HomeMy WebLinkAboutItem 1d: Contract with Trovao and Associates, Inc. for Holiday Decorations on Htg. Dr.Office of the City Manager
TO: Mayor and City Council
FROM: Dominic Lazzaretto, City Manage — Linda Garcia, Communications, Marketing & Special Projects Manager
By: Mary Buttice, Executive Assistant
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH TROVAO AND
ASSOCIATES, INC. DBA THE CHRISTMAS TREE LIGHT GUY COMPANY
TO PROVIDE MATERIALS, INSTALLATION, LABOR, AND REMOVAL OF
HOLIDAY DECORATIONS ON HUNTINGTON DRIVE BETWEEN SANTA
CLARA STREET AND FIFTH AVENUE IN THE AMOUNT OF $33,742 FOR
THE 2012 HOLIDAY SEASON, AND $28,584 FOR THE 2013 HOLIDAY
SEASON
Recommendation: Approve
In 2008, 2009, and 2010, the City installed holiday decorations on Huntington Drive
between Santa Clara Street, and Fifth Avenue. This staff report requests City Council
approve a Professional Services Agreement with Trovao and Associates, Inc. DBA The
Christmas Tree Light Guy Company to provide, install, maintain, and remove holiday
decorations for the 2012 and 2013 holiday seasons.
117671#0 11611,
Several vendors were contacted and asked to provide their professional knowledge and
design options available within the budgeted amount of $35,000 for 2012, and $35,000 for
2013. After reviewing the three proposals received, it is recommended that 1'he Christmas
Tree Light Guy Company be selected due to their extensive experience, creativity, and
quality of the program they developed for the City of Arcadia. Their proposal is inclusive
of:
Staff Report Regarding Holiday Decorations
September
Page of 3
98 single custom designed holiday snowman and candy cane banners to be t'
installed on decorative light poles (single banner on each decorative light pole).
See Figure 1 attached.
98 pre -lit 9 foot garland wraps with 2 18" red bows to be installed on decorative
light poles. See Figure 1A attached.
36 illuminated decorative pole mount snowman and candy cane decorations with
garland or ribbon wraps to be installed on marbelite street light poles. See
Figure 2 attached.
® Decorations for two monuments at Huntington Drive and Fifth Avenue to include
1 oversized 36" red glitter ornament on top of each monument with large red
bow on front side of each monument, and assorted silver sparkled snowflakes
placed on all four sides of each monument. 6 LED spotlights on each
monument will shine on decorations. See Figure 3 attached.
Decoration on top of monument at Huntington Drive and Santa Clara Street to
include illuminated snowman display with lit trees and white picket fence. See
Figure 3A attached.
Illuminated 40 foot tri- candle wreath skyline decoration at the street banner
location on Huntington Drive and First Avenue. See Figure 4 attached.
The visual impact of the design will be effective during the day and night. The snowman
and candy cane theme is universal in appeal, and will create a festive look for the
community to enjoy. All lights and displays will be LED. The time frame for installation is
during the week of November 26, 2012, and decorations will be removed shortly after
January 1, 2013, during the first year of the program, with a similar installation and removal
schedule for the 2013 holiday season. The Christmas Light Guy Company will inspect and
maintain decorations on a weekly basis, and respond to any service call within 24 hours
and /or the same day. Additional materials can be purchased and /or leased.
Funds in the amount of $33,742 for Fiscal Year 2012 -13 and $28,584 for Fiscal Year 2013 -
14 have been budgeted in the Development Services Department/Economic Development
Division budgets.
StaA Report Regarding lurno • orations
September 18, 2012
Page 3 of 3
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It is recommended that the City Council authorize and direct the City Manager to execute a
Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas
Tree Light Guy Company to provide materials, installation, labor, and removal of holiday
decorations on Huntington Drive between Santa Clara Street and Fifth Avenue, in the
amount of $33,742 for the 2012 holiday season, and $28,584 for the 2013 holiday season.
F."•• T =0- I
�-- �Dominic Lazza Vto��
City Manager
Attachments
THE CURRSTM&T
Banner Options
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Pre-lit Garland w/2 bows and Banner
Note: Actual garland will have mini LED lights instead of ornaments
Pote Mount Disp[ay Options
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Figure 2.
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2 Monuments at YhAve./Huntington Dr.
Ornament
PLACED ON TOP OF EACH MONUMENT'
Silver V-14" assorted
Sparkled Snowflakes
PLACED ON ALL 4 SIDES OF MONUMEN'r
6 LED Spotlights On
Each Monument
SHINING ON ALL 4. SIDES OF MONUMENT'
VUL cukATMAS"
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Monument at Santa Clara St./ Huntington
SNOWMAN DISPLAY
PLACED ON TOP OF MONUMENT
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