Loading...
HomeMy WebLinkAboutSEPTEMBER 18,1973 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN, THE OFFICE OF THE CITY CLERK I INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL HEARING . /. "I't:. ~ Weed C, //1. Removalr, 1- ~\\' ..I - RESOLUTION NO. 4369 ADOPTED HEARING (APPEAL) REFERRED BACK TO PLANNING j COMMISSION I HEARING (M-l zone)"; 20:8388 MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR.MEETING SEPTEMBER 18, 1973 The City Council of the City of Arcadia, California, met in regular session on Tuesday, September 18, 1973 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. J, William Daum, Episcopal Church of the Transfiguration Mayor C. Robert Arth PRESENT: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None On'MOTION by Councilman Helms, seconded by Councilman Hage and carried unanimously the minutes of the Adjourned Regular meetings of August 9 and 13, and the Regular meeting of September 4, 1973 were APPROVED, Time and place scheduled for hearing objections to the charges in connection with the removal of refuse on private property at the northeast corner of Santa Anita Avenue and Foothill Boulevard. Mayor Arth declared the hearing open and no one desiring to be heard the hearing was CLOSED on MOTION by Councilman Butterworth, seconded by Councilman Hage and carried unanimously. It was further MOVED by Councilman Butterworth, seconded by Councilman Hage and carried on roll call vote as follows that the full reading of RESOLUTION NO. 4369, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA CONFIRMING THE COST OF REFUSE ABATEMENT AND DECLARING THE SAME TO BE A LIEN UPON THE PROPERTY AT THE NORTHEAST CORNER OF SANTA ANITA AVENUE AND FOOTHILL BOULEVARD be WAIVED and that the same .be ADOPTED, AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None Appeal from the decision of the Planning Commission concerning modi- fications for a proposed six-story medical building at 620 West Duarte Road. The.Attorney for the applicant explained that additional revisions are being made and asked for reconsideration. Whereupon on MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously the hearing was CONTINUED until the regular meeting of October 16 and the matter was referred back to the Planning Commission. Planning Commission recommendation for an amendment to the maximum lot size regulations of the M-l Zone (Resolution No. 825). The Planning Director explained the proposed amendment - That every industrial site shall have a lot area of not less than 15,000 sq. ft., except that Council may approve an industrial development of a lot of less than 15,000 sq. ft., where a hardship by reason of surrounding development, location or configuration is clearly demonstrated... the development would have to be consistent with the General Plan and the zoning ord inance. Mayor Arth declared the hearing open and no one desiring to be heard 9-18-73 - 1 - PRESENTATION e: LOT SPLIT APPROVED .. , - HEARINGS SCHEDULED. ,,~ ' ./ GIFTS TO THE CITY 20:8389 the hearing was CLOSED on MOTION by Councilman Hage, seconded by Councilman Scott and carried unanimously. Whereupon it was MOVED by Councilman Scott, seconded by Councilman Hage and carried unanimously that the recommendation be approved and that the City Attorney be instructed to proceed with the preparation of the appropriate ordinance to enact this amendment. Bob Vogel, Arcadia High School Student Body President, presented the City Officials with faculty'passes for the 1973-74 athletic and other student sponsored events. Council expressed appreciation therefor. Council received Planning Commission's recommendation for approval of a consolidation of properties at 26-30 La Porte Stre~t - two parcels into one - which would have a total of 14,500' s'l. ft. (text amendment approved by Council in a foregoing action would affect this consoli- dation.) It was MOVED by Councilman Helms, seconded by Councilman Hage and carried unanimously that the lot split De APPROVED subject to conditions outlined in the staff report dated September 18 with the further condition that no building permits for any new buildings be issued until after the effective date of the text amendment. (City Attorney is preparing the ordinance for Council consideration.) I The following matters were scheduled for public hearings on OCTOBER 2, 1973 . Planning Commission Resolution Nos. 826, 827 and ,828 concerning setback regulations for the R-O, R-I and R-2 zones; new R-2 (7.5) zone classi- fication; and parking requirements for places of public assembly respect ive ly. Council considered policy for acceptance of gifts. The Recreation Commission introduced the subject because it had recently been offered a gift of a'tree with a request that permission be granted for placing a memorial plaque at the base. Council determined that donations or contributions amounting to more than $3000 would require Council approval and acceptance and requests for a plaque would also be considered by Council, AUDIENCE PARTICIPATION : [,..I v j Al Coke, 2081 Carolwood Drive, representing the Meeker Land Development Company, spoke to a situation builders are facing with the new re- quirement for sprinklers and standpipes in certain cases in multiple dwellings such as apartments, condominiums and the like. He asked that some coordination of effort be resolved so that plan checks may be made by the Building Department when plans are submitted and noted some of the delays he has encountered in this regard. The City Manager advised that a report will be before Council on October 2 concerning the matter. A copy of this report will be made available to Mr. Coke prior to the date of the meeting and Mr. Coke will advise those interested and with whom he has contact of this meeting. I Bob RoSS, 355 W. Longden Avenue, spoke to the installation of sidewalks on Longden Avenue between El Monte and Holly Avenues primarily for the safety of school children. During this discussion the Director of Public Works advised that to date he has.not heard from those he contacted by letter to remove the hazard of shrubbery in the parkway on Longden and the City Attorney was asked to advise those residents involved to comply with the request for removal within 72 hours. Mr. Ross was advised that the sidewalks will be considered by Council at the time the sidewalk program is once again discussed (probably 9-18-73 - 2 - CHRISTMAS DECORATIONS (bus ines s districts) I f Iqrl I HIGHLANDS HOMEOWNERS' ASSOCIATION TOPIC S Traffic Signals <" D//~ r I . 20:8390 early in January 1974). The City Manager will ask the Police Department to cooperate by speed surveillance during this period. Council recently reduced the speed limit on Longden but reports are that it is not being observed. Council received the request of the Chamber of Commerce for funding of Christmas decorations in the various retail areas. Consideration of two methods was requested - 1) a $3 increase in the City's business license fee, or 2) a $12,000 investment allocated from this year's recent sales tax increment. Dexter Jones, President of the Chamber of Commerce, spoke in this regard, as did Dave Paradis, Executive Vice President of the Chamber, John McCarthy, President of the West Arcadia Business Association, Arthur Crabtree, representing the South Arcadia Business Association and Roslyn Diener, El Rancho Business Association. Each noted the futile efforts which have been made to obtain sufficient donation from the merchants in the individual areas. Council was asked to consider some method of assistance. Councilman Butterworth felt that the use of public funds for a basically commercial purpose was not appropriate and suggested giving the citizens an opportunity to say whether or not they would be in favor of using city funds in this way. It was noted that any action eventually taken would not be in time to help the merchants this year. Reference was also made to a bill passed by the State Legislature which permits a City to set up an assessment district within a specific commercial '---- -- area and tax the merchants within that area for promotional purposes. However, it was noted there would be problems in establishing an equitable assessment formula between professional people, commercial firms and small businesses. Councilman Scott MOVED that staff work with the Executive Vice President of the Chamber to devise a program for financing Christmas decorations in the several business sections using public funds in part at least; that this plan be presented to Council for consideration so that it will have something specific to discuss. Councilman Hage seconded this motion. Councilman Helms submitted that he would not consider any plan unless it had the blessing of the Board of Directors of the Chamber. Councilman Butterworth MOVED to amend the motion thusly - to poll the entire community to ascertain the wishes of the citizens with respect to the use of public funds for Christmas decorations in business distrtcts. The motion died for lack of a second. Whereupon roll call was taken on the primary motion. AYES: Noes ABSENT: Councilmen Scott, Hage, Helms, Arth Councilman Butterworth None Council received and ordered FILED the communication from the Archi- tectural Review and Area Planning Committee of the Highlands Homeowners' Association concerning roofing material. Council received staff report concerning Job No. 408 Signal Modi- fication (Topias project). Bids were received and presented to Council on August 21. At that time the Director of Public Works advised that a communication recommending rejection of the bids was transmitted to the State Department of Transportation for its concurrence and processing with the Federal Highways Administration. To date no written 9-18-73 - 3 - WORK ACCEPTANCE (Campus Drive Lighting) {> ''h \~L ....- \-' WORK ACCEPTANCE (Underground Utilities District 115) ~ \/..l. ~ nol :>. TRAFFIC SIGNAL MAINTENANCE RESOLUTION NO, 4367 ADOPTED ~, . I \ C-.. "",', t' r L.-~ . jJ, I' , ") \ [;\ LANDSCAPE MAINTENANCE (Seeding) 1 , r" ., \ ::- ? 20: 8391 confirmation has been received. It was MOVED by Councilman Hage, seconded by Councilman Scott and carried unanimously that the Director of Public Works be AUTHORIZED to take the necessary action relative to rejection of bids as soon as said written confirmation is received. This action will permit the Engineering Division to prepare the revisions to plans and specifications which will assure an early advertising for bids and the award date. Council was advised that A.E.C. Eagle Rock has satisfactorily completed the Campus Drive Street Lighting System (Job No. 409). It was MOVED by Councilman Scott, seconded by Councilman Hage and carried on roll call vote as follows that the work be accepted and that final payment be AUTHORIZED pursuant to the terms of the contract. I AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None Council was advised that the Santa Anita Electric Company has satis- factorily completed the undergrounding of existing overhead utilities on private property (north side of Huntington Drive between Santa Anita and First Avenues)'. It was noted that the Parking Place Commission has reviewed this contract with City staff and concurs in the acceptance. It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows that the work be accepted and that final payment be AUTHORIZED pursuant to the terms of the contract. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None Council received the staff report that the:City's ongoing program of funding traffic signal maintenance with County Gas Tax monies is now renewable for the current fiscal year. The city budget includes an allocation of $40,000 for this maintenance, however, due to increased labor and material cost, the current year's request for appropriation should be $45,000. Whereupon the City Attorney presented, explained the content and read the title of Resolution No. 4367, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA REQUESTING AN ALLOCATION OF COUNTY AID TO CITIES FUNDS FOR THE MAINTENANCE OF TRAFFIC SIGNALS ON SELECT SYSTEM STREETS," It was MOVED by Councilman Scott, seconded by Councilman Hage and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. ' AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None I Council received staff report concerning the contract for City landscape maintenance which requires that the contractor scalp all lawn areas and overseed with winter ryegtass each year during October. The contractor has advised that the seed has increased in price approximately 4~ times that paid in 1972. Staff checked with numerous suppliers and found that the c~rrent price increase is due to a low yield grass seed crop as well as overseas shipments. The price could not have been anticipated by the contractor and staff felt the request that the City offset the price increase was fair and equitable and submitted an appropriate sum and conditions of the adjustment. 9-18-73 - 4 - I ,/ LIGHTING MAINTENANCE DISTRICT ANNEX 1/3 OAK TREE RACING MEET APPROPRIATION (Traffic control) REQUEST FOR TAXICAB RATE INCREASE (October 2) \; 1 '5 I SIDEWALKS PHASE VII I t rill- 20: 8392 Whereupon it was MOVED by Councilman Butterworth, seconded by Councilman Helms and carried on roll' call vote as follows that the City pay up to one-half the cost increase, however, the actual payment is not to exceed that verified by bills paid by the contractor, whichever is the lesser amount (and not to exceed $1900 in any case);-the contractor is to submit copies of all paid bills relating to the purchase of the rye grass that is to be used in the City and that the rye grass be delivered to and stored at the City Yard, from which the contractor, on a daily basis, will pick up the amount needed for each day's operation. The contractor's performance in this work shall be satisfactory to the Director of Public Works. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None Staff advised that the newly lighted areas, as well as those portions of the City having recently upgraded lighting are added to existing Lighting Maintenance Districts at the end of each year, and recited the requirement of Section 18040 of the Street Lighting Act of 1919. Where- upon it was MOVED by Councilman Hage, seconded by Councilman Scott and carried unanimously that the Director of Public Works file an Annexation Report consisting of plans and specifications, estimate of cost, diagram of the District and the proposed assessment. This report io be filed with the City Clerk prior to the regular meeting of October 16. Inasmuch as the Oak Tree Racing Meet will start October 6 (to November 3) it was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that $13,256 be APPROPRIATED from Capital Funds for traffic policing during this period. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None The City Manager will discuss with the Chief of Police methods of relieving the traffic hazards for racing on Sundays. One discussed was closing Holly Avenue to northbound traffic from Las Tunas to Huntington. The request of the San Gabriel Valley Cab Company for an increase in its cab fares was continued to October 2. Council requested additional information from its President W. J. Connolly, Jr. During this dis- cussion Councilman Helms referred to a complaint he has received from persons endeavoring to receive cab service from the Methodist Hospital. Mr. Connolly noted some difficulty and advised that an emergency line is being installed for direct contact from the Hospital to the Cab Company. Staff report indicated that the contract for this construction was awarded to Sully Miller Contracting Company on May 1, 1973. At that time it called for construction of sidewalks on Sixth Avenue between Longden and Live Oak and on Longley Way between Las Tunas and Live Oak. However, due to protests from property owners on Sixth Avenue that particular street was d~l~ted from the program and the contract was awarded. This resulted in a reduction of sidewalk area in the amount of 22.8%. The contractor proceeded on the basis of the modified contract. Subsequently a situation arose on Longley Way that sidewalks were not needed on that street and the contractor was asked to delete sidewalks thereon and the cumulative net decrease of this bid item has been approximately 31%. 9-18-73 - 5 - WORK ACCEPTANCE (drain line) '" J" ~ \' PARAMEDIC JOINT AGREEMENT (October 2) ~I, WHEEL CHAIR RAMPS RESOLUTION NO. 4366 ADOPTED J 20:8393 Pursuant to the 1970 Edition of the Standard Specifications for Public work Construction Section 3-2 the contractor has requested at 4% increase in the unit price for sidewalk construction. This would result in a net cost increase of $1,219. Staff felt the contractor has taken a fair and legitimate approach to the requested increase. The project is adequately financed by virtue of the deletions and no further ap- propriation would be required. It was then MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows that the request be granted and the Director of Public Works is hereby AUTHORIZED to make payment in accordance therewith. AYES: NOES: ABSTAIN: ABSENT: Councilmen Scott, Hage, Butterworth, Helms None Councilman Arth due to his business affiliation None I Staff advised that the cement mortar lining of an existing 48 inch CMP reservoir drain line has been satisfactorily completed. Whereupon it was MOVED by Councilman Scott, seconded by Councilman Hage and carried on roll call vote as follows that the work performed by Ameron, Inc., Pipe Lining Division, be accepted and that final payment be authorized pursuant to the terms of the contract. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth None None Proposed joint powers agreement with the City of Monrovia concerning the paramedic program. It provides that both cities have or will .maintain as part of their municipal service, an organized and equipped fire department paramedic unit, charged with the duty of providing mobile intensive care medical services within the corporate limits of each of the cities. The agreement enumerated the duties and responsi- bilities to be performed by both parties; the liability insurance to be provided by each city to the other; the workmen's compensation coverage for city employees, and other provisions. Council questioned the construction of some of the language, the insurance requirements and the overall function of the program as set forth in the agreement. The Fire Chief noted that the agreement was premature in reaching Council as attorneys for both cities had not had an opportunity to study its content. Whereupon it was MOVED by Councilman Butterworth, seconded by Councilman Scott and carried unanimously that the City Attorney confer with Monrovia's legal counsel and redraft the agreement for submission to Council on October 2. Councilman Helms referred to the lack of a ramp for wheel chair patrons at the Bank of America in the Towne Center. The owner of the building to be contacted in this regard. The City Attorney presented, explained the content and read the title of Resolution No. 4366, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS NO LONGER REQUIRED." I It was MOVED by Councilman Butterworth, seconded by Councilman Helms and carried on toll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Scott, Hage, Butterworth, Helms, Arth' None None 9-18-73 - 6 - PROCEDURAL ORDINANCE WAIVED C R A f) 011 ( I~ 10UNTY / ARK V MPROVEMENTS PLANNING / DEPARTMENT / APPOINTMENT EXECUTIVE SESSION RECONVENED AND ADJOURNED TO DATE CERTAIN I 20:8394 On MOTION by Councilman Helms, seconded by Councilman Hage and carried unanimously the provisions of the Procedural Ordinance were WAIVED in order to consider the following items. Council asked that the Community Redevelopment matter be placed on the agenda for the regular meeting of October 16. Discussion to beheld on whether or not to place CRA on the ballot in April 1974. During the interim Legal Counsel for CRA, Eugene Jacobs, will be requested to submit data concerning referendums in connection with CRA. Some discussion ensued on placing the matter before the voters in an effort to ascertain if they would support the program, whether or not specific boundaries should be submitted and the like. It was MOVED by Councilman Helms, seconded by Councilman Scott and carried unanimously that the County Board of Supervisors be contacted concerning the deletion of some of the original proposed improvements in the County Park with particular emphasis on the need for sidewalks. The Planning Director advised that a text amendment is being prepared for consideration of methods for determining an area 'of a' sign. This was brought up as a result of the recent request by McDonalds' Restaurant for a sign. The Planning Director advised that the Department is recommending a text amendment providing for Modification Applications to be processed through its Department. This would provide for smoother continuity. It was noted that this was the procedure about four years ago. I It was MOVED by Councilman Arth, seconded by Councilman Scott and carried unanimously that Mrs. John Moe be reappointed to the Arcadia Beautiful Commission. This term will expire June 30, 197-7. At 10:50 p.m., Council entered an executive session. Council reconvened at 10:55 p.m., and adjourned immediately thereafter to October 2, 1973 at 7 p.m., in the Conference Room. {!.~~~ Mayor ATTEST: pfi;duu. a", ~ City Clerk 9-18-73 - 7 -