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HomeMy WebLinkAboutMAY 22,1982 CUY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLEBK 1 ROLL CALL OtIDlNANCE NO. 1747 1 '''URGENCY ADOPTED p: f~:,~'r~ f ~UDGET FUND TRANSFER I -/ 25:0495 M I NUT E S CITY COUNCIL OF'THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING MAY 22, 1982 The City Council of the City of Arcadia and the Arcadia Redevelopment Agency met in an adjourned regular session at 9:00 a.m. May 22, 1982 in the Arcadia City Hall Conference Room. PRESENT: ABSENT: Councilmen/Members Dring, Haltom, Hannah, Lojeski. Pellegrino None The City Attorney presented Ordinance No. 1747 and read the title: "AN URGENCY ORDINANCE OF THE CITY OF ARCADIA IMPOSING A MORATORIUM TO PROHIBIT THE ISSUANCE OF BUILDING PERMITS FOR APPLICATIONS THAT PROPOSE WINDOWS FACING ABUTTING R-l PROPERTY IN STRUCTURES ON PROPERTY ZONED COMMERCIAL ~ DURING THE INTERIM PENDING THE STUDY OF ZONING PROPOSALS AND REGULATIONS TO DECREASE THE IMPACT OF DEVELOPMENT OF COMMERCIALLY ZONED PROPERTY ON ABUTTING PROPERTY ZONED R-l, AND DECLARING THIS ORDINANCE TO BE IMME- DIATELY EFFECTIVE, TERMINATING SEPTEMBER 22, 1982." Whereupon, as required, the ordinance was read in full by the City councilm~n and the City Attorney. It was MOVED by Councilman Dring, seconded by Councilman Hannah, that the ordinance be introduced and ADOPTED. AYES NOES ABSENT: Councilmen Dring, ~ltom, Hannah. Lojeski, Pellegrino None None It was MOVED by Councilman Dring. seconded by Councilman Lojeski and car- ried on roll call vote as follows, that $18,754 be transferred from the General Fund to the Finance Department. and the same amount from the Contingency Reserve Fund to the General Fund. AYES NOES ABSENT : Councilmen Dring, Haltom, Hannah, Lojeski, Pellegrino None None BUDGET CONSIDERATION CONTINUED RECREATION DEPARTMENT. The Recreation Director explained the areas in which they have reduced the budget; i.e.. after-school paygrounds. The School District has closed two schools and the Department recommends the closing of Longley Way School also, inasmuch as it is in such close proximity to the Live Oak Park. Also, Holly Avenue School is not planned for a summer program. The Department has five full-time people. He then explained the operation of the seven divisions of the Department and res- ponded to questions concerning the fee schedules. SENIOR CITIZEN PROGRAM. for older Americans and and service s. The Director explained the Federal Grant Program answered questions concerning the mileage, supplies, CAMPING. A maximum figure has been indicated in this budget. based on actual attendance last year .,. fees for the different groups explained. This program should pay for itself. AQUATICS. Hours of lessons were discussed as were the schedules for the six lifeguards and the instructor for the swim team during school terms. , -1- 5-22-82 I v I f 25:0496 LIBRARY POSSIBLE CLOSING ON MONDAY. This was discussed and at this time it was the Librarian's recommendation that the Library be closed on:Mondays which would reflect an 8% reduction over last year. He also recommended closing the audio visual department and noted the high maintenance prob- lem due to the fact that every time a film is loaned out it must be repaired and cleaned when it is returned ...'the booking on these is very high also '" someone has to be at the desk at all times. The school teachers use them 90% of the time. In discussing the possibility of transferring the audio visual equipment to the School District, the City Attorney advised that it would only take a Council motion so to do. The School District will be contacted. to ascertain wh~ther or not they would be interested. I SECURITY. This is accomplished with contracting with a guard service. This indicates a reduction, but this figure is based on Monday closing. CUSTODIAL SERVICE. At present the Library has a maintenance person 'and a custodian. The latter stays over at night when the Lecture Room has an event, until all patrons have left. Some discussion held on the advantages of belonging to the Metropolitan Cooperative Library System. In checking into the cost of repairs, the necessity of having the prized piano tuned was noted ... it was brought out that this piano was a gift of a resident long ago and is quite valuable. PERSONNEL. It was submitted that perhaps volunteer hel~ could be obtained for some of the responsibilities, and the Librarian explained that volun- teers only work three hours per week and this would never accomplish the volume of work. CHILDREN'S DEPARTMENT. Some of the functions performed by this depart- ment were explored; i.e., when a child is ill at home a kit is assembled to entertain him while he is ill; consisting of books, puzzles, etc., suitable for the age of the child. Council will consider the hours for the Library to remain open, and the audio-visual at a later date. Council entered a CLOSED SESSION at this time. Reconvened. ARCADIA REDEVELOPMENT AGENCY BUDGET Extensive discussion held on increasing the interest rate on outstanding loan agreements from the City to the Agency. It was the consensus that this be carried out and it was MOVED by Councilman Dring, seconded by Councilman Hannah and carried 6n a roll call vote as follows, that the loan agreements outstanding between the City and the Agency be modified by changing the interest rate from 7% per annum to 13.34% per annum effective June 1, 1982. I AYES NOES ABSENT: Members Dring, Haltom, Hannah, Lojeski, Pellegrino None None The Economic Coordinator responded to questions about his proposed budget. CITY MANAGER This budget reviewed with the City Manager responding to questions pro- pounded by the City Council. The official meetings were explored and the Manager submitted his reductions and preference for meetings which are more productive for his department'. -2- 5- 22-82 , ~ ", 25:0497 FINANCE DEPARTMENT 1 This proposed budget is basically the same as last year ... "overall lincrease is 7.7% due to the salary increases that have already been approved. The Finance Director answered questions concerning data pro- cessing costs which he anticipates will increase. Most of the official meetings have been deleted. Additional sources of revenue were discussed; i.e., contractor's fee, which are prorated now based on the time of year the person comes in for his license. Enforcement of this particular license fee was explored and it was submitted for consideration that a type of identification sticker could be required. Studies will be pre- pared on fees and enforcement procedure. Contracting for the printing of the Newsletter will be kept in mind by management for future years. The increase in fees for the independent auditors was explained by the Finance Director who noted that it is his hope the auditors will complete their report by the end of August and a report prepared for Council by September 15. A meeting will be arranged for Councilman Hannah with 'the auditors. All items in this budget were reviewed. Requirements for legal notices and publications were explained, as were items indicated as Boards and Commissions Dinner - awards for outstanding service and the like. Traffic control costs: the City Manager contacted the race track officials to ascertain their feeling toward picking up the costs over and above a specific amount; $260,000 was the cost for 1981-82. The track officials said they would be willing to discuss it, but as yet, the Manager has not heard from them. It was the consensus of Council that the Manager discuss this with the race track once more and also that the Police Chief submit alternatives to the current way to handle race track traffic. Council also asked for an approximate cost for the construction 'of a fourth Fire Station in the southern part of the City. FEDERAL REVENUE SHARING ITEMS ./ These were considered one by one: the item "Microcomputer-Word Processor" in the amount of $30,000, was considered at length and it was the consensus that a qualified consultant be retained to make a thorough study of the needs of the City Departments. 1 Staff to come back with various data - income from business licenses, the actual expenses of last year; Staff to recheck for essentials and make every effort toward a balanced.budget. ADJOURNMENT MAY 26 6:30 p.m. The meeting adjourned at 3 p.m. to Wednesday, May 26, 1982 at 6:30 p.m. in the Conference Room. i?f;/d;>>;:?~ m"" ~~ ~. -3- 5-22-82