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HomeMy WebLinkAboutSEPTEMBER 3,1974 21:861'5 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION LEDGE OF ALLEGIANCE ROLL CALL HEARINGS Commerc-ial/ Refuse V Applications POSTPONED TRACT NO. 30370 Revised Tentative Map DENIED p;~~,{-L M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING ,SEPTEMBER 3, 1974 The City Council of tre City of Arcadia, California, met in regular session on Tuesday, September 3, 1974 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Rev. John S. Meyer, Arcadia Christian Reformed Church Mayor Scott 'PRESENT: ABSENT: Council Members Gilb, Helms" Lauber, Saelid, Scott None Applications for collection of commercial refuse within the City. The City Manager advised that studies are still underway and recommended hearings be scheduled for September 17. There being no objections the hearings were scheduled for the next regular meeting of September 17, 1974. The Planning Director explained that on August 27, 1974 the Planning Commission denied revised Tentative Tract 30370 on Canyon Road, north of, Carolwood Drive; that a letter had been received on September 3 from the applicant requesting City Council to take no further action on the revised map. Further that the applicant has been granted an extension to pursue the original tract plan and that the'Environmental Impact Report was approved at the time the original tract was approved. MOTION by Councilman Gilb, seconded by, Councilman Helms and carried unanimously to approve the recommendation of the Planning, Commission to deny revised Tentative Tract No. 30370. AUDIENCE PARTICIPATION l,-, REFACING PROGRAM Huntington Drive if Mrs. Johanna Hofer, 875 Monte Verde Drive, spoke suggesting that the City Council and the School Board meet and arrive at some type of cooperative plan to construct tennis courts at schools for physical education classes. Mrs. Hofer also asked Council to place Council packets in the Public Library. The City Manager presented the report of bids received and recom- mendation for award of the contract for Huntington Drive monument refacing consisting of removal of existing black slate facing and refacing with Bouquet Canyon Stone. Staff recommended that Council appropriate the sum of $35,000 from the Capital Improvement Program; and that contract be awarded to Masonry Constructors, Inc. for $32,357. Councilwoman Lauber favored the refacing and added that consideration should be given to rising costs and the opening of. Fashion Park. 9-3-74 - 1 - LIGHTING Arcadia High School Pool Area .:J /(// g A 21:861,(; Councilwoman Lauber then MOVED for approval of the monument refacing program as recommended by staff. Motion seconded by Councilman Helms. Councilman Helms observed that this matter has been put before the Council before; that Council was unanimous in its concern for the problem which was presented because of the deterioration of the entrance signs. The bids that were received prior to this time were considerably above tIE City's estimate and finds upon rebiddi ng it hasn't as yet got a reduced bid. Councilman Helms concurred with Councilwoman Lauber that any further delay will undoubtedly increase costs and the problem will persist, if the work isn't done now; that with the opening of Fashion, Park and the median where monuments are placed will be very significant. Councilman Saelid agreed that the amount of money involved is astounding. He inquired about future maintenance costs. I The Public Works Director answered that the entrance munument at Michillinda and Huntington Drive was refaced approximately 2i years ago and since that time the City has not had to extend any maintenance effort. Mayor Scott stated he could not support the project; that that amount of money could be spent for other things that the community needs more. Councilman Gilb could not support the program due to the cost involved. Discussion followed as to the condition of the monuments, and mainte- nance. The following roll call was then taken: AYES: NOES: ABSENT: Council Members Helms, Lauber Council Members Gilb,. Saelid, Scott None ,Motion failed to pass. Councilwoman Lauber ntted that many civic clubs in the. City are looking for projects - projects that would qualify for beautification - and willing to contribute toward improvement; that she wished to solicit their help and with the assistance of the, City,. Manager and the Newspaper this could be achieved. Councilman Helms suggested possibly the monuments could be designated for the Bicentennial with financial assistance from the Federal Government. The City Manager submitted a report or bids received for lighting the swimming pool area at the Arcadia High School and recommended that $12,000 be appropriated from the Capital Improvement Program, that a contract in the amount of $9,990 be awarded to Western Electrical Mechanical Company, the low bidder. He further stated that $1100 has been donated by interested Civic Organizations toward the lighting project. It was noted that while this work is being done the pool will be able to be in use. I It was MOVED by Councilman Gilb, seconded by Councilwoman Lauber and carried on roll call vote as follows that $12,000 be appropriated from the Capital Outlay Fund and contract be awarded to Western Electrical Mechanical Company for $9,990 for lighting the Arcadia High School swimming pool area; that all informalities or irregularities in the bids and bidding process be waived and the Mayor and City Clerk be authorized to execute a contract in a form approved by the City Attorney. AYES: NOES: ABSENT: Council Members Gilb, Helms, Lauber, Saelid, Scott None None 9-3-74 - 2 - TRAFFIC SIGNAL MAINTENANCE -1G41-A- lWDmm Fourth Avenue p ~ ."sf, ,tt;~ FEDERAL AID URBAN PROGRAM -2- (otr/1/ IAFF CARS rchase lice Dept. /1 .<,..;-;..{, ::::r . ~'''l \,. II ' '.' . ~~I \ : 21:861] Council received a revised Agreement from the County of Los Angeles Road Commissioner defining services and establishing a current year rate of $45 per intersection per month. The' new rate m $8 per month less than that for the last fiscal year. The City Manager explained the recent equipment acquisitions by the Department of Public Works will enable the City crews to perform the necessary functions of painting equipment and replacing lighting at intersections thereby reducing'the contract costs by,$632 per year for the lighting maintenance service. MOTION by Councilman Hel'1's, seconded by Councilman GUb and carried on roll call vote as follows to ACCEPT the revised Agreement with the County of Los Angeles for Traffic Signal Maintenance and authorized the Mayor and City Clerk to execute four copies of the Agreement. AYES: NOES: ABSENT: Council Members Gilb; Helms, Lauber, Saelid, Scott None None Council was presented with a petition for improvement of a drainage problem at the North Fourth Avenue intersection of the Southern Pacific Railroad track. Discussion resulted that the best alternative for solving the problem would be to reconstruct the south end of Fourth Avenue installing curb utilizing an 18 ft. radius which would conform to the present roadway width and provide an opening through the curb affording proper drainage. MOTION by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows to authorize the Director of Public Works to proceed with the improvement at 310 N. Fourth Avenue utilizing the 18 ft. radius at a cost not to exceed $500. AYES: NOES: ABSENT: Council Members Gilb, Helms, Lauber, Saelid, Scott None None The City Manager explained the Federal Aid Urban Program is referred to as the Urban System of Roadways. That funds are allocated to various States as the requisite to getting a project funded with Federal monies. At present a project is programmed for Federal approval for Las Tunas Drive between Baldwin Avenue and Live Oak. When approved the construction will be financed with Urban funds. It was MOVED by Councilman Saelid, seconded by Councilwoman Lauber and carried on roll call vote as follows to accept the recommendation of the City Manager, that the Mayor and City Clerk be AUTHORIZED to execute the Agreement with the State of California, Department of Transportation, Division of Highways. AYES: NOES: ABSENT: Council Members Gilb, Helms, Lauber, Saelid, Scott None None Council received results of bids received and recommendation for the purchase of two 1974 two-door or hardtop models. It was noted that the low bidder's proposal of a 108" wheel base model does not comply with the'minimum specifications of 111". It was therefore recommended that () 'the"bid for Plymouth Scamp models which meet or exceed the minimum 1!:,.'ltSP~c.i~i~ation ~e approved,. MOTION by..Councilman Gilb, seconded by Councilman Saelid and carried on 'roE call vote as follows to, APPROVE the purchase order of two Plymouth Sca~p mode{s'to Winston Chrysler Plymouth in the amount of $8,091.38; to reject all other bids and to waive any informalities or irregularities in th,e bids (X' bidding process. AYES: NOES: ABSENT: Council Members Gilb, Helms, Lauber, Saelid, Scott None None 9-3-74 - 3 - AGENDA v BUDGET PROCEDURE '1( TENNIS COURTS Baldwin Reservoir .../] 11 :. "'2, --:r !'~:",:'!"o BICENTENNIAL COMMISSION . 1 --J ~!i' <y ff~ '1 -' 21:8618 The City Manager submitted a report with ideas to help reduce the length of Council meetings and noted that some would and some would not require an ordinance or resolution. It was agreed unanimously that time is needed to study the proposals and that it be placed on the Uctober 1 agenda. Tre City Manager presented an out line for Budget Procedure listing methods for greater p~blic participation in budget process. A short discussion ensued and it was MOVED by Councilman Helms, seconded by Councilman Saelid and carried unanimously that the subject be included on the December 3 agenda. The City Manager presented a proposed agreement from Perliter & Ingalsbe I setting forth the nature and sequence of the work they proposed to do in the preparation of design plans and specifications for 5 tennis courts at subject location, and the recommendation of the Director of Public Works to approve same. Councilwoman Lauber asked if landscaping is included in the agreement. The Director of Public Works commented the subject of additional landscaping could be discussed with the Water Department and felt that the City's forces could accomplish the need if so warranted. It was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows to APPROVE the Agreement and author- ize the Mayor and City Clerk to execute same in a form approved by. the City Attorney. AYES: NOES: ABSENT: Council Members Gilb, Helms, Lauber, Saelid, Scott None None Councilman Helms, Chairman for the Bicentennial Commission submitted a memo from materials relayed to him through the Bicentennial program. He stated this is quite a significant program that has stirred a great deal of interest throughout the country. He feels Council should give the citizens of Arcadia an opportunity to participate and the suggestions he submitted will also help to qualify Arcadia for membership in the National effo~t as a Bicentennial Community. The prerequisite includes the appointing of a commission to recommend the adoption of three thematic areas: 1) Heritage '76 focuses on activities which recall our nation's heritage and gives an historical prospective to our community; 2) Festival U.S.A. includes the areas of the arts, athletics, education, travel, fairs and festivals; 3) Horizons '76 asks Americans to commemorate their past by looking to the future as the United States enters Century III. Coune i Iman Helms observed that one of the programs must be identified as "A Lasting Reminder". This preserves permanently at least one activity of lasting value to the community. This may include physical objects such as monuments, buildings, restorations or significant and attainable ongoing programs in the horizons theme area. Mayor Scott suggested for con- sideration a community program for the development of an auditorium. Another lasting reminder could be a park. I Councilman Helms suggested Council instruct the City Attorney to prepare an appropriate resolution establishing the Arcadia Bicentennial Com- mission to include not less than 20 members with.such additional persons as may be from time to time appointed to the Commission by Council; that each member will serve at the pleasure of the Council and that Council appoint the Chairman, Vice Chairman, Secretary and Historian for the Commission~ Councilman Helms continued he believes Council can be assured of 9-3-74 - 4 - DRIVE THRU 1) BUSINESS tACT D~&~2) O. 32420 inal Acceptance TRACT41305' 3) NO. 31254 Final Acceptance BALDWIN AVENUE 4) LANDSCAPING 4-1Of7{ MINI PARKS 5) Final Acceptance d /3/ & COMMUNICATION A 1:J;:f/~i ~4..l....... IRDINANCE O. 1514 DOPTED / ORDINANCE NO. 1516 INTRODUCED 21:8619 enthusiastic support for these activities by the community. He a~ated that Council should proceed with the organization of the Committ~~, on the 17th of September and have the initial appointments ready at that time. It was MOVED by Councilman Helms, seconded by Councilman Saelid and carried unanimously to instruct the, City Attorney to prepare the appropriate resolution to establish a Bicentennial Commission for th~ City of Arcadia in accordance with the recommendations in the memo. On MOTION by Councilman Helms, seconded by Councilman Gilb and carried unanimously the following items were approved: A public hearing scheduled for September 17 regarding Fotomat drive-thru business at 649 W. Duarte Rd. Final acceptance of Tract Map 32420 creating a 7-unit condominium at 841 W. Duarte Road. Final acceptance of the public improvements of Tract 31254 creating a 12-10t subdivision on Don Pablo Drive. Bob's Landscaping Company has completed landscaping on Baldwin Avenue- Job No. 422. Project accepted and final payment authorized in ~ accordance with the contract documents. ~~dGo A-~Q e Mini Parks - Golden West & Fairview and Eisenhower Pa,k Expansion- Jobs No. 415 and 416. All items have been completed in conformance with plans and specifications with the exception of two area lighting poles and clatter bridge at Golden West & Fairview Park. Contract was accepted so the maintenance period may commence and that the condition of final payment be subject to the installation of said lighting poles and clatter bridge to the satisfaction of the Department of Public Works before the expiration of the mainte- nance period. ,~ ,~Q~ The City Manager presented a letter and resolution from the City of Modesto, California initiating a positive position against Proposition 17; said proposition would stop construction of the New Melones Reservoir Project in Stanislaus County. The letter urged Council action to inform voters in Arcadia of the facts. For an adequate long-range solution to water, energy and environmental problems the City Manager recommended support of a resolution similar to that of Modesto. . It was MOVED by Councilman Gilb, seconded by, Councilwoman Lauber and carried unanimously to support Modesto's Resolution and instructed the City Attorney to prepare the necessary Resolution. The City Attorney presented for the second time, explained the content and read the title of Ordinance No. 1514, entitled: "AN ORDINANCE OF THE CITY, COUNCIL OF THE CITY OF ARCADIA AMENDING'SECTION 5600 OF THE ARCADIA MUNICIPAL CODE RELATING TO ADOPTION OF THE HEALTH, CODE." It was MOVED by Councilman. Saelid, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full text of Ordinance No. 1514 be WAIVED and that the same be ADOPTED. AYES: NOES: ABSENT: Counc ilmen Gilb, He lms, Lauber" Sae lid" Scott None None The City Attorney presented for the first time, explained the content and read the title of Ordinance No. 1516, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING PART 2 OF CHAPTER 2 OF ARTICLE II OF THE ARCADIA MUNICIPAL CODE RELATING TO THE SISTER .CITY COMMISSION." 9-3-74 - 5 - CLAIM Tabled ./ SIDEWALK SALE f); IIJA P.J .~ r I+- INSURANCE LIABILITY COVERAGE V PROCEDURAL ORDINANCE V WAIVED Insurance Liabil ity Coverage ./ (Motion) 1 \\55'A SAN GABRIEL VALLEY MUNICIPAL DATA SYSTEM - Police Statistics System VISUAL OBSTRUCTION ?: R..S L ,.. f')jy' ~ I" ' 21 :8620 It was MOVED by Councilman Helms, seconded by Councilman Gilb and carried on roll call vote as follows that the reading of the full text of Ordinance No. 1516 be WAIVED and that the same be INTRODUCED. AYES: NOES: ABSENT: Council Members Gilb, Helms, Lauber, Saelid, Scott None None The City Attorney explained there had been a review and investigation and found no liability on behalf of the City of Arcadia concerning the claim of Mr. J. Van Hooren relating to sewer blockage and backup damage. The City Attorney therefore recommended denial of same. Following discussion on the pros and cons of the circumstance and input from the Department of Public Works Councilman Gilb MOVED, Councilwoman Lauber seconded to honor claim of Mr. Van Hooren. The City Attorney answered Mayor Scott's question that there wasn't any urgency for Council action at this meeting. I Mayor Scott MOVED, Councilman Saelid seconded and carried on roll call vote as follows to TABLE subject claim to September 17 regular meeting when Council would be ~n receipt of additional information relative to the claim. AYES: NOES: ABSENT: Council Members Helms, Lauber, Saelid, Scott Counc ilman Gil b None Councilman Helms MOVED, Councilman Saelid seconded.'and carried unani- mously to schedule a public hearing for September 17 for the West Arcadia Business and Professional Association sidewalk sale to be held on September 21, 1974. ,. The City Attorney explained the request from.~he City's Insurance Carrier for the removal of the Defense of Inverse Condemnation suits coverage under the General Liability Policy. The request implied that if it was not agreed to remove the coverage that there may be an exercise of the 60-day cancellation clause by the carrier. In order to consider the aforementioned Insurance Coverage Removal, it was MOVED by Lauber, seconded by Councilman Gilb and carried unani- mously that the provisions of the procedural ordinance be waived. It was MOVED by Councilwoman Lauber, seconded by Councilman Helms and carried on roll call vote as fol1.ows to APPROVE the endorsement, removing the coverage of Inverse Condemnation Defense as requested by the Insurance Company. AYES: NOES: ABSENT: Council Members Gilb, Helms, Lauber, Saelid, Scott None None I The City Manager reported that the Police Department statistics program with San Gabriel Valley Municipal Data System has not met the original anticipated value therefore it was terminated as of the first of the month. <1 Council received a report concerning a general complaint relating to visual obstruction due to high plantings in the vicinity of Andrea Lane and Stonehouse Road. The City Attorney advised that the Municipal Code states plantings must be 3 ft. or less in height within a 25 ft. radius of an intersection. He advised that 5 properties were notified by letter of the violation, that 4 have complied but that one property owner has asked for reconsideration of two design junipers. 9-3-74 - 6 - LAUBER V IAELID ign~___ NOISE ORDINANCE /"v'01- EXECUTIVE SESSION RECONVENED APPOINTMENTS ADJOURNMENT I 21 :8621 Following discussion of the particular section of the Municipal Code covering the limitation and establishing that it is not within the Planning Commission1s jurisdiction Mayor Scott referred the matter to staff. Councilwoman Lauber asked staff for background information on a proposition concerned with Citizens for Better Transportation. Councilwoman Lauber asked about parkway responsibility relating to weeds along First Avenue and Wheeler Street. Councilman Saelid stated that he had been contacted by Dick Tjaden of California Picture Frame Co., 910 S. Baldwin Avenue who addressed Council asking permission to install signs to indicate available parking behind stores on Baldwin Avenue; that there are 5 businesses and about 70 parking spaces in the rear of business buildings. MOTION by Councilman Helms, seconded by Councilman Saelid and carried unanimously that the Public Works Director prepare an appropriate report for Council. Discussion ensued relative to the context of a proposed noise ordinance to be on the September 17 agenda. The Council entered into an. Executive Session at 9:50 p.m. At 10:15 p.m. Council reconvened in the Council Chamber. MOTION by Councilwoman Lauber, seconded by Councilman Gilb and carried unanimously Ray Jones was appointed to the Arcadia Personnel Board to fill out the unexpired term of Perry L. Carter. Term to expire June 30, 1977. MOTION by Councilman Gilb, seconded by Councilman Helms and carried unanimously Harl D. Crockett was appointed to the Sister City Commission for a 4 year term expiring on June 30, 1978. MOTION by Councilman Gilb, seconded by Councilman Helms and carried unanimously Russell E. Scharman was appointed to the Sister City Commission for a 4 year term expiring on June 30, 1978. At 10:30 p.m. the meeting adjourned to Tuesday, September 17 at 7 p.m. in the Conference Room. &7;;' Mayor ?- p ----~ _ .><:::h:::- --d" /1:.1 ATTEST: ~~~ 4~ City Clerk 9.3-74 - 7 -