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HomeMy WebLinkAboutJULY 2,1974 21:8582 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 1 INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL M~UTE APPROVAL ,/ COMMENDATION V ,PRESENTATION HEARING SCHEDULED MINUTES C[TY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING JULY 2, 1974 The City Council of the City of Arcadia, California, met in regular session on Tuesday, July 2, 1974 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. Walton W. Doering, Our Savior Lutheran Church Mayor Alton E. Scott PRESENT: ABSENT: Councilmen ,Gilb, Lauber, Saelid, Scott Councilman Helms MOTION by Councilman Gilb, seconded by Councilwoman Lauber and carried unanimously Councilman Helms was excused from the 'meeting. MOTION by Councilman Gilb, seconded by Councilwoman Lauber and 'carried unanimously the minutes of the Regular Meeting of June 4 were' ~PPROVED with a correction' on ,Page 4, Paragraph'6 change the words "and then" to "rather than", and in Paragraph 7 change "Commission" to "Planning Department" and remove the words "to Resolution No'. 843." On behalf of the Arcadia City Council and the people they represent Mayor Scott presented a resolution to'Mrs. Kathleen Strinz, 339 W. Longden Avenue, for her quick thinking and heroic action in rescuing from the bottom of the pool 3~ year old Joseph R. Parsi. Mrs. Myree Gudus, Chairman of the Si ster Cit)T Commission of the City of Arcadia, presented to Mayor Scott gifts and momentos and official seals from the cities of Santander, Burgos, Leon 'and San Sabastain, Spain 011 the occasion of the visit of good will ambassadors of the City of Arcadia. Pubiic Hearing scheduled July 16 on Planning Commission recommendatio~ for change in the General Plan concerning property at 1150 W~st Colorado Street (Resolution No. 856) on Motion by Councilwoman Lauber, seconded by 'Councilman Gilb and carried unanimously, 1 TRACT Council received information that the final map of Tract No. 32119 NO. 32119 creating a 24-unit condominium at 483 W. Duarte Road.' The m'ap has Final Map ,been reviewed by the County Engineering Department, City Public Works, APPROVED ' Water and Planning Departments and it has been~determined that the ,,::p: ~o<.j,.A'&~!J~ map substantially complies with the previously approved tenative map , JCJ 11.f- approved on December 18, 1973. It was MOVED by, Councilwoman Lauber, seconded by Councilman, Gilb and carried urianimously that the same be and is hereby APPROVED. AUDIENCE PARTICIPATION STREET IMPROVEMENTS q /3i/~ ,~Mrs. Joha~na Hofer, 875 Monte Verde Drive, spoke on the subject of the cost of attendance by city officials at conferences. Council received the following results of bids received and recom- mendation for the award of contract for street improvement work on 7-2-74 - I - COLORADO BLVD. Sidewalk Construction Policy -1- I:J-.SS,A- SIDEWALK CONSTRUCTION Right-of-Way J/'?-/kL TECHNICAL STUDY COMMITTEE 21:8583 Orange Grove Avenue, Santa Anita Avenue to 241 feet west of Olivera Lane, Job No. 402: Aman Bros, Inc. $ 59,'723.45 Sully Miller 65,826.25 Blair Paving 6&,189.50 J. B. Crosby, Inc. 68,266.90 Griffith Co. 71,013.95 Tony Holquin Const. Co., 79,984.00 It was MOVED by Councilwoman Lauber, seconded by'Councilman Gilb and carried on roll call vote as follows that the contract be awarded to Aman Bros., Inc., Covina, California;that all informalities in the bid and bidding process be waived, and that' the Mayor and City Clerk be authorized to execute a contract in a form approved by the City Attorney. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms 1 Staff presented a report on a problem of sidewalk construction on Colorado Boulevard where one owner of commercial property desires not to participate in the cost of the sidewalk since his land is triangular in shape as a result of freeway construction, with the, easterly portion being marginal in value due to limited use that can be made of it. Reference was made to the policy that if the sidewalk is not constructed at the same time, the property owner should be required to install the sidewalk in the near future by an assessment district approach.uti- lizing the Short Form of the 1911 Assessment District Act., Following discussion it was MOVED by Councilman Gilb, seconded by Councilman Saelid and carried on roll call vot.e as fol.lows to 'proceed with the same policy as in the past concerning sidewalk construction that the owner either pay for the total sidewalk cost or be required to install the sidewalk in the near future by an assessment district procedure. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms The City Manager advised that in the sidewalk work 'as approved on the east side of El Monte between the .limits of Longden and Camino RealCouncil formerly instructed staff to negotiate the ,acquisition of right-of-way from the three property owners between Longden and Arthur Avenues. The property owners are not willing to dedicate this right-of-way and it will be necessary to purchase it. Subsequently staff has had the property appraised which amounts to $19~7.90; plus appraisal cost $150 - the balance being construction costs. The amount of $2800 to be appropriated from Capital Projects; sidewalk construction costs to be funded 'from Phase VIII of the sidewalk construction program. MOTION was made by Councilwoman Lauber, seconded by Councilman GUb I and carried on roll call vote as follows to authorize payment for the ' sidewalk construction on the east side of.El Monte - Longden to Arthur as proposed by staff. d AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms The City Manager advised that a report was submitted as requested by Council on the history of the Technical Study Committee. Report noted and filed. 7-2-74 '. - 2 - 21: 8584 The City Manager reported on the proposal for the purchase of tires and tire service. It was noted in the report that specifications were mailed to Goodyear Tire Center, 1414 South Baldwin; Firestone Tire, 1500 South Baldwin; Performance Center, 1107 South Baldwin; all local dealers and to Timmons and Prosser, 2411 East Foothill, Pasadena, who had requested to be put on the bid list for the service. ~: ~~ The Finance Director reported on the possibility of the City entering P { ~ into a contract with the County for the purchase of tires and outlined /.//tA'/VlAl.- -the procedure to be followed. CONTRACT AWARD Tire and Tire Service 1 PUMPING STATION Orange Grove Water Property 1973 UNIFORM FIRE CODE Proposed 1 A,' (!}t:-r q ,; "--<- :~' Councilwoman Lauber expressed disappointment that the only resp~nse was from a Pasadena Company when local tire companies were invited to bid. Suggestion was made by Mayor Scott that in the future when bids are taken on vehicles to be used in the safety departments that they,would be originally equipped with steel belted radial tires that can be bought at a reasonable price; that the degree of safety acquired through these kinds of tires is much higher than the other type and it seems the City ought to afford every possible degree of safety to those two departments. It was MOVED by Councilman Gilb, seconded by Councilman Saelid and carried on roll call vote as follows that a 2-year contract be awarded to Timmons and Prosser for tires and tire service, subject to the condition that the City reserves the right to cancel the contract by a 30-day prior written notice, AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms Council received from City Manager a request for policy on the location of an underground pumping station at the Orange Grove water property. It was noted that formerly one bid had been received for constructing a new pumping station but because of the excessive amount the-bid was rejected, It was determined that before Council considers the policy of paying additional costs for an above-ground pumping station at the northeast portion of the property to possibly maintain a larger clear area for parks and recreational purposes, that more study should be given to the matter. Councilman Saelid suggested some kind of feasi- bility study on building two tennis courts at the location in con- junction with the,building, Staff to study and report back. Proposal for the adoption of the 1973 lTniform Code, a n ordinance adopting the Code, a hazardous fire area report, and a resolution designating the hazardous fire area of the City were presented by staff . Council questioned Captain Gardner and Chief Mahoney of the Fire Department and explanations were made relating ro the hazardous fire areas, what might be gained by redesignating these regions, and the major objectives for adopting the Code, It was explained rhat the areas determined were not by the local Fire Department but by the Insurance Services Office and the local Fire Department i5 merely adjuscing its boundaries to coincide - if the City does not adjust, the IoS.O. boundaries will remain the same. It was also explained that the change will not have a direct effect on the homeowners fire insurance. Suggestion wa5 made by Councilman Saelid that the matter be held over so that Council may become mote familiar with the content and to'get input from people who will be concerned with the implications of this change. 7-2-74 - 3 - SIDEWALK RAMPS For Physically Handicapped j- f/;r I li PRIVATE STORM DRAIN p' _'tho ". "- Ii I--.//.A//" "- PETITION Residential Rubbish Collection j-- ltc. t;" 21:8585 The City Attorney suggested that in presenting the Fire Code to those people that Fire Department staff note the substantial changes that this fire code makes from the previous fire code - how the new code varies from the old, in a substantial nature, so that whoever is going to review this will have something to go on rather than being pre- sented with the entire Fire Code for an opinion. Councilwoman Lauber asked that a copy of the above be made available to the Council also prior to the August 6 meeting. Council to consider this item on August 6, The City Manager presented for consideration a letter from a citizen protesting the size and design of the wheel chair ramp located at the corner of his property. It was noted in the staff report that ramps were bUilt in compliance with State legislative requirements and standards, and that City standard conforms to the minimum requirements for ramp construction and is considered to be ample in size for the physically handicapped to negotiate in a wheel chair without undue difficulty. 1 Following discussion Council instructed staff to write to the correspondent and report chat ramps at corners for sidewalks are as they should be and in accordance with requirements. The City Manager referred to a letter written by a homeowner in the Oaks area solicitirig the Council's assistance in correcting a condition that e~ists concerning a private storm drain facility adjacent to his property which he desires to dedicate to the City in the interest of securing better maintenance as well as preventing future questionable activities by persons unknown who gain access to the drain through his propert y. Councilman Gilb recommended that the proposal be turned over to the Rancho Santa Anita Property Owners Association for study, then the Association meet with the Director of Public Works and make some recom- mendation. All concurred. The City Manager stated that a petition had been received signed by 1050 r~sidents of the City demanding that bids be submitted for resi- dential rubbish collection. With reference to the prelude to the petition, Mayor Scott observed that it is unfortunate a citizen finds himself unable to prepar~ a prelude without inferring that there is something less than an honest sincer~ effort to govern this City to the best interest of the citizens. Councilwoman Lauber asked the reason in the past for not opening competitive bids in public. The City Manager answered that the ob- jective in hiring a contractor for collecting the refuse for the resi- dential area is to be sure that the service is of high quality that will b~ sustained; that the danger of the competitive bidding situation where price is almost the only question involved is that the City receives a proposal from a company which is very anxious to be the City of Arcadia collector which may be a company not equipp~d to continue high quality of service but will still make the low bid and then the City may be confronted, in a matter of months, with a breakdown in service, a request for an excessive rate increase, or some combi- nation of these and so the method which has been presented to the Council and which Council has authorized staff to proceed on is instead of asking for a bid based on price, asking for proposal of how each of the persons interested in receiving the contract would serve the City of Arcadia. 1 Discussion proceeded on the specifications and procedure that would be followed in opening bids and the probability of establishing some 7-2-74 - 4 - 1 ;a-, PETITION -v.' Utility Tax LICENSE FEES pogs UTILITY USERS I TAX ~; /' //- /Jjd,f/./1 :J:,+ 1 ORDINANCE NO. 1506 INTRODUCED V ,,/ ORDINANCE NO. 1508 ADOPTED /' 21:8586 guidelines prior to the time that bid proposals are received. The question was asked 'as to whether some sort of draft of notice should go out to disposal companies as to what is to be kept confi- dential and what is to be open to the public. Walter Landor, 1654 Rodeo Rd., expressed objection to a statement on his rubbish bill that if bills are not paid within 10 days time that the company reServes the right to cease service. Following discussion, MOTION was made by Councilman Gilb, seconded by Councilwoman Lauber and carried unanimously, that when rubbish collection proposals are received they be opened in public. The City Attorney noted that the motion as stated is just a matter of policy as to opening some portion of the proposal. MOTION was then made by Councilwoman Lauber, seconded by Councilman Gilb and carried unanimously, that Council instructed the City Manager and City Attorney to go through the specifications to determine what data should not be open to the public; that an addendum should be sent to the bidder stating the policy. The time set for opening of proposals: Monday, July 22 at 10:00 a.m. The Administrative Assistant stated there is no time specified between the time proposals are opened and the time recommendation is submitted to Council. A petition relating to Utility User's Tax was noted and filed. A request was received from Los Angeles County for a change in ordinance governing license fees for dogs. The City Manager advised a study is in process and an amendment may be considered at a later time. The City Attorney explained the ordinance which relates to the utility users' tax amending the Arcadia Municipal Code by adding a new section thereby establishing certain exemptions to the tax; that this particular ordinance at the request of the City Council has been under submission for several months as to what the exemption shall be - whether it be by refund method or by straight exemption. He then explained the contents of the ordinance. Further that he and the Finance Director had met with all of the utility company representatives, and after exami- nation it appeared satisfactory to them. He added that the Finance Director has the various forms which are available to be used for application for exemption and also the program for disseminating the information to those people who would most likely fall within the exemption. In addition some experience will be needed and if problems arise amendments may be made to the form and if there are certain problems which are not evident now in the Ordinance staff will ask for an amendment at that time. The City Attorney read the title of Ordinance No. 1506: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING THE ARCADIA MUNICIPAL CODE BY ADDING A NEW SECTION THERETO ESTABLISHING CERTAIN EXEMPTIONS TO THE UTILITY USERS i TAX." It was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1506 be WAIVED and that the same be INTRODUCED. AYES: NOES: ABSENT : Councilmen Gilb, Lauber, Saelid, Scott None Councilman He lms The City Attorney presented, explained the content and read the title of Ordinance No. 1508, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING THE ARCADIA MUNICIPAL CODE RELATING TO TEMPORARY WINDOW SIGNS AND THE DEFINITION OF A SIGN." 7-2-74 - 5 - ORDINANCE NO. 1509 vINTRODUCED RESOLUTION NO. 4440 ADOPTED "9-, '~.~ L-- ORDINANCE V NO. 1510 INTRODUCED / RESOLUTION NO. 4441 ADOPTED e- NS5 ~ 21:8587 It was MOVED by Councilman Saelid, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the fu~l body of Ordinance No. 1508 be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms The City Attorney presented for the first time explained the content and read the title of Ordinance No. 1509, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING SECTION 9233.6 OF THE ARCADIA MUNICIPAL CODE RELATING TO THE REZONING OF CERTAIN PROPERTY KNOWN AS 1130-1150 COLORADO STREET '(EATON PROPERTY) TO C-l AND D." It was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1509 be WAIVED and that the same be INTRODUCED. 1 AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms The City Attorney presented, explained the content ,and read the title of Resolution No. 4440, entitled:. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA DETERMINING AND ESTABLISHING REGULATIONS APPLI- CABLE TO CERTAIN,REAL PROPERTY AT 1130-1150 COLORADO STREET (EATON PROPERTY) UPON ITS RECLASSIFICATION INTO A "D" ARCHITECTURAL DESIGN ZONE." It was MOVED by Councilman Saelid, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms The City Attorney presented, explained the content and read the title of Ordinance No. 1510, ent it led: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING SECTION 9233.6 OF THE ARCADIA MUNICIPAL CODE RELATING TO THE REZONING OF CERTAIN PROPERTY KNOWN AS 1130-1150 COLORADO STREET (EATON PROPERTY) TO R-l (10,000) P AND D AND R-l (10,000) D." It was MOVED by Councilman Gilb, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1510 be WAIVED and that the same be INTRODUCED. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms 1 The City Attorney presented, explained the content and read the title of Resolution No. 4441, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA DETERMINING AND ESTABLISHING REGULATIONS APPLI- CABLE TO CERTAIN REAL PROPERTY AT 1130-1150 COLORADO STREET (EATON PROPERTY), UPON ITS RECLASSIFICATION INTO A "D" ARCHITECTURAL DESIGN ZONE." It was MOVED by Councilman Saelid, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms 7-2-74 - 6 - ORDINANCE NO. 1511 INTRODUCED v' 1 RESOLUTION NO. 4438 ADO PTED 2r f3t.f I RESOLUTION NO. 4439 ADOPTED :;j11~O PROPERTY ACQUISITION Longden & Sixth Avenues .:3- I J-b;)... 7S 1 SAELID SAELID 21:8588 The City Attorney presented, explained the content and read the title of Ordinance No. 1511, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA ADDING "OS" OPEN SPACE ZONE REGULATIONS TO THE ARCADIA MUNICIPAL CODE." It was MOVED by Councilwoman Lauber, seconded by Councilman Gilb and carried on roll call vote as follows that the reading of the full body of Ordinance No. 1511 be WAIVED a~d that the same be INTRODUCED, AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms The City Attorney presented, explained the content and read the title of Resolution No. 4438, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA DETERMINING THAT THE PUBLIC INTEREST, CONVENIENCE, AND NECESSITY REQUIRE THE ACQUISITION OF CERTAIN REAL PROPERTY (143 WEST COLORADO BOULEVARD) FOR PUBLIC PARK PURPOSES AND ORDERING THE ACQUISITION THEREOF." It was MOVED by Councilman Gilb, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms The City Attorney presented, explained the content and read the title of Resolution No. 4439, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA ADOPTING PROCEDURES FOR ADOPTING AND AMENDING THE GENERAL PLAN." It was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms The City Manager presented a progress report on the acquisition of property at 6th & Longden for a park where two owners are involved. Council had previously authorized condemnation. In the event con- demnation may be required it has been estimated it may be 10 or 11 months in completion. Councilwoman Lauber expressed concern for one owner who has made an investment and begun construction on the premises and inquired if something could be done to expedite the matter. The City Attorney stated that some of the probfems are compensapl( legally, some are not such as anticipated prot~~~ - his own pro~~pfi it~ which would go into it by his own individual effort; that the major disagreeOmento. i's' on. the appraisal. Councilman Saelid commended staff for the study they have undertaken with respect to the problems arising out of dance permits. Councilman Saelid in commenting on a letter received from a concerned citizen who attended the last regular Council meeting stating that the agenda was far too lengthy, suggested that some measures should be 7-2-74 - 7 - LAUBER /IM'1.:../ GILB /\^/"t-- SCOTT ~ PROCEDURAL ORDINANCE WAIVED RESOLUTION NO. 4444 ADOPTED ~t, ~- SALARY ..Av:...;j.- City Attornh ADJOURNMENT TO EXECUTIVE SESSION RESOLUTION NO. 4445 ADOPTED Gt~ S. 21:8589 taken to see that the length of agendas are such that ample time may be given to each item. He asked staff to undertake a study to encourage citizens of the community to get involved in the budget process - possibly scheduling separate meetings of the Council two weeks before adopting a budget to hear public testimony and to hear any input for a budget revision. In answer to a question by Councilwoman Lauber, the City Manager stated that a letter in answer to a petition would be sent to the senior citizens group informing them of the utility tax exemption. Councilman Gilb noted that the City has received a letter of reSignationl from Perry L. Carter, Personnel Board, who has been transferred to San Francisco; that at the time of Councilman GiIb's chairmanship on the Personnel Board Perry L. Carter was appointed and did a fine job and was a credit to the City. Councilman Gilb then MOVED that Perry L. Carter's resignation from the Personnel Board be accepted with regret and that he be sent a letter acknowledging his service and thanking him. Motion seconded by Councilwoman Lauber and carried unanimously. Mayor Scott asked staff to begin surveying past agendas in order to arrive at a decision about what items are within an administrative realm and other areas that staff feels are in the area of policy so that more time may be given to Council for the things that Councilman Saelid mentioned previously. In order to consider the following itemsit was MOVED by Councilman Gilb, seconded by Councilman Saelid and carried unanimously that the provisions of the procedural ordinance be waived. The City Attorney presented, explained the content and read the title of Resolution No. 4444, entitled: II A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING RESOLUTION NO. 4435." ,_",~It was MOVED by Councilman Gilb, seconded by Councilman Saelid and carried on roll call vote as follows that the reading of the full body of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Giib, Lauber, Saelid, Scott None Counc ilman He lms The City Manager noted the salary for the City Attorney, carrying out an earlier decision by Council, is $2517 per month. 1 At 9:45 p.m. Council entered an executive session and reconvened at 10:25 p.m. The City Attorney presented, explained the content and read the title of Resolution No. 4445, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING RESOLUTION NO. 4435," t J '.---' It was MOVED by Councilman Gilb, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full body 7-2-74 - 8 - APPOINTMENT (PLANNING) ADJOURNMENT I 1 21:8590 of the resolution be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Councilmen Gilb, Lauber, Saelid, Scott None Councilman Helms On MOTION by Councilwoman Lauber, seconded by Councilman Gilb and carried unanimously Irvin I. Livingston, Jr. was appointed'to the Planning Commission for a term to expire June 30, 1975. The meeting adjourned at 10:30 p.m. to Tuesday, June 16 at 7:30 p.m. in the Council Chamber. Mayor c2~~- ATTEST: t?i!~;//h2h4/ ~ City Clerk 7-2-74 - 9 -