down time, it is
necessary to order items from local part suppliers who are able to provide needed parts
in a very short time frame.
Honorable Mayor and City Council
October 2, 2012
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Ernie_'s Auto Parts is the City's current provider for the purchase of automobile repair
parts `for City vehicles. The City Council awarded a purchase order to Ernie's Auto
Parts on November 10, 2010. The contract language allows for extensions subject to
the approval of the City Council. This will be the second contract extension for Ernie's
Auto Parts. The contract extension includes no increase in prices or services, and all
other conditions of the contract remain the same.
Ernie's Auto Parts has provided excellent service during the previous year. Therefore, it
is recommended that the City Council authorize the City Manager to execute a one year
purchase order contract extension to Ernie's Auto Parts for the purchase of automobile
repair parts for City vehicles in the amount of $31,877.
FISCAL IMPACT
Funds are budgeted in each Department's Fiscal Year 2012 -13 Vehicle Maintenance
Accounts for the purchase of automobile repair parts.
RECOMMENDATIONS
1. Award a one year purchase order contract extension to Ernie's Auto
Parts for the purchase of automobile repair parts for City vehicles in the
amount of $31,877.
2. Authorize the City Manager and City Clerk to execute a contract in a
form approved by the City Attorney.
APPROVED:
Dominic Lau o, City Manager