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HomeMy WebLinkAboutAUGUST 7,1973 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK I,""""''' PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL PRESENTATION (Butterworth) HEARING (Weed Abatement) F 17.2.1 20:8359 M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING AUGUST 7, 1973 The City Council of the City of Arcadia, California, met in regular session on Tuesday, August 7, 1973 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. Margaret Stevens, Santa Anita Church Mayor C. Robert Arth PRESENT: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None On MOTION by Councilman Scott, seconded by Councilman Hage and carried unanimously the Minutes of the regular meeting of July 17 and the adjourned regular meeting of July 24 were APPROVED. Councilmen Butterworth and Helms abstained from voting on the July 17 meeting as they were absent. Councilman Butterworth abstained from voting on the July 24 meeting as he was absent. Councilman Butterworth was presented with a.Resolution of Appreciation on behalf of his interest, efforts and accomplishments in the Sister City Program. Mrs. Myree Gudus, Chairman of the Sister City Commission made this presentation. Time and place for receiving the report concerning weed abatement charges for the 1972-73 period. The report indicated the cost of abating noxious weeds on separate parcels of land. Mayor Arth declared the hearing open L2and no one desiring to be heard the hearing was CLOSED on MOTION by l/ Councilman Scott, seconded by Councilman Hage and carried unanimously. It was MOVED by Councilman Helms, seconded by Councilman Scott and carried unanimously that the report be and it is hereby CONFIRMED and the County Auditor was ordered and instructed to enter the amounts of the assessments against the respective parcels of land as they appear on the current assessment roll. HEARING The Planning Commission at its meeting of July 10, by a vote of 4-2 with (Lot Spllt) one absent, approved a division of property at 723-727 East Norman Avenue subject to conditions outlined in a staff report with an additional 1 . condition concerning underground utilities. This decision was appealed and this hearing was scheduled. V' ~[)1\1'';:' The Planning Director explained and exhibited projecturals depicting ~\?L the area and stated in response to questions that the lots are noncon- forming as they presently exist regardless of the lot split. Mayor Arth declared the hearing open and the applicant Donald E. Fickas 727 E. Norman Avenue, submitted additional names for a petition which had previously been submitted to the Commission. He stated in part that they were very pleased with their home and had originally intended to utilize the rear portion, however, circumstances 8-7 - 7 3 - 1 - OPPOSITION 20:8360 have changed and the family does not need the large lot. That prior to filing his application for the lot split he had consulted with neighbors to ascertain if there was any opposition. None was expressed at that time and he went ahead with the application. He did not know of the opposition until the Commission Hearing and he once again contacted the residents with the finding that one abstained, one was not home and one had already signed the opposing petition. He noted the variables in lot size and shape in his immediate ar.ea. He felt a precedent would not be set as his property is the last in the area with sufficient size for such a division. In conclusion he stated in part that approval would eliminate what is virtually a vacant lot with a fence around it. He noted he has negotiated for the sale of the lot put the escrow is subject to City approval. Mrs. Mildred Free, 723 E. Norman Avenue, spoke in favor of the lot SPlit'l and noted in part that the 3 lots would be rectangular, not odd-shaped lots.. and that they would exceed in size some of those adjacent thereto. She felt a new house in the neighborhood would enhance it and urged approval. John Stothers, 730 E. Winnie Way, circulated a map indicating the pro- posal. His property adjoins the subject lot. He said in part that when he moved into the area it was fully developed into single family residences and he had every reason to believe it would so remain. He felt the lot split would be setting a precedent as there is property nearby which could also be so divided and the area is not in need of additional residents. He felt a new house would change the appearance of the area and increase the density by 20 percent and in his opinion Mr. Fickas was premature in seeking a buyer for a lot which had not been approved. The Planning Director drew attention to a map indicating those in favor and opposed according to the petitions. No one else desiring to be heard the hearing was CLOSED on MOTION by Councilman Helms, seconded by Councilman Hage and carried unanimously. Discussion ensued on many facets of the matter - the open space concept which could be retained by conditioning the location of the new residence; the setback could be set at 6 feet on the north property line; a covenant could be recorded for the benefit of the purchaser of the new lot.. the space appears quite large and the lot would only be sub-standard in terms of width according to the Planning Director. It was then MOVED by Councilman Helms that the lot split be APPROVED subject to conditions with an additional requirement that the northerly property line be set at 6 feet. Councilman Butterworth seconded this motion to include a further requirement that the structure on the new lot be placed in such a location that it will meet with the satisfaction of the Planning Department, with the object in mind to maximize the open space for all parties and that a covenant to that effect be recorded to so advise any new purchaser and that the new home be one- story. (The applicant advised that this latter requirement was part and parcel of the escrow.) ,'III Councilman Scott and Mayor Arth were of the opinion that out of deference to the many residents of the area who attended this meeting, the matter should rightfully be tabled until Council has an opportunity to study the proposed plan and location of the new home. Roll Call was then taken on the Motion: AYES: NOES: ABSENT: Councilmen Rage, Butterworth, Helms Councilmen Scott, Arth None 8-7-73 - 2 - ~. CONDITIONAL USE PERMIT McDonald's f:0U p IRACT O. 29873 7.0:; FINAL MAP f \ ~ APPROVED I 20:8361 The Planning Commission granted a conditional use permit for the expansion and remodeling of McDcnald's at 143 E. Foothill Boulevard. Resolution No. 822 specified the conditions of' approval. The Planning Director stated in part that code requirements have been met with the possible exception of the parking spaces. However, it is not felt this is serious inasmuch as the facility is part of an overall shopping center and there is additional parking available. Discussion ensued on the free standing sign which wouWbe slightly over the code re- quirement. It was the consensus of Council that the action of the Planning Commission be sustained and that the conditional use permit be RATIFIED subject to the conditions in Resolution No. 822, and subject further to the condition t~at th\ si1 ~~ broueht int~~n- d Dune man U Lerwort:t1 so -M r;v a formity with the sign ordinance. / ouncl man e ms secondea t e mot~on which was carried unanimously. Council received Planning Commission recommendation for approval of the final map of Tract No. 29873 creating a 20 unit condominium at 946-1000 Fairview Avenue. It was MOVED by Councilman Hage, seconded by Councilman Scott and carried unanimously that same be APPROVED. TRACT NO. 30933 FINAL MAP ~ APPROVED Council received Planning Commission recommendation for approval of the I-;/rt-final map of Tract No. 30933 creating a 14 unit condominium at 1156 W. Duarte Road. It was MOVED by Councilman Scott, seconded by Councilman Hage and carried unanimously that same be APPROVED. SISTER CITY COMMISSION (New affiliation) f1 \ S c.... RECESS RECONVENED C R A (COMMITTEE 1 RULES AND REGULATIONS) - y \'l..'(IC-- HOLLY AVENUE SCHOOL TENNIS COURTS CONTRACT AWARDED f )'l-~ J The Commission recommended that Council take the necessary steps to establish a Sister-City relationship with Newcastle, Australia. During the consideration it was noted that Newcastle is very anxious for this relationship. On MOTION by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote the following minute reso- lution was ADOPTED. MINUTE RESOLUTION: That the City of Arcadia extend the hand of friendship to the City of Newcastle, Australia. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None At this Agency. act as the Community Redevelopment , time Council recessed to Adjourned immediately. Council reconvened. On July 24 Council continued consideration of the Project Area Committee Rules and Regulations. Since that date the Planning Commission has recommended a change in the project area boundary. Inasmuch as a public hearing will be held on the entire project it was MOVED by Councilman Hage, seconded by Councilman Helms and carried unanimously that further consideration of this matter be delayed until after said hearing (scheduled for August 9). During the interim the Project Area Committee (PAC) will function as authorized. Council received the report and recommendation concerning bids received / for the construction of the tennis courts at the Holly Avenue school. The Director of Public Works advised that the low bidder, O. K. Coyle, had requested withdrawal of his bid for reasons cited in his communi- cation of August 2 - that he made a clerical error on Item 6. The staff has checked bids received for the construction of tennis courts 8-7-73 - 3 - C R A Operating Budget _ ,'\' J \ i--' EL NORTE IMPROVEMENT (1911 Act) Hearing Scheduled f . \7) '7~ l- STREET IMPROVEMENT EL NORTE AVENUE CONTRACT AWARD t. 1- ']; ." \ .i \~ 20:8362 ) at the Camino Real and Second Avenue park against the subject bid and has found that the prices quoted compared very favorably with tennis court construction costs in this City as well as those recently bid in other communities and recommended awarding the bid to the low bidder. O. K. Coyle addressed Council and asked for release from his bid due to the clerical error which he discovered after he returned to his office the day of the bid opening. He said he has performed other jobs for the City and was the second low bidder on a recent local job. Staff advised that in investigating the bid submitted for the Camino Real and Second Avenue tennis courts the figures total out at approxi- mately $32,980 as opposed to the current bid of approximately $31,000; the the bid figure of $46,870 is realistic. 1 Councilman Butterworth submitted in part that when a bidder demonstrates that an error has been made in the interest of justice there should be some relief, however, in this particular instance that has not been the case and MOVED to deny the request for withdrawal of the bid. Motion seconded by. Councilman Helms and carried on the following roll call vote: AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None It was then MOVED by Councilman Hage, seconded by Councilman Scott and carried on roll call vote as follows that the contract be awarded to the low bidder, 0.. K. Coyle, in the amount of $46,870; that all other bids be rejected; that any informalities or irregularities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney; that $50,000 be appropriated from the 1973-74 C.I.P. Fund to cover the contract construction, inspection and incidental costs: AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None The City Manager recommended approval of the estimated budget for community redevelopment through August 1973 in the amount of $5200 pursuant to a report dated August 3. It was MOVED by Councilman Hage, seconded by Councilman Scott and carried on roll call vote as follows that said amount be APPROVED for appropriation from the General Fund - Unappropriated Surplus to the Agency. AYES: Councilmen Scott, Hage, Butterworth, Helms, Arth NOES: None ABSENT: None 1 Council received the recommendation of staff concerning a petition from property owners who requested street improvements pursuant to the Improvement Act of 1911. It was MOVED by Councilman Scott, seconded by Councilman Hage and carried unanimously that the Superintendent of Streets be AUTHORIZED to proceed with the improvements under the short form of said Act; that he be further AUTHORIZED ~o post Notices to Construct when the City of Monrovia has taken action on the jurisdiction and that a public hearing be scheduled for August 21. Staff submitted a report and recommendation concerning the bids received for the improvement of El Norte Avenue between Tenth and Mayflower Avenues. It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows that the contract be awarded 8-7-73 - 4 - ~ 1 r - \\')..0 STREET IMPROVEMENT FIRST AVENUE ADVERTISE FOR BIDS CLAMSHELL CANYON APPRAISAL AUTHORIZED ~31q CONTRACT AWARD (Reservoir Drain Line) ~~1-q 1 AGREEMENTS Approved in principle (Fire Dept.) , S'- ~ lrzl/ :?O:,8363 to Sully-Miller Contracting Company in the amount of $21,760.30; that all other bids be rejected; that any informalities or irregularities in tbe bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute a contract in form approved by the City Attorney. Also that $4,200 be appropriated from the Capital Improvement Projects Account to cover advance construction under the 1911 Act; that $15,100 be appropriated .from State Gas Tax Funds to cover the City's share of the contract, inspection and contingencies. AYES: Councilmen Scott, Hage, Butterworth, Helms NOES: None ABSTAIN:Arth, due to his business affiliation ABSENT: None Council received the report and recommendation concerning this street improvement. The project will be financed from State Gas Tax Funds and the schedule calls for bids to be opened August 28. It was therefore MOVED by Councilman Hage, seconded by Councilman Scott and carried unanimously that the City Clerk be authorized to advertise for bids. Council received the report dated August 3 concerning proposals for the appraisal of Clamshell Canyon property lying east of Wilderness Park. Subject property is unique and future development will be extremely difficult due to the nature of the terrain as well as present environ- mental concern occasioned by land development in the Foothills. Pursuant to staff recommendation it was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried on roll call vote as follows that Howard S. Martin and Associates be retained for this appraisal of the two properties at a fee not to exceed $1800 and that $2500 be appropriated from Capital Improvement Project Account to pay the cost of the appraiser as well as incidental costs such as title reports and aerial maps. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None r Council received the report concerning the one bid received for cement mortar lining of an existing 48 inch reservoir drain line. Staff advised that there are two companies known to them who do this type of work. One did not submit a bid. During the consideration of this project the Assistant Water Manager explained locations and the need for this lining. It was MOVED by Councilman Scott, seconded by Councilman Hage and carried on roll call vote as follows that the contract be awarded to the only bidder, Ameron, Inc. of Wilmington, California, in the amount of $50,856; that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney. Funds for this project are in the 1973-74 Budget. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None Council received reports and recommendations for inter-city cooperation on fire communications and response. It was noted therein in part that for many years cities have been maintaining individual communication centers for dispatching fire apparatus resulting in area duplication and increased costs to taxpayers. The recommendation is for combining the fire communication centers of the Cities of Arcadia, El Monte~ Monrovia and Sierra Madre into one communication center which would. permit the cities to .maintain local autonomy over fire department 8-7 - 73 - 5 - STREET TREES (Commercial areas) APPROVED - ", \- ~,..~ ~ (":.- ~,-.t. MILEAGE (CITY) APPROVED f SIERRA MADRE REQUEST FILED TRANSPORTATION CONTROL PLAN (COUNTY) ~ c . ,'\' \\ \ \ . ... ,{'." ~I ' \, V \) c"'" 20:8364 activities while eliminating duplication of communication facilities. During this consideration the Fire Chief explained the proposed procedure and answered questions propounded by Council. It was the concensus of Council that.it is an excellent step in the right direction and it was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that the Joint-Powers Agreement be APPROVED in principle, subject to modification; that the Agreement for a Consolidated Emergency System and the Agreement for Mutual Response be APPROVED in principle subject to modification and approval of the other cities and that the $29,570 come from C.I.P. allocation for the fire drill training tower fund. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Arth None None 1 In response to an inquiry by Councilman Scott the Fire Chief advised that a report is due soon from the National Fire Protection Board which would include a recommendation as to the need for a fire station in the southern part of the city. Pursuant to Council request staff prepared a report concerning install- ation of trees in the sidewalks in front of existing commercial develop- ments. This was primarily referred to the Chamber of Commerce for study and recommendation. The Executive Committee of the Chamber has endorsed the project. It was MOVED by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows that the project proceed and that $10,000 be APPROPRIATED from C.I.P. Account for street trees. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None Council received the report (dated August 1 and on file in the office of the City Clerk) concerning mileage reimbursement to city employees for the use of their private cars for city business. The City Manager explained practices and problems encountered at the present time which brought forth the recommendations. It was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that the mileage increase be APPROVED in accordance with the report of August 1. AYES: NOES: ABSENT: Councilmen Scott, Rage, Butterworth, Helms, Arth None None Inasmuch as action has been taken by the County Board of Supervisors 1 on the request of Sierra Madre concerning responsibility for the search and rescue of lost persons the communication from said city was ordered FILED. Council received the proposed Transportation Control Plan for the Los Angeles Basin... the plan includes a required reduction in the parking spaces available in the city-owned or controlled parking facilities. The County Supervisor is seeking support for his plan to present an alternate approach to be developed by a local task force. On MOTION by Councilman Hage, seconded by Councilman Scott and carried unanimously Council went on record as supporting Supervj.soro_Schabarum recommendation and Mayor Arth was authorized to submit a letter to that effect. 8-7 -73 - 6 - DIAL-A-RIDE ROTARY CLUB GIFT TO CITY (Park use) 'SQ \\ 10RDINANCE NO. 1489 ADOPTED PROPOSED ORDINANCE NO. 1488 Newspaper racks CONTINUED TRACT NO. 25734 (Oakhurst Lane) . ; _ 137, t; IXECUTIVE ESSION RECONVENED PLANNING COMMISSION 20:8365 Councilman Scott brought up a program which certain cities have adopted. It is called Dial-a-ride. He explored its operation and the results experienced thus far by those cities. Council evinced an interest and staff will look into the program and report back. On MOTION by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows the gift of $2850 from the Rotary Club was accepted with appreciation. The money is to be used in the develop- ment of the new park at Second Avenue and Camino Real including a plaque. Letter of appreciation to go forward. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None The City Attorney presented for the second time, explained the content and read the title of Ordinance No. 1489 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA REPEALING SECTION 3221.1 OF THE ARCADIA MUNICIPAL CODE FOR THE PURPOSE OF RE-ESTABLISHING THE RESI- DENTIAL DISTRICT 25 M.P.H. PRIMA FACIE SPEED LIMIT ON LONGDEN AVENUE." It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1489 be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Scott, Rage, Butterworth, Helms, Arth None None Extensive discussion held on the proposed ordinance to regulate newspaper racks during which the following persons spoke at length submitting recommendations, observations, suggestions and experience they have encountered with some of the proposed regulations. (Tran- scription on file in the office of the"City Clerk.) Michael Dave, representing the American Civil Liberties Union, Frank Qwynn, Cir- culation Director of the Pasadena Star News and the Foothill Inter- City Newspapers, Pete Lansbury representing the Los Angeles Herald- Examiner. Areas of concern and items for change and/or deletion were noted and the City Attorney will redraft the ordinance for submission to Council at the next regular meeting. In response to an inquiry by Councilman Helms, the Planning Director advised that estimates have been received for the preparation of an environmental impact report relating to this tract in amounts from $1900 to $2800. Be it noted that on July 17 staff was directed to secure this data for submission to the subdivider and he was to indicate whether or not he would proceed with the development. This has been done. However the developer has not advised the City as of this date. At 11:20 p.m. Council entered an executive session. At 11:35 p.m. Council reconvened in the Chamber. APPOINTMENTS TO BOARDS AND/OR COMMISSIONS / On MOTION by Councilman Butterworth, seconded by Councilman Hage and carried unanimously Mrs. Arthur Reiter was reappointed to the Planning Commiss ion. Term to expir e June 30, 1977. 8-7-73 - 7 - RECREATION COMMISSION SISTER CITY COMMISSION LIBRARY BOARD ARCADIA BEAUTIFUL COMMISSION ADJOURNMENT TO DATE CERTAIN 20:8366 On MOTION by Councilman Scott, seconded by Councilman Helms and carried unanimously Gary Ezzo was appointed to a four year term on the Recreation Commission. Term to expire June 30, 1977. On MOTION by Councilman Hage, seconded by Councilman Butterworth and carried unanimously Mrs. Edward Gudus was reappointed to the Sister City Commission. Term to expire June 30, 1977. On MOTION by Councilman Butterworth, seconded by Councilman Hage and carried unanimously Rev. James W. Hagelganz was reappointed to the Library Board. Term to expire June 30, 1977. 1 On MOTION by Councilman Hage, seconded by Councilman Butterworth and carried unanimously Mrs. Hudson Roysher was reappointed to the Arcadia Beautiful Commission. Term to expire June 30, 1977. At 11:40 p.m. the meeting adjourned to August 9, 1973 at 7:30 p.m. at which time Council will adjourn to a Community Redevelopment meeting. (}, If,u iL2L Mayor ATTEST: ~~ ()f01 )z-M/XM~ City Clerk (I "" 8-7-73 - 8 -