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HomeMy WebLinkAboutNOVEMBER 6,1973 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK I,,,,,,,,,,,,, PLEDGE OF ALLEGIANCE ROLL CALL , MINUTE APPROVAL HEARING (Parking - Public Assembly) (Disapproved) P: 1Y~5 py~o I HEARING GENERAL PLAN (Eaton property) dJ~S 20:8414 M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING NOVEMBER 6, 1973 The City Council of the City of Arcadia, California, met in regular session on Tuesday, November 6, 1973 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. Leslie G. Strathern, Arcadia Congregational Church Mayor C. Robert Arth PRESENT : ABSENT: Councilmen Hage, Helms, Scott, Arth Councilman Butterworth On MOTION by Councilman Scott, seconded by Councilman Helms and carried unanimously Councilman Butterworth was excused from this meeting. On MOTION by Councilman Scott, seconded by Councilman Helms and carried unanimously the minutes of the regular meeting of October 16 were APPROVED. Councilman Hage abstained from voting due to his absence from said meeting. Planning Commission recommendation concerning parking requirements for places of assembly (Res. No. 828). The Planning Director explained that the uses which would be subject to the recommended standards are all subject to conditional use permits - that ,it would actually be a general guide for parking requirements and in the course of a con- ditional use permit approval the actual parking requirements could be increased or decreased depending upon the specifics of the particular application. Mayor Arth declared the hearing open and no one desiring to be heard the hearing was CLOSED on MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously. Discussion ensued and Councilman Helms submitted in part that the recommendation does not provide an adequate way in which it could be determined or defined as to the requirements; that this resolution is in an area where it is very difficult to set standards or absolute guidelines with any significant meaning... that to evaluate each fa- cility on its own merit as to requirements would be more in keeping with the problem. Reference was made to the contents of a report dated August 28 setting forth various places of public assembly. It was noted that apparently the resolution only relates to churches because commercial buildings, recreation centers and the like are matters beyond the scope of its effectiveness. It was submitted that the matter could be resurrected at a later date, although the subject resolution could not be. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Scott and carried unanimously that the recom- mendation of the Planning Commission in its Resolution No. 828 be disapproved. Planning Commission Resolution No. 830 recommending a change in the General Plan relating to property known as 1130-1150 Colorado Street (Eaton property) consisting of all R-l property in the block bounded by Michillinda, Colorado, Altura and Volante Drive. Council received atr/.... 11-6-73 - 1 - (Proponent) (Opponents) 20:8415 the subject resolution, a report from staff and letters pertaining thereto. The Planning Director explained that the applicant, Resnick Company, requested a change in the General Plan to indicate the subject area as medium density residential. He noted that the existing zoning of the subject site and the surrounding residential properties are consistent with the current General Plan insofar as they are low density residential classification. The applicant proposes to construct 60 residential units with an anticipated density of 2.2 persons per unit. It was noted that the development had been reduced from its original 84 units to the revised 60 units. The Planning Commission had voted 4 to 2 with 1 absent in favor of the amendment. The City Clerk read into the record a communication from E. J. Moscaret, 1125 Encanto Drive, in substance urging Council to vote against any change in the General Plan and to assure the residents in the Rancho area that only residential home development will be 'considered for the site. I Prior to opening the public hearing Mayor Arth pointed out that this public hearing relates only to the recommendation concerning an amendment to the General Plan - not zoning or any particular type of development. Whereupon he declared the hearing open. Ralph Martin, in charge of planning for Walter Richards and Associates, 230 E. 17th Street, Costa Mesa, stated in part that the question is whether or not the requested use is good land use and that the request for a change in the General Plan is basically technical in order to proceed to a zone change and a conditional use permit. He referred to the land use; that the area is a dormant commercial usage having been thus improved for 20 years; that the area is not directly related to the adjacent residential. He then explored the proposal in detail - which he submitted would not downgrade the nearby residential neighbor- hoods nor would it be designed in such a fashion as to generate traffic into the neighborhood; that it would change the character of the specific property from a dormant questionable commercial use to a residential homeowner environment - not in the nature of single-family detached dwellings but a homeowner environment which would be attractive to the people who desire to remain in the city but do n9t care to live in a single-family detached home any longer. He concluded by referring to the site's relationship to the freeway, the arterial roadway pattern adjacent to it and the fact that it is not directly tied into the nearby single-family area. He asked for support of the requested amendment to the General Plan. In response to a question Mr. Martin stated further in part that a study was made of the economics and could be furnished Council and submitted that in his opinion the development would be economically feasible even with the price asked for the property. He also stated that in his experience he has encountered many instances where a General Plan was amended because things move rapidly and new assessments sometimes are made on an annual basis. William Weiss, 417 Harvard Drive, President of the Rancho Santa Anita Residents' Association, stated in part that the members of the associ- ation oppose any change to the General Plan; that any change such as that requested would set the stage for higher density usage in other sensitive properties adjacent to the Eaton property. He asked Council to uphold the desires of the association. Some discussion held on the number of members in attendance at the meetings of the association at which the above action was taken. Reference was also made to a com- munication from the Chairman of the Association's Architectural Review Board which indicates unanimous approval of the change. Mr. Weiss said he would be glad to take a a poll of the members if need be. I Edward Passmore, 1109 Columbia Road, submitted in part that the matter was before the Planning Commission for some three months because its members were intensely divided; that the final decision was based on fear that there might not be another proposal for the property and the 11-6-73 - 2 - ',' " , . .....,"~ '.' .~..:."!, ..,: 20:8416 site would just deteriorate further and become a public nuisance, however, if the change in the General Plan is not approved then an opportunity would be provided to find out if R-l development were possible. He concluded by asking that a decision not be made in haste. Lyle Cunningham, 475 Oxford Drive, commented on the membership attendance at the meetings of the Association referred to by Mr. Weiss; that it represented about 2 percent of the total residents of the area covered by the association which number 789 members. I Robert Munro, 408 Cabrillo Road, expressed concern in the ease with which a change in the General Plan is being considered and favored by the Planning Commission; that it is not something to be taken lightly and noted some State Legislation in that regard. (He ar ing closed) No one else desiring to be heard the hearing was CLOSED on MOTION by Councilman Helms, seconded by Councilman Hage and carried unanimously. Councilman Helms having had the opportunity of hearing the discussions when presented before the Planning Commission stated in part that the General Plan was just adopted in the Spring of 1972 at which time a great deal of time and study was devoted to the classification of the subject property and noted that the owners of the property have tried to develop it under the same format as it presently exists without success and explored the intense endeavors therefor. He could see no change in the circumstances from when the General Plan was adopted and today, and felt that its present designation in the General Plan is proper. Councilman Hage stated in part that the General Plan is a flexible instrument which he felt was the idea when it was adopted.... that it is subject to change if warranted.. that the area is in a state of transition and eventually it is going to develop into something different than what it is today. However, he expressed concern with the possible density under a change and that right now he felt the site could be developed with 39 units under the Planned Residential Develop- ment and was of the opinion that the General Plan should not be changed.. that it would be better to wait a little longer to watch developments. In answer to a question propounded by Councilman Scott the Planning Director explained what could be developed within the limitations of the present zoning. Councilman Scott continued that he was not a member of Council when the General Plan was adopted and would accept the judgment of the other members of Council. He noted that he had, driven through the portion of the property which was formerly used as cottages and rentals and believed that if the property is going to remain as it is now the City should exercise some jurisdiction as to its maintenance because it is a hazard to the neighbors in its present condition. I Mayor Arth explored in part what has occurred in the subject area during the past years, the many endeavors for its development - the new homes adjacent to the property which are a credit to the City and will maintain the residential stature of the area. He agreed that the owner has a right to put any price he wants on the property and he has a right to try to secure a zone change for what he is considering. However, every potential purchaser has been put on notice as to the zoning.. that in his mind the property could be developed as R-l. He felt there is a shortage of single-family dwellings in the City. He favored a strong policy of maintaining the property as such. MOTION Whereupon it was MOVED by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows that the recommendation of the Planning Commission as contained in its Resolution No. 830 be disapproved. (Request for change in the General Plan denied.) AYES: Councilmen Hage, Helms, Scott, Arth NOES: None ABSENT: Councilman Butterworth 11-6-73 - 3 - HEARING Planning Commission recommendation (Res. No. 833) concerning the Administr;tive ~transfer of administrative responsibility for modification procedures Responsibilityvr from the Building Department to the Planning Department. The Planning Director explained that the Commission finds that the public welfare, convenience and good zoning practice justify the transfer. Mayor Arth declared the hearing open and no one desiring to be heard the hearing was CLOSED on MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously. Whereupon it was further MOVED by Councilman Helms, seconded by Councilman Scott and carried unanimously that the recommendation be approved. HEARING / (Postponed to Dec. 4) f1' f(_ . : ~,.. 'fl. r )<. .. .. ~~ 'f': . , HEARING (City Refuse contract) CONTINUED TO November 20 , ~11'~'5' Continued (Heating remains open) HEARING El Norte Improvement J J~d.;;C 20:8417 Planning Commission recommendation concerning R-3 multiple family zone regulations will appear on the agenda for the December 4 meeting. ~ Request of the City Refuse Service Company for a five year extension of its contract with the City. The present contract expires October 31, 1974, The City Manager noted that 13 cities either contract or franchise for residential refuse collection. All have agreements with a single company for residential (single and multiple family) service. Ten negotiate the renewal with the existing company if service has been satisfactory. Three follow formal bid procedures when agreements expire. I He indicated that complaints have decreased to an average of about two per month. The majority of the complaints are failure to pick up or for partial pick-up, Mayor Arth declared the 'hearing open and the owner-manager of the Company, Ken Norman, 130 W. Orange Grove Avenue, explained the need for the extension of the contract at this time; that he contemplates replacing some of the expensive equipment; that he is desirous of moving the company location and can provide service to all City facilities on a non-charge basis. He explored reasons for some of the complaints.... that every call is serviced the day it comes in, He noted that they also service Sierra Madre and that he is endeavoring to have the two contracts coincide... that the request for an extension of the contract with Sierra Madre has been approved with one more item to be resolved. In response to an inquiry by Councilman Scott Mr. Norman stated in part that he does anticipate making a request for permission to increase the pick-up rates probably within the next twelve month period. Mrs. Hudson Roysher, 1784 S. Santa Anita Avenue, member of the Arcadia Beautiful Commission, commented that the Commission will be discussing the matter at its meeting of November 8 as it has concerns about the service. Discussion ensued and it was the consensus of Council that the matter should be continued for two weeks providing time for additional study in areas of concern; that the City Attorney could draw up a new proposed contract for Council perusal and that Council could have some input as to some of the provisions of the contract. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Scott and'carried unanimously ,that the' heat"ing be continued to November 20. I Time and place scheduled for hearing objections to the improvement of El Norte Avenue between Tenth and Mayflower Avenues under the Short Form of 1911 Assessment District Act. Mayor Arth declared the hearing open and no one desiring to be heard the hearing was CLOSED on MOTION by Councilman Hage, seconded by Councilman Scott and carried unani- mously. It was MOVED by Councilman Hage, seconded by Councilman Scott and carried on roll call vote as follows that the work perf~med by 11-6-73 - 4 - RESOLUTION NO. 4385 ADOPTED I .3-;3';)...?- RESOLUTION NO. 4386 ADOPTED ::::t-/3?- :z... HEARING Sidewalk P~ogram Phase VII CONTINUED TO NOV. 20 :J!/~/r:- I ..-. ," .' 20:8418 Sully-Miller Contracting Company in the improvement of the subject roadway be ACCEPTED and that final payment be authorized pursuant to the terms of the contract. AYES: NOES: ABSTAIN: ABSENT: Councilmen Hage, Helms, Scott None Councilman Arth, due to his business affiliation Councilman Butterworth The City Attorney presented, explained the content of Resolution No. 4385, e nt it led: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA DETERMINING THAT THE PAYMENT OF CERTAIN ASSESSMENTS UNDER THE IM- PROVEMENT ACT OF 1911 MAY BE MADE IN ANNUAL INSTALLMENTS (EL NORTE AVENUE) . It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth The City Attorney presented, explained the content of Resolution No. 4386 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA CONFIRMING THE COST OF CONSTRUCTION OF CURBS, GUTTERS AND DRIVEWAYS AND ASSESSING THE COST AGAINST THE ADJACENT PROPERTY PURSUANT TO THE IMPROVEMENT ACT OF 1911 (EL MONTE AVENUE). It was MOVED by Councilman Hage, seconded by Councilman Scott and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth Sidewalk program Phase VII Job No. 398 - under the Short Form of the 1911 Assessment District Act. It was noted that the contractor has completed the work --- sidewalk construction. The City Clerk read a communication from Babe Dahlgren, 21 Morlan Place, regarding his assessment and asking for reconsideration. Mayor Arth declared the hearing open. Mrs. Sherri Passmore, 1109 Columbia Road, was advised that this action for sidewalk improvement was initiated by the City Council; that there had not been a majority objection. R. M. Lucarelli, owner of 759 Arcadia Avenue, will meet with the Director of Public Works concerning repair to his driveway. Due to the items still to be worked out on this project the matter was continued to November 20 on MOTION by Councilman Helms, seconded by Councilman Scott and carried unanimously. TOURNAMENT H. Randall Stoke, 1040 Hampton Road, President of the Arcadia Tournament OF ROSES of Roses Association, explained the progress made thus far in raising REQUEST funds for the float entry. He noted the increase in cost of the float APPROVED this year and asked Council for financial assistance in the amount of /1 $1500. It was MOVED by Councilman Helms, seconded by Councilman Hage It ~ LP~' _t-and carried on roll call vote as follows that $1500 be appropriated ~ tt~ from Council Contingency Account for said purpose. During the dis- }"(I'J)'),y, cussion it was suggested that if Council participates in the future it G" I".~~might be well to have a Council representative on the Association's ,'''' Board, Mr. Stoke we learned the idea. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth - 5 - 11-6-73 HEARING Medical Bldg. 620 W. Duarte Plan I Approved il.-:: -r , ,,:.- jr: r./t. (:. '.' , . ", )ifr\ I) ,J 'f ' COUNTY REGIONAL CRIMINAL V PLANNING BOARD S : PARAMEDIC COMMENDATION FILED 20:8419 Appeal from the decision of the Planning Commission concerning a request to modify the Zoning Code with relation to a proposed six- story medical building at 620 W. Duarte Road. The Planning Director read his report dated October 16 and exhibited projecturals of the parking space layout which provided for small and standard size cars. He explored the conditions under which the Planning Commission approved alternate Plan lA - these included the execution by the developer of a covenant or agreement that he would provide an attendant monitored parking lot five days a week. All conditions and copies of Plan 1 and Plan lA were submitted to Council. Mayor Arth declared the hearing open and Henry Hege, 550 W. Duarte Road, representing the applicant Dr. Darrell Holman, spoke at length about the many considerations made by and before the Planning Com~ mission. He reviewed the extensive report prepared by the Public Management Service, Inc. dated October 3, 1973 presenting an analysis of the parking requirements for the present and future medical 'buildings at 612 and 620 W. Duarte Road. Considerable reference was made to the use of an attendant on the parking lot to see that the professional personnel and employees use the appropriate parking spaces which would eliminate the need for reserved spaces. He explored ~oth plans in detail and asked that one of the plans be approved. Some discussion ensued on what would transpire should one of the two ~uildings be sold. The City Attorney explained the use of a recorded covenant in this case. Dr. Holman said at the present time there are no plans whatsoever to sell the buildings - either both or separately. Some discussion held on in-lieu parking within 500 feet and the need for adequate lighting. Mr. Hege advised that the parking lot will be lighted. William J. Fleming, 3400 Irvine Avenue, Newport Beach, indicated that construction would probably start with the parking lot. I No one else desiring to be heard the hearing was CLOSED on MOTION by Councilman Scott, seconded by Councilman Hage and carried unanimously. During the discussion that followed Council indicated it would approve Plan 1 providing certain guarantees were incorporated in the conditions of approval to protect the City. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Scott and carried unanimously that the modification be GRANTED on the following terms: 1. The parking lot will be developed in accordance with "Plan 1'.'. 2. No parking spaces shall be marked "Reserved'.': 3. The lot shall have adequate lighting. 4. A parking attendant shall be on duty during business hours. 5. The first floor may abut the west property line. 6. The owner shall record a declaration of restrictions in a form approved by the City Attorney, which shall contain guarantees for the performance of Condition "4" above and use of all the parking for both buildings indefinitely, which modification with conditions shall become effective upon adoption of a formal resolution. The City Manager advised that the Board of Directors of the League of California Cities had recommended that Cities adopt a resolution recognizing the Los Angeles County Regional Criminal Justice Planning Board as the Los Angeles County Regional Planning and Coordinating Body for Criminal Justice. This would require a resolution. The City Attorney will prepare same and present to Council at its next regular meeting. I Council received the communic ation from the Arcadia Chapter of the American Red Cross 'expressing appreciation for the Paramedic teams and the City ambulance. AUDIENCE PARTICIPATION /'-~ Mrs. Edith Dunn, 101 W. Palm Drive, referred to the Community Redevelop- ment matter - more specifically to various minutes, ordinances and - 6 - 11-6-73 I ~ ~- BOILDING PLANS FASHION PARK PENNEY STORE & TIlA APPROVED .3-1J..-;..7 '.'" 'I,' 20:8420 resolutions, and a communication written by the City Manager in 1968 which stated in part that if the Agency did not let bonds in two years the Agency could be dissolved by three of the Councilmen. She stated further in part that from perusal of that material no one would know there was a specific time in which to file a referendum. She also felt the publicity in the press at that time was not adequate for general public notification that CRA was being considered. She then referred to various phases of CRA which she asked Council to consider - and suggested Council use the same format for developing the downtown area as has been used elsewhere in the City through private enterprise. She asked Council to dissolve CRA. (At Councilman Helms' request the record reflects Mrs. Dunn speaking for 23 minutes.) Mrs. Sherri Passmore, 1109 Columbia Drive, said in part that although it has been said that there was nothing to lose when a study is being made citizens have everything to lose when they lose the right of referendum; that CRA was instituted two years ago without a redevelop- ment project being started and referred to the amount of money paid to the CRA consultant and asked when it would end. She asked Council to dissolve the Agency and then let the people vote on it. Walt Landor, 1654 Rodeo Road, stated in part that Council should close the book on CRA until a new Council comes into being.' in the spring. Also the services of Mr. Jacobs are not needed anymore. He asked how much has been paid the consultant and was advised that this information is available from the Finance Director at any time. Mr. Landor then referred to an agenda item relating to charges for copies of public documents. He asked for a copy of the report. At the request of Council the City Clerk supplied the copy. Council received the final plans for the J. C. Penney Department Store and TBA (tire, battery and accessories) Store at the Regional Shopping Center. It was noted that they comply with the previously approved preliminary plans in terms of size, location and dimensional character- istics. It was MOVED by Councilman Scott, seconded by Councilman Hage and carried unanimously that the final plans for the Penney building be APPROVED and plans for the TBA building conditioned upon the approval of the Planning Commission. Council received the report relative to the conversion of apartments into condominiums (dated November 6, 1973). It was noted therein that like all subdivisions certain conditions of approval are generally made a part of the approval of the tentative tract which requires the P,/1.. ~~Jl--tentative tract map as it is technically a subdivision of land. Both c ~~ positive and negative effects of such a conversion were set forth. Staff had requested a general policy as applications for conversions are expected to increase. Council considered alternative actions with the following determination - to allow conversions with the condition that they meet all existing applicable code regulations. CONDOMINIUM CONVERSIONS IONTRACT WARDED ANCHO ROAD LIGHTING -g- /$30 Council received the following results and staff recommendation con- cerning bids received for the installation of street lights on Rancho Road between the Foothill Freeway and Foothill Boulevard. C. T. & F. Inc. A. E. C. S & W Electrical Smith Electric Supply Sherwin Electric Service Wm. R. Hahn $4,700 4,925 5,243 5,245 5,420 5,828 It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows that the contract be awarded to the low bidder, C. T. & F., Inc. in the amount of $4,700; that all 11-6-73 - 7 - CURB PAINTING Street Numbers CONTRACT AWARDED ~.l-'I" . -, '" ,. .- ~ tpt::R CITY POLICY MAINTENANCE OF PARKWAYS . ""Referred back v to staff STREET LIGHTS FRONT STREET APPROVED 3-/301- PARKWAY MAINTENANCE ADVERTISE FOR BIDS VAPPROVED 3- ' CHARGES FOR , PUBLIC DOCUMENTS 20:8421 other bids be rejected; that any irregularities or informalities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney. Further that $4,700 be appropriated from Capital Improvement Projects funds to cover the contract costs. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth Council received the result of the one bid received for the painting of street addresses on curbs. It was MOVED by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows I that the contract be awarded to the only bidder, Veterans Addressing Service, in the total amount of $5,625; that said amount be appropriated from General Contingency Fund; that any irregularities or informalities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth Council received staff report dated November 1 relating specifically to weed growth in parkways separating frontage roadways from various frontage road separation strips. These locations were listed in the report. The City policy was explained which staff asked be confirmed by Council in order that the abutting property owners may be advised that the maintenance of the median separation between their frontage road and the arterial roadway is their responsibility. During the discussion questions were propounded by Council and the matter was referred back to staff for additional information. When it is returned to Council maps will accompany the report. Council received a petition from all of the owners of property on the southwest side of Front Street requesting the installation of four mercury vapor street lights on existing power poles. Procedure for this was incorporated ina report dated October 31. It was MOVED by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows that four luminaries of 11,000 lumen rating be installed; that the area abutting Front Street be annexed to Zone A under the procedures now in progress for Annexation No. 3 to the Consolidated Lighting District. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth Staff submitted a report indicating that the current contract for the I maintenance of city-owned landscaped areas expires February 1, 1974 _ and it is now necessary to solicit bids in the interest of continuing an uninterrupted on-going program. Changes in the specifications were listed in the report - these to overcome some of the difficulties experienced under the current contract. Suggestions were made in the direction of improved performance and the Director of Public Works will keep them in mind. It was MOVED by Councilman Scott, seconded by Councilman Hage and carried unanimously that t'he plans and specifi- cations be APPROVED and that the City Clerk be AUTHORIZED to advertise for bids. Council received a staff report concerning proposed charges for copies of public documents. At the present time the City does not have a 11- 6-73 - 8 - I,,, Cons u It ant Services :t 1;;-'1 '/ ~c, ~c1r, .-': '4 d.,~ BIDS ON POLICE CARS REJECTED /' ORDINANCE NO. 1498 ADOPTED V 1m",,..,,, NO. 1499 ADOPTED v' 20:8422 standard policy for any charge of this nature. Fees charged by other cities were listed. Staff recommended that some type of policy be established to enable the City to 1) control costs 2) defray at least a portion of the cost of providing copies of public documents and 3) to insure that everyone requesting copies is treated equally. Staff will pursue the matter further and report back to Council. Walt Landor, 1654 Rodeo Road, made reference to the report and stated in part that he would like to have had a copy prior to this date. In discussing copies of public documents he was advised that copies of some material may be mailed upon request. Mrs. Sherri Passmore, 1109 Columbia Road, stated in part that persons have not been able to obtain copies of material upon request and could supply the names if desired. Council received a report concerning statements submitted by Eugene Jacobs, consultant to CRA. It was noted therein that billings to date total $15,097.50. Other City expenditures to date total $1,513.13 and it is estimated that approximately $320 in miscellaneous costs are still outstanding. An appropriation of $3,680 for consulting services and $500 to cover outstanding costs and other incidentals which may arise as part of a final determination of the direction of the redevelop- ment program was requested by the Assistant City Manager. It was MOVED by Councilman Scott, seconded by Councilman Hage and carried on roll call vote as follows that the amount of $4,180 be appropriated from Council Contingency Account for said purpose. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth Council received the report on bids received for patrol cars and a staff car for the Police Department. It was the consensus of Council that new bids should be obtained and it was MOVED by Councilman Hage, seconded by Councilman Scott and carried unanimously that all bids be rejected and that new bids be obtained. The City Attorney presented for the second time, explained the content and read the title of Ordinance No. 1498 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE,CITY OF ARCADIA AMENDING THE SETBACK REGU- LATIONS OF THE R-O, R-l and R-2 ZONES." It was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1498 be WAIVED and that the same be ADOPTED. , , AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth The City Attorney presented for the second time, explained the content and read the tit le of Ordinance No. 1499 ent it led: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA ESTABLISHING A NEW R-2 (7.5) ZONE CLASSIFICATION." It was MOVED by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1499 be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth 11-6-73 - 9 - ORDINANCE NO. 1500 INTRODUCED ~J7t (SCOTT) (HELMS) ADJOURNMENT 20:8423 The City Attorney presented for the first time, explained the content and read the title of Ordinance No. 1500, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING SECTIONS 2637 AND 2647 OF THE ARCADIA MUNICIPAL CODE RELATING TO STANDBY PROVISIONS IN THE EVENT THE UNIFORM SALES TAX IS SUSPENDED FOR ANY REASON." It was MOVED by Councilman Scott, seconded by Councilman Hage and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1500 be WAIVED and that the same be INTRODUCED. Councilmen Hage, Helms, Scott, Arth None Councilman Butterworth I Was advised by the City Manager that the communications from the Personnel Board had been acknowledged. I Was advised by the City Manager that a report on a possible mini-bus I would be presented at the November 20 meeting. I Was advised by the City Manager on the progress to date of the plans for the police biilding. to obtain a copy of an ordinance adopted' by the City of I eliminating juveniles at the pinball facilities' unless by an adult. AYES: NOES: ABSENT: I Asked staff Los Angeles accompanied Received concurrence in his suggestion that the portion of the agenda allotted to persons from the audience to address Council be henceforth placed just before items from the City Attorney. It was felt this would enable Council to complete its determination on scheduled agenda items prior to audience participation. At 12:15 a,m. November 7, the meeting ADJOURNED to 7:00 p,m. NOVEMBER 20, 1973 in the Conference Room. (!,?? ~J t&~ Mayor ATTEST: ~~ Christine Van Maanen I 11-6-73 - 10 -