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HomeMy WebLinkAboutAUGUST 6,1974 2l:860l CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 1 INVOCATION: PLEDGE OF ALLEGIANCE ROLL CALL MAYOR SCOTT Excused MINUTE APPROVAL ROLL CALL MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING AUGUST 6, 1974 The City Council of the City of Arcadia, California, met in regular session on Tuesday August 6, 1974 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Reverend Mary Jo Cooper, Santa Anita Church Chester Howard, Director of Public Works PRESENT: ABSENT Council members Helms, Lauber, Saelid, Gilb Mayor Scott It was MOVED by Councilman Helms, seconded by Councilwoman Lauber and carried unanimously to excuse Mayor Scott, Councilman Helms MOVED, seconded by Councilman Sae1id and carried on roll call vote as follows to APPROVE minutes of the Regular Meetings of July ll, and July 16, 1974, 7-11-74 AYES ABSTAIN: ABSENT Council members Helms, Lauber, Saelid Councilman Gilb Mayor Scott 7-l6-74 AYES ABSENT Council members Helms, Lauber, Sae1id, Gilb Mayor Scott HEARING Mayor Pro Tem Gilb declared the hearing open to hear objections concerning Weed the charges levied for the removal of weeds, rubbish, etc" which has been Abatement done. Battalion Fire Chief Dick and Captain Gardner were present to answer 1974-75 questions. No one wishing to be heard Councilman Sae1id MOVED and Council- :t/;/'OL/ ~man Helms seconded and carried unanimously the Public Hearing be closed. It was further MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried unanimously that charges as listed be APPROVED. CONDITIONAL USE PERMIT Gymnastics School IP;~ YOUTH COMMISSION 1\ : [OlAtt\ <J!f -, ~o\,. Planning Director William Woolard was excused. The City Manager explained Planning Commission Resolution No. 858 granting a conditional use permit to operate a gymnastics school at 142 W, Live Oak, Planning Commission recom- mended the permit be approved subject to conditions set forth in said reSo- lution. Councilman Helms MOVED, seconded by Councilwoman Lauber and carried unani- mously to APPROVE Planning Commission Resolution No, 858 and instructed the City Attorney to prepare the necessary resolution, Liz Pendo, 886 Fallen Leaf Road, Foothill Jr, High Vice Chairman for the Youth Commission read a communication requesting the approval by the Council to develop and implement a Youth in Government Day during the 1974-75 school year for students attending Arcadia High School. She continued students would gain valuable experience working with various City officials and De- partment heads for one day. She stated Dan Anderson, Assistant Principal at the Arcadia High School indicated a willingness to permit students in civic classes to participate. 8-6-74 - 1 - YOUTH COMMISSION continued YOUTH COMMISSION Donation A:@ , lJ~r ,....,1./,.. ~ ROLL CALL 21:8602 Mayor Pro Tern Gilb, Liaison for Youth Commission feels it is a very worth- while project and expressed hope that staff will work closely with the Youth Commission. It was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried unanimously to approve the Youth in Government Day Project. Mayor Pro Tern Gilb explained the request from the Youth Commission to donate $l50. to H.O.Y.; that it is a formality for Council to approve. The funds will be taken from Trust Account No, l4-400.35. Councilman Saelid MOVED, seconded by Councilwoman Lauber and carried on roll call vote as follows to approve the donation of $l50 to H.O.Y. from the Youth Commission. AYES NOES ABSENT: 1 Council members Helms, Lauber, Saelid, Gi1b None Mayor Scott AUDIENCE PARTICIPATION /l}A'r PUMPING PLANT Orange Grove v ROLL CALL CARPETING Civic Cen ter' ~. '-r' . C;A-1" P.wv ROLL CALL LIGHTING Arcadia High Schoo 1 Poo 1 Area :a- I (Je; If Mrs. Johanna Hofer, 875 Monte Verde'Drive spoke negatively to the proposed construction of tennis courts on Baldwin Avenue Reservoir and suggested the monies be utilized to concrete the courts at Foothill Jr. High School. She also requested the Council packets be placed in the Library. The City Manager spoke of the studies made with the Consultant Engineers and the Director of the Water Department relative to the location of the pumping ,plant, Environmental consideration was discussed as was the feasibility for park usage of the grounds, The City Manager recommended that Council authorize Lampman & Associates to proceed with the offer they have made on the four alternates and an additional authorization of $3,000 for design for ongrade location at site #l. It was MOVED by Councilman Helms, seconded by Councilwoman Lauber and carried on roll call vote as follows to APPROVE the recommendation of the City Manager, AYES NOES ABSENT: Council members Helms, Lauber, Saelid, Gi1b None Mayor Scott The City Manager submitted a report on bids received for carpeting portions of City Hall and Police Station, He recommended the contract be awarded to Vacco Rug Company of Arcadia with the lowest bid of $lO,900. He further recommended the appropriation of $950 for temporary employment of four (4) employees for moving and replacing furniture plus $675 for masonite chair pads, He stated carpeting would save fuel comsumption and be a low mainten- ance expenditure. It was MOVED by Councilman Helms, seconded by Councilwoman Lauber and carried on roll call vote as follows that the recommendation be ACCEPTED; that all informalities or irregularities in the bids and bidding process be waived and the Mayor and City Clerk be and they are hereby authorized to execute the contract in the form approved by the City Attorney. 1 AYES NOES ABSENT: Council members Helms, Lauber, Saelid, Gilb None Mayor Scott The City Manager explained the system recommended by the Director of Public Works for lighting the Arcadia High School swimming pool area consisting of 20 quartz lite lamps with six circuits to permit selective lighting for var- ious needs and levels of illumination; that it is a budgeted item and funds will be from Capital Improvement Program, He further recommended that plans and specifications be approved and the City Clerk be authorized to advertise for bids. 8-6-74 - 2 - LIGHTING Arcadia High Schoo 1 Pool Area continued LIGH TING Tennis Court Camino Grove :j- " r,j; ,E-r-- I, /,\ I ',' I 21 :8603 Ben Smith, 980 Orange Grove Avenue stated in part that individuals, various groups and organizations have donated $1150 towards tre costs, Councilwoman Lauber MOVED, seconded by Councilman Saelid and carried unani- mously that plans and specifications be ,APPROVED and the City Clerk be auth- orized to advertise for bids. The City Manager stated the Camino Grove tennis court lighting project has been completed and read the recommendation of the Director of Public Works that Council accept Job. #421 and authorize payment in accordance with the contract. It was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows to accept Job. #421 and authorize payment thereof, AYES NOES ABSENT: Council members Helms, Lauber, Sae1id, Gilb None Mayor Scott RESOLUTION The City Manager explained the content and recommended the approval for the No, 445l utilization of Federal Aid Urban ~unds which has been made available by ADOPTED Congress. 1 ' f~' 01' .11.:the City Attorney read the title of ,Resolu tion No, 4451 entitled: "A VI' " RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING THE JULY ,> 8, 1974 PROPOSAL PROCESS FOR FEDERAL AID URBAN FUNDS." ROLL CALL REFUSE COLLECTION Temporary Extens ion ' ~~- ::rlh0 (j~ \:J~ ~ r...L /. ',1..-' ~)t, ROLL CALL I APPOINTMENTS County Sani- tation District ../ FINANCIAL REPORT June 1974 ,; It was MOVED by Councilwoman Lauber, seconded by Councilman Sae1id and carried on roll call vote as follows to ADOPT RESOLUTION NO. 4451. AYES NOES ABSENT: Council members Helms, Lauber, Sae1id, Gilb None Mayor Scott The City Manager explained the 90-day temporary refuse collection agreement with Best Disposal-Company would expire August 8, 1974 and recommended Council approve an additional 60-day extension agreement with the refuse company. He stated staff held the opening of proposals from ten interested contractors and that time is needed to properly analyze and investigate those making the proposals, Extension would be under same terms, condi- tions and rates as current agreement, except the City could terminate the t.agreement by seven (7) days prior written notice to Best Disposal Company. Councilwoman Lauber MOVED, seconded by Councilman Saelid and roll call vote as follows to APPROVE the agreement with Best Company for sixty (60) days effective August 6, 1974. carried on Disposal AYES NOES ABSENT: Council members Helms, Lauber, Sae1id, Gilb None Mayor Scott The City Manager asked that Council establish formal appointment of alter- nate to the County Sanitation Districts, He state Mayor Scott has been the delegate to the two districts in which Arcadia is located and Mayor Pro Tem Gi1b has been the alternate. He asked for a MOTION to firm the appointments, for recordation purposes, It was MOVED by Councilman Helms, seconded by Councilman Saelid and carried unanimously that Mayor Scott be appointed delegate and Mayor Pro Tem Gilb be appointed as alternate effective with their terms of office. Council received the Financial Report for fiscal year of 1973-74. FILED. 8- 6-74 -3- RESOLUTION No, 4450 ADOPTED 21:8604 The City Manager explained the content and recommended the approval of the WIN/WORK experience training agreement with the California Employment Development Department, 1,: , I), ) ':/.!fThe City Attorney read the title of Resolution No. 4450 entitled: "A . ~" , .,J ..i. I.. ~, RESOWTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING THE WIN/WORK EXPERIENCE TRAINING AGREEMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME. n VROLL CALL DANCING PERMIT Westerner P:~ Councilwoman Lauber MOVED, seconded by Councilman Saelid and carried on roll call vote as follows that the reading of the full text of the reso- lution be WAIVED and the same be ADOPTED. AYES NOES ABSENT: Council members Helms, Lauber, Sae1id, Gilb None Mayor Scott I The City Manager referred to the expiration date of the dancing permit issued Westerner Restaurant and recommended same be extended thru December 31, 1974 with the same conditions formulated by Council on other dancing permits. He further stated said permits are issued on an annual basis. It was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried unanimously to ACCEPT the recommendation of the City Manager. AMBULANCE The City Manager referred to a request from Fire Chief Eugene Mahoney for Purchase of the purchase of a new, larger ambulance and equipment therein, He ex- ~ () p1ained the Capital Improvement Budget provides funding for same, and the (3-' ~h I I~existing ambulance would be used as a back-up. He asked Council provide ~ authority to advertise for bids, CONFERENCE OF MAYORS H.O.Y. Financial Support APPROVED 1\ ; ij{)'j It was MOVED by Councilman Helms, seconded by Councilwoman Lauber and carried unanimously to concur with Fire Chief Mahoney's request and author- ization granted to advertise for bids, Council received a communication from the United States Conference of Mayors advising membership dues will be increased by about 20% for the 1974- 1975 fiscal year, The City Manager advised no action is needed at this time. Council received a request for financial assistance from Arcadia H.O,Y. (Help Our Youth) organization in the amount of $l2,755. Letters were received from the following citizens urging support of the request: Priscilla M. Sibson"President, League of Women Voters; Kenneth E, Kirkpatrick, Chief Probation Officer, County of Los Angeles; Richard E, Miller, President, Arcadia Community Coordinating Council and -President, Arcadia Kiwanis Club; and Barry Rumbles, Counselor, Dana Jr. High Schoo 1. Harold Roach, Chairman of H.O.Y. spoke in favor of the proposal noting that the organization which began two years ago has grown rapidly and is still growing; that a budget for an organization that is growing so fast I has to be a tentative thing - the organization does not know how much money it will need and how much money it can raise; that a group of women in the community have set up an auxiliary to raise funds, Mrs. Frances Meehan, representing the League of Women Voters of Arcadia stressed the need for preventative meas~es that encourage good mental health and support of both private and public facilities that provide care for persons having mental health problems. Under the objectives of this position, Mrs. Meehan urged that continued financial support be extended to H.O.Y, by the City Council. E, Herrington, 2409 Louise Avenue, ,Member of H.O.Y. Board of Directors spoke in favor of stressing the need for assistance in solving problems 8-6-74 -4- < g,O.Y. Financial Support APPROVED continued I I ," 21: 8605 that need to be solved now and the outreach program of turning to preven- tative programs which take money, time and cooperation. Mrs. Chris Hardwick, 280 Arbolada Drive emphasized the value of physical and mental health and the pressing need of the services of H.O.Y. Miss Janelle Hardwick, 280 Arbolada Drive favored the program and the guidance and help that has been extended to her personally. Mrs, Johanna Hofer, 875 Monte Verde Drive stated she was aware of the work the organization is doing; that she was neither for nor against the requests but expressed concern about the growing need of such services; that all must work together to raise the values of society. B. E. Norlin, Executive Director of H.O.Y. explained further the work that is being done; that the organization is trying to move into the community to do prevention outreach, to identify problems early and work toward solving them, Mayor Pro Tem Gi1b inquired about the five counselors that are to be paid, B. E. Norlin explained that four presently volunteer counselors would be paid; that a majority of them are working on degrees and would need part time jobs to continue their education; that the need is for counselors to work 15 to 20 hours per week at $3,50 per hour, and a licensed counselor at $12 per hour. The' hope is that in two years there will not be so-called paid counse- lors but trained voluntary paraprofessionals, subsequently the budget in the future should decrease, Re added that the services are now tripled but the budget only doubled, Councilman Helms having been a member of the Board of Directors of R.O.Y. since it was instituted expressed his understanding of the problems that the organization has dealt with; that the solution was conceived by the people and implemented by the people. There are 3,000 or more young people who have been served, He stated further that the expertise, the experience, the background of the Board members is very diverse, very wide ranging and represents a great cross section of the community; that this Board of Directors fortunately through the present president, Harold Roach and the other members have been able to secure the services of B. E.Norlin who is highly competent and highly informed; that this is the kind of program that deserves the support of the' City through the City Council serving the people of the city. Councilman Sae1id expressed appreciation for the accomplishments of H.O,Y. but stated he believes the organization should be self supporting and in no way dependent on City tax revenues; that if the City of Arcadia does not have a social welfare provision within the budget or any allocation for R.O.Y. per se to continue to expend city funds for this purpose, however, laudable, is inconsistent with his interpretation of his elected responsibility; that if such welfare expenditures ,are to be made they should be budgeted as such and made available for public scrutiny and discussion prior to the budget adoption. Mayor Pro Tem Gilb stated it is a difficult problem of handling public funds and more important it is difficult handling public funds of people who are not 'represented here tonight who are taxpayers of the city who donate money to various organizations. He could not approve of the full amount of the request being aware of all the other organizations of the city who are as needy. Councilman Helms observed that he could not find any criteria that would give him the great light to make the kind of a judgmental decision that $5,000 is justified but $l2,000 is not; that dollar for dollar the money is returned to the community in full amount. He then MOVED to appropriate the sum of $l2,755 to H,O.Y. for the current fiscal year to be appropriated from the General Revenue Sharing Fund. Motion died for lack of a ,second. 8-6-74 -5- 21:8606 H.O.Y. Financial Support APPROVED continued Mayor Pro Tem Gilb responded by stating in part there is no rationalization just by saying that one amount of money is any more important than any other if you are talking about a principle here; that Harold Roach pointed out the exact projected amount of money needed is not known; the community support may double; the Auxiliary may add another $lO,OOO, Councilman Helms stated that if H.O.Y. is able to develop that kind of support from the community the organization would make the appropriate ad- justments with respect to the City. Mrs. Edward Passmore, ll09 Columbia Road suggested that in deciding what organization to contribute funds to the question should be asked what or- ganization will be the most benefit to people; that H.O.Y, seems like a worthwhile program. If the organization grows and if an agency is formed, what kind of an agency would it be and should it have a liaison from the counCI Councilman Helms added that there is a clear distinction between the kind of agencies being discussed. H.O.Y. is generated by a local need and is operated by a contribution of local people as opposed to something that is really nationwide; this is something that pertains only to the City of Arcadia and something that deserves a little more attention. Mrs. Frances Meehan addressed the Council stating that for every young person who does not get proper counseling for any problem the costs will skyrocket. Whether eventually the County or the State or whoever picks up these costs the citizens will pay and the costs will be infinitely greater than if a largely volunteer organization in the community takes care of the problem while it is small. In thinking about cost accounting the money could probably not be put in a better place because the mental health coun- seling and the other types of counseling are very, very worthwhile. In answer to Mayor Pro Tern Gilb's question about payment of a part time secretary, Harold Roach answered that with a budget of this size it needs someone constant day to day. Mrs. Johanna Hofer, 875 Monte Verde observed that when money is expended people in the City and other organizations should know what is being done, Walter Landor, l654 Rodeo Road urged people to write letters to foundations and philosphophic organizations for donations, Councilwoman Lauber stated she did not have difficulty within her own judg- ment of setting a precedent. There is no question of the good that this organization is doing and the necessity, unfortunately, and stated that she does not feel that it compares in any way with other national organizations; that this is a very personal helping hand that has been extended to the young people of Arcadia and the immediate surrounding area, however in the future it should be a budgeted item. Council gave $3000 last year, the quantity of patients has increased three times and therefore suggested donat- ing appropriately $9,000, Councilman Sae1id stated that the only answer is to establish within the City's budget an amount which can be designated to specific organizations I that qualify but to take it out of Council Contingency Fund is not reasonable. He added that he is very pleased with the results that H.O.Y, has had, but concerned more about the outreach program than any aspect of it because this is a new venture for H.O.Y. and how much of the total budget of the organi- zation is going to be devoted to the community outreach program which may or may not even receive the approval of the School Board. Councilman Helms answered that it is difficult to visualize a budget such as this - all sources being problematical, MOTION was then made by Councilman Helms that the Council indicate that it will to some extent fund H.O.Y. out of the Federal Sharing Revenue Program 8-6-74 -6- H.O.Y. Financial Support APPROVED continued 1 ORDINANCE No. 1513 Introduced ROLL CALL 21: 8607 to the extent that it would be for this year only and subsequently this would become consideration of the budget - then only under that consider- ation would subsequent funding be provided. Motion seconded by Council- woman Lauber and carried on roll call vote as follows: AYES NOES ABSENT: Council members Helms, Lauber, Saelid, Gi1b None Mayor Scott Councilman Helms then MOVED to appropriate the sum of $l2,755 to be paid on a quarterly basis with a quarterly report and justification by H.O.Y. to the City Manager and if the City Manager feels there is anything impro- per in what the organization is asking then the matter will be brought before the Council; the quarterly information to be submitted to the Council and als~ to be a matter of record for the public; that this will be a budgeted item next year. Funds wi11'be appropriated from Federal Reserve Sharing Program. Motion' seconded by Councilman Saelid and carried on roll call vote as follows: AYES Council members Helms, Lauber, Sae1id, NOES Mayor Pro Tern Gilb ABSENT: Mayor Scott The City Attorney presented, explained the content and read the title of Ordinance No, 1513 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADlA AMENDING SECTION 8330.4 OF THE ARCADIA MUNICIPAL CODE RE- LATING TO PERMIT AND INSPECTION FEES." It was MOVED by Councilman Helms, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full text of Ordinance No, 1513 be WAIVED and that same be INTRODUCED. AYES NONES ABSENT: Council members Helms, Lauber, Saelid, Gi1b None Mayor Scott RESOLUTION The City Attorney presented, explained the content and read the title of No. 4449 Resolution No. 4449 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITYOF ARCADIA AMENDING THE GENERAL PLAN CLASSIFICATION FOR CERTAIN PRO- f. PERTY KNOWN AS 1150 WEST COLORADO STREET." ::J fS~ V ~ It was MOVED by Councilman Saelid, seconded by Councilman Helms and , T ~ carried on roll call vote as follows to WAIVE the further reading of :::r II ~O Resolution No. 4449. ROLL CALL ROLL CALL 1 NOISE ORDINANCE Proposed V YARD SALES V AYES NOES ABSENT: Council members Helms, Lauber, Saelid, Gilb None Mayor Scott It was further MOVED by Councilman Saelid, seconded by Councilwoman Lauber and carried on roll call vote as follows to ADOPT Resolution No. 4449, AYES NOES ABSENT: Council members Lauber, Saelid, Gilb Councilman Helms Mayor Scott The City Attorney submitted a letter and proposed ordinance to Council for consideration restricting noise emanating from any property in the city to a maximum decibel level depending on zone and time of day with corrections and adjustments for certain types of noises. Councilman Helms asked if it were possible to establish a type of violation similar to tffivehicle code infractions which would eliminate any possible element of misdemeanor. The City Attorney concurred this could be done, Proposal to be on September l7 agenda. The City Attorney presented a proposed ordinance for Council's consideration relative to patio, garage and back yard sales. Mayor Pro Tem Gi1b asked the matter be placed on the October 1st agenda. 8-6-74 -7- CLAIM Denied COUNCILWOMAN LAUBER Excused CLAIM continued CLAIM Denied CLAIM Denied UNLAWFUL DETAINER ACTION d gif'v TRAFFIC SAFETY v' AG ENDA WEEKEND RETREA T ROLL CALL ADJOURNMENT 21: 8608 The City Attorney advised he had reviewed and investigated the claim of Mary Jane Strong and recommended denial of same, Councilwoman Lauber was excused at lO:35 p.m. It was MOVED by Councilman Helms, seconded by Councilman Saelid and carried unanimously to deny the claim of Mary Jane Strong, The City Attorney presented the claim of Thomas Micheil on behalf of his son Stephen and explained there has been an investigation by the City and recommended claim be denied. It was MOVED by Councilman Saelid, seconded by Councilman Helms and carried unanimously to deny claim. I The City Attorney explained the fatal accident claim submitted by Mr. Richard Mauch involving Patrick M. Mauch. The City Attorney stated an investigation was made, that no liability was found on behalf of the City and recommended denial. Councilman Helms MOVED, seconded by Councilman Sae1id and carried ,unanimously to accept the recommendation of the City Attorney to deny the claim. The City Attorney advised that on May 9, 1974 request from Mr. Vartanian for a 50-day extension of lease to store aircraft parts on city premises at 25 N. 4th Av. was granted; said extension terminated July 4th. Mr. Vartanian has not vacated the premises and the City Attorney advised the next step to be taken would be an unlawful detainer action. Council supported and the City Attorney is to go ahead with said action. The City Manager brought attention to a letter received from the Commis- sioner of Highway Patrol reporting the City of Arcadia had fewer fatal and injury traffic accidents in 1973 than in 1972. The Commissioner asked the City to accept his congratulations and best wishes for con- tinued success in traffic safety in 1974. The City Manager stated com- bined with the reduction of burglaries and certain major crimes is some- thing the public should feel good about. A short discussion was held regarding the shortening of the agenda. The City Manager requested the approval of Council for an appropriation, not to exceed $500 to finance a weekend discussion for management person- nel to study ways for improving services to the public. Councilman Helms MOVED, Councilman Saelid seconded and carried unanimously to WAIVE PROCEDURAL ORDINANCE, It was MOVED by Councilman Helms, seconded by Councilman Saelid and carried on roll call vote as follows to authorize the appropriation, to exceed $500 for a weekend Managerial study session. not I AYES NOES ABSENT: Council members Helms, Saelid, Gilb None Mayor Scott, Councilwoman Lauber At lO:45 p.m. the meeting the Conference Room. 20, 1974 at 7:00 p.m, in adjourned to August d~ IMayor Pro Tempore ATTEST: eI~ 1i~~ City Clerk 8-6-74 -8-