HomeMy WebLinkAboutAUGUST 7,1973
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK
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PLEDGE OF
ALLEGIANCE
ROLL CALL
MINUTE
APPROVAL
PRESENTATION
(Butterworth)
HEARING
(Weed
Abatement)
F 17.2.1
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M I NUT E S
CITY COUNCIL OF THE CITY OF ARCADIA
REGULAR MEETING
AUGUST 7, 1973
The City Council of the City of Arcadia, California, met in regular
session on Tuesday, August 7, 1973 at 7:30 p.m. in the Council Chamber
of the Arcadia City Hall.
Rev. Margaret Stevens, Santa Anita Church
Mayor C. Robert Arth
PRESENT:
ABSENT:
Councilmen Scott, Hage, Butterworth, Helms, Arth
None
On MOTION by Councilman Scott, seconded by Councilman Hage and carried
unanimously the Minutes of the regular meeting of July 17 and the
adjourned regular meeting of July 24 were APPROVED. Councilmen
Butterworth and Helms abstained from voting on the July 17 meeting as
they were absent. Councilman Butterworth abstained from voting on the
July 24 meeting as he was absent.
Councilman Butterworth was presented with a.Resolution of Appreciation
on behalf of his interest, efforts and accomplishments in the Sister
City Program. Mrs. Myree Gudus, Chairman of the Sister City Commission
made this presentation.
Time and place for receiving the report concerning weed abatement charges
for the 1972-73 period. The report indicated the cost of abating noxious
weeds on separate parcels of land. Mayor Arth declared the hearing open
L2and no one desiring to be heard the hearing was CLOSED on MOTION by
l/ Councilman Scott, seconded by Councilman Hage and carried unanimously.
It was MOVED by Councilman Helms, seconded by Councilman Scott and
carried unanimously that the report be and it is hereby CONFIRMED and the
County Auditor was ordered and instructed to enter the amounts of the
assessments against the respective parcels of land as they appear on the
current assessment roll.
HEARING The Planning Commission at its meeting of July 10, by a vote of 4-2 with
(Lot Spllt) one absent, approved a division of property at 723-727 East Norman Avenue
subject to conditions outlined in a staff report with an additional
1 . condition concerning underground utilities. This decision was appealed
and this hearing was scheduled.
V' ~[)1\1'';:' The Planning Director explained and exhibited projecturals depicting
~\?L the area and stated in response to questions that the lots are noncon-
forming as they presently exist regardless of the lot split.
Mayor Arth declared the hearing open and the applicant Donald E. Fickas
727 E. Norman Avenue, submitted additional names for a petition which
had previously been submitted to the Commission.
He stated in part that they were very pleased with their home and had
originally intended to utilize the rear portion, however, circumstances
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OPPOSITION
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have changed and the family does not need the large lot. That prior
to filing his application for the lot split he had consulted with
neighbors to ascertain if there was any opposition. None was expressed
at that time and he went ahead with the application. He did not know
of the opposition until the Commission Hearing and he once again
contacted the residents with the finding that one abstained, one was
not home and one had already signed the opposing petition. He noted
the variables in lot size and shape in his immediate ar.ea. He felt a
precedent would not be set as his property is the last in the area with
sufficient size for such a division. In conclusion he stated in part
that approval would eliminate what is virtually a vacant lot with a
fence around it. He noted he has negotiated for the sale of the lot put
the escrow is subject to City approval.
Mrs. Mildred Free, 723 E. Norman Avenue, spoke in favor of the lot SPlit'l
and noted in part that the 3 lots would be rectangular, not odd-shaped
lots.. and that they would exceed in size some of those adjacent
thereto. She felt a new house in the neighborhood would enhance it and
urged approval.
John Stothers, 730 E. Winnie Way, circulated a map indicating the pro-
posal. His property adjoins the subject lot. He said in part that
when he moved into the area it was fully developed into single family
residences and he had every reason to believe it would so remain. He
felt the lot split would be setting a precedent as there is property
nearby which could also be so divided and the area is not in need of
additional residents. He felt a new house would change the appearance
of the area and increase the density by 20 percent and in his opinion
Mr. Fickas was premature in seeking a buyer for a lot which had not
been approved.
The Planning Director drew attention to a map indicating those in
favor and opposed according to the petitions.
No one else desiring to be heard the hearing was CLOSED on MOTION by
Councilman Helms, seconded by Councilman Hage and carried unanimously.
Discussion ensued on many facets of the matter - the open space
concept which could be retained by conditioning the location of the
new residence; the setback could be set at 6 feet on the north
property line; a covenant could be recorded for the benefit of the
purchaser of the new lot.. the space appears quite large and the lot
would only be sub-standard in terms of width according to the Planning
Director.
It was then MOVED by Councilman Helms that the lot split be APPROVED
subject to conditions with an additional requirement that the northerly
property line be set at 6 feet. Councilman Butterworth seconded this
motion to include a further requirement that the structure on the new
lot be placed in such a location that it will meet with the satisfaction
of the Planning Department, with the object in mind to maximize the
open space for all parties and that a covenant to that effect be
recorded to so advise any new purchaser and that the new home be one-
story. (The applicant advised that this latter requirement was part
and parcel of the escrow.)
,'III
Councilman Scott and Mayor Arth were of the opinion that out of
deference to the many residents of the area who attended this meeting,
the matter should rightfully be tabled until Council has an opportunity
to study the proposed plan and location of the new home.
Roll Call was then taken on the Motion:
AYES:
NOES:
ABSENT:
Councilmen Rage, Butterworth, Helms
Councilmen Scott, Arth
None
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CONDITIONAL
USE PERMIT
McDonald's
f:0U p
IRACT
O. 29873 7.0:;
FINAL MAP f \ ~
APPROVED
I
20:8361
The Planning Commission granted a conditional use permit for the
expansion and remodeling of McDcnald's at 143 E. Foothill Boulevard.
Resolution No. 822 specified the conditions of' approval. The Planning
Director stated in part that code requirements have been met with the
possible exception of the parking spaces. However, it is not felt this
is serious inasmuch as the facility is part of an overall shopping
center and there is additional parking available. Discussion ensued
on the free standing sign which wouWbe slightly over the code re-
quirement. It was the consensus of Council that the action of the
Planning Commission be sustained and that the conditional use permit
be RATIFIED subject to the conditions in Resolution No. 822, and
subject further to the condition t~at th\ si1 ~~ broueht int~~n- d
Dune man U Lerwort:t1 so -M r;v a
formity with the sign ordinance. / ouncl man e ms secondea t e mot~on
which was carried unanimously.
Council received Planning Commission recommendation for approval of the
final map of Tract No. 29873 creating a 20 unit condominium at 946-1000
Fairview Avenue. It was MOVED by Councilman Hage, seconded by Councilman
Scott and carried unanimously that same be APPROVED.
TRACT
NO. 30933
FINAL MAP ~
APPROVED
Council received Planning Commission recommendation for approval of the
I-;/rt-final map of Tract No. 30933 creating a 14 unit condominium at 1156 W.
Duarte Road. It was MOVED by Councilman Scott, seconded by Councilman
Hage and carried unanimously that same be APPROVED.
SISTER CITY
COMMISSION
(New affiliation)
f1 \ S c....
RECESS
RECONVENED
C R A
(COMMITTEE
1 RULES AND
REGULATIONS)
- y \'l..'(IC--
HOLLY AVENUE
SCHOOL TENNIS
COURTS
CONTRACT
AWARDED
f
)'l-~
J
The Commission recommended that Council take the necessary steps to
establish a Sister-City relationship with Newcastle, Australia. During
the consideration it was noted that Newcastle is very anxious for this
relationship. On MOTION by Councilman Helms, seconded by Councilman
Butterworth and carried on roll call vote the following minute reso-
lution was ADOPTED.
MINUTE RESOLUTION: That the City of Arcadia extend the hand of
friendship to the City of Newcastle, Australia.
AYES:
NOES:
ABSENT:
Councilmen Scott, Hage, Butterworth, Helms, Arth
None
None
At this
Agency.
act as the Community Redevelopment
,
time Council recessed to
Adjourned immediately.
Council reconvened.
On July 24 Council continued consideration of the Project Area Committee
Rules and Regulations. Since that date the Planning Commission has
recommended a change in the project area boundary. Inasmuch as a
public hearing will be held on the entire project it was MOVED by
Councilman Hage, seconded by Councilman Helms and carried unanimously
that further consideration of this matter be delayed until after said
hearing (scheduled for August 9). During the interim the Project Area
Committee (PAC) will function as authorized.
Council received the report and recommendation concerning bids received
/
for the construction of the tennis courts at the Holly Avenue school.
The Director of Public Works advised that the low bidder, O. K. Coyle,
had requested withdrawal of his bid for reasons cited in his communi-
cation of August 2 - that he made a clerical error on Item 6. The
staff has checked bids received for the construction of tennis courts
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C R A
Operating
Budget
_ ,'\' J
\ i--'
EL NORTE
IMPROVEMENT
(1911 Act)
Hearing
Scheduled
f . \7) '7~ l-
STREET
IMPROVEMENT
EL NORTE AVENUE
CONTRACT AWARD
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20:8362
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at the Camino Real and Second Avenue park against the subject bid and
has found that the prices quoted compared very favorably with tennis
court construction costs in this City as well as those recently bid in
other communities and recommended awarding the bid to the low bidder.
O. K. Coyle addressed Council and asked for release from his bid due to
the clerical error which he discovered after he returned to his office
the day of the bid opening. He said he has performed other jobs for
the City and was the second low bidder on a recent local job.
Staff advised that in investigating the bid submitted for the Camino
Real and Second Avenue tennis courts the figures total out at approxi-
mately $32,980 as opposed to the current bid of approximately $31,000;
the the bid figure of $46,870 is realistic.
1
Councilman Butterworth submitted in part that when a bidder demonstrates
that an error has been made in the interest of justice there should be
some relief, however, in this particular instance that has not been the
case and MOVED to deny the request for withdrawal of the bid. Motion
seconded by. Councilman Helms and carried on the following roll call
vote:
AYES:
NOES:
ABSENT:
Councilmen Scott, Hage, Butterworth, Helms, Arth
None
None
It was then MOVED by Councilman Hage, seconded by Councilman Scott and
carried on roll call vote as follows that the contract be awarded to
the low bidder, 0.. K. Coyle, in the amount of $46,870; that all other
bids be rejected; that any informalities or irregularities in the bids
or bidding process be waived and that the Mayor and City Clerk be
authorized to execute the contract in form approved by the City Attorney;
that $50,000 be appropriated from the 1973-74 C.I.P. Fund to cover the
contract construction, inspection and incidental costs:
AYES:
NOES:
ABSENT:
Councilmen Scott, Hage, Butterworth, Helms, Arth
None
None
The City Manager recommended approval of the estimated budget for
community redevelopment through August 1973 in the amount of $5200
pursuant to a report dated August 3. It was MOVED by Councilman Hage,
seconded by Councilman Scott and carried on roll call vote as follows
that said amount be APPROVED for appropriation from the General Fund -
Unappropriated Surplus to the Agency.
AYES: Councilmen Scott, Hage, Butterworth, Helms, Arth
NOES: None
ABSENT: None
1
Council received the recommendation of staff concerning a petition from
property owners who requested street improvements pursuant to the
Improvement Act of 1911. It was MOVED by Councilman Scott, seconded
by Councilman Hage and carried unanimously that the Superintendent of
Streets be AUTHORIZED to proceed with the improvements under the short
form of said Act; that he be further AUTHORIZED ~o post Notices to Construct
when the City of Monrovia has taken action on the jurisdiction and that
a public hearing be scheduled for August 21.
Staff submitted a report and recommendation concerning the bids received
for the improvement of El Norte Avenue between Tenth and Mayflower
Avenues. It was MOVED by Councilman Hage, seconded by Councilman Helms
and carried on roll call vote as follows that the contract be awarded
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STREET
IMPROVEMENT
FIRST AVENUE
ADVERTISE
FOR BIDS
CLAMSHELL
CANYON
APPRAISAL
AUTHORIZED
~31q
CONTRACT
AWARD
(Reservoir
Drain Line)
~~1-q
1
AGREEMENTS
Approved in
principle
(Fire Dept.) ,
S'- ~ lrzl/
:?O:,8363
to Sully-Miller Contracting Company in the amount of $21,760.30; that
all other bids be rejected; that any informalities or irregularities in
tbe bids or bidding process be waived and that the Mayor and City Clerk
be authorized to execute a contract in form approved by the City Attorney.
Also that $4,200 be appropriated from the Capital Improvement Projects
Account to cover advance construction under the 1911 Act; that $15,100
be appropriated .from State Gas Tax Funds to cover the City's share of
the contract, inspection and contingencies.
AYES: Councilmen Scott, Hage, Butterworth, Helms
NOES: None
ABSTAIN:Arth, due to his business affiliation
ABSENT: None
Council received the report and recommendation concerning this street
improvement. The project will be financed from State Gas Tax Funds and
the schedule calls for bids to be opened August 28. It was therefore
MOVED by Councilman Hage, seconded by Councilman Scott and carried
unanimously that the City Clerk be authorized to advertise for bids.
Council received the report dated August 3 concerning proposals for the
appraisal of Clamshell Canyon property lying east of Wilderness Park.
Subject property is unique and future development will be extremely
difficult due to the nature of the terrain as well as present environ-
mental concern occasioned by land development in the Foothills.
Pursuant to staff recommendation it was MOVED by Councilman Helms,
seconded by Councilman Butterworth and carried on roll call vote as
follows that Howard S. Martin and Associates be retained for this
appraisal of the two properties at a fee not to exceed $1800 and that
$2500 be appropriated from Capital Improvement Project Account to pay
the cost of the appraiser as well as incidental costs such as title
reports and aerial maps.
AYES:
NOES:
ABSENT:
Councilmen Scott, Hage, Butterworth, Helms, Arth
None
None
r
Council received the report concerning the one bid received for cement
mortar lining of an existing 48 inch reservoir drain line. Staff
advised that there are two companies known to them who do this type of
work. One did not submit a bid. During the consideration of this
project the Assistant Water Manager explained locations and the need
for this lining. It was MOVED by Councilman Scott, seconded by
Councilman Hage and carried on roll call vote as follows that the
contract be awarded to the only bidder, Ameron, Inc. of Wilmington,
California, in the amount of $50,856; that the Mayor and City Clerk be
authorized to execute the contract in form approved by the City Attorney.
Funds for this project are in the 1973-74 Budget.
AYES:
NOES:
ABSENT:
Councilmen Scott, Hage, Butterworth, Helms, Arth
None
None
Council received reports and recommendations for inter-city cooperation
on fire communications and response. It was noted therein in part that
for many years cities have been maintaining individual communication
centers for dispatching fire apparatus resulting in area duplication
and increased costs to taxpayers. The recommendation is for combining
the fire communication centers of the Cities of Arcadia, El Monte~
Monrovia and Sierra Madre into one communication center which would.
permit the cities to .maintain local autonomy over fire department
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STREET TREES
(Commercial
areas)
APPROVED
- ", \-
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~,-.t.
MILEAGE
(CITY)
APPROVED
f
SIERRA MADRE
REQUEST FILED
TRANSPORTATION
CONTROL PLAN
(COUNTY)
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20:8364
activities while eliminating duplication of communication facilities.
During this consideration the Fire Chief explained the proposed
procedure and answered questions propounded by Council. It was the
concensus of Council that.it is an excellent step in the right direction
and it was MOVED by Councilman Helms, seconded by Councilman Scott and
carried on roll call vote as follows that the Joint-Powers Agreement
be APPROVED in principle, subject to modification; that the Agreement
for a Consolidated Emergency System and the Agreement for Mutual
Response be APPROVED in principle subject to modification and approval
of the other cities and that the $29,570 come from C.I.P. allocation
for the fire drill training tower fund.
AYES:
NOES:
ABSENT:
Councilmen Scott, Hage, Butterworth, Arth
None
None
1
In response to an inquiry by Councilman Scott the Fire Chief advised
that a report is due soon from the National Fire Protection Board which
would include a recommendation as to the need for a fire station in the
southern part of the city.
Pursuant to Council request staff prepared a report concerning install-
ation of trees in the sidewalks in front of existing commercial develop-
ments. This was primarily referred to the Chamber of Commerce for
study and recommendation. The Executive Committee of the Chamber has
endorsed the project. It was MOVED by Councilman Helms, seconded by
Councilman Hage and carried on roll call vote as follows that the project
proceed and that $10,000 be APPROPRIATED from C.I.P. Account for street
trees.
AYES:
NOES:
ABSENT:
Councilmen Scott, Hage, Butterworth, Helms, Arth
None
None
Council received the report (dated August 1 and on file in the office
of the City Clerk) concerning mileage reimbursement to city employees
for the use of their private cars for city business. The City Manager
explained practices and problems encountered at the present time which
brought forth the recommendations. It was MOVED by Councilman Helms,
seconded by Councilman Scott and carried on roll call vote as follows
that the mileage increase be APPROVED in accordance with the report of
August 1.
AYES:
NOES:
ABSENT:
Councilmen Scott, Rage, Butterworth, Helms, Arth
None
None
Inasmuch as action has been taken by the County Board of Supervisors 1
on the request of Sierra Madre concerning responsibility for the search
and rescue of lost persons the communication from said city was ordered
FILED.
Council received the proposed Transportation Control Plan for the
Los Angeles Basin... the plan includes a required reduction in the
parking spaces available in the city-owned or controlled parking
facilities. The County Supervisor is seeking support for his plan to
present an alternate approach to be developed by a local task force.
On MOTION by Councilman Hage, seconded by Councilman Scott and carried
unanimously Council went on record as supporting Supervj.soro_Schabarum
recommendation and Mayor Arth was authorized to submit a letter to
that effect.
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DIAL-A-RIDE
ROTARY CLUB
GIFT TO CITY
(Park use)
'SQ
\\
10RDINANCE
NO. 1489
ADOPTED
PROPOSED
ORDINANCE
NO. 1488
Newspaper
racks
CONTINUED
TRACT
NO. 25734
(Oakhurst Lane)
. ; _ 137, t;
IXECUTIVE
ESSION
RECONVENED
PLANNING
COMMISSION
20:8365
Councilman Scott brought up a program which certain cities have adopted.
It is called Dial-a-ride. He explored its operation and the results
experienced thus far by those cities. Council evinced an interest and
staff will look into the program and report back.
On MOTION by Councilman Helms, seconded by Councilman Hage and carried
on roll call vote as follows the gift of $2850 from the Rotary Club
was accepted with appreciation. The money is to be used in the develop-
ment of the new park at Second Avenue and Camino Real including a plaque.
Letter of appreciation to go forward.
AYES:
NOES:
ABSENT:
Councilmen Scott, Hage, Butterworth, Helms, Arth
None
None
The City Attorney presented for the second time, explained the content
and read the title of Ordinance No. 1489 entitled: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ARCADIA REPEALING SECTION 3221.1 OF THE
ARCADIA MUNICIPAL CODE FOR THE PURPOSE OF RE-ESTABLISHING THE RESI-
DENTIAL DISTRICT 25 M.P.H. PRIMA FACIE SPEED LIMIT ON LONGDEN AVENUE."
It was MOVED by Councilman Hage, seconded by Councilman Helms and
carried on roll call vote as follows that the reading of the full body
of Ordinance No. 1489 be WAIVED and that the same be ADOPTED.
AYES:
NOES:
ABSENT:
Councilmen Scott, Rage, Butterworth, Helms, Arth
None
None
Extensive discussion held on the proposed ordinance to regulate
newspaper racks during which the following persons spoke at length
submitting recommendations, observations, suggestions and experience
they have encountered with some of the proposed regulations. (Tran-
scription on file in the office of the"City Clerk.) Michael Dave,
representing the American Civil Liberties Union, Frank Qwynn, Cir-
culation Director of the Pasadena Star News and the Foothill Inter-
City Newspapers, Pete Lansbury representing the Los Angeles Herald-
Examiner. Areas of concern and items for change and/or deletion were
noted and the City Attorney will redraft the ordinance for submission
to Council at the next regular meeting.
In response to an inquiry by Councilman Helms, the Planning Director
advised that estimates have been received for the preparation of an
environmental impact report relating to this tract in amounts from
$1900 to $2800. Be it noted that on July 17 staff was directed to
secure this data for submission to the subdivider and he was to indicate
whether or not he would proceed with the development. This has been
done. However the developer has not advised the City as of this date.
At 11:20 p.m. Council entered an executive session.
At 11:35 p.m. Council reconvened in the Chamber.
APPOINTMENTS TO BOARDS AND/OR COMMISSIONS
/
On MOTION by Councilman Butterworth, seconded by Councilman Hage and
carried unanimously Mrs. Arthur Reiter was reappointed to the Planning
Commiss ion. Term to expir e June 30, 1977.
8-7-73
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RECREATION
COMMISSION
SISTER CITY
COMMISSION
LIBRARY BOARD
ARCADIA
BEAUTIFUL
COMMISSION
ADJOURNMENT
TO DATE
CERTAIN
20:8366
On MOTION by Councilman Scott, seconded by Councilman Helms and carried
unanimously Gary Ezzo was appointed to a four year term on the
Recreation Commission. Term to expire June 30, 1977.
On MOTION by Councilman Hage, seconded by Councilman Butterworth and
carried unanimously Mrs. Edward Gudus was reappointed to the Sister
City Commission. Term to expire June 30, 1977.
On MOTION by Councilman Butterworth, seconded by Councilman Hage and
carried unanimously Rev. James W. Hagelganz was reappointed to the
Library Board. Term to expire June 30, 1977.
1
On MOTION by Councilman Hage, seconded by Councilman Butterworth and
carried unanimously Mrs. Hudson Roysher was reappointed to the Arcadia
Beautiful Commission. Term to expire June 30, 1977.
At 11:40 p.m. the meeting adjourned to August 9, 1973 at 7:30 p.m. at
which time Council will adjourn to a Community Redevelopment meeting.
(}, If,u iL2L
Mayor
ATTEST:
~~ ()f01 )z-M/XM~
City Clerk
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