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HomeMy WebLinkAboutJUNE 7,1983_2 . CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 25 :0736 1 INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL READING OF TEXTS; PRESENTATION MINUTE APPROVAL I. ROLL cALL lb. MINUTES 1c. REDEVELOP- MENT AGREEMENT 5th and Huntington (Exc1 usive I for 45 days) ~ M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING JUNE 7, 1983 The City Council of the City of Arcadia and the Arcadia Redevelopment Agency met in a regular session Tuesday, June 7, 1983 at 7:30 p.m. in the City Ha 11 Counc i1 Chambers. Dr. Charles R. Petty, Church of Jesus Christ of Latter Day Saints Lyle Cunningham, Citizen of the Year" PRESENT: Councilmen Haltom, Pellegrino, Lojeski ABSENT: Councilmen Dring, Hannah On MOTION by Councilman Pellegrino, seconded by Councilman Haltom Councilmen Dring and Hannah were EXCUSED. It was MOVED by Mayor Lojeski, seconded by Councilman Haltom and carried unanimously that the reading of the full text of Resolutions and Ordinances be WAIVED. j Mayor Lojeski presented a plaque signed by the Council to Carl A1statt in recognition of his retirement from the City after nineteen years with the Public Works Department, Engineering Division. Prior to coming to Arcadia, Mr. A1statt was City Manager of Gunnison, Colorado, Director of Public Works and Planning Director of Grand Junction, Colorado, and Engineer for the Colorado State Highway Depart- ment. Mr. A1statt was responsible for designing and overseeing many of Arcadia's Public Works projects such as landscape medians, City parks and soccer field, as well as resurfacing, storm drain, sewer and irrigation projects throughout the City. He was commended for his sense of humor and exceptional Job performance. On MOTION by Councilman Pellegrino, seconded by Councilman Haltom and carried unanimously the minutes of the special meeting of May 11 and the regular meeting of May 17, 1983 were APPROVED. / Council recessed in order to act as the ARCADIA REDEVELOPMENT AGENCY PRESENT: Members Ha Horn, Pellegrino, Lojeski ABSENT: Members Dring, Hannah On MOTION by Member Haltom, seconded by Member Pellegrino, Members Dring and Hannah were EXCUSED. On MOTION by Member Pellegrino, seconded by Member Haltom, the minutes of the May 17, 1983 meeting were APPROVED. Staff was directed on May 31 to work with the Larmer Development Company in the preparation of "an Exclusive Right to Negotiate Agree- ment for Agency-owned land at Fifth Avenue and Huntington Drive. The Agreement calls for an exclusive for a period of 45 days, effective the date the Agreement is executed by the Agency Chairman. A non- refundable Letter of Credit in the amount of $15,000 will be paid to the Agency within 5 working days of the execution of the Agreement. -1- 6-7-83 2. ~ ~ 25:0737 Larmer will obtain a sales report and preliminary title report on the subject site at his cost with a copy to the Agency... in the event significant problems develop, Larmor may request the Agency to return the Letter of Credit. During the 45-day period the Agency/ Developer will negotiate a Disposition and Development Agreement. Purchase price of the site shall be set at $1,525,000 cash .,. this is consistent with Agency appraisals. A quality restaurant and an office building would be constructed. It was MOVED by Member Pellegrino, seconded by Member Haltom and car- ried on roll call vote as follows that the Agency AUTHORIZE execution of the Exclusive Right to Negotiate Agreement subject to Larmer's agreement to meet the purchase price requirements in form approved by the Agency Counsel. 1 AYES NOES ABSENT: Members Haltom, Pellegrino, LojeSki None Members Dring, Hannah The Agency adjourned to a CLOSED SESSION at the end of this meeting. AUDIENCE PARTICIPATION" Mrs. Alli Roysher, 1784 S. Santa Anita Ave., Arcadia, read a statement concerning an item on the agenda for this meeting regarding the installation and maintenance of transit shelters. Mrs. Roysher repre- sented former Arcadia Beautiful Commissioners who were concerned that the City is considering installing covered benches with advertising which could only be described as mini-billboards. They expressed con- cern about the safety factor because: (1) There would be a possibility of a person being cornered and assaulted, and (2) The possibilitv of a traffic accident because a motorist might be reading the billboard rather than concentrating on driving. Mrs. Roysher asked that the City cease any activity relative to the installation of covered benches with advertising, noting in particular that it took five years for the original Commission to accomplish the removal of the unsightly old benches by the advertising company. Signers of the communication were: All i Roysher Patricia Inbody Lois Patnou Cay Mortenson Helen Feichtmann Grace Pelto Ernest Hetherington Frank Regan Jean Hoard Marcella Whitmore Mrs. Roysher stated that Catherine Mundy,:,also has verbally expressed support of this position, but was unavailable to sign this communica- tion. Herb Fletcher, 175 W. Lemen Ave., spoke once again concerning Council 1 endea~oring to obtain from the County Auditor the answer as to whether or not the distribution of property taxes is divided uniformly among the various cities. Mr. Fletcher also asked what the League of California Cities is endeavoring to do about the possibility of new taxes being levied. Mayor Lojeski commented in part that the City is not supporting any new taxes, and as to contacting the Cou~ty"regard- ing the distribution of property taxes, he would see that 1t 1S handled. Michael Morphy, Equestrian Commissioner.for the Los Angeles Olympic Organizing Committee for the 1984 Olymp1C Games, spoke at length con- cerning an ordinance (No. 1775) which will ~e before Council ~or adoption at this meeting. He asked that thlS be deferred un~11 a meeting can be held with all interested parti~s .,. perhaps 1n.Augus~, at which time they would be in a better posit1on to have negotlated 1n a statesmanlike manner with everyone concerned. Mr. Morphy was -2- 6-7-83 CITY HALL IMPROVEMENJ,S ~ t\ ~: (1- 3b. UNDERGROUND SERVICE ALERT MEMBERSHIP ~/;j~- I I" 25:0738 advised that the adoption of the ordinance does not mean that Council is taking a position one way or another - that the ordinance can always be revised and amended in the future - it is a piece of enabl- ing legislation and a meeting may still take place. Alan Balch, Senior Vice President'of the Los Angeles Turf Club, referred to the ordinance and also asked that action be deferred and submitted that equestrian events have never been attempted during Olympic Games the way they are being done here '" by private enter- prise and a joint venture. He felt the changing of the Admissions Tax Ordinance would be far-reaching - not only for the Games but for other sporting events which may be held here, and asked for deferral. CONSENT ITEMS APPROVED the purchase and installation of two air conditioning and heating units for Planning, Building and the Print Shop be made from the Peacock Air Conditioning Company in the amount of $7,911.38. In addition, there will be a cost of cleaning, cutting and replacing some draperies and mini-blinds to fit the new ceilings. Cost of this would be $1,420. Total amount of $9,331.38 appropriated from Capital Outlay Fund, Fiscal Year 1983-84. (During this consideration the City Attorney ruled that Councilman Haltom could vote ... Mr. Haltom had advised of a possible conflict; however, under the Rule of Necessity, he may vote.) AUTHORIZED the Mayor and City Clerk to execute an agreement, in form approved by the City Attorney, for membership in Underground Service Alert of Southern California. Cost would be $1,200 per year, funds budgeted in the proposed 1983-84 Water Division budget. Assembly Bill No. 3019 requires that on July 1, 1983 owners or operators of subsurface installations within public streets are to become members of a regional notification center that provides warning of excava- tions or other work close to existing installations. 3c. DIAL-A-RIDE AUTHORIZED: (1) $51,417 of Proposition A Local Return Funds for the OPERATING purpose of meeting Fiscal Year 1982 Dial-A-Ride expenses; (2) Approxi. EXPENSES mately $70,000 of Proposition A Local Return Funds for the purpose of '1 \ 7meeting Fiscal Year 1983 Dial-A-Ride operating expenses; (3) Approxi- { {o(;r mately $75,000 as needed to meet FY '84 and FY -85 Dial-A-Ride r ( operating expenses which exceed available revenue from other fundina sources. 3d. GROUP W APPROVED request of Group W Cable for extended hours of solicitation CABLE , contingent upon the conditions listed in the staff report of June 2, ~,~1V1 1983 (on file in the office of the City Clerk); that Group W sign a r I" permit agreement as approved by the City Attorney detail ing the ~J WS extended hours of solicitation and conditions. (,: tv WORKERS' AUTHORIZED entering into an Administrative Service Agreement with COMPENSATION Fleming & Associates to perform the administrative services for the PROGRAM City's Workers' Compensation Self-Insurance Program effective July 1, 1983 ... Mayor was AUTHORIZED to execute the agreement in form approved by the City Attorney. r ~~ ll. FIREWORKS SALE PERMITS APPROVED fireworks sale permits for the following pursuant to all necessary documents, certificates of insurance, temporary resale number, State Fire Marshal Permit and agreements with property owners to be furnished. Total compliance with the provisions of the Arcadia Municipal Code is required. -3- 6-7-83 3h. p01ice/Fire-v Physicals June 21 25:0739 OPTIMIST CLUB OF ARCADIA 510 Las Tunas Dr. ARCADIA COMMUNITY CHURCH OF GOD 1045 W. Huntington Dr. 1003 S. Baldwin Av. (Parking Lot) WEST ARCADIA LITTLE LEAGUE Old Ranch Rd. & Huntington Dr. (Northwest corner) AMERICAN LEr,ION POST #247 15 E. Live Oak Av. 140 E. Duarte Rd. Duarte Rd. & Golden West Santa Anita & Wheeler Fashion Park parking lot 17 E. Foothill Bl. 211 E. Foothi 11 B1. KARE YOUTH LEAGUE 5th & Huntington Dr. 1 CONTINUED TO JUNE 21. 3i.\'WRITE-OFFS APPROVED appropriation of funds to write off accounts as listed in I staff report dated May 9, 1983 per recommendation of the Finance ri" ~{'\!.~:, L'Y.\ Director. I:.very effort has been made to collect said receivables. U-:, 'f- \" \~ l' 3j.' FIRE~-\ AUTHORIZED the transfer of $900 received for a movie detail from TRUCK the General Fund into the LaFrance Trust Fund. This is in connec- '.IV ,'.' tion with the restoration of a 1925 LaFrance Antique Fire Truck. \ (,J~ \" 3k. \ LIBRARY0 AUTHORIZED the transfer of $2250 of unused funds in the utility LOADING account LOl-450-20l-350l0J to the ~uilding Maintenance Account DOCK [01-450-202-37050J for the partial extension of the loading dock ~S~ at the rear of the Library building. 31. \, .'RAMPS AUTHORIZED $11,473 from the deposited SB 821 Funds and $2,500 from HANDICAPPED State Gas Tax funds for appropriation to cover cost of construction SB 533 including design inspection and contingencies; that a contract, in the Contract amount of $9,437 be awarded to Sully-Miller Contracting Company; that Award all informalities or irregularities in the bids and bidding process be waived and the Mayor and City Clerk were authorized to execute a contract in form approved by the City Attorney. ~ '.~ \., 3m. ~ 'sTREET RESURFACING 1983-84 3n. TRAFFIC WHEELER STREEY' 30. LANDSCAPING C!TY HALL Contract ./ \.. \ Y \, APPROPRIATED $470,000 from State Gas Tax Funds to cover the cost of construction, enqineering, inspection and contingencies; awarded con- tract to Sully-Miller contracting Company in the amount of $432,102.80 for reconstruction of various streets - 1983-84 street resurfacing program - Job No. 545; all informaltities or irregularities in the bids or bidding process were waived and the Mayor and City Clerk were authorized to execute the contract in form approved by the City Attor- ney. RECEIVED and considered the staff report on traffic conditions on Wheeler Street between Santa Anita and First Avenues. It was noted therein that the situation will improve as the Post Office is going to expand its parking lot to better accommodate their in- creased number of employees and this will help the parking conditions on Santa Clara Street. No action taken ... report to be forwarded to the Arcadia Business Association. 1 AUTHORIZED the issuance of a purchase order to the low bidder, Dukes' Landscaping Service, in the amount of $1,500 to perform some minor landscaping improvements primarily on the west side of City Hall. Funds in the Federal Revenue Sharing Account. ALL OF THE ABOVE CONSENT ITEMS WERE APPROVED ON. MOTION BY COUNCILMAN HALTOM, SECONDED BY COUNCILMAN PELLEGRINO AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES NOES : ABSENT: Councilmen Haltom, Pellegrino, Lojeski None Councilmen Dring, Hannah -4- 5-7-83 3e. TRANS IT SHELTERS JUNE / 1 4a. HOY I June 21 4b. WORKERS' COMPo INSURANCE Sa. 1 RESOLUTION NO. 5101 ADOPTEi ORDINANCE NO. 1773 ADOPTED I 5b. ORDINANCE NO. 1774 i ADOPTE~ 25 :0740 Staff noted that although the time for submitting proposals for the installation and maintenance of transit shelters was extended to allow additional time, to date the City has not received any proposals on the project. The staff report indicated options which are available to Council and if Council desires to pursue advertising on the shelters it was recommended that the bidding be reopened with an amended con- tractor list. Mayor Lojeski expressed concern about .the advertising aspect .. perhaps staff should be directed to explore other alternatives such as City- funded non-advertising shelters .. or using Proposition A money or other revenues .. He persona 11y 1 i kes non-adverti sing. . Counci lman Ha 1- tom submitted in part that he was opposed to the expendlture because it will be costly and suggested that one such shelter be developed at Huntington and Santa Anita or some main thoroughfare and see what re- sponse emanates from the community... then go on to others ... He had no objection to qoinq for non-advertisino. Staff will prepare additional data as to what the expense will be initially in terms of capital improvement, ongoing cost of maintenance and repair .. and also alternatives as to where the shelters may be located. This will be on the agenda for JUNE 21. The 1983-84 budget request from HOY CONTINUED TO JUNE 21. Council received the report concernin9 commercial Property Insurance and Workers' Compensation Insurance. It was recommended therein that this insurance be hereafter provided by the Independent Cities Risk Management. Authority at a total premium of $5,116. Whereupon the following resolution was adopted. The City Attorney presented, explained the content and read the title of Resolution NO. 5101, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA RATIFYING AN AGREEMENT WITH CERTAIN OTHER CITIES ENTITLED "JOINT EXERCISE OF POWERS AGREEMENT FOR INSURANCE AND RISK MANAGEMENT PURPOSES." It was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on roll call vote as follows that the reading of the full text of Resolution No. 5101 be waived and it is hereby ADOPTED. AYES NOES : ABSENT: Councilmen Haltom, Pellegrino, Lojeski None Councilmen Dring, Hannah The City Attorney presented for the second time, explained the content and read the title of Ordinance No. 1773, entitled: "AN ORDINANCE OF THE CITY OF ARCADIA AMENDING SECTION 9276.2.1 OF THE ARCADIA MUNICIPAL CODE RELATING TO llUILDING HEIGHT IN THE "H" [HIGH RISE] OVERLAY ZONE." It was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on roll call vote as follows that the reading of the full text of Ordinance No. 1773 be waived and that same be ADOPTED. AYES NOES ABSENT: Councilmen Haltom, Pellegrino, Lojeski None Councilmen Dring, Hannah The City Attorney presented for the second time, explained the content and read the title of Ordinance No. 1774. entitled: "AN ORDINANCE OF THE CITY OF ARCADIA APPROVING TEXT AMENDMENT 83-2 AMENDING. SECTION 9276.2.11 OF THE ARCADIA MUNICIPAL CODE TO INCREASE THE NUMBER OF OFF- STREET PARKING SPACES FOR CERTAIN USES IN THE "H" [HIGH RISE] OVERLAY ZONE." It was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on roll call vote as follows that the reading of the full ~; ~ -5- 6-7-83 5c. ORDINANCE NO. 1775 ADOPTED j 5d. ORDINANCE NO. 1776 INTRODUCED ~ 5e. RESOLUTION NO. 5100 ADOPTED ~ 5f. RESOLUTION NO. 5102 ADOPTED ~ 5g. RESOLUTION NO. .5104 ADOPTED \ 25:0741 . ' text of Ordinance No. 1774 be walved and'same be ADOPTED. AYES : Councilmen Haltom, Pellegrino, Lojeski NOES : None ABSENT: Councilmen Dring, Hannah The City Attorney presented for the second time, explained the content and read the title of Ordinance No. 1775, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING VARIOUS SECTIONS OF CHAPTER 6, PART 2 OF ARTICLE II OF THE ARCADIA MUNICIPAL CODE CONCERN- ING THE ADMISSIONS TAX." It was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on roll call vote as follows that the reading of the full text of Ordinance No. 1775 be waived and same be ADOPTED. 1 AYES : Councilmen Haltom, Pellegrino, Lojeski NOES : None ABSENT: Councilmen Dring, Hannah The City Attorney presented, explained the content and read the title of Ordinance No. 1776, entitled: "AN ORDINANCE OF THE CITY OF ARCADIA REPEALING ARTICLE II, CHAPTER 3, PART 2, DIVISION 2 OF THE ARCADIA MUNICIPAL CODE REGARDING AGE REQUIREMENTS FOR PERSONNEL QUALIFICATIONS." It was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on roll call vote as follows that the reading of the full text of Ordinance No. 1776 be waived and same be INTRODUCED. AYES Councilmen Haltom, Pellegrino, LOjeski NOES : None ABSENT: Councilmen Dring, Hannah The City Attorney presented, explained the content and read the title of Resolution No. 5100, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA COMMEMORATING THE 60TH ANNIVERSARY OF THE ARCA- DIA F IRE DEPARTMENT." It was MOVED by Councilman Pellegrino, seconded by Councilman Haltom and carried on roll call vote as follows that the reading of the full text of Resolution No. 5100 be waived and that same be ADOPTED. AYES NOES : ABSENT: Councilmen Haltom, Pellegrino, Lojeski None Councilmen Dring, Hannah The City Attorney presented, explained the content and read the title of Resolution No. 5102, entitled: "A RESOLUTION OF THE CITY OF ARCA- DIA URGING THE CALIFORNIA TRANSPORTATION COMMISSION TO EXPEDITIOUSLY SELECT THE BEST ROUTE FOR COMPLETING THE LONG BEACH FREEWAY." 1 It was MOVED by Councilman Pellegrino, seconded by Councilman Haltom and carried on roll call vote as follows that the reading of the full text of Resolution No. 5102 be waived and that same be ADOPTED. AYES NOES : ABSENT: Councilmen Haltom, Pellegrino, Lojeski None Councilmen Dring, Hannah The Public Works Director presented, explained the content and read the title of Resolution No. 5104, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING SUPPLEMENT NO. 6 TO AGREEMENT NO. 07-5131 [SURFACE RECONSTRUCTION OF SANTA ANITA AVENUE- SANTA FE RAILROAD TO CAMINO REAL - JOB NO. 522], PROGRAM OF LOCAL AGENCY FEDERAL AID URBAN SYSTEM PROJECTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO SIGN SUCH REVISION." -6- 6-7-83 5h. CLAfM~ DENIED [Santa An ita Rea lty ] 1 r-: CLAIM APPROVEO [Schultz] 5i. PROPERTY TAXES ( 25:0742 It was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on roll call vote as follows that the reading of the full t~xt of Resolution No. 5104 be waived and same be ADOPTED. AYES NOES : ABSENT: Councilmen Haltom, Pellegrino, Lojeski None Councilmen Dring, Hannah On recommendation of the City Attorney it was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and carried on roll call vote as follows that the claim of Santa Anita Realty Enterprises b~ and it is hereby DENIED. AYES NOES : ABSENT: Councilmen Haltom, Pellegrino, Lojeski None Councilmen Dring, Hannah On recommendation of the City Attorney it was MOVED by Councilman Haltom, seconded by Councilman Pellegrino and Carried on roll call vote as follows that the claim of Mae Schultz be APPROVED. AYES NOES :. ABSENT: Councilmen Haltom, Pellegrino, Lojeski None Councilmen Dring, Hannah Staff noted the receipt of a communication from the County Auditor- Controller requesting copies of the ordinances fixing tax rates for the fiscal years 1975-76, 1976-77 and 1977-78. The reason for the request was that during those years, and also prior thereto, the City levied a separate tax rate for payment of retirement obligatlons prior to the passage of Proposition 13. There is a possibility that the City has been overpaid in property taxes. The background of this was set forth in the report dated June 7. The Finance Director said in part that it has not been determined what the dollar amounts will be for the City and he will keep the Council advised. COUNCIL ENTERED A CLOSED SESSION, reconvened and AOJOURNED to JUNE 15 at 5:30 p.m. in the Conference Room for the primary purpose of discussing the Civic Center Project and to conduct the business of the Council and Agency and any Closed Session necessary to discuss personnel, liti- gation matters and evaluation of properties. 1 A'ITEST : ... Mayor ~.Z City Clerk ~ -7- 6-7-83