HomeMy WebLinkAboutItem 2e: Contract with the original Mowbray's Tree Service, Inc for the removal and replacement of stone pine trees�:: pia ►v:;
STAFF REPORT
Public Works Services Department
DATE: October 16, 2012
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Ken Herman, Deputy Public Works Services Director
Mark Rynkiewicz, Associate Civil Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH
THE ORIGINAL MOWBRAY'S TREE SERVICE, INC. FOR THE
REMOVAL AND REPLACEMENT OF STONE PINE TREES IN THE
AMOUNT OF $76,270
Recommendation: Approve
SUMMARY
At the August 3, 2010, City Council study session, the Public Works Services
Department presented a project for the repair of City streets that were being damaged
from Stone Pine tree roots. The Stone Pine trees have been declining in condition over
the years and their roots have caused extensive damage to City streets, curbs and
gutters and private property. At that time, a plan was developed to remove and replace
the Stone Pine trees and rehabilitate the affected streets in three phases. Phases 1
and 2 of the project have been completed and Phase 3 is scheduled as part of the FY
2012 -13 Capital Improvement Program.
To ensure that the City is receiving the most competitive prices and quality service for
the removal and replacement of Stone Pine trees, a formal bid was conducted for this
project. On August 28, 2012, the City Clerk opened sealed bids and based on the bid
results, it is recommended that the City Council authorize the City Manager to execute a
contract with The Original Mowbray's Tree Service, Inc. for the removal and
replacement of Stone Pine trees in the amount of $76,270.
DISCUSSION
Over the years, the Stone Pine trees in the Highland Oaks area north of Elkins Drive
have caused significant damage to City streets, curbs and gutters, sewer laterals,
sprinkler systems, and private property hardscape. Also, there have been several
instances when trees or tree limbs have fallen due to the size of the trees. In response
to hazards associated with the Stone Pine trees, the Public Works Services Department
had an arborist review each Stone Pine tree in the Highland Oaks neighborhood. The
results of the arborist report broke the trees down into three categories. Public Works
Mayor and City Council
October 16, 2012
Page 2 of 3
Services then assessed the damage to the streets and categorized the damaged streets
into three classes.
At the August 3, 2010, study session, the City Council directed the Public Works
Services Department to move ahead with its plan to rehabilitate the City streets
damaged by the Stone Pine trees that included removing the Stone Pine trees in the
Highland Oaks neighborhood north of Elkins Drive. The project was broken up into
three phases based on the level of damage: Phase 1 was streets with the most
extreme damage; Phase 2 was streets with severe damage; and Phase 3 is streets with
the least or moderate street damage. In the spring of 2011, Phases 1 and 2 were
completed. Subsequently, Phase 3 was scheduled as part of this year's Capital
Improvement Program.
A Notice Inviting Bids was published in the City's adjudicated newspaper and bid
packages were distributed to area contractors. The City Clerk received six sealed bids
on September 18, 2012, with the following result:
Rank Bidder Location Bid
1.
The Original Mowbray's Tree Service, Inc.
San Bernardino, CA
$
76,270
2.
Mariposa Landscapes, Inc.
Irwindale, CA
$
78,095
3.
CLS Landscape Management, Inc.
Chino, CA
$
84,705
4.
West Coast Arborists, Inc.
Anaheim, CA
$
89,010
5.
Jimmie's Tree Service
Long Beach, CA
$
89,250
6.
Trimming Land Co, Inc
South Gate, CA
$
149,400
The bid documents were reviewed for content, and the background and recent projects
of the lowest and most responsive, responsible bidder were investigated for
competency. It was concluded that The Original Mowbray's Tree Service, Inc. can
perform the work required in the bid documents for the removal and replacement of
Stone Pine trees. The second part of the project will include rehabilitation of streets
damaged by the tree roots. This work will be bid out following the removal of the Stone
Pine trees and replacement of trees based on the tree species listed in the City's Urban
Forest Master Plan.
Therefore, it is recommended that the City Council authorize the City Manager to
execute a contract with The Original Mowbray's Tree Service, Inc. for the removal and
replacement of Stone Pine trees in the amount of $76,270.
ENVIRONMENTAL ANALYSIS
This tree removal project is considered a Class 1 exemption as defined in Section
15301(c) of the California Environmental Quality Act since the project consists of the
maintenance of existing public streets. These trees were planted as part of urban
landscaping and have outgrown their aesthetic purpose and have become a hazard and
nuisance to the public.
Mayor and City Council
October 16, 2012
Page 3 of 3
FISCAL IMPACT
$130,000 has been budgeted in the FY 2012 -13 Capital Improvement Budget for Phase
3 of the Project to rehabilitate City streets damaged by the Stone Pine trees and to
remove and replace the Stone Pine trees.
RECOMMENDATIONS
It is recommended that the City Council approve the following:
1. Authorize the City Manager to execute a contract with The Original
Mowbray's Tree Service, Inc. for the removal and replacement of Stone
Pine trees in the amount of $76,270.
2. Waive any informality in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
APPROVED:
Dominic Lazzare o
City Manager
Attachment: Location map
Removal of Stone Pine Trees
Project No.: 33855813