HomeMy WebLinkAboutAgenda: Study Session Item a: Cost estimate and funding for proposed Museum Education Center.®'F A
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DATE: November 6, 2012
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TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director-VK-
Mary Beth Hayes, Director of Library and Museum Services
Philip A. Wray, Deputy Director of Development Services /City Engineer
SUBJECT: STUDY SESSION —COST ESTIMATE AND FUNDING FOR PROPOSED
MUSEUM EDUCATION CENTER
The City Council approved, in concept, a proposed Museum Education Center at the
January 20, 2009, City Council Meeting. At that time, no additional City funds were
committed for the project and fundraising to pay for the building was the responsibility of
Museum support groups. Currently, over $450,000 has been raised and /or pledged
toward the construction of this building and the City has engaged a cost estimator to
determine a projected total cost of the Museum Education Center. The total estimate for
the building, including all design costs, site costs, and soft costs, is projected at
approximately $1.16 million. Staff is requesting further direction from the City Council on
how to proceed with the Museum Education Center.
zily-A91 1.1tel •
The Museum Education Center was first conceived by the Arcadia Historical Museum
Commission in 2006 to address a need for additional space due to increased
programming at the Museum. An architect was hired to create a conceptual design for
a building of approximately 1,000 sq. ft. with one large room of 864 sq. ft. plus a storage
area, and an outdoor patio area.
The need for a larger and more flexible classroom space continued to grow as the
programs of the Museum developed and attendance increased. In addition to the
Museum's needs, the Recreation and Community Services Department also began
looking for more conveniently located classroom space for their popular and well -
attended programs.
Study Session — Museum Education Center
November 6, 2012
Page 2
In 2009, the staffs of the Department of Library and Museum Services and the
Recreation and Community Services Department met and determined that replacing the
shuffleboard courts with a multipurpose space addressed the programming interests
and demands of the community. It was proposed that the Museum would have first call
on the use of the space, and Recreation and Community Services would have use of
the space whenever the Museum did not need it, including Mondays when the Museum
is closed. Funds for this project were to be raised by the Arcadia Historical Society's
Major Gift Committee. The fundraising is now under the direction and oversight of the
Museum Foundation. The current proposal is for a 2,600 square foot building with a
large outdoor covered patio ("hospitality terrace").
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In order to obtain a cost estimate for the building, the Development Services
Department engaged the services of Cumming Corporation (Cumming). Cumming has
provided estimates on other City projects, including Fire Station 106, the new City Hall
building, and the existing City Hall renovation projects. Because formal plans have not
yet been developed, the City provided Cumming with the simple drawings that were
prepared several years ago by Daggett Architects Inc. Information provided included a
site plan (one sheet), floor plans (4 sheets), and elevations from two sides (2 sheets).
Cumming reviewed all of the relevant components of construction as part of their
estimate and has estimated a total cost of $1.24 million. The estimate includes the
following components:
Site Work: Demolition, excavation, fill, grading, electrical and other utilities to
building site, paving, landscape and irrigation, and entry feature.
Construction: All materials (concrete, metals, wood and plastics, masonry, etc.),
doors and windows, finishes, equipment, fixtures and furnishings, mechanical,
plumbing, millwork, and all interior utilities.
Soft Costs: Design contingency for overall design costs, bonds and insurance,
overhead and profit, and general conditions are all included in the estimate.
Escalation: An increase in building cost of 3.24% is added to the estimate to
account for a build-out date of October 2013.
Four (4) Bids: The estimate is based on receiving four (4) bids for the project. If
more bids are received, the cost • the building can also go down substantially.
The estimate is based on the City paying prevailing wage. For some City projects (such
as former Redevelopment Agency projects) paying prevailing wage is required. This
project would not need to be prevailing wage, however, and a note has been added that
up to 10-15% could be deducted from the project cost as a result of this. Estimating
Study Session — Museum Education Center
November 6, 2012
Page 3
conservatively, removing 10% from the projected costs results in a revised estimate of
$1.16 million.
The original "targeted" estimate was approximately $450,000 to $500,000 to complete
this building. It is possible that this preliminary estimate was based on simple
construction costs for a 2,600 square foot building and did not take into consideration
design costs, contingencies, site work, additional materials for the hospitality terrace,
and building amenities. Regardless of the assumptions made, the current estimate was
based on very basic plans. As plans become more refined, and construction
assumptions become clearer, it is quite possible that the projected cost of this building
will be reduced significantly. In addition, staff has asked several architecture/
development firms to look at the plans and estimate to verify the accuracy of the
estimate and to identify areas where cost savings may be achieved. These findings will
be presented at the Study Session on November 6, 2012.
WELOUMM
Assuming that the final project cost is $1.16 million and that the Museum Foundation
has raised $450,000, there could be a projected shortfall of up to $710,000. The City
Council could appropriate General funds to cover this gap or additional fundraising
efforts could be undertaken to cover the total costs of the building.
This report is provided for discussion and direction.
Approved by:
Dominic Lfazzar�City Manager�
Attachment: Cumming Conceptual Statement of Probable Cost (Partial)
Arcadia, CA
Conceptual Statement of Probable Cost
October 23, 2012
Cumming Corporation Project No. 12-00532.1
15 ENTERPRISE, SUITE 25O^AL|3OV|EJO^ CALIFORNIA °92058
PHONE: 949-900-0440 ^ FAX: 948-900-0450
Arcadia 1%
Arcadia, CA
Conceptual Statement of Probable Cost
rolgmr
This statement is based on Preliminary drawings prepared by The Daggett Architects, Inc., received on September
16, 2012 from The City of Arcadia along with verbal direction from the Project Manager.
A
Sitework drawings:
Site plan (1 sheet), dated May 26, 2009
B
Architectural drawings:
Floor Plans (4 sheets, dated July 20, 2009 and August 12, 2009.
Elevations (2 sheets), dated May 28, 2009.
C
Structural drawings
Not Available
D
Plumbing drawings:
Not Available
E
Mechanical drawings:
Not Available
F
Electrical drawings:
Not Available
G
Landscaping drawings:
Not Available
H
Project Specification:
Not Available
I
Geotechnical Report:
Not Available
The information listed above is considered Conceptual level for estimating purposes.
The following cost items are excluded from this estimate.
A Professional fees, inspections and testing.
B Escalation beyond MOC Oct 2013 - assumed start date Jun 2013 and project completion February 2014.
C Plan check fees and building permit fees.
D Furnishings, fixtures and equipment (FF &E), except built -in cabinets, counters and other casework indicated.
E Construction contingency costs.
F Blasting or excavation of rock.
G Major site and building structures demolition unless noted in body of estimate.
H Work to existing buildings
I Owner furnished Telephone / Data, CATV, PA / Clock, Security equipment.
J The estimate is based on a Prevailing Wage structure, if this is not a requirement for this project there could be a
reduction in the estimated construction cost in order of 10% - 15 %.
We recommend that the client review this statement, and that any interpretations contrary to those intended by
the design documents be fully addressed. The statement is based upon a detailed measurement of quantities
when possible, and reasonable allowances for items not clearly defined in the documents.
The statement reflects probable construction costs obtainable in the currently competitive and stable bidding market.
This estimate is based on a minimum of four( 4) competitive bids from general contractors, bidding to a minimum of
three (3) subcontractors per trade. This statement is a determination of current market value for the construction of
the project, not a prediction of low bid. Experience indicates that a fewer number of bidders may result in a higher bid
amount, and more bidders may result in a lower bid results.
Prepared by Cumming Sheet 2 of 16
Arcadia Museum Education Center
Arcadia, CA
Conceptual Statement nfProbable Cost October 23,2812
Historical cost data indicates that the number of comparative bids obtained can have the following effect compared to
the 4 bid scenario:
|bNder
add
15%to40%
2 to 3 bids
add
8% to 12%
4to5bids
4% to +4%
8 to 8 bids
deduct
5% to 7%
More than
deduct
8% to 25%
A bids
Prepared by Cumming Sheet 3 of 16
Arcadia Museum Education Center
Arcadia, CA
Conceptual Statement of Probable Cost October 23, 2012
CONSTRUCTION COST SUMMARY
Element
Area
Cost / SF
T'ota
A Site Work
2,600 SF
$34.09
$06,632
Museum Education Center
2,528 SF
$456.50
$1,154,037
)TAL ESTIMATED CONSTRUCTION COST $1,242,6 6
Prepared by Cumming Sheet 4 of 16
Arcadia Museum Education Center
Site Work
Conceptual Statement of Probable Cost 10C23V12
Site Work Summary
nt Subtotal Total
A Site Construction
$69,412
Hazardous Materials Remediabon
Demolition
$0.943
Excavation, Fill and Grading
$10.900
Site Utilities
511.750
Site Electrical
n20.750
Paving
$3.500
Hardncape
Walls and Fences
Site Amenities
Miscellaneous Site Improvements
$2.500
Landscape and Irrigation
S10.000
Subtotal
$69'412
General Conditions
0.00Y6
$4'165
Subtotal
$73.576
General Contractor OH&P
4.00%
$3.943
Subtotal
$76,519
Bonds &Insurance
2.00%
$1,530
Subtotal
$78,050
Design Contingency
10.00%
$7,805
Subtotal
$85,855
Escalation toMOC Oct 2O13
324%
$2'777
TOTAL ESTIMATED CONSTRUCTION COST $88,632
Total Area: 2,600 SF
Prepared by Cumming Sheet 6 of 16
Museum Education Center Construction Cost Summary
Element Total
6.0%
4.0%
2.0%
10.0%
3.2%
$95,703
$24,651
$16,306
$203,849
$89,315
$78,399
$80,476
$46,482
E,
10/23/12
Cost / SF
$37.86
$9.75
$6.45
$80.64
$35.33
$31.01
$31.83
$18.39
$0.46
$120,884
$47.82
$146,553
$57.97
$903,775
$357.51
$54,227
$21.45
$958,002
$378.96
$38,320
$15.16
$996,322
$394.11
$19,926
$7.88
$1,016,248
$402,00
$101,625
$40.20
$1,117,873
$442.20
$36,164
$14.31
TOTAL ESTIMATED CONSTRUCTION COST $1,154,037 $456.5
Total Area: 3,748 SF
Prepared by Cumming Sheet 10 of 16