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HomeMy WebLinkAboutNOVEMBER 7,1978_2 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK I nw="OO PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL FRIENDSHIP CLUB PRESENTATION /v5f HEARING Barking Dog (MAR. 30, 1979) ./ 1~'i590' (Tentative Map) APPROVED ,) ~ ~ ' 1)'/ 23:9661 r MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGUlAR MEETING NOVEMBER 7, 1978 The City Council of the City of Arcadia, California, met in regular session on Tuesday, November 7, 1978 at 7:30 p,m. in the Council Chamber of the Arcadia City Hall. Rev. Dr. James McCormick, Church of the Good Shepherd The Pledge of Allegiance was led by Boy Scout Jeff Wilson of Troop No. 125, On behalf of the City Council Mayor Parry welcomed the visiting Boy Scouts and Scoutmaster Gene Wilson. PRESENT: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry Councilman Gilb On MOTION by Councilman Margett, seconded by Councilman Saelid and carried unanimously Councilman Gilb was excused, On MOTION by Councilman Margett, seconded by Councilman Saelid and carried unanimously the minutes of the regular meeting of October 17, 1978 were APPROVED. On behalf of the Arcadia Friendship Club, C, Robert Arth, presented many gifts from some of the Scandanavian countries which 45 members of the Club had visited recently. These included books in both the native language and English, a hand carved Norwegian horse, a plaque, a glass vase from Copenhagen. These will be on display in the most appropriate place in one of the municipal buildings. The cost of the trip was borne entirely by the Club members including the plaques which they presented to the countries. On behalf of the City Council Mayor Parry expressed deep appreciation. CONTINUED hearing on the complaint of a barking dog at 1640 Old Oak Ln. Staff advised that a communication had been received from the complainant who said the situation has much improved but there is no guarantee it will not be repeated at a later date. It was recommended that the matter be continued for a period of 120 days. (March 20, 1979), Mayor Parry declared the hearing open and no one responded. Whereupon the Hearing was continued for the 120 days, Planning Commission recommendation for approval of the tentative map of Tract No. 35903 to create an 11 unit condominium at 1137 Fairview Avenue subject to conditions as specified in its report dated November 7, 1978. It was MOVED by Councilman Margett, seconded by Councilman Saelid and carried on roll call vote as follows that Council approve and file the Negative Declaration and find that the project will not have a significant effect on the environment; that the tract is consistent with the General Plan and the waste discharge would not result in a violation of the existing requirements set forth in the Water Code; the the Director of Public Works be authorized to execute the subdivision agreement and that the tentative map be thus APPROVED. AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb 11-7-78 - 1 - I " On recommendation of the Personnel Board and staff it was MOVED by Councilman Saelid, seconded by Councilman Margett and carried on roll call vote as follows the class specification for Property Maintenance Inspector be revised to the job title of Code Enforcement Officer. It was noted in the report dated November 2, 1978 that over ~ period of. time the Property Maintenance Inspector's duties have ..A'" V,J I fl /':l~evolved from very limited inspections to a code enforcement role ~ {} "jc.r' within the Building and Planning Departments. J 0 !/ ;;$- II" ;-v AYES: ./ NOES: ABSENT: REVISED CLASS IFICATION (PROPERTY MAINTENANCE) REVISED CLASSIFICATION (Police Agent) ;:tl- ) ~ (,J A...." .....)D? , - , (I' . ~...I f".,t1;,.) .. 23:9662 Councilmen None Councilman Margett, Pellegrino, Saelid, Parry Gilb On recommendation of the Personnel Board and the Police Chief it was MOVED by Councilman Margett, seconded by Councilman Pellegrino and carried on roll call vote as follows that a classification as Police Agent be approved.. this would entail a status change of the Police Agent position from an assignment to a promotional position within the classified service. It was noted in the report dated November 2 that the Police Agent position is different from any other assignment because it is the only assigned position with important supervisorial responsibilities. I AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb AUDIENCE PARTICIPATION Annexation 8 (L.M,D.) (~ /!;trf ADVERTISE FOR BIDS (Landscape) ORANGE GROVE RECOATING RESERVOIRS 3 and 4 (Consultant) RETAINED STREET SWEEPER (Rebuilt) F: /:,\1, Herb Fletcher, 175 W. Lemon Avenue reiterated his request that the City Council consider filing a class action suit against the Los Angeles County to force a roll back of the new assessed valuations placed on properties and asked if the Council had done so. He was advised that the City Attorney has submitted a written opinion in this regard and that Mr. Fletcher could be furnished a copy. (This was done at this meeting.) CONSENT ITEMS APPROVED City Engineer's report concerning Annexation No.8 to the Consolidated Lighting Maintenance District and later in this meeting adopted a Resolution (4788) declaring intention and scheduled a public hearing for December 5 to hear objections. APPROVED plans and specifications and authorized the City Clerk to advertise for bids for landscaping the Parking District lot south of Wheeler Street between Santa Anita and First Avenues. Staff advised that it is now necessary to replace or repair the coating system on the interior steel surfaces to prevent corrosion of the Orange Grove Reservoirs 3 and 4. The preliminary estimate for this work is between $200,000 and $250,000..a more exact cost estimate will be presented to Council when authorization to advertise for bids is requested. It is now requested that a consulting engineer be retained for this project and a recommendation was made therefor. Council took action on MOTION that the firm of Boyle Engineering be retained for a fee based on a cost plus multiplier basis but not to exceed $7,100 for consulting services and at a rate not to exceed $30 per hour for inspection services. I Under the State Litter Control Program, Grant funds would be available in the amount of $7,187 for litter collection and control. The main ongoing program of the City is that of street sweeping and staff recommended making an application for a grant which if approved would 11-7-78 - 2 - ZONE VARIANCE (NOV, 21 hearing) I TRACT NO. 33924 (1 year extension) MOTION ON ABOVE ITEMS WORK ACCEPTANCE (Landscape - Duke's) r / ~--- - / ';' I STREET IMPROVEMENT (LIVE OAK) AGREEMENT APPROVED I F'6a'/ - 00 F I .... -'/-li. ~ - I ". ,"!" .'."',".' 23:9663 allow the funds to be used in the cost of a replacement.street sweeper. There are funds in the Capital Improvement Program in the amount of $42,000 for the replacement of a 1970 street sweeper, however, staff felt the existing street sweeper could be reconstructured and it would be basically a new machine in every way except that it would be a 1970 model. The Council later in this meeting On MOTION adopted a Resolution (No. 4790) which approved the grant application. Staff was also authorized to advertise for alternate bids on a replacement or remanufacture of a 1970 Model TE3 mobil sweeper. SCHEDULED a public hearing for November 21 on the appeal filed from conditions of a zone variance to permit an addition to an existing dwelling on a non conforming lot in an R-l zone at 1033 El Sur Avenue. GRANTED a one (1) year time extension for a 12 unit condominium at 1141 Duarte Road. This is due to the fact that the developers have not been able to conclude negotiations with the general contractor and hence they have not started construction. On MOTION by Councilman Saelid, seconded by Councilman Pellegrino and carried on roll call vote as follows all of the above CONSENT ITEMS were. APPROVED. AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb Staff advised that the work performed in the landscaping of Foothill Boulevard median (Job No. 462) by Duke's Landscaping Company has been satisfactorily completed. In response to a question by Councilman Saelid the Director of Public Works explained that the initial problem with the sprinkler system has been resolved. It was then MOVED by Councilman Saelid, seconded by Councilman Pellegrino and carried on roll call vote as follows that the work be ACCEPTED and final payment AUTHORIZED pursuant to the terms of the contract. AYES: NOES: Councilmen Margett, Pellegrino, Saelid, Parry None ABSENT: Councilman Gilb On July 5, 1977 the City Council approved staff's recommendation to join with Temple City in the improvement of Live Oak Avenue between Baldwin and El Monte Avenues. A proposed agreement was submitted which incorporates the respective Cities' responsibilities and limits Arcadia's participation to payment of contract costs for installation of curb and gutter, sidewalk and driveways along the north side of Live Oak Avenue. It was noted that there is a tentative budgeted figure of $34,000 for this improvement. When the agreement has been approved work will commence on the design plans. It was MOVED by Councilman Margett, seconded by Councilman Pellegrino and carried on roll call vote as follows that the proposed improvement be APPROVED and that the Mayor and City Clerk be and they are hereby AUTHORIZED to execute the agreement. AYES: NOES: ABSENT : Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb Staff advised that the Agreement with Warren Siecke for the prepa- ration of plans and specifications did not include the programming of the master computer for the Huntington Drive traffic signal system and in order to establi~h the desired integrated traffic signal operation it is necessary to retain a consultant who is familiar with I' IY both the equipment as well as Arcadia's unique traffic problems. / 1r":.,(I t- HUNTINGTON DRIVE SIGNAL SYSTEM (CONSULTANT RETAINED) 11-7-78 - 3 - CAPITAL IMPROVEMENT PROGRAM 23:9664 Mr. Siecke submitted.a proposal delineating the work at rates comparable to those in the agreement for design engineering. It was MOVED by Councilman Saelid, seconded by Councilman Pellegrino and carried on roll call vote as follows that Warren Siecke be retained as consultant at a cost not to exceed $7,000. Funds are in the project budget. AYES: NOES: ABSENT : Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb Following public hearings held in June of this year the City Council held over certain Capital' Improvement Projects for further review. The following projects include recommendations of staff and the Recreation Commission. Capital Outlay Funds available July 1, 1978 Estimated net revenues 7-1-78 to 6-30-79 Park and Recreation Facilities Fund (available July 1, 1978) PROPOSED PROJECTS FIRE DEPARTMENT * Replacement of paramedic unit * Replacement of radio telemetry unit and monitor- defibrillator (paramedic) Replacement and additions to breathing equipment POLICE DEPARTMENT Conversion of old police range to briefing and locker rooms PUBLIC WORKS DEPARTMENT * Replacement of street sweeper Depressed curbs & sidewalk modifications-City wide * Undergrounding utilities and street lighting * Intersection Lighting Program Removal and relocation of sidewalk obstruction Remodeling costs to transfer Water Division office area to Public Works area Irrigation system modifications - Civic Center and .Wes t Huntington Drive median PARKS AND RECREATION * Bikeway Development Program * Bonita Park Light Improvements Phase II - multi-purpose playfield, bleachers Parking Lot lights-Wilderness Park Fairview Ave. Park improvements (State Park Development Funds) California Street park development (Federal Grant Funds for full cost of development lights & $106,471 -79,853 607,000 *(Starred items were later approved.) $108,068 382,000 $490,068 I 92,060 $582,128 Est. Costs $ 34,650 10 ,000 10,000 80,000 42,000 20,000 50,000 20,000 20,000 15,000 31,000 8,000 85,000 108,150 15,000 26,618 I $575 ,418 The City Council considered each of the items in detail with Councilman Saelid recalling that when the projects were first discussed it was with the idea that Council would only pursue those capital items which were critical so that at the end of the fiscal year (1978-79), if need be, some of these resources would be available for the General Fund to offset obligations. In discussing the need for a new street sweeper the Director of Public Works explained that it is possible to rebuild the existing - 4 - 11-7-78 I METROPOLITAN WATER DISTRICT TAX I - t : ~ir 23:9665 street sweeper to almost new. condition for approximately $22,000 - which would be a savings. of $20,000. Considerable discussion was held on the inadequacy of the lighting at Bonita Park and the potential hazard from the outdated system. Speaking to this item was Jack Abercrombie, 413 Rosemarie Drive, President of the Arcadia Boys' 'Baseball organization who urged the City Council to bring the lighting up to standard and offered assistance in any way. He noted in part that the sports programs are run by volunteer parents and citizens. The director of Public Works said in part that if the project is approved they would consult with the Boys' League representatives. The project would be a normal public works project. Some discussion directed to the need for modifications to the irrigation system at the Civic Center and the remodeling and combining the Water Department with the Public Works Department. It was felt that although these items.may not be approved at this time they should be given high priority. Following discussion on each and every listed item it was the consensus of the City Council that the following expenditures be designated at this time: Replacement of radio telemetry unit and monitor-defibrillator (paramedic program) Replacement of street sweeper (rebuilt) Undergrounding utilities and street lighting Intersection Lighting Program Bonita Park Lighting Improvement Capital Outlay Fund Parks & Recr, Facilities Fund Replacement of paramedic unit Bikeway Development Program $10,000 22,000 50,000 20,000 85,000 $45,000 40,000 34,650 . 8,000 $229,650 Capital Improvements Fund $189,650 Parks & Recr. Facilities Fund 40,000 $229,650 Councilman Pellegrino made the MOTION to APPROVE the above designated items. Councilman Saelid seconded the motion which was carried on roll call vote as follows: AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb Pursuant to Council request staff prepared a report on the possibility of placing the entire Metropolitan Water District tax on the property tax roll thereby decreasing the water rate of 4~ per 100 cubic feet. The Water Manager explained that the advantage would be to the average residential property owner who would pay about t he same amount of increased property taxes as he would save in the reduced water rates - but the increased property taxes would be income tax deductible... this would give a special benefit to the tax exempt users as they would benefit from the reduced water rates but would not have to pay any property taxes. Staff further advised that any change would not be entirely equitable to all groups of water users but since the majority of residential property users would benefit from the change it was recommended by staff that such a change be effective July 1, 1979. It was MOVED by Councilman Margett, seconded by CGUncilman Pellegrino and carried on roll call vote as follows that the City Attorney prepare an ordinance reducing the water rates by 4~ per 100 cubic feet to become effective July 1, 1979; that said tax be placed on the property tax roll and that the Metropolitan Water District be notified; 11-7-78 - 5 - CHRISTMAS TREE STORAGE TENT prz- A; . Y;r;i/ (.~ ORDiNANCE NO. 1661 ADOPTION ~ /,' I ,j I- ~ ~ RESOLUTION NO. 4788 ADOPTED r ;;;./K RESOLUTION NO. 4789 ADOPTED 23:9666 " "lso that an ordinance be:,preparedcremoving~ the existing utility tax imposed on,residents',served'by,private water ,companies to be effective as of July.l,.19.79; ,.. ... AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None . .'". Councilman Gilb On MOTION by Councilman Saelid,'seconded. by Councilman Margett and carried on roll call vote as follows permission was GRANTED the C. Hawkins Company to erect temporary tents to store Christmas trees at the northwest corner of First and Santa Clara and at 805 W. Duarte Road. The applicant to comply with all requirements of the Fire Department. I AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb The Assistant City Manager presented for the second time, explained the content and read the title of Ordinance No. 1661, entitled: "AN ORDINANCE OF THE CITY OF ARCADIA AMENDING THE ARCADIA MUNICIPAL CODE BY REPEALING SECTION 4125.6 AND ADDING SECTIONS 4113.9, 4113.10, 4113.11, 4113.12, 4113.13 AND 4113.14 TO ADOPT VARIOUS FEES AS REQUIRED BY TIlE LOS ANGELES COUNTY DEPARTMENT OF ANIMAL CONTROL." It was MOVED by Councilman Margett, seconded .by Councilman Saelid and carried on roll call vote as follows that the further reading of the full text be waived and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb The Assistant City Manager presented, explained the content and read the title of Resolution No. 4788 entitled: "A RESOLUTION OF THE CITY COUNCIL OF TIlE CITY OF ARCADIA DECLARING ITS INTENTION TO ANNEX CERTAIN LANDS TO THE ARCADIA CONSOLIDATED LIGHTING DISTRICT (ANNEXATION NO.8) AND FIXING A TIME FOR HEARING OBJECTIONS TO SAID PROPOSALS." It was MOVED by Councilman Saelid, seconded by Councilman Margett and carried on roll call vote as follows that the further reading of the full text be waived and that the same be ADOPTED, AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb This Resolution scheduled the hearing for December 5, 1978. I The Assistant City Manager presented, explained the content and read the title of Resolution No. 4789, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA REQUESTING THAT TIlE LOS ANGELES COUNTY LOCAL AGENCY FORMATION COMMISSION DENY TIlE CITY OF EL MONTE I S REQUEST FOR APPROVAL OF A DETACHMENT FROM ARCADIA AND ANNEXATION TO THE CITY OF EL MONTE KNOWN AS MUNICIPAL REORGANIZATION NUMBERS 368 AND 369." It was MOVED by Councilman Saelid, seconded by Councilman Pellegrino and carried on roll call vote as follows that the further reading of the full text be waived and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb 11-7-78 - 6 - lESOLUTION NO. 4790 ADOPTED I STUDY SESSION ITEM PELLEGRINO EXECUTIVE SESSION I ';. " 23:9667 The Assistant City Manager presented, explained the content and read the title of Resolution No. 4790 entitled: "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE STATE LITTER CONTROL, RECYCLING AND RESOURCE RECOVERY FUND." It was MOVED by Councilman Margett, seconded by Councilman Pellegrino ., and carried on roll call vote as follows that the further reading of the full text be waived and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Margett, Pellegrino, Saelid, Parry None Councilman Gilb Proposed commercial development for a corner parcel at 400 N. Santa Anita will be discussed at a scheduled meeting for November 15. Discussion held on the status of other transactions. Staff explained the procedure in bringing about the water rate reduction. The City Council entered an executive session at 9:15 p.m., reconvened and adjourned at 9:30 p.m. to November 15, 1978 at 5:30 p.m. in the Conference Room. Mayor ATTEST: 11-7-78