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HomeMy WebLinkAboutSEPTEMBER 19,1972 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 20:814[1 I.wro""" PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL PRESENTATION HEARING (Zoning) APPROVED M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING SEPTEMBER 19, 1972 The City Council of the City of Arcadia, California, met in regular session on Tuesday, September 19, 1972 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. J. William Daum, Episcopal Church of Transfiguration Mayor Don W. Hage PRESENT: ABSENT: Councilmen Butterworth, Helms, Scott, Hage Councilman Arth On MOTION by Councilman Helms, seconded by Councilman Butterworth and carried unanimously the minutes of the regular meeting of September 5, 1972 were approved. Arcadia High School Student Body President Bob Mathews presented to each member of the City Council credentials for the forthcoming sports season. Dr. Richard Cordano, Arcadia High School Principal, also presented Booster Club emblems for the forthcoming season. Planning Commission Resolution No. 787 recommending a change of classification from Zone R-1 and R-2 to Zone R-3 on property at 404- 526, 416-437, 471-509 W. Duarte Road, 1111-1117 LaCadena Avenue and 1107-1115 Holly Avenue. The Planning Director explained the surrounding f).~ improvements stating in part that the proposed rezoning complies with r . C/ U the General Plan which indicates the area as high-density residential. Mayor Hage declared the hearing open and no one desiring to speak the hearing was CLOSED on MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously. Whereupon it was MOVED by Councilman Butterworth, seconded by Councilman Helms and carried unani- moua1y that the recommendation be APPROVED 'and that the City Attorney prepare the appropriate ordinance. TRACT NO. 30569 Ireneative map APPROVED +/;:;-q~ The Planning Director advised that the Planning Commission recommended the approval of the tentative map of Tract No. 30569, 129-133 California Street, (8 unit condominium) subject to conditions set forth in reports dated August 23 and September 19. It was MOVED by Councilman Scott, seconded by Councilman Butterworth and carried unanimously that said tentative tract map be APPROVED subject to the conditions imposed by the Planning Commission (dated September 19) and the Director of Public Works (dated August 23). AUDIENCE PARTICIPATION CHAMBER of COMMERCE -=j.(q7 Jack Lamb, President of the local Chamber of Commerce, explained that each year Christmas decorations for the City Business areas have been planned and financed by the four individual business districts and that his request is not primarily directed to the decorations for 1972. However, the merchants associations have been plagued with problems of collecting volunteer contributions and increasing costs. He asked 9-19-72 - 1 - NATIO"AL LEAGUE/CITIES Delegates appointed tvSp HOT LINE March approved A: ~:zlv,~ BUS BENCH l/ REQUEST SOCIAL SECURITY J COVERAGE STUDY 20:8149 Mayor Hage to appoint a joint committee to study with the Chamber of Commerce an alternate method to keep the decorations in the city. He referred to AB103 in which the various associations are interested. Letters in this regard were received from the Chamber of Commerce, El Rancho Business Association, Arcadia Business Association, West Arcadia Business and Professional Association and the South Arcadia Business Association. In response to a question Mr. Lamb stated in part that based on the four districts the cost annually is about $11,000. After some discussion it was the consensus of Council that it would go along with the study without commitment and Mayor Hage will appoint members of the Council who so desire to work on the joint study. Dave Paradis, Vice President of the local Chamber of Commerce, explored 1 how other communities are endeavoring to solve the problem of Christmas decorations. He also submitted that the posters which the Chamber displays advertising various local events have been very successful and asked Council to consider leaving the posters in place during the year and when specific events are not being advertised that a placard indicating "Welcome to ..... the specific business district" be approved. The request would require a modification of the resolution pertinent to the posters. Council directed staff to consider the request and make recommendation. Bud Garretson, representing the local Christian Business Men's Committee, invited each of the councilmen to the Mayor's Prayer Breakfast to be held October 8. Under the Bylaws of the National League of Cities each direct member city is entitled to cast one vote on matters which must be voted upon at the Annual Business Meeting (this year November 30), Voting and alternate voting delegates must be designated. Whereupon it was MOVED by Councilman Butterworth, seconded by Councilman Helms and carried unanimously that Mayor Hage and Councilman Arth be so desig- nated. The request of the San Gabriel Valley Hot Line for support of its Hot Line March was APPROVED on MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously. A resolution will be prepared endorsing and supporting the march. The request of Mrs. Joyce K. Gatto for a bus bench at or near the intersection of Holly Avenue and Huntington Drive on the north side of Huntington Drive was referred to staff for investigation and report back on MOTION by Councilman Butterworth, seconded by Councilman Helms and carried unanimously. The Assistant City Manager advised that employees now covered by the integrated plan of the public employees retirement system in Social Security have been considering dropping the social security portion of the retirement program; that about 60 percent of the miscel- leneous employees have stated they are interested in a revised plan and asked that a feasibility study be made. (Report dated September 19.) Staff recommended that it be authorized to prepare such a study. .Council agreed to the preparation of a report but indicated that caution should be exercised. It was then MOVED by Councilman Helms, seconded by Councilman Butterworth and carried unanimously that staff submit a detailed report of the benefits and detriments if the change were made with the expressed condition that the City Council is in no way prejudging its determination in this regard. 1 9-19-72 - 2 - RELOCATION BALLFIELD (Eisenhower Park) 47~ I-C- 1 TRACTOR & BACKHOE (Water Dept.) ?', ~ p~\..-- LIGHTING jlAINTENANCE DISTRICT 1 WORK COMPLETION (Flex-Paving &. Eng. Co.) ..:J f)- g 1-- URBAN SYSTEM FUNDS p.~ .' I' " ~ ..' . -: .' , , . i~ . : ~ ", .. .~.. I 20:8150 Staff submitted the following results of the bids received for the relocation of the Eisenhower Park Ballfield and made recommendation for the award of contract: L. A, Fence Company Johnson Co. of Altadena Malone Builders G.T.S. Co., Inc. $11,190 13,200 14,384 15,600 .It was MOVED by Councilman Scott, seconded by Councilman Helms and carried on roll call vote as follows that the recommendation of staff be accepted and that the contract be awarded to L. A. Fence Company in the amount of $11,190; that all other bids be rejected; that any informalities or irregularities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney. AYES: NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Hage None Councilman Arth Staff reported on the following bids received for the purchase of a diesel tractor with dozer and backhoe for the Water Department and made recommendation for purchase: Case Power Equipment Eagle Tractor Company Pettibone Wood Mfg. $13 ,409.85 14,600,00 17,925,85 It was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that the purchase be made from Case Power Equipment in the total amount of $13,409.85. (This figure reflects the trade-in allowance of $1,350.) AYES: NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Hage None Councilman Arth As a matter of policy newly lighted areas as well as portions of the City having recently upgraded lighting are added to existing Lighting Maintenance Districts at the end of each year. Whereupon it was MOVED by Councilman Butterworth, seconded by Councilman Helms and carried unanimously that the Director of Public Works file with the City Clerk prior to October 17 an Annexation Report consisting of plans and specifications, estimate of cost, diagram of the District and the proposed assessment, On advice of staff that the contractor for the application of a slurry seal coat on various city streets (Job No. 377) has satis- factorily completed the work it was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that the work be accepted and that final payment be authorized in accordance with the terms of the contract. AYES: NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Hage None Councilman Arth The Director of Public Works explained in detail the appropriation by Congress of Federal Urban'Funds. (See report dated September 15.) He noted that the County Board of Supervisors' offer to increase the 9-19-72 - 3 - 20:8151 Arcadia Aid to Cities' allocation in the amount of 1/2 of the City Urban Fund allocation right and recommended acceptance thereof. It was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that Council accept the offer of the Board of Supervisors to allocate an additional $17,725 of A.T,C. funds in lieu of the City Urban Funds rights for each of the fiscal years 1971-72 and 1972-73 of this program. AYES: , NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Rage None Councilman Arth CITY AMBULANCE SERVICE APPROVED Pursuant to the request of Council, staff submitted additional data 1 concerning a City-operated ambulance service (contained in a report dated. September 15,) The information answered some of the questions propounded by. Council, primarily the insurance premium and the number of malpractice suits filed against a city operating its own ambulance service. A letter from Councilman Butterworth dated September 13 was made part of the official record, S.'$+~ S4 U&:/)..6-., ./;W. ~ c:.L. Councilman Helms submitted that he would have preferred to see private enterprise continue to furnish this service to the City but the privately owned ambulance company itself had indicated it could not financially continue to provide this service to the city unless the city subsidized its operation; this procedure would take the business out of the field of free enterprise and make it almost a public utility- type of operation. He continued that by the City providing the resusci- tator and the ambulance service at one and the same time the fastest possible service would be rendered the victim, Reference was also made to the possibility of theCity entering into a paramedic type of program over Which the City would have control of the type of training, equipment and service. He favored the City-operated service. Council concurred with Mr. Helms' observations and felt the program would eventually prove to be less expensive for the City. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that the City-operated ambulance service program be APPROVED and that staff maintain accurate monthly records on the actual cost especially during the first year of this program. It was suggested that the Fire Department could include this information on its monthly summary of staff action. The proposed annual contract with the Arcadia-Monrovia.Ambulance Company .will not be put into .effect. However, it was noted that this company will back up the City ambulance when necessary. AYES: NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Rage None Councilman Arth CONTRACT Council considered the bids received for the purchase of a City 1 AWARDED Ambulance to implement the aforementioned program and it was MOVED (AMBULANCE) by Councilman Scott, seconded by Councilman Helms and carried on A'~ roll call vote as follows that Bid #2 submitted by Miller-Meteor S: (::)6f;.-"fr. Pacific, Inc., in the amount of $10,970.17 including discount and GCc f1.,v.J-. /1:.'If.<A...(,..tax, be accepted; that all other bids be rejected; that any infor- '-, malities or irregularities in the bids rr bidding process be waived and that a fire department ambulance be purchased from said company. Funds in the Capital Improvement Budget. AYES: NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Rage None Counci lman Arth 9-19-72 - 4 - TRAFFIC CONTROL (OAK TREE) s: J;u~ Wcu.." TENNIS 1 '~" WATER PROJECTS ~ a: (9^i~'.<JC ~~ 20:8152 On recommendation of staff it was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that $10,229 be appropriated from Admissions Tax Recei~ s to cover extra traffic policing during the 4-week Oak Tree Thoroughbred Meet October 5 through November 1. AYES: Councilmen Butterworth, Helms, Scott, Hage NOES: ,None ABSENT:: Councilman Arth Council received a report and recommendation from the Recreation Director concerning the feasibility of tennis courts including the costs of courts constructed on top of a reservoir and at grade level. (Report dated September 6) , Discussion ensued on recommendations A-B-C: A. The courts at Hugo Reid Park could be improved by color-coating. Also those at the High School if the School District shares 50/50 the cost - estimated at $800 per court. B. The installation of lights at Camino Grove Park would add approximately 21 hours of playing time per week. Estimated cost $13,500. C. Consideration should be given to construct two concrete courts at Holly Avenue School replacing one in poor condition. This depends upon favorable negotiation with the School District. Councilman Helms MOVED that staff be directed to begin negotiations with the School District for the above items (A.B.C.) and continue investigation of the other items as is necessary with report back to Council. Motion seconded by Councilman Scott and carried unani- mously. Council received a report from the Water Manager concerning projects for which design work has been recommended. (Dated September 12). It was MOVED by Councilman Butterworth, seconded by Councilman Helms and carried unanimously that the Water Manager 'submit through the City Manager his recommendation on the matter of consulting fees on the various water projects; that same be submitted to Council through the City Manager for approval before such consultants are employed and that staff look into the matter of the history of these bids and submit data on the general nature of the submission of water contracts and water consultant fees. PERSONNEL Council received the recommendation of the Personnel Board concerning (Nature a class specification and title for a new position in the Recreation Coordinator) Department - Nature Coordinator. During the deliberations the no' ()J Personnel Director stated in part that the salary would be $700 flat 1 ""-I\., 7j'V-- . per month which is the same the person currently performing the IQ '{)..l'u:.t:t1I\dutie~ is receiving. ,It was MOVED by Councilman Helms, seconded by C (J.. 0 l- CouncLlman Scott and carried .unanimously that said recommendation be ACCEPTED and APPROVED. PERSONNEL Council received report from the Personnel Director on the prepa- {Radio ration of a contract between Arcadia and the City of Monrovia. The Technician) report indicated a request to change the method under which the technician is being compensated. Council asked for additional information by October 3 - a comparison with private firms of personnel costs, fringe benefits and what method other cities are following in this regard. A MOTION to that effect was made by Councilman Butterworth, seconded by Councilman Helms and carried unanimously. ~e '. 9'V-- , Cj'J)~7;.t,^, 9-19-72 - 5 - ORDINANCE NO. 1464 ADOPTED ORDINANCE NO. 1465 ADOPTED d- 1;).51.- PROCEDURAL ORDINANCE WAIVED ELECTION (counc il tenure) 3-ln7 RESOLUTION NO. 4295 ADOPTED +p.17 BICYCLES JWVf' 20:8153 The City Attorney presented for the second time, explained the content and read the title entitled: ,"AN ORDINANCE OF THE CITY' COUNCIL OF THE CITY OF ARCADIA AMENDING THE ARCADIA MUNICIPAL CODE RELATING TO SIGN REGULATIONS IN RESIDENTIAL ZONES," It was'MOVED by Councilman Scott, seconded by Councilman Helms and carried. on .r.oll call vote as follows that the reading of the full body of Ordinance No. 1464 be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Hage None Councilman Arth The City Attorney presented, explained the content and read the title of Ordinance No. 1465, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING THE ANNEXATION TO SAID CITY OF CERTAIN TERRITORY DESIGNATED AS ANNEXATION NO. 42." 1 It was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1465 be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Hage None Councilman Arth In order to consider items which are not on the agenda it was MOVED by Councilman Helms, seconded by Councilman Scott and carried unanimously that the provisions of the Procedural Ordinance be WAIVED. Calling attention to a proposed amendment to the City Charter - that of submitting to the voters an amendment which could have extended the number of consecutive terms a councilman could serve from two to three, Councilman Butterworth stated in part that the purpose of the amendment is frustrated in that three councilmen had indicated they would not seek reelection in 1974 and whatever the result of the vote the City would still have three new councilmen at that time. '.. and MOVED that an appropriate resolution be adopted withdrawing this proposed amendment. Motion seconded by Councilman Helms and carried unanimously. The City Attorney presented, explained the content and read the title of Resolution No. 4295, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA PARTIALLY RESCINDING RESOLUTION NO. 4282 RELATING TO THE SPECIAL ELECTION TO BE HELD NOVEMBER 7, 1972." It wasMOVED. by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. .1 AYES: NOES: ABSENT: Councilmen Butterworth, Helms, Scott, Hage None Counc ilman Arth In response to a request by Councilman Scott the Police Department will look into thehazard caused by bicycles being ridden in the wrong direction. Councilman Helms suggested a public service be instituted in this regard. 9-19-72 - 6 - AMUSEMENT GAMES V- COMMUNITY REDEVELOPMENT AGENCY ,/ I~"~~ I. 20:8154 On recommendation and MOTION by Councilman Helms, seconded by Councilman Butterworth and, carried unanimously the application for permission to install a family game room at the Santa Anita Bowling Lanes, 188 Las Tunas Drive, was referred to the Youth Commission for study and recommendation. (Note: The hearing on this matter will be postponed until November 7). During its regular meeting of October 3 Council will adjourn and reconvene as the Agency for the consideration of community rede- velopment procedure. At 9:30 p.m" the meeting adjourned sine die. ;;tLJ~~:r Mayo " ATTEST: .3k~ ~/h ~~ City Clerk .-J 9-19-72 - 7 -