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HomeMy WebLinkAboutItem 2g: Contract with Pro Tech Engineering Corp. for Miscellaneous Traffic Siganl Improvements.Development Services Department DATE: November 6, 2012 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Directorle- Philip A. Wray, Deputy Director of Development Services /City Engineer Prepared by: Kevin Merrill, Assistant Engineer SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PRO TECH ENGINEERING CORPORATION IN THE AMOUNT OF $47,880 FOR MISCELLANEOUS TRAFFIC SIGNAL IMPROVEMENTS AT HUNTINGTON DRIVE AND HOLLY AVENUE AND APPROVE A 5% CONTINGENCY Recommended Action: Approve In 2002, the County of Los Angeles administered a Traffic Signal Synchronization project along Huntington Drive to improve coordination along the entire City corridor. The Huntington Drive and Holly Avenue intersection, located in the middle of the corridor, has not worked properly for several months now. The purpose of this project is to correct the problems by rewiring the intersection and installing pedestrian push buttons, pedestrian countdown modules, two (2) new detection loops, and a single video detection camera for improved detection and operation of the traffic signal. The plans and specifications were completed and advertised for bids last month. Bids were opened on October 18, 2012, with the low bid from Pro Tech Engineering Corporation in the amount of $47,880. It is recommended that the City Council award a contract to Pro Tech Engineering Corporation, to complete traffic signal improvements at Huntington Drive and Holly Avenue. r In 2002, the County of Los Angeles funded and administered a Traffic Signal Synchronization project to install new traffic signal controllers and cabinets along Huntington Drive intersections to improve the coordination throughout the corridor. The project, however, did not call for rewiring of intersections, which is now causing the Huntington Drive at Holly Avenue traffic signal to default, going into red flash mode. Staff Report Award Contract November 6, 2012 Page 2 The City's traffic signal technician has been called to reset the traffic signal on numerous occasions over the past year. The purpose of this project is to rewire the intersection, install pedestrian push buttons, pedestrian countdown modules, and a single video detection camera to improve traffic signal operation. In August, 2012, the City Council approved a contract with J. Fletcher Creamer & Son, Inc. for construction services, including procurement of a new traffic signal controller for the Huntington Drive at Holly Avenue intersection. With a new controller, and the design improvements mentioned above, the intersection will operate correctly, and coordination along Huntington Drive will be achieved again. MEMMMM The project was advertised for bids in September and bids were opened on October 18, 2012. Bids from six (6) prospective contractors were received with the following results: COMPANY AMOUNT Pro Tech Engineering Corporation $47,880 California Professional Engineering $53,955 PTM General Engineering Services $59,910 VT Electric Inc. $70,530 Dynalectric $78,367 Siemens $79,800 The bid documents have been reviewed for content, and the low bidder's background and recent project history have been investigated for competency. Therefore, it has been determined that Pro Tech Engineering can satisfactorily perform the required work. It is recommended that the City Council award a contract to Pro Tech Engineering Corporation, to complete traffic signal improvements at Huntington Drive and Holly Avenue. The project is categorically exempt per Section 15301 class 1(d) from the requirements of California Environmental Quality Act (CEQA), which covers repairs to existing mechanical and electrical equipment to meet current safety standards. Funds were budgeted in the 2012 -13 Capital Improvement Plan (CIP) in the amount of $50,000. A five percent (5 %) contingency is recommended to cover unforeseen items. Even with the contingency, funding is sufficient within the CIP to cover the cost of the project. Staff Report Award Contract November 6, 201 Page 3 1 Authorize the City Manager to enter into a contract with Pro Tech Engineering Corporation in the amount of $47,880 for Miscellaneous Traffic Signal Improvements at Huntington Drive and Holly Avenue and approve a 5% contingency. Dominic Lazi�rretto City Manager mmfiw* •