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HomeMy WebLinkAboutJANUARY 6,1976 I I MINUTES CITY COUNCIL OF THE CITY OF ARCADIA ADJOURNED REGULAR MEETING JANUARY 6, 1976 21: 8928a The City Council of the City of Arcadia, met in adjourned regular session on Tuesday, January 6, 1976 at 7 p.m. in the Conference Room. ,~ ROLL CALL PRESENT: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None The City Manager explored the agenda items for the regular meeting to convene at 7:30 p.m. this date. At 7:30 p.m. the meeting adjourned sine die. ~~ City Clerk 1-6-76 21:8929 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 1 INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL HEARING SCHEDULED HEARING 3-1'J.'17 B (#J('~: 1 IN FAVOR MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING JANUARY 6, 1976 The City Council of the City of Arcadia, met in regular session on Tuesday, January 6, 1976 at 7:30 p.m. in the Council Chamber of the Arcadia City Hall. Mrs. Mildred Free, First Church of Christ Scientist Councilman James R. Helms, Jr. On suggestion by Councilman Scott, Councilman Helms was commended on his accomplishments as Chairman of the San Gabriel Valley Association of Cities. PRESENT: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None On Motion by Councilwoman Lauber, seconded by Councilman Helms and carried unanimously the minutes of December 18, 1975 were APPROVED. Mayor Gilb announced that the public hearing on Planning Commission Resolution No. 922 concerning a General Plan designation of Commercial and Multiple Family for County area south of Huntington Drive, north of Duarte Road, east of Rosemead and west to the City Limits will be scheduled for JANUARY 20, 1976. APPEAL filed by the Arcadia Redevelopment Agency from the decision of the Planning Commission denying a request for lot consolidation at 65 N. First Avenue. The Planning Director explained that the majority of: Commissioners in voting for denial felt that although they were only considering the lot consolidation at the time, the area's parking problems should be met before the lot consolidation is made otherwise it would be injurious to the area. The'vote'was 6 to 1 and the one Commissioner' voting against the denial was also concerned about the parking in ,the downtown area, but did feel it would be advantageous to consolidate "tlie, lots. Council received a staff report and additional items of correspondence along with conditions to be imposed if the lot consolidation is approved by Council. In response to questions the Economic Coordinator explored existing parking spaces owned by the City and those for the City owned property being purchased by Dr. Chinn for a proposed medical center. Council received the Parking Place Commission report on this subject. Mayor Gilb declared the hearing open and Dr, Chinn submitted in part that he has met all demands and was not aware of the need to consolidate the lots and that if this is not possible the agreement would be void. He asked for favorable consideration by Council. Dr. Chinn expressed willingness to compromise'as he desired strongly to move ahead. Wayne Butterfield, 33 E. Huntington Drive, submitted alternatives in the development of the seven lots as set forth in his communication dated December 16 and on file in the office of the City Clerk, He suggested a compromise between all concerned and explained the parki~ proplems at the present time. and those which would occur if the present design is pursued. Discussi~n held on the position of the Parking Place Commission. It would rather have the proposed wall around the medical center parki~ area eliminated and would like to discuss this with Dr. Chinn. 1-6-76 - 1 - HEARING CLOSED HEARING CONTINUED TO JANUARY 20 3-J~G17 PM ~.,{.r~ ~ RECESS DRAINAGE (1976-77 Street Improvement Program) 21:8930 Others speaking to the matter were William Morrison, 43 E. Huntington Drive, Todd Peterson, 25 Wheeler, John Arkley, 33 E. Huntington Drive, George Forman, 25 Wheeler, Cecil Jaynes, 49 E. Huntington DrIve, John Joseph, 408 N. First Avenue, Postal Instant Press representative, 53 E. Huntington Drive, Andrew Krappman, attorney representing the Huntington Gym at 41 E. Huntington Drive. The majority expressed concerns with the present parking problems and those to be generated by the new facility. No one else desiring to be heard the heating was CLOSED on MOTION by Councilwoman Lauber, seconded by Councilman Scott and carried unani- mously, Extensive discussion ensued on alternatives and it was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that Council determines the proposed lot consolidation 1 would not have a substantial adverse impact on the environment and that the consolidation be APPROVED with the following exceptions and condition 1. That the westerly 25 to 30 feet be excluded from the consolidation; 2. That the southerly parking area akng the alley, as shown on the revised map, be excluded; 3. That an irrevocable offer of dedication by the applicant of the southerly portion for widening of the alley be required 'as a condition of , approval; 4. That as a further condition of approval applicant agrees to execute ,a reciprocal easement over the'westerly driveway area and also agrees that the areas excluded from the consolidation request as amended here also be excluded, from the contract of purchase; S. That this matter as revised, be considered by the Parking Place Commission and reported back to Council at the next regular meeting for final determination of the appeal. I AYES: NOES: Council Members Lauber, Scott, Helms, Gilb Councilman Saelid (as he felt the matter should be referred back to the Planning Commission). None ABSENT: Staff was directed to check into other areas with parking problems and specific locations were indicated. APPEAL filed by Dr. Chinn from the Planning Commission denial of a modification application for a reduction of the number of required parking spaces for 6S N. First Avenue. The Planning Director explained that the Commissioners in voting for denial (6 to 1) felt that the requested modification was excessive and that a redesign of the parking area and/or the building would allow for more parking spaces. Inasmuch as the lot consolidation appeal has not been finally approved, denied or modified and since it appears a change'will be made in the parking areas with a new staff report to Council at the next regular meeting, it was the legal opinion that the hearing be opened and continued to that date. Mayor Cilb declared the hearing open and Dr. Chinn stated he would accept the spaces as included in the alternative proposal and would be sat is- 1 fied. It was MOVED by Councilman Helms, seconded by Councilman Saelid and carried unanimously that the matter be continued to the next regular meeting. (Hearing remains open) During this discussion Todd Peterson, 25 Wheeler. asked Council to study the parking situation for the Post Office on Wheeler. Five minute recess Council received staff report relating to drainage ,on Third Avenue at California and Genoa Streets. The matter 'was continued from the last 1- 6- 7 6 - 2 - I el' CONTRACT AWARD Landscaping Maintenance 8-6"/5'" CONTRACT AWARD (Tennis Court 1':',:': "- ", ,.~, t ":"i~:;". . ~ ::-.."...,......-1 21:8931 regular meeting in order that Council members could make'a field review of the existing conditions. The report indicated that should Council order the improvement the work be accomplished during the 1976 con- struction season as part of a larger contract. Councilman Scott who had brought up the matter in the first place said in part he had discussed this with some of the residents in the area of Third and Genoa and they were eager for the improvement. Whereupon he MOVED that the dip at that intersection be placed in the,annual street improvement program for 1976-77 and considered with other similar problems. Motion seconded by Councilwoman Lauber. Councilman Saelid would like staff input on other similar problems. The Director of Public Works explained the annual street improvement program and how it is accomplished. Councilman Helms then MOVED that the Motion by Councilman Scott be TABLED. Motion seconded by Councilman Saelid and carried unanimously. Councilman Saelid MOVED that the Annual Street Improvement Budget for 1976-77 include provisions for the removal of problems such as at Third Avenue and Genoa Street. Motion seconded by Councilman Helms and carried on roll call vote as follows: AYES: Council Members Lauber, Saelid, Helms, Gilb NOES: None ABSENT:None ABSTAIN: Councilman Scott Council received the results and recommendation for award of contract in connection with the landscape maintenance contract for the ensuing year. Environmental Care, Inc. Ideal Maintenance Duke's Landscaping $79,365.02 85,191. 48 93,600.00' It was MOVED by Councilman Scott, seconded by Councilwoman Lauber and carried on roll call vote as follows that the low bid of the Environmental Care, Inc. in the amount of $79,365.02 be accepted and that the contract be so awarded; that all other bids be rejected and any informalities or irregularities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None Council received the following results of bids and recommendation for the construction of a tennis court at Hugo Reid Park: Baseline Construction O. K. Coyle Larry Kruetzkampf Construction L. R. Hubbard, Jr. C & R Construction Wray Construction Artomco Nick Pokracj ac American Tennis Courts Mitchell Construction Norman Phillips, Inc. $19,392 22,000 24,325 24,751 24,930 25,887 30,471 31,378 34,900 37,070 33,300 It was MOVED by Councilman Helms, seconded by Councilman Saelid and carried on roll call vote as follows that the contract be awarded to the low bidder, Baseline Construction in the amount of $19,392; that all l-6~76 - 3,- PURCHASE PATROL CARS APPROVED :3: cc.r' PWL., ANIMAL CONTROL (COUNTY) ~ 3 '/'-1- DIAL-A-RIDE (Financing) ~ J'~$tl 21:8932 other bids be reject"d; that any informalities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney, and that $26,000 be appropriated from the Capital Improvement Account for this project. AYES: NOES: ABSENT : Council Members Lauber, Saelid, Helms, Scott, Gilb None None Council received the following results of bids and recommendation for the purchase of 12 - 1976 two-door sedans for patrol use. Pasadena Chrysler Plymouth RK4l $53,692.90 No trade in Sky land Pontiac Lemans Enforcer 53,838.92 No trade in Wegge Dodge Coronet WK4l 55,985.04 No trade in Bryant Pontiac Pontiac D29 56,160.84 With trade in Mission Chrysler Plymouth RK4l 59,488.68 With trade in I It was noted in the staff report dated January 2 that the lowest bid with trade-ins was submitted by Bryant Pontiac. The vehicles meet or exceed the specifications with only minor exceptions which will not affect the performance of the vehicles. The delivery date can also be met. Whereupon it was MOVED by Councilman Saelid, seconded by Councilwoman Lauber and carried on roll call vote as follows that the low bid be'accepted and that a purchase order be issued in said amount; that all other bids be rejected with any informalities or irregularities in the bidding process waived. Funds are in the 1975-76 budget. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None On recommendation of staff it was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows that the current Animal Control Services Agreement with Los Angeles County be extended through June 1976 in order to provide additional time for contracting cities and the County to develop a more satisfactory long- term contract. The Mayor and City Clerk were AUTHORIZED to approve the amendment on behalf of the City. AYES: NOES: ABSENT : Council Members Lauber, Saelid, Helms, Scott, Gilb None None It was noted by Councilman Helms that the San Gabriel Valley Association of Cities is currently studying this program and Councilwoman Lauber evinced special interest and in response to an inquiry by Councilman Helms said she would serve'with the group to study this matter. Council received a comprehensive report (dated January 2) on the finanCial status of the Dial-a-ride program. Total costs for a full year are estimated at $95,000 and due to the fact that Urban Mass Transportation funds, if approved, will not be available until after the close of the fiscal year, an additional amount will be needed to fund the program through June 1976. Considerable discussion ensued and staff submitted that approximately 30,000 people used the program since July of 1975 - 40% under 21; 17% between 21 and 49; arid 43% 50 and over. The various alternate methods for some reduction in costwern included in the report. It was MOVED by Councilman Helms, seconded by Councilwoman Lauber and carried on roll call vote,as follows that service on holidays be eliminated and that all 1-6-76 - 4 - I BUSINESS LICENSE TAX :f,I~ ---rvL ~ 21:8933 fares be increased 25~ as of February 1, 1976 and that $41,600 be transferred from the Unappropriated Surplus in the Capital Improvement Program for Dial-a-Ride and staff continue its efforts to obtain UMTA funding. AYES: NOES: ABSENT: Council Members Lauber, Councilman Scott None Saelid, Helms, Gilb During these deliberations Councilman Scott submitted that when staff expresses concern about funding it is difficult for'him to feel that the taxpayers need any longer to subsidize transportation to the tune of' about $45,000... that the experiment was noble but that he could not see' why taxpayers should be paying for this transportation when they too are finding it quite hard to meet their own needs. Councilman Helms referred to the lack of transportation in the city; that every such system is funded by taxpayers to his knowledge. He noted that the system was developed through a great deal of staff work to where it is as successful as any and he would like to see it continued and perhaps through the efforts of staff some additional funding. could be obtained.' He submitted that as Council liaison to 'the Chamber of Commerce he could take it up with them to see if, as representatives of the business community, they would have some alternatives to offer. Some reference'was made that the Taxicab Company may request an increase in fares and a representative of the Company confirmed that possibility. The condition of the cabs was also commented upon and he stated they are endeavoring to improve their appearance. In response to a 'request by Council on the current business license regulations and alternative regulations and methods staff submitted a,' comprehensive report dated December 29. Staff was commended on this report and it was MOVED by Councilman Saelid, seconded by Councilwoman Lauber' and carried unanimously that staff present and discuss the changes as set forth in the report with the Chamber of Commerce representatives and any other interested persons in the business and industrial sections of the City; that the proposed revisions be submitted to Council for its review prior to the adoption of the anqual operating budget for the 1976-77 fiscal year. The outcome would bring about a revision of the present Business License Tax Ordinances. TRAFFIC Following receipt of a petition concerning traffic on El Monte, at the CONTROL AT corner of LeRoy the Engineering staff reviewed reported accidents, traffic EL MONTE & volume of record and general "~ocation features in an effort to determine LEROY possible means of correcting the conditions reported in the petition which was signed by residents in the area. Extreme concern was expressed for S ,j,~i~ the safety of the younger children who must walk along El Monte and cross , ~'pp El Monte in order to attend Holly Avenue School. Mrs., Sharon Johnson, 145 W. Naomi, addressed Council at length submittipg suggestions and some solutions which had been given her. Concern was also expressed for the children who attend Holy Angels School. I RESOLU~N NO. 4541 Council considered many alternatives and it was submitted that the Youth Commission is interested and that the high school representatives will also help. The Chief of Police explained the instruction given to crossing guards and the times of special patrols of El Monte Avenue. It was also submitted that it would help if the crossing guards would wear some identifiable color. Staff will report and recommend on safety clothing for ,the guards. Following considerable deliberations with the'unanimous consensus that something ,must be done it was MOVED by Councilman Hel~s, seconded ,by Councilman Saelid,and carried ,that' staff be instructed to str'ipe'El Monte Avenue from Duarte Road to'Las Tunas, Drive with continuous left turn bays in die center and colored bikeways on either'side of the" stre'et. The City Attorney presented, explained the content and read the title of Resolution No. 4541, entitled: "A' RESOLliTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPOINTING A CORPORATION REPRESENTATIVE IN SMALL CLAIMS COURT." It was MOVED by Councilman Helms, ..seconded by Councilman Saelid and - 5 - 1-6-76 RES OLU1! ION NO. 4540 V ADOPTED RE'SOLUTION \/NO. 4539 CHAMBER OF COMMERCE ICOMMUNICATION ORDINANCE NO. 1552 ,j INTRODUCED RESOLUTION NO. 4542 ADOPTED q 13~ <0 21:8934 carried on roll call vote as follows that'the reading of the full text be waived and that same be ADOPTED. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None The City Attorney presented, explained the content and read the title of Resolution No. 4540, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DEDICATING REAL PROPERTY FOR STREET AND HIGHWAY PURPOSES TO BE KNOWN AS ELLEN WAY." Council Members Lauber, Saelid, Helms, Scott, Gilb None None I It was MOVED by Councilman Scott, seconded by Councilwoman Lauber,and carried on roll call vote as follows that the reading of the full text be'waived and that same be ADOPTED. AYES: NOES: ABSENT: The City Attorney presented, explained the conten~ and read the title of Resolution No. 4539, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA DEDICATING CERTAIN PROPERTY FOR ALLEY PURPOSES." It was MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows that the reading of the full text be 'waived and that same be ADOPTED, AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None The communication from the Chamber of Commerce concerning the future development of the Huntington Drive business district in the Central area, Councilman Helms, Council liaison to the Chamber, will take this up at the next Chamber Board meeting. The City Attorney presented for the first time, explained the content and read the title of Ordinance No. 1552, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING SECTION 2410 OF THE ARCADIA MUNICIPAL CODE RELATING TO CITY CLERK COMPENSATION." It was MOVED by Councilman Scott, seconded by Councilman Saelid and carried on roll call vote as follows that the reading of the full text be'waived and that same be INTRODUCED. AYES:' NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb Non:~ None I The City Attorney presented, explained the content and read the title of Resolution No. 4542, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, :CALIFORNIA, ORDERING THE CANVASS OF THE GENERAL MUNICI- PAL ELECTION TO BE HELD ON THE 13TH DAY OF APRIL, 1976, TO BE MADE BY THE CITY CLERK OF THE CITY OF ARCADIA." It was MOVED by Councilman Scott, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full text be waived and'that same be ADOPTED. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, ,Scott, Gilb None None 1-6-76 - 6 - CLAIM DENIED (McKelvey), V FLOWER CONTAlNE~ I PROPERTY STATUS BY ANNEXATION V PROPERTY MAINTENANCE V LIGHTING 'FOURTH & DUARTE ( RESIGNATION (MCNALLY IDUMPINC - (VACANT LOTS) V ADJOURNMENT 21:8935 On recommendation of the City Attorney the claim filed by Mark James McKelvey for alleged false arrest on November 24, 1975 was DENIED on MOTION by Councilman Scott, seconded by Councilman Saelid and carried on roll call vote as follows: AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None Pursuant to Council request the City Attorney submitted a lengthy report concerning authority to encroach upon pedestrian passageways which would require a modification of sections of the Arcadia Municipal Code which were set forth in the communication. Cases pertinent thereto were cited and no recommendation was made, It is a complex matter and Constitutional questions would have to be researched if an encroachment were allowed only for floral displays while refusing other related items such as objects of art and the like. During this consideration William Groen, owner of a flower shop on Foothill Boulevard was advised that he cannot have a flower cart in front of his business as he originally requested... he may have floral displays on the building the same way he would use a sign for beautification... the floral displays could be hung outside but could not be sold. Mr. Groen said he understood and felt if he could not sell flowers which would be placed in the cart there 'would be no purpose for the cart to be outside his shop. The City Attorney explained that the question propounded by Councilman Helms concerning non conforming lots which come into the City by annexation is answered by the zoning ordinance which states that lots so acquired have already been established and/or created and therefore would be legal. The Planning Director advised that his department is in the process of distributing to all residents and specific high maintenance problem areas notices explaining that there is a free trash pickup service. This is in an effort to clean up some of the problem, areas. Councilman Scott brought up the need for improved lighting at Fourth and Duarte and stated that he has been informed it would cost around $469 to improve the intersection lighting. Staff to handle. On MOTION by Councilman Scott, seconded by Councilman Helms and carried unanimously the resignation of Mrs, Earl C. McNall from the Library Board was accepted with regret. Mayor Gilb will so communicate with Mrs. McNall. Mayor Gilb brought up tne subject ,of, litter on'vacant lots which seems to be increasing. Staff will concentrate on this problem. Councilman Scott also mentioned illegal parking on these vacant lots. At 12 midnight the meeting adjourned to 7 p.m. January 20 in the Conference Room. Mayor ATTEST: ~ .~~ ' 7/'Zr~U q r "t-L-r City Clerk 1-6-76 - 7 -