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HomeMy WebLinkAboutOCTOBER 19,1972 (2) ,- CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK f,.3 20:81~ 1."""",,0> PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL YOUTH WELCOME FAMILY GAME ROOM (BOWLING ALLEY-k.. ':J 100 PROPERTY ACQUISITION FOR PARK PURPOSES 5- /~~;; -A' M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING OCTOBER 19, 1972 The City Council of the City of Arcadia, California, met in regular session on Thursday, October 19, 1972 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. James W. Hagelganz, Arcadia Presbyterian Church Mayor Don W. Hage PRESENT: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None Minutes of the regular meeting of October 3, 1972 were APPROVED on MOTION by Councilman Arth, seconded by Councilman Butterworth and carried unanimously. Council welcomed the youth who were observing the meeting as part of their Civics Class curriculum from the Arcadia High School. The recommendation of the Recreation and Parks Commission concerning the proposed Game Room at the Santa Anita Bowling Lanes, 188 W. Las Tunas Drive,was received and is to be made part of the hearing on the matter on November 7. The recommendation of the Recreation and Parks Commission was received concerning acquisition of land in the Santa Anita Gardens area on Colorado Boulevard west of Santa Anita Avenue, to be developed into a neighborhood park. It was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that staff be authorized to obtain an appraisal of the subject property at a fee of $750. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None COMMUNICATIONS I~FILED ) q- , -rt:t 7 ..:;j 1;0;.7 'LIGHTING MAINTENANCE DISTRICT , ANNEXATION NO. 2 '-E-lcFtC Council acknowledged receipt of and ordered filed communioations from the following: (Gareth A. Dorn (Redevelopment Agency) ~lyde L. Simpson (Redevelopment Agency) ~Mrs. Johanna A. M. Hofer (Fashion Park) , The City Clerk advised of the filing by the City Engineer of the Report on Annexation No.2 to the Lighting Maintenance District. Public Hearing scheduled for hearing objections to said annexation. 10-19-72 '\' / - 1 - AWARD OF CONTRACT (Library Parking Lot Landscaping) T47'). M I AWARD OF CONTRACT (Patrol cars) p"?!~ I EQUIPMENT PURCHASE (Tractor shovel) p: ~ PuA-, fa,/- 20 :8t.:l'f' Council received the following bid results and recommendation for the award of contract for landscaping the Library West Parking Lot: R. O. Boyette Co. G.T.S. Co., Inc. Mac-Well Co. Lowe-Hydro Co. Duke's Landscaping $42,687 30,813 28,400 26,023 21,702 It was MOVED by Councilman Arth, seconded by Councilman Butterworth and carried on roll call vote as follows ,that the contract be awarded to the low bidder, Duke's Landscaping, in the amount of $21,702; that all other bids be rejected; that any irregularities or informalities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney; $23,700 was appropriated from the Capital Improvement Fund and $2000 was transferred from the unexpended Library Lighting Project Fund to the aforesaid account. AYES: NOES: ABSTAIN: ABSENT: Councilmen Arth, Bu~terworth, Helms, Scott None Mayor Hage (due to his business affiliation with the awardee) None The City Manager reported on the following bids received for the purchase of ten new patrol cars which will be replacements for the ten 1971 Plymouth models in use since May 1971: Wegge-Dodge (Dodge Coronet) Mackaig &.Son-Plymouth Savage Pontiac-American Matador Ricker Motors - American Matador Orrin Fox-American Matador Arrow Chevrolet-Chevelle (Unit cost) $2,466.80 2,734.05 2,743.03 2,955.00 2,971.63 3,554.85 (Total) $24,668.00 27,340.48 27,430.32 29,550.00 29,716.31 35,548.50 It was explained that Wegge-Dodge had requested its bid be withdrawn due to errors in computation, therefore, staff recommended the award to the second lowest bidder. Considerable discussion ensued o~the procedure in advertising for these bids, the Charter provision concerning bids, the legal aspect and the type of car which the police department had indicated it would prefer for safety and job efficiency reasons. Councilman Helms requested a copy of this police report. It was MOVED by Councilman Scott, seconded by Councilman Butterworth and carried on roll call vote as follows that the ten patrol cars be purchased from Mackaig &,Son (Plymouths) in the amount of $27,340.48 including trade-ins; that all other bids be rejected; that any irregularities or informalities in the bids or bidding process be waived and that a purchase order be issued. Funds are in the 1972- 73 Budget. AYES: NOES: ABSENT: Councilmen Butterworth, Scott, Hage Councilmen Arth, Helms None The City Manager reported and made recommendation for the award of contract on the following bids received for furnishing the Water Department with a tractor shovel to replace a 1962 Michigan Loader Model 75A: Consolidated Equipment Sales , Shepherd Machinery Co. Johnson Tractor Co. $18,925.85 Allis-Chalmers 840 21,674.55 Caterpillar 920 25,325.00 Caterpillar 920 10-19-72 - 2 - 1 '^-, (Permanent Cable) A: Pl. Wfl-BPA- 1 LANDSCAPE MAINTENANCE (Napolitano) -3--5 IS' ~~ 20:81~ It was noted that the low bidder's proposal does not meet the mlnlmum specifications. Whereupon it was MOVED by Councilman Arth, seconded by Councilman Butterworth and carried on roll call vote as follows that the tractor shovel be purchased from Shepherd Machinery Company in the amount of $21,674.55; that the other bids be rejected; that any informalities or irregularities in the bids or bidding process be waived; and that the issuance of a purchase order be authorized. Funds in the 1972-73 Water Department Budget. AYES: , NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None The Water Manager will communicate reasons for the rejection of the bid on an Allis-Chalmers 840 to Consolidated Equipment Sales Company. The request of the West Arcadia Business and Professional Association for permission to install one galvanized steel cable standard at the southeast corner of Baldwin Avenue and Duarte Road was APPROVED on MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously. Conditions under which approval was granted are as follows: 1. The association employ a contractor that has acceptable experience in this type of work. 2. Provide insurance in amounts and in a form acceptable to the City Attorney. 3. Work shall conform to specifications on file in the Department of Public Works. 4. That all future replacement and maintenance costs of poles and cables be paid by the Association. 5. That no permits for the use of the poles or cables be granted until the applicant submits accurate details of the banner to the Department of Public Works. This will prevent over- loading of the poles and guard against inadequate roadway clearances. 6. The poles once installed shall become public property and their future use by any organization will be subject to the conditions of a permit issued for each occurrence py the City Manager. 7. Any organization requesting a permit for the use of these poles shall be responsible for the installation and removal of both cable and banner. 8. The new cable standard shall be given a prime coat and color coat identical to that provided on the other cable standards that were installed under the prior project. It was noted that the committee appointed on October 3 to meet with the landscape maintenance contractor, Napolitano, concerning scalping and reseedings of the city lawns, had completed its deliberations. Whereupon it was MOVED by Councilman Butterworth that the action on motion by Council on October 3 be vitiated; that the contractor be paid $1000 for the scalping of the lawns after this work has been accomplished together with performance satisfactory to the Director of Public Works - with the further provision that he is to be paid an additional sum of $1000 when he has also scalped the lawns at the 10-19-72 - 3 - BENCH REPLACEMENT APPROVED j-~ ~. f.~ PLANNING' DEPARTMENT Part time employee \\ APPROVED fI .,,1 ~', t>,p~.L~ CHAMBER of COMMERCE (sign brackets) Cl- 1'17 ORDINANCE NO. 1466 INTRODUCED V' ORDINANCE NO. 1467 INTRODUCED V "0 20:81* appropriate time in 1973 - all to the satisfaction of the Director of Public Works. Motion seconded by Councilman Scott. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None On recommendation of the City Manager and the Director of Public Works it was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that the California Bench #2 Series as produced by Brooks Concrete Products Company be adopted as the official City of Arcadia street bench; that $1,600 be appropri- ated from the Capital Improvement Fund to pay the cost of the initial 20 benches as well as to provide for replacements in order for the program to continue on a positive basis. I AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None On recommendation of the City Manager it was MOVED by Councilman Butterworth, seconded by Councilman Helms and carried on roll call vote as follows that $4,150 be appropriated from the Council Con- tingency Account for funding of a part-time employee in the Planning Department. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None Request of the Chamber of Commerce to use the existing brackets to display signs at all times when there is not a special event within the various business districts which utilize the brackets. After discussion it was MOVED by Councilman Helms, seconded by Councilman Scott and carried unanimously that the request be APPROVED on a six months trial basis and that the permanent type posters be approved by staff. t The City Attorney presented for the first time, explained the content Bnd read the title of Ordinance No. 1466, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA RECLASSIFYING PROPERTY KNOWN AS 404-526, 415-437, AND 471-509 WEST DUARTE ROAD, 1111-1117 LA CADENA AND 1107-1115.HOLLY AVENUE FROM ZONE R-l AND R-2 TO R-3." !t was MOVED by Councilman Helms, seconded by Councilman Arth and carried on roll call vote as follows that the reading of the full of Ordinance No. 1466 be WAIVED and that the same be INTRODUCED. body I AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None The City Attorney presented for the first time, explained the content Bnd read the title of Ordinance No. 1467, entitled: "AN ,ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING'SECTIONS 4125.11.1 AND 4133 OF THE ARCADIA MUNICIPAL CODE RELATING TO ANIMAL IMPOUND FEES." !t was MOVED by'Councilman Scott, seconded by Councilman Butterworth and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1467 be WAIVED and that the same be INTRODUCED. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None 10-19-72 - 4 - RESOLUTION NO. 4297 ADOPTED V' 1 RESOLUTION NO. 4298 ADOPTED :1-' / ;) 9 g RECESSED 8:30 p.m. RECONVENED 8:45 p.m. POLICE FACILITY .,-:f\A-'JV -' FINANCIAL STATEMENTS fiA1- 1 SAFETY MEASURES (Freewa~ PROCEDURAL ORDINANCE WAIVED BUTTERWORTH EXCUSED ~ LAND PURCHASE AUTHORIZED (public purpose) -1- I ()-q I (,,7 20:81~ The City Attorney presented, explained the content and read the title of Resolution No. 4297, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA EXPRESSING OPPOSITION TO INITIATIVE CONSTI- TUTIONAL AMENDMENT KNOWN AS PROPOSITION 14." Following discussion on the content, it was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that Resolution No. 4297 be adopted with the deletion of the second paragraph on the first page. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None The City Attorney presented, explained the content and read the title of Resolution No. 4298, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA DECLARING ITS INTENTION TO ANNEX CERTAIN LANDS TO THE ARCADIA CONSOLIDATED LIGHTING DISTRICT AND FIXING A TIME FOR HEARING OBJECTIONS TO SAID ANNEXATION." It was MOVED by Councilman Arth, seconded by Councilman Butterworth and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None It was MOVED by Councilman Butterworth, seconded by Councilman Helms and carried unanimously that the meeting be recessed. (Council immediately thereafter convened as the Community Redevelopment Agency.) Council reconvened and continued the regular council meeting. Councilman Scott expressed concern about the delay in the plans for the expansion of the police facility to which the City Manager. advised that some report should be forthcoming by the next regular meeting. Councilman Helms submitted that it might be well to await the legislative action on the revenue sharing program. At the suggestion of Councilman Scott, future financial statements will be placed on the official agenda for the second meeting of each month. At the suggestion of Councilman Helms the Director of Public Works will undertake a survey of freeway routes to determine if there are any areas of danger due to the lack of barriers. In order to take action on the following matters the provisions of the Procedural Ordinance were waived on MOTION by Councilman Helms, seconded by Councilman Arth and carried unanimously. On MOTION by Councilman Helms, seconded by Councilman Arth and carried unanimously-Councilman Butterworth was excused from attending the meeting of November 7. On recommendation of the Land Committee it was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that staff be authorized to purchase from the State Division of Highways excess freeway land on Colorado Boulevard west of Santa Anita Avenue (referred to by State as 07-LA-210-32.0 Parcel Nos. B2117, B2118 and B2119) for the sum of $33,000; that said amount be appropriated from Capital Improvement Account. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None 10-19-72 - 5 - ~S' 20:81.(j:f- LAND PURCHASE (Park purposes) ::J-- /300 On recommendation of the Land Committee it was MOVED by Councilman Scott, seconded by ~ouncilman Arth and carried on roll call vote as follows that the City purchase from the State Division of Highways a parcel of land referred to as 07-LA-21 0-32.2 Parcel B2144 Ul and Alley area for $750. Same to be used for the expansion of the Eisenhower Park at Second Avenue and Colorado Boulevard. Funds to be appropriated from the Capital Improvement Account. AYES: NOES: ABSENT: Councilmen Arth, Butterworth, Helms, Scott, Hage None None FIRE DRILL Discussion was held on an appropriate location for the fire drill tower TOWER which has been under consideration for some time. The City Manager B indicated the availability of property for $104,000 at the southeast n I.J, /. , . (J corner of Huntington Drive and Fifth Avenue in the City of Monrovia. oiK' ~Some discussion held on the possibility of Monrovia being willing to ~. - de-annex the land if the purchase is consummated. It was the consensus of Council that staff proceed with negotiations for the purchase subject to conditions. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Arth and carried on roll call vote as follows that staff be authorized to proceed on the following conditions: 1 1. That City obtain an opinion as to the value of the property from a qualified appraiser, and further that the opinion as to value ~ot be less than the above stated amount. 2. That the present owner of the property provide a Title Report at his expense. 3. That it be cited in the escrow instructions that the purchase of the property is subject to the City of Monrovia granting a conditional use permit that will permit the construction and use of a fire drill tower. 4. That the escrow instructions cite that the City will obtain a Soils Report and that the purchase is subject to said report verifying that existing soil conditions will in no way prevent or unreasonably contribute to excessive construction costs for the tower. 5. That the City obtain prior permission from the Los Angeles County Flood Control District for the connection of drainage facilities from the site to the Santa Anita Wash. AYES: Councilmen Arth, Butterworth, Helms, Scott, Hage NOES: None ABSENT:None COUNCIL ACTION At Councilman Scott's suggestion staff will endeavor to place items involving large sums of money on the officla agenda in order for the public to be informed. Reference was made in particular to the action taken concerning property acquisition. COMMENDATION Councilman Arth commended staff on the new City Employee's Handbook. I EXECUTIVE SESSION At 9:05 p.m. Council adjourned to an executive' session. RECONVENED and ADJOURNMENT At 9:40 p.m. Council reconvened and adjourned immediately thereafter. ~~0.~z Mayor ATTEST: ~~~ ~tU( City Clerk - 10-19-72 - 6 -