HomeMy WebLinkAboutItem 2i: Purchase Order Contract to Empire Cleaning Co. for Janitorial Supplies.DATE: November 6, 2012
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director (
By: Dave McVey, General Services Superintendent
Si BJECT: AWARD A ONE YEAR PURCHASE ORDER CONTRACT EXTENSION
TO EMPIRE CLEANING COMPANY FOR OF
AMOUNT JANITORIAL SUPPLIES FOR VARIOUS CITY FACILITIES IN THE
OF $69,560
Recommendation: Approve
On December 6, 2011, the City Council approved a one year purchase order contract
with optional annual extensions to Empire Cleaning Company for the purchase of
janitorial supplies for various City facilities. Empire Cleaning Company is reaching the
end of their contract and has submitted a written offer to extend the existing contract for
an additional one year in accordance with the existing agreement with no price
increase.
Based on the excellent service provided by Empire Cleaning Company, it is
recommended that the City Council award a one year purchase order contract
extension with Empire Cleaning Company for the purchase of janitorial supplies for
various City facilities in the amount of $69,560.
The Public Works Services Warehouse is responsible for purchasing and distributing all
janitorial supplies for City facilities. It is essential that the Warehouse maintains
adequate on hand inventory items to prevent interruption of these services. Most items
used in conjunction with janitorial services and facilities maintenance are considered a
revolving inventory item and must be replenished to continue smooth day -to -day
operations of various City facilities. Some examples of purchased items include toilet
paper, toilet seat covers, waterless urinal cartridges, paper towels, liquid hand soap,
shovels, brooms, trash bags, disinfectants, batteries, chalk paint, gloves, and paper
cups.
Mayor and City Council
November 6, 2012
Page 2 of 2
The Empire Cleaning Company has submitted a written offer to renew this contract for
an additional one year in accordance with the existing agreement without a cost
increase. All other conditions of the agreement are to remain the same. Based on the
excellent service provided by Empire Cleaning Company in the past year, it is
recommended that the City Council award a one year purchase order contract
extension with Empire Cleaning Company for the purchase of janitorial supplies for
various City facilities in the amount of $69,560.
Sufficient funds are available from each Department's Fiscal Year 2012 -13 operating
budget account to purchase janitorial supplies for their facility.
Award a one year purchase order contract extension to Empire Cleaning
Company for the purchase of janitorial supplies for various City facilities in the
amount of $69,560.
.� �
Dominic Lazza e o
City Manager