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HomeMy WebLinkAboutItem 2g: Contract extension to Ernie's auto parts for the purchase of automobile repair parts for city vehicles._�', AW-R-11 STAFF REPORT Public Works Services Department DATE: October 2, 2012 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Dave McVey, General Services Superintendent SUBJECT: AWARD A ONE YEAR PURCHASE ORDER CONTRACT EXTENSION TO ERNIE'S AUTO PARTS FOR THE PURCHASE OF AUTOMOBILE REPAIR PARTS FOR CITY VEHICLES IN THE AMOUNT OF $31,877 Recommendation: Approve SUMMARY On October 4, 2011, the City Council approved a one year purchase order contract extension to Ernie's Auto Parts for the purchase of automotive parts for City vehicles. Ernie's Auto Parts has reached the end of their contract and has submitted a written offer to extend the existing contract for an additional one year with no increase in prices. All other conditions of the agreement are to remain in effect. Based on the excellent service provided recommended that the City Council to extension to Ernie's Auto Parts for the vehicles in the amount of $31,877. DISCUSSION by Ernie's Auto Parts during the past year, it is award a one year purchase order contract purchase of automobile repair parts for City The Public Works Services Fleet Section is responsible for the maintenance of all City vehicles and the purchase of automotive parts and accessories. As part of the City's ongoing vehicle maintenance program, the Public Works Services Department purchases automotive parts, accessories, emergency lighting, and brake services for safety and non - safety equipment. To minimize unnecessary vehicle down time, it is necessary to order items from local part suppliers who are able to provide needed parts in a very short time frame. Honorable Mayor and City Council October 2, 2012 Page 2 of 2 Ernie_'s Auto Parts is the City's current provider for the purchase of automobile repair parts `for City vehicles. The City Council awarded a purchase order to Ernie's Auto Parts on November 10, 2010. The contract language allows for extensions subject to the approval of the City Council. This will be the second contract extension for Ernie's Auto Parts. The contract extension includes no increase in prices or services, and all other conditions of the contract remain the same. Ernie's Auto Parts has provided excellent service during the previous year. Therefore, it is recommended that the City Council authorize the City Manager to execute a one year purchase order contract extension to Ernie's Auto Parts for the purchase of automobile repair parts for City vehicles in the amount of $31,877. FISCAL IMPACT Funds are budgeted in each Department's Fiscal Year 2012 -13 Vehicle Maintenance Accounts for the purchase of automobile repair parts. RECOMMENDATIONS 1. Award a one year purchase order contract extension to Ernie's Auto Parts for the purchase of automobile repair parts for City vehicles in the amount of $31,877. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. APPROVED: Dominic Lau o, City Manager