HomeMy WebLinkAboutItem 1f: Purchase order contract to Los Angeles freightliner for the purchase of one 2013 CNG freightliner aerial tree truck.6
DATE: November 20, 2012
STAFF REPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: AWARD A PURCHASE
FREIGHTLINER FOR
FREIGHTLINER AERIAL
AMOUNT OF $244,363.4
SUMMARY
ORDER CONTRACT TO LOS ANGELES
THE PURCHASE OF ONE 2013 CNG
TREE TRUCK WITH CHIPPER BOX IN THE
Recommendation: Approve
The Public Works Services Department recently solicited bids to award a purchase
order contract for the purchase of one 2013 Compressed Natural Gas (CNG)
Freightliner aerial tree truck with chipper box. This will replace a 2000 aerial tree truck
with chipper box, which meets the age and mileage replacement criteria in the City's
Equipment Replacement Program. In the Fiscal Year 2012 -13 Equipment Acquisition
Program, funds in the amount of $359,980, including $160,000 in grant funding from the
Air Quality Management District (AQMD), have been budgeted for this piece of
equipment.
Based on the bid results, it is recommended that
order contract to Los Angeles Freightliner for
Freightliner aerial tree truck with chipper box for th e
in the amount of $244,363.43.
DISCUSSION
the City Council award a purchase
the purchase of one 2013 CNG
Public Works Services Department
The existing 2000 aerial tree truck with chipper box has been in service for more than
10 years and it meets the age and mileage criteria in the City's Equipment Replacement
Program. Due to its age and heavy usage, the existing aerial tree truck has become
harder to steer and its bucket vibrates while up in the air. This is a vital piece of
equipment and is used daily by the Public Works Services Department's tree crew for
aerial trimming of City trees.
Honorable Mayor and City Council
November 20, 2012
Page 2of3
The new 2013 CNG aerial tree truck has several advantages over the existing truck
both environmentally and functionally. For example, the new truck is fueled by CNG
instead of diesel or gas. The CNG fueled truck helps the City to meet AQMD's
mandates that require cities to replace heavy duty equipment with alternative fuel
equipment. Moreover, fuel costs for CNG is half the cost per gallon of diesel fuel. The
new truck also comes with a newly designed lift that allows the truck to reach higher
elevations. Also, the overall design of the bucket and hydraulic system has been
improved, which will result in less down time for repairs. The field crews requested that
the new aerial tree truck come with more storage to store more chain saws and other
small, hand held equipment.
A Notice Inviting Bids was published in the City's adjudicated paper and bid packages
were distributed to area contractors. On October 23, 2012, the City Clerk publicly
opened the sealed bids with the following result:
Bidder Location Amount
Los Angeles Freightliner Whittier CA $244,363.43
THE Company, Inc. Fontana CA $252,068.36
A third bidder, Rush Truck Center, who initially expressed interest in the bid was also
sent a bid package. However, due to oversight on their part, they missed the bid
submittal deadline so they did not turn in a bid. The bid documents were reviewed for
content and the background and competency of the lowest, most responsive bidder was
verified. It was concluded that Los Angeles Freightliner has met and complied with the
bid specifications as required in the bid documents. During the time the budget was
being prepared, there was a low demand for a CNG aerial truck; therefore, the estimate
that was provided to staff was quite a bit higher than the bids received. When staff
inquired with the vendor as to the reason the cost came in lower than anticipated, we
were told that they had been getting a lot of requests for CNG vehicles.
Based on the bid results, it is recommended that the City Council award a purchase
order contract to Los Angeles Freightliner for the purchase of one 2013 CNG aerial tree
truck with chipper box for the Public Works Services Department in the amount of
$244,363.43.
FISCAL IMPACT
The Fiscal Year 2012 -13 Equipment Replacement Budget includes a budget of
$359,980 for the replacement of the 2000 aerial tree truck for the Streets Section. The
funding source for this purchase includes $160,000 from an AQMD grant and $199,980
from the Equipment Replacement Fund. Since the bids received for the purchase of this
equipment were so low, only $84,363.43 will be used from the Equipment Replacement
Fund, which is a savings of $115,616.57.
Honorable Mayor and City Council
November 20, 2012
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council approve the following:
1. Authorize the City Council to award a purchase order contract to Los
Angeles Freightliner for the purchase of one 2013 CNG aerial tree truck
with chipper box for the Public Works Services Department in the amount
of $244,363.43.
2. Waive any informality in the bid or bidding process
APPROVED:
Dominic Lazzaretto
City Manager