Loading...
HomeMy WebLinkAboutItem 2e: Accept all work perfomed by Doug Martin for 2011-12 Annual Slurry Seal.pill Public Works Services Department TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Ken Herman, Deputy Public Works Services Director Mark Rynkiewicz, Associate Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY DOUG MARTIN CONTRACTING, INC. FOR THE 2011-2012 ANNUAL SLURRY SEAL PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS Recommendation: Approve 1�1 , ,k,± On June 5, 2012, the City Council awarded a contract to Doug Martin Contracting, Inc. in the amount of $357,283 for the construction of the 2011-2012 Annual Slurry Seal Project. The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $368,262.44. This amount reflects the original contract amount of $357,283 plus changes totaling $10,979.44 or 3% above the original contract amount. It is recommended that the City Council accept all work performed by Doug Martin Contracting, Inc. as complete and authorize the final payment to be made in accordance with the contract documents. DISCUSSION The Public Works Services Department is responsible for the maintenance and repair of approximately 147 miles of pavement within the community. As part of the Annual Asphalt and Concrete Repair Program, all asphalt paved streets within the City have the cracks sealed, major potholes and problem areas repaired, and an asphalt emulsion sealer (slurry) applied on an eight year cycle. The attachment is a map of the area where the work was performed for Fiscal Year 2011-2012. Mayor and City Council November 6, 2012 Page 2 of 3 An asphalt slurry seal is a mixture of well - graded fine aggregate, emulsified asphalt, and water applied to the street pavement as a surface treatment. It is designed for both preventive and corrective maintenance to older pavement surfaces where surface cracks and loss of surface material are evident. This process makes the pavement impermeable to air, water and improves skid resistance and extends the life of the street an additional two to three years. When practical, staff looks at including City streets that have recently been dug up to be included in the Annual Slurry Seal Project. The City benefits from the economies of scale for this added work and it is more aesthetically pleasing to have the streets looking uniformed. In this year's Annual Slurry Seal Project, sections of Louise Avenue and Santa Maria Road were included that recently had a six -inch water main replaced. Additionally, a new sewer line was installed on Old Ranch Road and this section of the street was included into the Annual Slurry Seal Project. This extra work was paid for out of the approved Capital Improvement funding from the Water and Sewer Funds. During the Annual Slurry Seal Project, the City of Monrovia contacted the City to ask if there was a possibility that the streets adjacent to the City of Arcadia that were going to be slurry sealed could be added to the project. The City of Monrovia said that they would reimburse the City for this work. Below is a breakdown of the contract change orders for this project: CCO # Description Amount 1. Slurry streets shared by Monrovia $ 6,146.96 2. Slurry Old Ranch Road Sewer trench $ 4,832.48 Total Change Orders $ 10,979.44 The terms and conditions of this contract have been complied with and the work has been satisfactorily performed. Therefore, it is recommended that the City Council accept all work performed by Doug Martin Contracting, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $18,413.12. The final contract amount has been determined to be $368,262.44. This amount reflects the original contract amount of $357,283 plus change orders totaling $10,979.44 or 3% above the original contract amount. i ku -� This project is categorically exempt per Section 15301 (c) replacement from the requirements of the California Environmental Quality Act. Mayor and City Council November 6, 2012 Page 3 of 3 •� -� The total cost for this project is $368,262.44. The Fiscal Year 2011 -12 Capital Improvement Program budgeted $350,000 for the Annual Asphalt and Concrete Program, which includes slurry sealing. In addition, $10,000 was budgeted from the Fiscal Year 2010 -11 Water Main Replacement project to slurry seal Louise Avenue and Santa Maria Road and were included in the scope of work for Fiscal Year 20011 -12 Slurry Seal Project The Fiscal Year 2011 -12 Old Ranch Road Sewer Project has available funds to slurry seal the street in the amount of $4,832.38. The City of Arcadia will be reimbursed by the City of Monrovia in the amount of $6,146.96 for the portions of streets that were slurry sealed. Below is a breakdown of the budget and change orders for this project: FY 2011 -12 Approved Annual Slurry Seal Project $ 360,000.00 FY 2011 -12 Old Ranch Road Sewer Improvement Project $ 4,832.48 City of Monrovia Streets (Reimbursed by Monrovia) $ 6,146.96 Total Combined Budget $ 370,979.44 It is recommended that the City Council approve the following: 1. Accept all work performed by Doug Martin Contracting, Inc. for the 2011® 2012 Annual Slurry Seal Project as complete. 2. Authorize final payment to be made in accordance with the contract documents, subject to a retention of $18,413.12. �• 0 Dominic LazZ6fetto City Manager Attachment: Project Location Map l <oq F D A A �N 1 EELE AV i H TIN GT09R LIBRARY AV DR HARDI-IDANA AV > JR HS O 2 RD > RAMH ANITA TE D O N REAL AVE OA WY Q WNC E AV Q O AN O LEMON AV EMO V OZ �Z .. 9 > 9� PROJECT �46--�LOCATION 0 v 0� UARTE RD FL. E WY WINNIE WlN. WINNIE F Wy Q OR MAN ORMAN LSTER � � F t UE nr