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HomeMy WebLinkAboutItem 1d: Contract with Trovao and Associates, Inc. for Holiday Decorations on Htg. Dr.Office of the City Manager TO: Mayor and City Council FROM: Dominic Lazzaretto, City Manage — Linda Garcia, Communications, Marketing & Special Projects Manager By: Mary Buttice, Executive Assistant SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH TROVAO AND ASSOCIATES, INC. DBA THE CHRISTMAS TREE LIGHT GUY COMPANY TO PROVIDE MATERIALS, INSTALLATION, LABOR, AND REMOVAL OF HOLIDAY DECORATIONS ON HUNTINGTON DRIVE BETWEEN SANTA CLARA STREET AND FIFTH AVENUE IN THE AMOUNT OF $33,742 FOR THE 2012 HOLIDAY SEASON, AND $28,584 FOR THE 2013 HOLIDAY SEASON Recommendation: Approve In 2008, 2009, and 2010, the City installed holiday decorations on Huntington Drive between Santa Clara Street, and Fifth Avenue. This staff report requests City Council approve a Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas Tree Light Guy Company to provide, install, maintain, and remove holiday decorations for the 2012 and 2013 holiday seasons. 117671#0 11611, Several vendors were contacted and asked to provide their professional knowledge and design options available within the budgeted amount of $35,000 for 2012, and $35,000 for 2013. After reviewing the three proposals received, it is recommended that 1'he Christmas Tree Light Guy Company be selected due to their extensive experience, creativity, and quality of the program they developed for the City of Arcadia. Their proposal is inclusive of: Staff Report Regarding Holiday Decorations September Page of 3 98 single custom designed holiday snowman and candy cane banners to be t' installed on decorative light poles (single banner on each decorative light pole). See Figure 1 attached. 98 pre -lit 9 foot garland wraps with 2 18" red bows to be installed on decorative light poles. See Figure 1A attached. 36 illuminated decorative pole mount snowman and candy cane decorations with garland or ribbon wraps to be installed on marbelite street light poles. See Figure 2 attached. ® Decorations for two monuments at Huntington Drive and Fifth Avenue to include 1 oversized 36" red glitter ornament on top of each monument with large red bow on front side of each monument, and assorted silver sparkled snowflakes placed on all four sides of each monument. 6 LED spotlights on each monument will shine on decorations. See Figure 3 attached. Decoration on top of monument at Huntington Drive and Santa Clara Street to include illuminated snowman display with lit trees and white picket fence. See Figure 3A attached. Illuminated 40 foot tri- candle wreath skyline decoration at the street banner location on Huntington Drive and First Avenue. See Figure 4 attached. The visual impact of the design will be effective during the day and night. The snowman and candy cane theme is universal in appeal, and will create a festive look for the community to enjoy. All lights and displays will be LED. The time frame for installation is during the week of November 26, 2012, and decorations will be removed shortly after January 1, 2013, during the first year of the program, with a similar installation and removal schedule for the 2013 holiday season. The Christmas Light Guy Company will inspect and maintain decorations on a weekly basis, and respond to any service call within 24 hours and /or the same day. Additional materials can be purchased and /or leased. Funds in the amount of $33,742 for Fiscal Year 2012 -13 and $28,584 for Fiscal Year 2013 - 14 have been budgeted in the Development Services Department/Economic Development Division budgets. StaA Report Regarding lurno • orations September 18, 2012 Page 3 of 3 tt It is recommended that the City Council authorize and direct the City Manager to execute a Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas Tree Light Guy Company to provide materials, installation, labor, and removal of holiday decorations on Huntington Drive between Santa Clara Street and Fifth Avenue, in the amount of $33,742 for the 2012 holiday season, and $28,584 for the 2013 holiday season. F."•• T =0- I �-- �Dominic Lazza Vto�� City Manager Attachments THE CURRSTM&T Banner Options ful; cukuymms Pre-lit Garland w/2 bows and Banner Note: Actual garland will have mini LED lights instead of ornaments Pote Mount Disp[ay Options USE` calarma NYTTM&S I- , ITCHY our m n) Figure 2. rRig C Iffi-mmu, r 3 R KA Mur GUY Co. �dy 2 Monuments at YhAve./Huntington Dr. Ornament PLACED ON TOP OF EACH MONUMENT' Silver V-14" assorted Sparkled Snowflakes PLACED ON ALL 4 SIDES OF MONUMEN'r 6 LED Spotlights On Each Monument SHINING ON ALL 4. SIDES OF MONUMENT' VUL cukATMAS" L mwfr Guy CK inacu "4" milvcllullv ry Monument at Santa Clara St./ Huntington SNOWMAN DISPLAY PLACED ON TOP OF MONUMENT TUN WIFAMMMIAT 'y C( I,Wtf,r OUT Co. TUN ,_ Skytine