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HomeMy WebLinkAboutMARCH 5,1974 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 1 INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL HEARING (Weed Abatement) TO PROCEED -=3-P'J/f- HEARING TRACT NO. 30721 final map APPROVED :t/~1S 1 20:8494 MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING MARCH 5, 1974 The City Council of the City of Arcadia, California, met in regular session on Tuesday, March 5, 1974 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. Leslie G. Strathern, Arcadia Congregational Church Mayor C. Robert Arth PRESENT: ABSENT: Councilmen Butterworth, Rage, Helms, Scott, Arth None On MOTION by Councilman Helms, seconded by Councilman Hage and carried unanimously the Minutes of the regular meeting of February 19 were APPROVED. Councilman Scott abstaiJed as he was absent from said meeting. / Time scheduled for hearing objections to the proposed removal of weeds, refuse and rubbish from in front of specified properties (Resolution No. 4406). Mayor Arth declared the hearing open and no one desiring to be heard the hearing was CLOSED on MOTION by Councilman Scott, seconded by Councilman Hage and carried unanimously. It was MOVED by Councilman Helms, seconded by Councilman Scott and carried unanimously that the County Agricultural Commission be directed to abate the nuisance by having said weeds, refuse and rubbish removed from designated properties. This hearing was scheduled pursuant to the order of the City Council. The developer proposes to create a 7 lot subdivision at 310 W. Foothill Boulevard. The Planning Commission had recommended approval as the final map was in substantial compliance with the approved tentative map. However, on February 19 an adjacent property owner lodged opposition before the City Council stating in part that he had not received the initial notice of public hearing concerning the tentative tract map (August 1972). The Planning Director submitted a chronological report and stated in part that notices of the initial public hearing had been sent out to about 45 property owners within a 300 ft, radius and no one spoke for or against the tentative tract map at that time. He explained that an error had occurred due to the applicant incorrectly interpreting an identification number on a C~ty,map. However, a hearing was held in July of 1972 and the opposing property owner had received notice and had appeared at that hearing. In response to an inquiry he stated that clearing and grading had been accomplished and that the applicant had begun foundation work, Mayor Arth declared the hearing open and Walter Kenrich, 1045 Burnell Oaks Lane, read a communication (on file in the office of the City Clerk) regarding an environmental impact on the subject area which would be due to the proposed increase in population along with additional sewers, street lights, etc. He asked that Council reject the tract, order the work discontinued and after the area had been returned to its original condition return the subdivider's bond. Florence Knerr, 291 W. Foothill Boulevard, stated in part that the work is progressing although in her opinion the subdivider was aware that Council had scheduled this hearing to determine the status of the final map. Reference was made to the City's method of noticing public hearings and Mrs. Knerr said she was also one who did not r~ceive a notice at the outset. With referenCe to the tract itself shg felt the street would 3-5-74 _ 1 - TRACT NO. 31431 Final Map APPROVED (/ V", 1:)- I ' 20:8495 come entirely too close to the existing structures and their privacy and security would be lost. She also questioned a change in the easement requirement. She asked Council to disapprove the tract. Jim Ellison, developer, stated in part that work has progressed in compliance with City requirements. He said the Kenrichs had received notice of the hearing before the Modification Committee in July of 1973 and were present and lodged objections at that time. He explained that the initial error had been due to an inverted number on City maps, the result of which a resident at an entirely different location had received that notice; that this had been corrected and that notices were mailed to the correct address for the July 1973 hearing before the Modification Committee. As to the change in the easement from 12 ft. to 7 ft. - he said this was at the request of the City. I' Mrs. Walter Kenrich, 1045 Burnell Oaks Lane, felt an endeavor is being made by the developer to coerce Council into approving the final map - and said the werking crew has been doubled and is working 12 hours a day. She said in her opinion the tract does not and will not conform with the surrounding areas. She lodged disapproval of the subdivision and suggested alternate uses of the land. The attorney for the subdivider explored appropriate times for the filing of protests to the tract; that the tract has progressed to the final map stage in full compliance with the requirements of the City and had received approval by the Planning Commission. He corroborated the transmittal of the notice concerning the July 1973 modification committee hearing to Mr. Kenrich at which time Mr. Kenrich was advised that if he had objection to the tract he should seek legal counsel. This he did not do. During the last eight months work has been going on and more money being expended in the development. He concluded by stating in part that if the final map is in substantial compliance with the tentative map the final map must be approved - that when a tentative map is being considered is the legal time to object. No one else desiring to be heard the hearing was CLOSED on MOTION by Councilman Hage, seconded by Councilman Helms and carried unani- mously. In response to a request the City Attorney submitted his opinion - stating the subject problem is not an uncommon type - a lack of notice because of a transposition of street numbers - which would not void a previously approved tentative tract assuming there has been compliance with the conditions of that approval. And in the subject instance Council really has no basis for denial.. the final map must be approved for recordation.. and in his opinion a mere clerical error would not void the proceedings. Whereupon it was MOVED by Councilman Butterworth, seconded by Councilman Hage and carried on roll call. vote that the final map of 1 Tract No. 30721 be APPROVED. It was the conSensus of Council that the method of notification should be reviewed by the City Attorney; that perhaps the City should assume the responsibility for obtaining the addresses and perhaps require the applicant to assume the cost, and that Planning consider an improved method of presenting tract maps to Council. Roll call was then taken. AYES: NOES: ABSENT: Councilmen Butterworth, Rage, Helms, Scott, Arth None None Planning Commission recommendation for approval of this final map as it is in substantial compliance with the approved tentative map. It would create a 90 unit condominium at 528-612 W. Huntington Drive. 3-5-74 - 2 - HEARINGS SCHEDULED 1 LIBRARY BOARD iMf' PARKING PLACE COMMISSION Land acquisition /' I PHASE VIII SIDEWALKS 3-1/;) ! ,".-, .~. .. 20:8496 It was MOVED by~ Councilman Scott, seconded by Councilman Hage and carried unanimously that said final map be APPROVED. Hearings were scheduled for May 7 on the following Planning Commission recommeodations: Res. 839 - Sign area regulations Res. 843 - Temporary window signs Council received a report dated February 26, 1974 from the Library Board pertaining to remodeling the Library lobby and the Children's reading area. During the consideration, ,Mrs. Roberta Camphouse, Chairman of the Library Board, submitted that the Board would like to employ an architect at this time or at least have a meeting with him to obtain his intent. ~ Council felt this was the way to proceed in order to see what the architect would do and how he computes his fee. It was submitted further by Mrs. Camphouse that the Board feels the lobby remodeling should be first since there are funds budgeted for that and perhaps have the Children's Room design work done with the idea of completing the work in the future. Council commended the Board and suggested that it hold a Special meeting with the architect and have the City Engineer present. This would provide Council with reports from both the Board and the Engineer. Costs will be ascertained for a prelimi- nary plan and also the fee if the work were continued for the actual construction outside of staff. Councilman Helms MOVED that the matter be continued to the next regular meeting and that staff be guided by the thinking of Council during this discussion, Motion seconded by Councilman Scott and carried unanimously. Council received the recommendation of the Parking Place Commission that funds be advanced to purchase property at 26 and 30 Santa Clara Street for the purpose of expanding parking to meet the immediate needs of the downtown area. The Commission has been working on an assessment proceeding to cover the costs however demand for parking spaces has risen in this critical area and the planS are not completed. Following the assessment proceedings the acquisition costs would be shifted to the parking district and the City repaid its advance. It was MOVED by Councilman Scott, seconded by Councilman Helms and carried that staff be authorized to obtain an updated appraisal of the subject property and that negotiations begin for the option to purchase based on the appraised price. Council to receive report on final recommendations. LONGDEN AVENUE, SOUTH SIDE, FROM BALDWIN TO HOLLY. Continued matter. Councilman Helms stated in part that some of the residents have changed their position about the sidewalks and that there is substantial interest for the sidewalks on the south side. He noted the depth of the properties, about 253 ft., and felt the City's use in front of these properties could not have any serious or detrimental effect on lots of that si~e. He noted a cul-de-sac, Bella Vista, where lots are more narrow where the residents would like sidewalks. He also referred to the speed of,the traffic and considered it unsafe for a child to have to cross the street to reach the sidewalk. He MOVED to approve the sidewalks at this location. The motion did not receive a second, Councilman Scott referred to the report prepared by the School District of the number of children living in the cul-de-sac streets feeding onto Longden -- about 25. He recalled that due to the speed of the traffic Council had requested the Police Department to exercise additional 3-5-74 - 3 - LONGDEN (Deleted) CAMINO REAL (Deleted) LOWER AZUSA ROAD PROJECT lIP PROVED BY ESOLUTION NO. 4414 ADOPTED 20:8497 surveillance on this street and stated further that it does not appear to be consistent to him that Council should be considering a situation which would necessitate children and adults crossing a street such as Longden in order to walk in the safety of a sidewalk. Councilman Butterworth advised that he had reviewed all of the material including the transcripts relative to this location and had concluded that in his opinion there does not exist a realistic danger to children at this time inasmuch as there are sidewalks on the north side.. oHe would vote to delete the sidewalks on the south side. Mayor Arth concurred with Councilman Butterworth and submitted he would feel differently if there were not sidewalks on the north side - that in his opinion there does not seem, to be an urgent need at this time, 1 Councilman Helms then restated his MOTION - to approve sidewalks at this location. Motion seconded by Councilman Scott, Motion did not carryon the following roll call vote. AYES: NOES: ABSENT: , Councilmen Helms, Scott Councilmen Butterworth, Hage, Arth None In order for the action to be on record Councilman Helms MOVED that the sidewalks at the subject location be excluded from the Phase VIII sidewalk program. Motion seconded by Mayor Arth and carried on the following roll call vote: AYES: NOES: ABSENT: Councilmen Butterworth, Rage, Arth Councilmen Helms, Scott None Council then considered sidewalks for the north side of CAMINO REAL BETWEEN HOLLY AND EL MONTE. Councilman Butterworth submitted that he had reviewed all material relative hereto. .This matter had been discussed at length at previous meetings and all Councilmen were fully acquainted with the proceedings. It was MOVED by Councilman Scott, seconded by Councilman Helms, that sidewalks for this location be in the Phase VIII program. Roll call was then taken: AYES: NOES: ABSENT: Councilmen Helms, Scott Councilmen Butterworth, Hage, Arth None MOTION DID NOT CARRY. Council received a report fromfue Director of Public Works indicating it is now necessary to adopt a resolution authorizing the Mayor to execute a right-of-way certification. This is in connection with the improvement of Lower Azusa Road (Los Angeles County Road Department Cash Contract No. 2301). The City Attorney then presented, explained the content and read the 1 title of Resolution No. 4414, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING AND AUTHORIZING THE EXECUTION OF A RIGHT OF WAY CERTIFICATE FOR LOWER AZUSA ROAD FROM DURFEE AVENUE TO SAN GABRIEL RIVER FREEWAY" FASUE PROJECT 850-1." It was MOVED by Councilman Hage, seconded by Councilman Scott and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None 3-5-74 - 4 - 20: 8498 BOULEVARD STOP Council received the recommendation of staff for a stop sign for westbound ARCADIA traffic on LaSalle Street and the alley southerly of LaSalle Street INDUSTRIAL at the intersection with Peck Road.'. WEereupon the City Attorney presented, PARK explained the content.and read tbe title of Resolution No. 44'15; entitled: A RESOLUTION'OF'THE'CITY COUNCIL:OF'THE CITY OF ARCADIA DESIGNATING 5 : 51:0:11-/ PECK ROAD AS A THROUGH, STREET. II' f?--<-cY1f.A--" RESOLUTION It was MOVED by Councilman Scott, seconded by NO. 4415 carried on roll call vote as follows that the ADOPTED of the resolution be WAIVED and that the same v 1 WORK ACCEPTANCE d-/33<:) ADVERTISE FOR BIDS v STORM DRAIN CONVEYANCE 9--/;;17 RESOLUTION NO. 4413 ADOPTED 8-/d.tj 7 1 NE';;UILDING CODES AND PERMIT FEES (March 19) Councilman Hage and reading of the full be ADOPTED. body AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None On recommendation of staff it was MOVED by Councilman Hage, seconded by Councilman Butterworth and carried on roll call vote as follows that the work performed by C. T. & F., Inc., in the Rancho Road Lighting System Job No. 417 be ACCEPTED and that final payment be authorized pursuant to the terms of the contract. Council previously approved the environmental impact reports for Colorado Boulevard and Second Avenue improvement project Job Nos. 388 and 423 and authorized staff to proceed with completion of design plans. These have been completed and were submitted to Council for review. It was MOVED by Councilman Helms, seconded by Councilman Butterworth and carried unani- mously that the plans and specifications for these projects be APPROVED and that the City Clerk be authorized to advertise for bids. The Flood Control Dis~rict recently adopted a policy of accepting for maintenance certain privately constructed storm drains and staff re- commended transferring to the District the catch basins and connecting drainage in part of Tract No. 29869, Oakhaven Drive. Whereupon the City Attorney presented, explained the content and read the title of Resolution No. 4413, entitled: "A,RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA REQUESTING THE BOARD OF SUPERVISORS OF THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT OD THE STATE OF CALIFORNIA TO ACCEPT ON BEHALF OF SAID DISTRICT A TRANSFER AND CONVEYANCE OF STORM DRAIN IMPROVEMENTS AND DRAINAGE SYSTEM KNOWN AS (STORM DRAIN IN TRACT NO. 29869) MISCELLANEOUS TRANSFER DRAIN NO. 389" IN THE CITY OF ARCADIA FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND IMPROVEMENT, AND AUTHOR- IZING THE TRANSFER AND CONVEYANCE THEREOF." It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None Staff recommended delaying consideration of and permit fees (report dated February 12). on the March 19 agenda. proposed new building codes The matter will be placed POLICE DEPT. Council received recommendation of staff that a full time custodian be CUSTODIAN employed for the Police Department facility. Report of February 28 APPROVED indicated that the facilities have been maintained by utilizing a part- , time employee as well as the City Hall custodian. .Specialized work has I~, n had to be by contract. This has not proven satisfactory and the facility \O...;vv<U1VC+'U<::- does not reflect that of a wel.l maintained department. The contract services would be eliminated with better control of the full time cus- todian would be possible. Considerable discussion ensued during which Councilman Scott submitted that he thought the custodian should properly be under the direction of the Building Superintendent, however, it was the consensus of Council 3-5-74 - 5 - EQUIPMENT PURCHASE WATER METERS d- /, , 1"-/.1!/ ~ t.,.... II h~.!. (( " , I LIBRARY SHELVING PURCHASE """l ' c: A v' '} e, , If , ' t c.r, . BUSINESS LICENSE RENEWAL (THEATRE) d .10 20:8499 that since it was the recommendation of the Police Chief the arrangement could be tried at least to get the building into shape.. it is something which could be changed in the future if necessary. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows that an additional custodian be employed for the Folice Department facility at a monthly salary of $603 - $732. AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None On recommendation of staff it was MOVED by Councilman Hage, seconded by 1 Councilman Butterworth and carried on roll call vote as follows that water meters be purchased from Rockwell Manufacturing Company in accordance with the bid submitted February 26. Three hundred sixty-five meters will be purchased for the replacement program and for new installations. All other bids were rejected, and any irregularities or informalities in the bids or bidding process were waived and the appropriate purchase order will be issued. (See staff report dated February 28.) Funds in the 1973-74 Budget. AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None On recommendation of staff it was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that Ames 48" shelving be purchased from Burt C. Gentle Company in the amount of $13,743.45; that the other bid be rejected; that any irregularities or informalities in the bids or bidding process be waived and that the appropriate purchase order be issued. Funds in the Capital Improvement Budget. AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None Application for renewal of a business license to operate the Cinema land Theatre at 135 Colorado Place. It was noted in the staff report that during March 1973 Council approved this license renewal with the request that the property be maintained in a sanitary condition. Complaints have been received subsequent to this date. Extensive discussion ensued during which time the City Attorney submitted the legal aspect. It was MOVED by Councilman Scott, seconded by Councilman Hage and carried that the license be renewed subject to the correction of the following sub- standard conditions: 1. 2. Broken glass in the theatre's attraction poster cases. 1 Excessively tall shrubbery in the landscape planter which obstructs the view of oncoming westbound traffic from the parking lot view. Debris at the north end of the building. Weeds in the landscape planters, west parking lot and at the parkway along the west parking lot. Damaged wooden fence along parkway. Deteriorated painted surfaces on the front of the theatre. 3. 4. 5. 6. Items 1 and 2 are determined to be public hazards and must be corrected within 10 days of the written notice to the applicant. Items 3 through 6 must be corrected with 21 days of the written notice to the applicant. The th eat" e is to be maintained in a sanitary condition and supervision of juvenile customers is to be improved. Inspection of the theatre will be made by City personnel every three months during the forthcoming year. Any violations of the municipal code to be brought to the attention of Council. 3 - 5- 7 4 - 6 - EXECUTIVE RECRUITMENT COST APPROVED A ~ cJ;j Mf;>!I'I1) TERMINATION 1 OF LEASE AUTHORIZED .:j- .g -=; ,..:... AGENDA ORDER (TABLED) 1 20:8500 It was MOVED by Councilman Butterworth, seconded by Councilman Scott and carried on roll call vote as follows that payment to Arthur D. Little, Inc. in the amount of $4,875.00 be authorized. This is for professional services and expenses in connection with the recruitment of the new City Attorney. AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None For sometime the City has leased property at 25 N. Fourth Avenue. The tenant is continually in arrears in his payments and then only on demand of the Finance Director. This is a violation of the lease. Complaints have also been received concerning the condition of the property and the unsightly storage of material. Staff recommended termination of the lease. It was MOVED by Councilman Hage, seconded by Councilman Scott and carried on roll call vote that the recommendation of staff be approved and that termination of the lease pertaining to property at 25 N. Fourth Avenue be authorized pursuant to the provisions of the lease agreement. AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None The order of the agenda was discussed at length - with specific refer- ence to the time reserved for those in the audience to address Council. The Councilmen presented individual viewpoints with Councilman Butterworth stating in part that what Council is endeavoring to do is to encourage citizens to participate and not to make it difficult. He felt the length of time a citizen speaks can be controlled through the existing ordinance and resolution. He favored placing this item just before matters from the City Manager and submitted that it is a rare occasion when a person will speak at length; that CRA stimulated some of this, but over a long period the time consumed by those who speak to Council on matters other than those on agenda is relatively small. Mayor Arth concurred with this observation and referred to the situation when the item was placed just before matters from the City Attorney. Councilman Scott felt the existing resolution and ordinance should be followed, submitting for instance that residents who had attended the meetings on the scheduled sidewalk program would have had to wait through long presentations from those who were not present to speak to a scheduled agenda item. He cited other instances such as persons present at this meeting who spoke to the Library item - that they too would have had to wait too long for their particular item. Councilman Helms agreed with Councilman Scott adding that citizens who come to the meetings on matters of substance which have consumed time and study by Council and staff should not have to wait through oral presentatations by those" who want to 'speak on other than agenda items. He continued that it is not a question of stifling free speech; that people are encouraged to address Council. He could not see where it would be a hardship to have to wait until most of the agenda items are considered. That Council has been intent on being responsive to the problems of the people, but that someone has to wait and it seems only fair to him that those with matters of substance on the agenda should get some preference. Councilman Hage stated in part in that there are arguments on action and let the new Council Counc iI sid es . it sown had considered both ways, He suggested deferring any determination. that both make Councilman Butterworth MOVED that to encourage citizen participation 3-5-74 - 7 - 20:8501 the subject item be moved from where it is now on the agenda and placed back just before matters from the City Manager. Mayor Arth seconded the motion upon which a roll call was not taken due to the ensuing discussion. It was felt by Councilman Helms and Scott that the motion was unfair because anyone voting against it would be voting against citizen par- ticipation which was not the case. Whereupon it was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that the matter be TABLED. AYES: NOES: ABSENT: Councilmen Hage, Helms, Scott Councilmen Arth, Butterworth None _Herb Fletcher, 175 W. Lemon Avenue, referred to the area which had been considered for redevelopment (east of Santa Anita between Alta and Duarte) suggesting that it be rezoned from its present high-rise status to R-l which seems to be the desire of the present residents. Mayor Arth commented that this has merit and it too is something for a new Council to consider. 1 AUDIENCE PARTICIPATION ORDINANCE NO. 1505 POSTPONED RESOLUTION NO. 4411 ADOPTED 3~/)'::'> Reuben Ruiz, 227 Genoa, referred to the time on the agenda for those desiring to address Council, He felt Council should take the initiative to encourage citizens to speak at the Council meetings as they often have useful and accurate information to impart. He asked Council to reconsider its motion concerning this matter. Mayor Arth advised that a motion to reconsider may only be brought up by a_Councilman who voted against the motion in the beginning. Councilman Scott suggested to Mr. Ruiz that a written communication would have provided Council with an opportunity to evaluate his position prior to Council'decision - that there is ~his avenue of imparting information. Mrs. Lee Meyer, 1022 S.' Ninth Avenue, expressed concern for the condition of the riding trail and referred to her efforts in beautifying the area. She thanked those who had taken an interest, in particular Mayor Arth and Lou Pollard of the City Manager's office. Mayor Arth observed that the accomplishments of Mrs. Meyer is an indication of what can be done by a resident. Mrs. Edith Dunn, 101 Palm Drive, took exception to a portion of the report concerning the time on the agenda for persons to address Council. She felt it referred to the time she and others spoke at the November 6 meeting; that she had not taken up more than 15 minutes. She said it didn't make any difference to her at what place on the agenda the matter was placed as she liked to stay to the end. Reuben Ruiz, 227 Genoa, submitted a copy of the Transportation Study proposed for the City of Pasadena. The first reading of this otdinance (amending certain building regu- lations) was postponed. 1 The City Attorney presented, explained the content and read the title of Resolution No. 4411, entit led: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ORDERING THE CANVASS OF THE GENERAL MUNICIPAL ELECTION TO BE HELD ON THE 9TH DAY OF APRIL, 1974, TO BE MADE BY THE CITY CLERK OF THE CITY OF ARCADIA." It was MOVED by Councilman Scott, seconded by Councilman Hage and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES; ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None 3- 5-7 4 - 8 - RESOLUTION NO. 4412 ADOPTED -8-/:03 1 CAPITA~ / PROJEC'lJ( PROGRAM TENNIS COURTS (/ UTILITY TAX EXEMPTION V INDEPENDENT AUDIT .( COMPENSATION CITY ATTORNEY ,~lA i / LETTER OF ./ APPRECIATION 1 ""CA"mo " ADJOURNMENT TO DATE V CERTAIN ",". ' 20:8502 Th'e _C ity Attorney presented, explained the content and read the title of Resolution No. 4412, entitled" "A ,RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ORDERING AND CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON THE 9TH DAY OF APRIL 1974, DESIGNATING THE OFFICES TO BE FILLED AND FOR THE SUBMISSION TO THE QUALIFIED ELECTORS OF SAID CITY TWO AMENDMENTS TO THE CITY CHARTER RELATING TO THE NUMBER OF TERMS A COUNCILMAN MAY SERVE AND PROVIDING FOR A RUNOFF ELECTION IF A CANDIDATE DID NOT RECEIVE 40% OF THE BALLOTS CAST, AND PROVIDING FOR THE POLLING PLACES FOR SAID ELECTION AND APPOINTING THE ELECTION OFFICERS FOR SUCH ELECTION AND FIXING THEIR COMPENSATION." It was MOVED by Councilman Hage, seconded by Councilman Scott and on roll call vote as follows that the reading of the full body of resolution be WAIVED and that the same be ADOPTED. carried the AYES: NOES: ABSENT: Councilmen Butterworth, Hage, Helms, Scott, Arth None None Pursuant to Section 1205 of the City Charter Council scheduled a public hearing on the Capital Project Program for March 19 at 7:30 p.m. At the Baldwin Reservoir. Councilman Helms MOVED that this matter be placed on the agenda for May 7 at which time the new Council may consider this matter. Motion seconded by Councilman Scott and carried unanimously. This matter will be placed on the March 19 agenda, During the interim staff will obtain data from other cities which may have adopted such an ordinance --- relating to exemption from this tax for low income and the elderly - preparing a report for Council. The quarterly report prepared by the independent auditors will be an agenda item for March 19. On MOTION by Councilman Butterworth, seconded by Councilman Helms and carried on roll call vote as follows the salary of the new City Attorney, J. William Phillips, was set at $29,000 annually effective March 1, 1974. To go to Robert Ogle, former City Attorney, in appreciation of his efforts and accomplishments. The City Attorney reported on two matters of litigation. He also 'advised he will prepare a tentative resolution for Council consideration relating to Guidelines in connection with State of California Form 703 "Disclosure of Assets and Income by Officeholders." The the the meeting adjourned at 11:10 p.m. to TUESDAY MARCH 12 at 7:00 p.m. in Office of the City Manager to review the Capital Projects Program for ensuing year. . ~~ ~~/6~~~/ Mayor ATTEST: a 3-5-74 City Clerk - 9 - I I Minutes of an Adjourned City Council Meeting at 7:00 p. m. on March 12, 1974. Roll Call: Present - Councilmen Hage, Helms, Scott and Arth Absent - Councilman Butterworth Councilman Helms reported the request of the Sister City Commission to receive the attitude and hopefully the support of the City Council in pushing a program for interchange of youths and information between young people of the two sister cities. On motion of Councilman Helms, seconded by Councilman Scott, the Council unanimously supported such an interchange program. \ Councilman Helms reports that the Sister City Commission needs additional funds to support its activities because of the expenses of entertaining delegates from our sister city in Greece and because of the mailing expenses in the current campaign to secure support for a third trip. Council agreed unan- ,imously to permit the use of at least $120 from the General Contingency Fund and additional amounts if a review of the account to date shows this to be necessary. This was on motion of Councilman Helms, seconded by Council- man Hage. Councilman Scott suggested and it was agreed by Mayor Arth and the others present that in the future the City should look carefully into the relationships to and the financing of the Friendship Club by the City government. Mayor Arth pointed out that only two of the City Commissions do not rotate chairmen annually, those being the Sister City and the Arcadia Beautiful Commission. While recognizing that unusual circumstances had led to this result, he suggested and the remainder of the Council agreed that normal practice should call for the election of a new chairman each year. On motion of Councilman Helms, seconded by Councilman Hage, it was unanimously agreed to pay the moving expenses of City Attorney William Phillips. Councilman Hage reminded staff of the trash being accumulated in a truck parked on South Santa Anita and asked that the new City Attorney take a look at this problem to see what might be done to force action. I I Adjourned City Council Meeting March 12, 1974 Page Two The City Council then commenced its review of the tentative Capital Program. It agreed to reserve judgment on the additional ambulance until the question of a mutual aid program with neighboring cities was settled. asking however that specifications be prepared so that action could be taken by June. It was commented that the undergrounding program from this source of funds has not produced support but no action was taken on the item for adding funds to this activity. , It was suggested that the City consider carefully the feasibility of constructing tennis courts in the land owned by the County Flood Control District, also that the possibility of tennis courts being located in Sierra Madre or on the south side of Foothill between freeway off and on ramps be studied. The project for construction of handball courts at Arcadia High School was to be delayed one year so that the experience with the courts to be constructed by the School District would be available for consideration. The Recreation Department was to report on such experience at this time next year. It was agreed to add -the funds to the Capital Program for 1974-75 to permit the Library to proceed with the addition to the Children I S Room and $20, 000 was indicated as appropriate for this purpose. It was agreed to add $10,000 so that carpeting could be accomplished in those areas of the City Hall in which heating, maintenance and appearance are important. It was agreed that Item 33, Orange Grove Avenue Street Improvement Project, would be postponed until 1978 -79. The staff was asked to receive a reply from the County concerning the project for the planting of trees in the equestrian trail along the Flood Control Channel. It was agreed to reduce the amount shown in Capital Projects Previously Funded But Not Commenced for the Arcadia Industrial Park Project to $35, 000 and to eliminate the amount of $5800 shown for a feasibility study for the Towne Centre. I I Adjourned City Council Meeting March 12, 1974 Page Three Mr. Howard was asked to look at the lights at the Holly Tennis Courts which are said to cast a garish glow over the whole neighborhood. It was agreed to move up the program for tennis courts on Orange Grove Park to the 1975-76 year. It was finally agreed that none of the actions taken should be considered final but to be made matters of consideration at the regular public hearing on the Capital Program. Respectfully submitted, LYMAN H. COZAD City Manager