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HomeMy WebLinkAboutOCTOBER 3,1972 (2) CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK s~ 20: 81'48:' I INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL PARAMEDIC PROGRAM APPROVED 5:P~/ p~ I TRACT NO. 28879 (tentative map APPROVED) -J /')-9" M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING OCTOBER 3, 1972 The City Council of the City of Arcadia, California, met in regular session on Tuesday, October 3, 1972 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. Leslie'G. Strathern, Arcadia Congregational Church Mayor Don W. Hage PRESENT: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Rage None On MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously the minutes of the regular meeting of September 19, 1972 were APPROVED. Councilman 'Arth abstained from voting as he was aosent from said meeting. On invitation from the City Council, Col. Gaylord Ailshie was present to explain the Paramedic Program in which the Council has evinced interest. It was stated in part that at the present time training is booked until October 1973 with an additional campus opened at the University of Southern California School of Medicine. In exploring the training of city firemen it was noted that the paramedic would be dispatched to the scene of emergency with the special equipment and that it would cut down the time of emergency care about two thirds. Statistics were submitted as to the number of persons assisted and lives saved because ~f the program. It was further stated in part that the training program in operation in Los Angeles County has been adopted by the Federal Government as the model for all training programs throughout the Nation. In response to questions he stated in part that the cost of specialized equipment which must be placed within one ambulance, that is for one squad, would be between $8000 and $9000. The need for the cooperation of the local hospital was expressed. The City Manager advised that the hospital officials had intimated they would not like to start any such program until the City has made its determination. It was the consensus of Council that it should move ahead and it was MOVED by Councilman Scott, seconded by Councilman Butterworth and carried unanimously that the City make formal applications for the training of nine city employees in the paramedic' program as conducted by Los Angeles County, and that Mayor Hage transmit this action to the Methodist Hospital officials with the hope that it will join the City in this program. Planning Commission recomme~dation for the approval of this tentative map subject to conditions. The property is located at 445-461 W. Duarte'Road and it is proposed to construct a 46 unit condominium thereon. It was MOVED by Councilman Butterworth, seconded by Councilman Arth and carried that this tentative map be APPROVED subject to conditions as outlined by the Planning Commission, the Department of Public Works and the Water Department. Councilman Scott abstained from voting as he has an interest in the property. 10-3-72 - 1 - j,J: RVL.~ RECREATION COMMISSION MEETING DATE CHANGED RECREATION COMMISSION (Wild life Sanctuary) :if-1/;;"7 RECREATION COMMISSION (Park-Joint venture with Maranatha Schoo 1) REJECTED .::;-: /?-'C-J.. A- SlZo> 20 :3149- The request of the Recreation Commission for permission to change its regular monthly meeting date from the third Wednesday to the second Wednesday evening was APPROVED on MOTION by Councilman Helms, seconded by Councilman Arth and carried unanimously. On MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously the recommendation of the Recreation Commission concerning Wilderness Park being declared a Wildlife Sanctuary ~as APPROVED and the City Attorney was instructed to prepare the appropriate ordinance. I Council received the recommendation of the Recreation Commission that a feasibility study be made of a joint venture between the Maranatha School and the City for development of land on the north ~ide of Colorado Boulevard west of Santa Anita Avenue for a mini-park. Suitable land for such a park has been under consideration by Council. In presenting individual views Councilman Butterworth observed in part that the Maranatha School is doing a fine. job and justifies Council support, however, when it comes to using tax monies for a private school, be it a parochial, church school, nursery school or the like, some very serious questions are raised. That to acknowledge the principle of using tax monies for such purpose as a valid use would bring endless requests of the same nature; that he would be unalterably opposed to use tax money for the support of any private school. Councilman Scott also expressed opposition to the use of city funds in this manner. He felt the City is dedicated to provide neighborhood parks and that it will find a solution to the park problem in this particular area; that the problem should be solved as a City and not become involved with alignments that might cause unforeseen problems. He was not in favor of a feasibility study along the lines recommended by the Commission. Councilman Arth concurred with the above observations and stated in part that he could foresee where other private schools could make the 'same requests and questioned whether or not the land could be split so the city could purchase a part and the school a part. Dick Norris, 309 W. Naomi Avenue, representing the Maranatha School, ,eferred to the possibility of the City purchasing the land in question and the School constructing the improvements. He said he did not know whether or not tax money would be used for private school purposes, but asked if there were any way in which this could be accomplished - to the benefit of the City and the School. I Hugh K. Myers, 624 San Luis Rey Road, representing the Santa Anita Gardens Homeowners Association, read a communication in full which set forth the association's concern as to the wisdom of the City expending funds for any private or sectarian school. He referred to the petition filed by the association members and submitted that a park Similar to the Eisenhower Park (less the baseball diamond) was what they had in mind. He suggested that before any monies are spent on a feasibility study that the matter be continued until more infor- mation is disseminated. Councilman Helms stated in part that he was really at a loss as to a conclusion in the matter; that he could not agree entirely with the observations made thus far by Council, nor could he accept the joint use concept. He continued that the subject property was looked into by staff and it was found that the school was interested in the 10-3-72 - 2 - I ARCADIA BEAUTIFUL COMMISSION A : A-BC..,,' , " . 'I' .' 'I ,~ 20:81S-l property but the price was so high for R-l property; that the City has turned down its requests for rezoning to R-3. He felt the property is a little larger than required for a mini-park and not as large as the Eisenhower Park. He submitted that the City needs a facility such as proposed and the proposal could provide a park and the facility. He felt it would not be a support proposition as the City does on many occasions enter into joint venture agreements with private individuals or private organi'zations; that this is not an illegal or new concept. He acknowledged the concern of the speakers and the Council in seeing that the City not become involved with any religious or semi-religious undertaking. Mayor Hage then observed that he felt the same as the majority of. Council; that he sympathized with the proponents of the joint-venture concept and that the City has been offered similar propositions in the past; that Council is not differing with its Recreation Commission whose responsibilities it is to advise and recommend to Council what is needed in the recreational field; that this is what the Commission has done in recommending the feasibility study. Council has taken all factors into consideration and has made its own determination. Whereupon it was MOVED by Councilman Butterworth that the recommendation of the Recreation Commission for a feasibility study of the joint- venture aspect' between the School and the City be rejected with regret and that the School and the Recreation Commission be advised of Council action. Motion seconded by Councilman Scott and carried on roll call vote as follows: AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None Mrs. William Appel, Chairman of the Commission, asked if an agreement could be negotiated for the use of property known as Clamshell Canyon which would expand Wilderness Park; that the area is natural and unspoiled. She also supported the Wildlife Sanctuary and expressed appreciation to Council and the Recreation Commission for the John Panatier Nature Museum with its .natural setting aI'.ound. which the Commission had scattered California poppy seed. Councilman Helms agreed with the inquiry as to Clamshell Canyon and felt it should be preserved. Staff will investigate the possibility of the City purchasing the property and report back to Council. AUDIENCE PARTICIPATION ~ I COMMUNITY REDEVELOPMENT PROGRAM (downt own) -3- / J-'1 7 Jim Campbell, Sophomore at Temple City High School, explained his desire to conduct an arts and crafts fair adjacent to Jack's Rancho Market, southwest corner of Baldwin and Las Tunas. It would be a commercial venture. He was advised to confer with the Building Department as to requirements for the booths, etc. Pursuant to Council request reports were submitted outlining the steps necessary and procedure for the implementation of a community redevelopment program in the central area of the City. .The Economic Coordinator detailed the contents of the report and exhibited a tenta- tive survey area map which is for study purposes whereas a project area map within which redevelopment actually occurs is adopted at a later date. He noted that any project such as proposed does not involve federal or state funds, that it would be locally controlled - administratively, financially, planning and implementation - all final authority would rest with the City Council as it sits as the Agency. Any plan would make specific commitments with respect to school district income. 10-3-72 - 3 - RECESS 8:45 p.m. LIBRARY (West Parking Lot) 4- ef 1 "2--- LANDSCAPE' MAINTENANCE (Napolitano) -4- 5'/S- A- 8 20 :815)' In exploring the survey map it was indicated that the area proposed for redevelopment is either commercially or industrially zoned - that the apartment zone has been included because the Planning Commission Downtown. Study Committee desired to explore ways in which property owners in that area may receive Some assistance in their efforts to develop that property. .Percentages of absentee ownership was submifted which it was stated is significant because properties are not always maintained with the pride of owner-occupied properties. The Fashion Park and Race Track properties were included in the survey area map to. afford Council the opportunity to examine the inclusion of this proper- ty as to the benefits of an expanded area and then come to its .own conclusion as to whether to accept or reject any recommendations that might be made as a result of the feasibility study. I At this time Council recessed the regular Council meeting to sit as the Community Redevelopment Agency. .(See CRA Minutes). The City Manager recalled that the initial cost estimate for the modernization of the west parking lot of the City Library was $26,000 which included the lighting which has been installed at a cost of $9,120; that plans and specifications were developed and approved by Council in July of this year. The bids were approximately $13,000 higher than budgeted and were rejected. He noted that $12,500 plus an additional $2000 unexpended from the Library lighting project are available for the landscaping phase and that the plans which have been developed with the cooperation and approval of the Library Board represent a functional parking facility. He recommended advertising for bids. The original cost estimate was based on landscaping 3 percent of the total west parking lot whereas the new plans call for approximately 8 percent of the total area with some additional work as set forth in the report dated September 29. Councilman Scott stated in part that he would like to see as much of the work performed as possible within the budgeted funds and the balance of the work completed when feasible; that is, use the remaining, approximately $14,500 for the beautification and hold the remainder of the work until funds are budgeted. Some discussion held during which it was pointed out that the Library Board was in favor of'the larger percentage of work being pursued. Councilman Scott MOVED that the Director of Public Works be AUTHORIZED to prepare plans and specifications for landscaping at the Library for the most pressing needs at this time, and that the plans be drawn so bids may be expected to come in within the budget figure in the neighborhood of $14,000. FAILED TO RECEIVE A.SECOND. Councilman Helms then MOVED' that the City Clerk be AUTHORIZED to readvertise for bids and that total funding needs be deferred until after the bid opening. Motion seconded by Councilman Butterworth and carried on roll call vote as follows: I AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Hage Councilman Scott None Councii was informed that the present contract with Napolitano for the maintenance of landscaping is for 3 years with approximately 15 months remaining and that staff is requesting permission to modify the contract for reasons set forth in a report dated September 29. This modification would require an increase of payment to Napolitano of $500 per month. The primary reason for the request is that the lawns need scalping and overseeding with winter rye. The contractor does not propose to perform this function as it is not specifically spelled 10-3-72 - 4 - . .- ') 20:81s,l out in the contract. Staff felt there is a misinterpreation of the contract and noted in the report that the subject firm was the lowest of the two bids received initially. In expressing' individual views Councilman Arth felt that at this point it would probably be best to go along with it and make the requested modification to the contract. Councilman Butterworth sub- mitted that he would be opposed-to any amendment of the contract which in his opinion is well written for this type of work; that every minute detail cannot be spelled out in a contract, however, he felt strongly that the contractor should be required to do the work and that the contract stand, which provides that the work shall be done to the satisfaction of the Director of Public Works. I In response to an inquiry the City Attorney stated in part that the contractor has a point in that the contract does not specifically spell out "scalping"; that the Director of Public Works did protest when the first season went by with the lawn reseeded but not scalped; that it is one of the reasons the contractor is now having trouble with mowing lawns; that it does pose somewhat of a problem. The Director of Public Works was mindful of the time factor in that the lawns need this special care right now; that they would not be in such a condition if they had been scalped. He stated he had advised Napolitano that scalping must be done. . Discussion ensued on the increased funds which have been requested and also the duration of the contract. Councilman Scott submitted that he would rather see the City live with the situation at this time and look forward to the time the City goes out again to bid for this work - that the specifications then could be drawn in a more exact form. He MOVED that the contract with Napolitano not be changed as recommended by the Director of Public Works and approved by the City Manager; that the contract run its course at the same stipend and that the City Attorney investigate what recourse, if any, the City may have. FAILED TO RECEIVE A SECOND. Councilman Butterworth then MOVED that Napolitano be advised that the City stands by the contract; that he is obligated to scalp the lawns and reseed them forthwith. If he does not do this the City will obtain estimates as to what it would cost to scalp the lawns and that it proceed to hire a third party to do the work; that the City deduct -this cost from the Napolitano contract cost or if this is not possible and Napolitano refuses to perform under the contract, then the City sue for the cost of the scalping. Motion seconded by Councilman Scott. I Prior to the roll call on the motion Councilman Arth submitted that he would vote -"No" based on the opinion of the City Attorney and Councilman Helms referred to the report which indicated there were only two bidders at the time bids were called and that it is con- ceivable only one bid would be received the next time. Roll call was then taken. AYES: NOES: ABSENT: Councilmen Butterworth,_ Scott, Hage Councilmen Arth, Helms None A conference between some members of Council, staff and the contractor will be scheduled in the next day or two. p UNDERGROUND Council was advised concerning County financial participation in the UTILITY FUNDS undergrounding of existing utilities on Campus Drive between the limits (Campus Drive) of Holly and Santa Anita Avenues (see report dated September 29.) In AII-~'t;;~ ~ the interest of improving the aesthetics within the project area by t ~__ virtue of undergrounding as well as the continuing benefit of lower t , Ad ~cost of power and maintenance for a fully improved roadway lighting ~~'~'" system, it was MOVED by Councilman Arth, seconded by Councilman Scott 10-3-72 - 5 - RADIO On recommendation of the Committee formed to review the radio communi- MAINTENANCE cations maintenance and repair program, it was MOVED by Councilman & REPAIR Helms, seconded by Councilman Arth and carried on roll call vote as (Technician) follows that a Radio Technician by employed pursuant to the report 12. 9f- dated September 28 and contingent on the execution of an agreement with I " the City of Monrovia to share costs. c1!..o-,~"tfi.- AYES: NOES: ABSENT: EQUIPMENT PURCHASE (Trucks - Pub lic Works & Water) -t,,~J Pv.l~e- PROCEDURE (engineering consultant retention) RETIREMENT (Fire Chief) A- : @^1f'- +~ WORK COMPLETION (Sully-Mi ller) 4- J ;. 81 ." (Agreement) ,;,.", 20:81~ and carried on roll call vote as follows that the Mayor be AUTHORIZED to accept the County's offer of participation, and further that staff be AUTHORIZED to proceed in finalizing the details with the City Underground Utilities Committee: AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None On recommendation of staff it was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that one ton w/spec. body and tail gate truck for the Department of Public ~orks and one ton cab & chasis for the Water Department be purchased from. International Harvester Company (low bidder) in the amounts of $4,029.78 and $3,103.54 respectively, or a total of $7,133.32. I AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None Council received a report from the Water Manager concerning procedure used in engaging engineering consultants (dated September 29). Council asked that this procedure be adhered to in all future consultant contracts. Council received with regret the notice of retirement, effective December 31, from.Fire Chief Lawrence Way. .It was MOVED by Councilman Scott, seconded by Councilman Arth and carried unanimously that the resignation of Chief Way be accepted with gratitude for his many years of excellent service to the City, and that Mayor Hage communicate the expression of Council to Chief Way. Council will participate in the selection of a replacement for Chief Way. On recommendation of staff it was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that the work of Sully-Miller Contracting Company in the completion of the annual street resurfacing and concrete gutter construction project (Job No. 394) be ACCEPTED and that final payment be made pursuant to the terms of the contract. AYES: Councilmen Butterworth, Helms, Scott, Hage NOES: None ABSTAIN:Councilman Arth (due to business affiliation) ABSENT: None I . Coune i Lmen None None Arth, Butterworth, Helms, Scott, Hage It was further MOVED by. Councilman Helms, seconded by Councilman 10-3-72 - 6 - v;;,ESOLUTION No. 4296 . ADOPTED I ~OCEDURAL ORDINANCE WAIVED PARK LAND -+P-&;l..,4- SISTER CITY ~ I APPOINTMENT Parking Place Commission , A: eM..-" , p. Pl-. &-vvt . APPOINTMENT (Chamber of Commerce) , ~ (Cable TV) fiJ\A.-f-' 6/ 20 :81J:ti- Butterworth and carried on roll call vote as follows that the proposed Agreement between the City and Monrovia be APPROVED and that the Mayor and City Clerk be AUTHORIZED to execute same. . AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None The City Attorney presented, explained the content and read the title of Resolution No. 4296, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA SUPPORTING THE SAN GABRIEL VALLEY HOT LINE PROGRAM" . It was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None In order to consider the following items the prov1s1ons of the Procedural Ordinance were waived on MOTION by Councilman Scott, seconded by Councilman Helms and carried unanimously. Councilman Scott MOVED that staff, in conjunction with the Recreation Commission, move forward in the selection of a park site for the Santa Anita Gardens area and that recommendation be made therefor. Motion seconded by Councilman Helms and carried unanimously. Councilman Arth made a brief report on the recent tour of the Pacific of a group of local residents and the welcomes they were extended along the way. He also asked that a reimbursement be made to those who contributed toward the $105 cost of a bus for a trip into a city in Australia which is interested in pursuing the possibility of entering into a Sister City arrangement with Arcadia. It was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that $105 be appropriated from.Council Contingency Account for this purpose. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None On MOTION by Mayor Hage, seconded by: Councilman Arth and carried mously Warren Dunbar, Manager of the Bank of America in downtown Arcadia, was appointed to a four year term to the Parking Place Commission. (He will replace William Marmion). unani- Mayor Hage appointed Councilmen Helms and Scott to work with the Chamber of Commerce Committee on ways for the four business districts to continue Christmas Decorations. This is not for the coming holiday season. Mayor Hage appointed Councilmen Butterworth and Helms to study the feasibility of Cable TV for the portion of the city which is not presently covered by this service. (Request has been received from the Cable TV Company. 10-3-72 - 7 - FAMILY GAME ROOM ~ GUIDELINE TO BOARDS and COMMISSIONS ~ LABOR NEGOTIATIONS ./M-'J~ ( "Y>I ~/" .M....<.. -v>I.l.-.~ ) ADJOURNMENT .,::z..... 20:81~ At the req~est of Co~ncilman Helms and with the conc~rrence of Co~ncil the Recreation Commission will be asked to study and recommend as to whether or not the Santa Anita Bowling Lanes at 188 W. Las T~nas Drive is the proper place for the installation and operation of a family game room. This matter will be before Co~ncil in public hearing procedure on November 7. Discussion held on the contents of the forthcoming Guidelines for the various boards and commissions in which duties and responsibilities will be detailed. Councilman Helms, Council Liaison to the Recreation Commission, stated in part that he had asked the Recreation Commission to detail in a communication to Mayor Rage what it felt its functions sho~ld be, and suggested that the other Co~ncil Liaison members do the same with the other Boards and Commissions. I Discussion held on the extensive memorandum prepared and submitted to Council by Councilman Butterworth concerning labor matters. This was prepared in an endeavor to have the negotiations move more orderly. It was emphasized that there is an obligation on the part of Council to keep the public informed as to what it is about to do in labor matters before it has already taken place. It was MOVED by Councilman Scott, seconded by Councilman Arth and carried unanimously that Councilman Butterworth be AUTHORIZED to meet with the appropriate staff to review and finalize a declared policy before the first meeting of Council in November. Councilman Arth advised that the Independent Cities of Los Angeles County has been studying labor negotiations and he will secure material in this regard from that source. At 11:20 p.m., the meeting adjourned sine die. ~,o<~&~ ATTEST: ~~h~/ City Clerk I 10- 3- 72 I' - 8 -