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HomeMy WebLinkAboutItem 2i: Purchase Order Contract to Empire Cleaning Co. for Janitorial Supplies.DATE: November 6, 2012 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director ( By: Dave McVey, General Services Superintendent Si BJECT: AWARD A ONE YEAR PURCHASE ORDER CONTRACT EXTENSION TO EMPIRE CLEANING COMPANY FOR OF AMOUNT JANITORIAL SUPPLIES FOR VARIOUS CITY FACILITIES IN THE OF $69,560 Recommendation: Approve On December 6, 2011, the City Council approved a one year purchase order contract with optional annual extensions to Empire Cleaning Company for the purchase of janitorial supplies for various City facilities. Empire Cleaning Company is reaching the end of their contract and has submitted a written offer to extend the existing contract for an additional one year in accordance with the existing agreement with no price increase. Based on the excellent service provided by Empire Cleaning Company, it is recommended that the City Council award a one year purchase order contract extension with Empire Cleaning Company for the purchase of janitorial supplies for various City facilities in the amount of $69,560. The Public Works Services Warehouse is responsible for purchasing and distributing all janitorial supplies for City facilities. It is essential that the Warehouse maintains adequate on hand inventory items to prevent interruption of these services. Most items used in conjunction with janitorial services and facilities maintenance are considered a revolving inventory item and must be replenished to continue smooth day -to -day operations of various City facilities. Some examples of purchased items include toilet paper, toilet seat covers, waterless urinal cartridges, paper towels, liquid hand soap, shovels, brooms, trash bags, disinfectants, batteries, chalk paint, gloves, and paper cups. Mayor and City Council November 6, 2012 Page 2 of 2 The Empire Cleaning Company has submitted a written offer to renew this contract for an additional one year in accordance with the existing agreement without a cost increase. All other conditions of the agreement are to remain the same. Based on the excellent service provided by Empire Cleaning Company in the past year, it is recommended that the City Council award a one year purchase order contract extension with Empire Cleaning Company for the purchase of janitorial supplies for various City facilities in the amount of $69,560. Sufficient funds are available from each Department's Fiscal Year 2012 -13 operating budget account to purchase janitorial supplies for their facility. Award a one year purchase order contract extension to Empire Cleaning Company for the purchase of janitorial supplies for various City facilities in the amount of $69,560. .� � Dominic Lazza e o City Manager