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HomeMy WebLinkAboutMAY 31,1983 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 25:0723A AWARDS Staff reported on the Cost Savings Suggestion Program which involves a Cost_Savings one-time cash award to employees for submitting innovative ideas Suggestion capable of saving the City money. A review of the suggestions has been Program 0 completed and recommendations were made for the award of nine cash ~(,r awards of $25 for a total of $225. It was MOVED by Councilman Haltom, i/ A./ seconded by Councilman Pellegrino and carried on roll call vote as \!f" follows that the awards be made pursuant to the staff report of May 6 \~ \ and that a letter of commendation accompany the check. - i I ROLL CALL CODE V I OLAT IONS Mi sdemeanors' to be reviewe/ I FINANCE CHARGE FOR BAD CHECKS ,r0 1., .-/7 r \. '. lb. CASHIER'S HOURS TO REMAlj M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING MAY 31, 1983 The City Council of the City of Arcadia and the Arcadia Redevelopment Aqency met in an adjourned regular session Tuesday, May 31, 1983 at 5:30 p.m. in the City Hall Conference Room. PRESENT: Councilmen Haltom, Hannah, Pellegrino ABSENT: Councilmen Dring, Lojeski On MOTION by Councilman Pellegrino, seconded by Councilman Haltom and carried, Councilman Dring and Mayor Lojeski were EXCUSED. (NOTE: Mayor Lojeski arrived at 6:20 p.m.) Mayor Pro Tempore Hannah presided, AYES NOES ABSENT: Councilmen None Counc i 1 men Haltom, Hannah, Pellegrino Dring, Lojeski Reference was made to the communication from the Arcadia Chamber of Commerce concerning misdemeanors as set forth in the Municipal Code. The City Attorney suggested a review of the Code to determine whether or not it might be feasible in some instances to change penalty pro- visions from a misdemeanor to a less serious infraction.... He said the study might take about three months and would be a way of updating the Code and allowing a change in the penalty provisions, Council concurred in the study. Council then considered the agenda items. The Finance Director recommended a fee of $5 be levied for all returned checks .., this would cover the cost of the work involved by the Treasurer's Division. It was MOVED by Councilman Pellegrino, seconded by Councilman Haltom and carried on roll call vote as follows that a $5 charge be APPROVED. AYES NOES : ABSENT: Councilmen Haltom, Hannah, Pellegrino None Councilmen Dring, Lojeski The Finance Director also made a recommendation to close the Cashier's office at 4:30 p.m. instead of 5 p.m. He felt this would facilitate balancing the cash by 5 p.m. When the staff remains after 5 p.m. they receive compensatory time off. It was the consensus of the Council that the City Hall is open from 8 a.m. to 5 p,m. and many persons can- not get in to pay a bill before 4:30 p.m., and in the case of a traffic citation it would mean an increased fee. No action taken. Hours to rema in the same. -1- 5-31-83 2. GENERAL FUND (WATER FUND) NO CHANGE .J 3. GENERAL FUND CHARGES (ARA) APPROVED ( /1- Cf 111'1 4. EQUIPMENT PURCHASE Dia l-A- Ride Program APPROVED ,,-\Y '0' . \"' ~~-;. 5. '/PERSONNEL Part-Time Intern APPROVED 6a. BUDGET REQUESTS CHAMBER OF COMMERCE REMAINS THE SAME ~ 25 :0723B The Finance Director recommended that starting with 19B3-84 the Water Fund pay to the General Fund yearly a sum equivalent to the franchise fee. This franchise fee would amount to 2% of the 19B1-82 revenue of the Water Fund which was $2,576,746, Two percent of that would be $51,535.... It would also provide a more accurate comparison of operat- ing costs of our water system with private utilities, and it would also provide revenue for the General Fund operations because it is not now available due to the water utility being publicly-owned. It was the consensus of Council that there actually would be no purpose in this ... it would only be generating funds for the General Fund to spend on something .., and they would just as soon leave the money where it is. Whereupon it was MOVED by Councilman Pellegrino, seconded by Councilman Haltom and carried that the recommendation be DENIED. I Council received a report on services rendered by the various departments for redevelopment and Finance recommended sums as set forth in the staff report of March 4 be reimbursable to the specified departments_ It was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on roll call vote as follows that the recommendation be APPROVED as indicated. AYES NOES : ABSENT: Councilmen Haltom, Hannah, Pellegrino None Councilmen Dring, Lojeski Staff recommended purchasing a microcomputer, software and miscellaneous supplies for use by the Dial-A-Ride program and explained in detail how it would assist in maintaining a more accurate record for reports needed by the City, State and the Federal Agencies. The equipment would be purchased with State Transit Funds. It was MOVED by Councilman Pellegrino, seconded by Councilman Ha~tom and carried on roll call vote as follows that the recommendation be APPROVED and that a maximum of $7,250 be AUTHORIZED for the purchase of a microcomputer, software and miscellaneous supplies ... funds from Proposition A Local Return Funds. AYES NOES : ABSENT: Councilmen Haltom, Hannah, Pellegrino None Councilmen Dring, Lojeski NOTE: MAYOR LOJESKI ARRIVED AT 6:20 P.M. Staff submitted that during the past nine months the City has utilized the services of a volunteer Administrative Intern for a number of tasks related to the Dial-A-Ride and other City programs. This intern has now accepted a full -t ime pos it i on and is no longer with the City. It was recommended that a part-time salaried person be employed as an Administrative. Intern. In addition to the Dial-A-Ride assignments, the intern could perform assignments for other departments as needed. The salary would be $5 per hour not to exceed 20 hours per week ... maximum annual cost would be $5,200. The position would be funded with 90% Transit Funds and 10% General Revenue. I It was MOVED by Councilman Haltom, seconded by Councilman Hannah and carried on roll call vote as follows that the reco~endation be APPROVED as set forth in the staff report of May 23, 1983. AYES NOES : ABSENT: Councilmen Haltom, Hannah, Pellegrino, Lojeski None Councilman Dring Council then considered miscellaneous budget requests as follows: Request of the Chamber of Commerce for an increase in its budget request for 19B3-84 from $19,985 to $25,000 to assist the Chamber in its promotional activities. Staff submitted figures which indicated that the City is currently providing about $35,000 annually for the Chamber. It was MOVED by Councilman Pellegrino, seconded b~ -2- 5-31-83 25: 0723C Councilman Haltom and carried on roll call vote as follows that the figure remain at $19,985, AYES NOES : A8SENT: Councilmen Haltom, Hannah, Pellegrino, LOjeski None Councilman Dring 6b. PARENT Communication received in November of 1982 asking for financial assist- ALERT ance in the amount of $3,000 primarily to help defray the expense of $3,000 the Newsletter published and mailed by Parent Alert. Council agreed APPROVED) . this organization performs a very good service to the community. I VI,1 ( Councilman Hannah spoke highly in favor of the organization and its . I / work but felt Council should not be spendin9 taxpayers' money on !:I, . i' / things which should be done in the community as civic functions. It r~J;f' \ \ was MOVED by Councilman Pellegrino, seconded by Councilman Haltom and \~. t carried on roll call vote as follows that the request be APPROVED for l 1983-84. 6c, YWCA-WINGS DENIED ( 6d, HOY June 7 / I ~r'- \.'/ Cr2 /'" r;'.... , 9",0' AYES NOES : ABSENT: Councilmen Haltom, Pellegrino, Lojeski Councilman Hannah (for stated reasons) Councilman Dring Request of this organization for financial assistance in the cost of services rendered to local persons.,.. Five dollars for each person would be a contribution by the City of $220 for the year, Staff felt this would set a precedent and would be followed by many additional groups seeking the same support. It was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on r011 call vote as follows the request be DENIED. AYES NOES : ABSENT: Counc il men Ha Hom, Hanna h, Pe 11 egr ino, Loje sk i None Councilman Dring Request of this organization for continued funding in the annual amount of $7,500. It was the consensus that additional data be obtained; i.e., financial statement and the like, and that a representative from HOY ("Help Our Youth") be asked to attend the June 7 meeting, COUNCIL ENTERED A CLOSED SESSION, RECONVENED, Mayor Lojeski announced action taken on salaries effective July 1, 1983. Water Field Superintendent: increase the salary range by 5% with the top step being $2,875. The increased yearly cost would be $2,070. Water Production Supervisor: increase the salary range to 5% above that of Water System Inspector. The range would then have a top step of $2,410. This would be a 6.3% increase and the yearly increased cost would be $2,146. Superintendent of General Services: Increase the salary range by 5% with the top step being $2,875, The increased yearly cost would be $2,070. Principal librarian: Increase the salary range to 10% above Senior Librarian. The range would have a top step of $2,297 (8.8%). The incumbent would be placed at the "0" step (3.6%) as of 7/1/83. The increased cost would be $1,148. 5, Associate Planner Increase the salary range to 10% above Assistant Planner. The range would have a top step of $2538. This would be a 4.2% increase and the yearly cost would be $1541. 1, 3. 4. -3- 5-31-83. ROLL CALL l" (;~ \ \" 1\\ \' \" \ J 25 :0723D TOTAL COSTS: The total increased cost would be $8,975 for the fiscal yea r 1983-84. Council recessed in order to act as the ARCADIA REDEVELOPMENT AGENCY PRESENT: Members Haltom, Hannah, Pe11e9rino, Lojeski ABSENT: Member Dring On MOTION by Member Haltom, seconded by Member Pellegrino and carried Member Dring was excused, Staff presented a four-part outline for discussion at this meeting: I 1. REAL AND PERCEIVED PR08LEMS OF THE AGENCY: Some of the problems included in the report are outside the control of the Agency. Many, however, can be influenced, if not controlled, by the Agency or the Council, By analyzing projects or issues some insight can be gained into what went wrong or was right with the projects and how future Agency objectives may be better reached. The report explored general problems; complex statutory and procedural requirements of the Redevelopment Law (e.g., condemnation, reloca- tion, etc.) and developer considerations,' This latter report stated in part that developers are looking for, among other things, a strong commitment from the policy bOdy and staff over an extended period of time (one to three years) it takes to complete a develop- ment. 2. GOALS AND OBJECTIVES; Staff listed a draft set of goals and objectives which link the Agency's efforts with those of the private sector and complement the existing purposes of the Redevelopment Plan for the Project Area. 3. IMPLEMENTATION TOOLS: In considering the policies set forth in the staff report, minor changes were made; i.e., under "A" the word "consider" was inserted in the first 1 ine to read: "The Agency may consider writedown land, etc." "B" approved except that an MAl appraiser be used. "C" approved. "D" insert the word "consider" after "The Agency may." "E" and "F" approved. "G" considered later in this meeting. The Agency took the following action on "H" regarding sol iciting pro- posals: It was MOVED by Member Pellegrino, seconded by Member Haltom and carried on roll call vote as follows that a Financial Advisor (explained in May 18, 1983 memo) be retained at an estimated $4,000 fee. AYES NOES ABSENT: Members Haltom, Hannah, Pellegrino, Lojeski None Menber Dring I It was MOVED by Member Haltom, seconded by Member Pellegrino and carried on roll call vote as follows that the Agency solicit for proposals for a Property Management Consultant (see memo of May 26, 1983). AYES NOES ABSENT: Members Haltom, Hannah, Pellegrino, Lojeski None Member Dring It was MOVED by Member Hannah, seconded by Member Haltom and carried on roll call vote as follows that the Agency solicit proposals for a Relocation Consultant. AYES NOES A8SENT: Members Haltom, Hannah, Pellegrino, Lojeski None Member Dring -4- 5-31-83 I I 25 :0723E >:, \ \,; In considering item "I" it was the consensus of the Agency that the By- Laws concerning quorum and voting on redevelopment matters not be amended. ty '. In discussing item "J" - request of the Project Area Committee that their terms be extended for two years (i.e., July, 19B3 to July, 1985) and that the biennial election be scheduled for July 12, 1983 at 7:30 p.m. in the City Hall... it was noted in the report that PAC could serve as an advisory body to the Consultant and the Agency. It was MOVED by Chairman Lojeski, seconded by Member Haltom and carried on roll call vote as follows that the request be granted. AYES NOES ABSENT: Members Haltom, Hannah, Pellegrino, Lojeski None Melli>er Dring SELECTION OF PROJECTS BY PRIORITY: There were three sections to this item: "A" Cash Flow: It was noted therein that funds are not now available or in 1983-84 to complete all projects. The Agency must then phase the implementation of projects over two to five years depending on the size of the projects and pending receipt of land sale proceeds for First and Huntington and Fifth and Huntington. The Agency could then proceed more rapidly with acquisition and implementation. (A reloca- tion plan must first be adopted and the implementation mechanism estab- lished before additional acquisitions of residentially-occupied property can occur.) "B" Development Budget summarizing proposed project costs. "c" Projects 1 isted in priority order: It was the consensus that priority be given to Fifth and Huntington, First and Huntington, Third Avenue, Ramada, Civic Center, and monitoring and researchlstudy pro- jects. (See staff report dated May 16, 1983.) It was also the consensus of the Agency that negotiations be reopened with Gemco and Arcadia Datsun (this in connection with Agency-owned properties at Third Avenue and Huntington Drive.) Three of the projects listed for consideration for the Third Avenue project were rejected: (1) Santa Anita Development Company; (2) Resi- dential-Westar: church/school. (Note: Westar Associates were to be in attendance at this meeting but could not come, however, they are still interested.) ~ David Powell of Merrill Lynch Realty and James F. Nantais, Vice Presi- dent of the Larmor Development Company, based in Anaheim, proposed a free-standing restaurant and a two-story office building for Agency- owned property at the southwest corner of Fifth Avenue and Huntington Drive. They asked for an exclusive right to negotiate for a period of 45 days, providing time for a soils test, etc. The Agency entered a CLOSED SESSION, reconvened and took action as follows: It was MOVED by Member Hannah, seconded by Member Pellegrino and carried on roll call vote as follows that staff meet with the developers and submit for Agency consideration, an exclusive right to negotiate agreement with Larmor Development Company at the June 7 regular meeting, AYES NOES ABSENT: Members Haltom, Hannah, Pellegrino, Lojeski None Member Dring It was MOVED by Member Haltom, seconded by Member Pellegrino and car- " ried on roll call vote as follows that staff be authorized to proceed -5- 5-31 -83 ADJOURNMENT 0~SENIOR C IT I ZEN APPOINTEE CHILDREN'S GROUP HOM,;.! LAOOC June) READING OF TEXT WAIVED 25:0723F with obtaining appraisals and a lot book report (estimated at $1,540) for the remaining parcel on Fifth Avenue. AYES NOES : ABSENT: Members Haltom, Hannah, Pellegrino, Lojeski None Member Dring Larry Darwin, 1206 South Tenth Avenue, was present and evinced interest in the Fifth and Huntington site, and was advised that the Agency has not taken any official action on it as yet. The Agency ADJOURNED to 7 D.m, June 7. 1983. On MOTION by Councilman Pellegrino, seconded by Councilman Haltom and carried unanimously Roy R. Long was appointed to the Senior Citizen Commission to fill out the unexpired term of Leonard Duston, deceased, This would be to June 30, 1983. I Reference was made to a communication from Brian J. Kennedy, 1563 Rodeo Road, concerning property at 1555 Rodeo Road.... There is a plan to create a children's group home facility in Sierra Madre adjacent to this residence. The City Attorney will meet with Mr, Kennedy and acquaint him with legislation in this regard. Some discussion held on a meeting attended by Mayor Lojeski with repre- sentatives of the Los Angeles Olympic Organizing Committee concerning costs to be borne by the City of Arcadia in connection with the equestrian events which at this time are scheduled to be held at the Santa Anita Race Track. A meeting is to be held in the office of the City Manager on June 1 at 9 a.m. It was MOVED by Councilman Pellegrino, seconded by Mayor Lojeski and carried unanimously that the reading of the full text of Resolution No. 5099 be WAIVED. RESOLUTION The City Attorney presented, explained the content and read the title NO. 5099 of Resolution No. 5099, entitled: "A RESOLUTION OF THE CITY COUNCIL ADOPTED , OF THB CITY OF ARCADIA AMENDING THE SALARY SCHEDULE RATES FOR GENERAL , '\ '.i EMPLOYEE POSITIONS." ~f . - " F )t ^ \,-0' It was MOVED by Councilman Pellegrino, seconded by Mayor Lojeski and ,'.\' carried on roll call vote as follows that Resolution No. 5099 be ADOPTED . AYES NOES : ABSENT: Councilmen Hannah, Pellegrino, Lojeski Councilman Haltom Councilman Dring ADJOURNMENT At 11 p.m. the meeting ADJOURNED to 7 p.m. June 7, 1983 in the Conference Room.to conduct the business of the Council and Agency any Closed Session necessary to discuss personnel, litigation matters and evaluation of properties. ATI'EST: I ~~ City Clerk -6- 5-31-B3