HomeMy WebLinkAboutItem 1e: Purchase Order contract with Rotolo Chevrolet for purchase of 3 pickup trucks for Public Works Services (2)m�o.n�.a�sa
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y�4nity of No�o� STAFF REPORT
Public Works Services Department
DATE: September 18, 2012
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: AWARD A PURCHASE ORDER CONTRACT TO ROTOLO CHEVROLET
FOR THE PURCHASE OF THREE CHEVROLET PICKUP TRUCKS IN
THE AMOUNT OF $77,883.49
Recommendation: Approve
SUMMARY
The Fiscal Year 2012 -13 Equipment Acquisition Program provides for the replacement
of three vehicles in the Public Works Services Department. It is recommended that the
City Council award a purchase order contract to Rotolo Chevrolet for the purchase of
three Chevrolet pickup trucks in the amount of $77,883.49.
DISCUSSION
The 2012 -13 Equipment Acquisition Program provides for the replacement of three
vehicles for the Public Works Services Department. The Water Division will utilize two
of these vehicles and funding will be out of the Water Equipment Replacement Fund.
Funding for the third vehicle is from the Equipment Replacement Fund, which is where
all other General Fund vehicles are funded. These vehicles are used in the daily
activities for water service maintenance and street maintenance. The new vehicles will
replace one 2000 Ford pickup truck, one half -ton 2001 Ford pickup truck, and one 2001
Ford pickup truck with utility body. These vehicles meet the mileage, age, and /or
maintenance requirements of the City's Vehicle Replacement Program.
Notices inviting bids were published in the City's adjudicated newspaper and bid
packages were distributed to area dealerships. On September 4, 2012, the City Clerk
publicly opened the sealed bids with the following results:
Bidder Location Amount
1. Rotolo Chevrolet Fontana, CA $77,883.49
2. Fairview Ford Sales San Bernardino, CA $83,247.19
3. Santa Monica Ford Santa Monica $83,602.65
Honorable Mayor and City Council
September 18, 2012
Page 2 of 2
The bid documents were reviewed for content and the background and competency of
the lowest responsible bidder was verified. It was concluded that Rotolo Chevrolet is
the lowest responsible bidder to provide these vehicles.
Based on the bid results received, it is recommended that the City Council award a
purchase order contract to Rotolo Chevrolet for the purchase of three pickup trucks in
the amount of $77,883.49.
FISCAL IMPACT
Funds in the amount of $43,460 have been budgeted in the FY 2012 -13 Equipment
Replacement Fund for the purchase of one 2000 Ford pickup truck. Funds in the
amount of $73,140 have been budgeted in the FY 2012 -13 Water Equipment
Replacement Fund for the purchase of one half -ton 2001 Ford pickup truck and one
2001 Ford pickup truck with utility body. The total amount for this purchase order
contract is $77,883.49. Sufficient funds are also available to equip each pickup truck
with emergency lighting, mobile radios, and installation of an automated fueling system.
RECOMMENDATION
It is recommended that the City Council approve the following:
1. Award a purchase order contract to Rotolo Chevrolet for three Chevrolet
pickup trucks in the amount of $77,883.49.
2. Waive any informality in the bid or bidding process.
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<-- 2 -
inic Lazz� to
City Manager