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HomeMy WebLinkAboutMARCH 16,1976_2 21:8967 -B CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK I INVOCATION PLEDGE Of ALLEGIANCE ROLL CALL MINUTE APPROVAL PRESENTAnON APRIL 6 AGENDA ITEM MAY 18 AGENDA ITEM ~ t~ HEARING LOT SPLIT I MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING MARCH 16, 1976 The City Council of the Tuesday, March 16, 1976 Arcadia City Hall. City of Arcadia, met in regular session on at 7:30 p.m. in the Council Chamber of the Mayor Charles E. Gilb Councilman Alton E. Scott PRESENT: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None On MOT10N by Councilman Saelid, seconded by Councilman Helms and carried unanimously the minutes of the regular meeting of March 2, 1976 were APPROVED, Councilman Helms presented to George Forman, retiring Parking Place Commissioner, a plaque in appreciation of his efforts and accomplishments while a member of the Parking Place Conuni'ssion. Mr. Forman is moving from the City. Mayor Gilb announced that the petition submitted from property owners on Arthur Avenue concerning the speed of traffic on that street will be placed on the agenda for April 6. Staff will prepare a report for that da te. Mayor Gilb announced that the General Plan Amendment for the southeast corner of Foothill Boulevard and Michillinda Avenue will be noticed for a public hearing on MAY 18. (Property owners will be advised in addition to the required publication.) Planning Commission recommendation concerning a division of pro~erty at 182 W. Wistaria and 183 W. Las Flores Avenues was continued to this date to allow the applicant, representatives of the Edison and Telephone Companies and staff to clarify alternatives for utility services to this property. Council received three alternatives as set forth in detail in staff report dated March 16, Don Krag, attorney for the applicants, favored alternate No.2. Discussion ensued on the various alternatives. No. 1 would result in an apprQximate cost to the applicants of over $14,000. Both Nos. 1 and 2 would require the same number of utility poles as there are presently, however, No.2 woura utilize the same amount of utility poles and would result in an approximate cost of $5,005 to the applicant. It would necessitate increasing the height of two utility poles by 6 feet and adding two additional lines crossing El Monte Avenue. No.3 would not have under- grounding and would result in at least two additional poles and would cost the applicant approx~mately the same as No.2. Mr, Krag asked for approval of No. 2 and agreed with the principle of the policy of the City but felt this is a justifiable exception, Councit reviewed the diagrams and locations of the various utility lines. No one else desiring to be heard the hearing was CLOSED on MOTION by Councilma~ Helms, seconded by Councilwoman Lauber and carried unani- mously. Councilman Helms then MOVED that the recommendation of the 3-16-76 - 1 - HEARING 5 Year Capital Program APPROVED f ~ ~pP 21:8968 Planning Commission be accepted and that the variances be APPROVED subject to the change to c0nform with Alternative No.2 for the under- grounding. Motion seconded by Councilman Scott and carried on the following roll call vote: AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None Time and place for the public hearing on the proposed 5 year Capital Program, This has been published as required and copies have been available for public perusal. Mayor Gilb declared the hearing open and no one desiring to be heard the hearing was CLOSED on MOTION by Councilwoman Lauber, seconded by Councilman Scott and carried unani- mously. Councilman Scott expressed disappointment that there had not been more public input on proposed programs, I During the deliberations Councilman Saelid expressed concern over the projected need for an increase in water rates and felt it necessary for Council to become more involved and informed on the functions of the Water Department. He noted some of the needed improvements in that department which he felt could be funded by diverting some of the general revenue sharing funds to cover these, but he would not like to see those particular funds used to defray operating expenses of the department, however, he could see an inevitable increase in water rates to mee t those operating costs. He felt some of the revenue sharing funds which are to be used for the new Council Chamber, etc., could be put to better use on capital programs of the Water Department and that this would still leave sufficient monies for the additional space needs of the City. Councilman Scott referred to his previously raised question as to whether or not the best way to finance the water depsrtment improvements would be by an increase in the water rates, He felt it unfair for those in the community now to be required to pay for improvements which will benefit future residents. He suggested that perhaps there are items in the Capital Program - in other categories - which could be diverted to the Water Department, for instance the sidewalk allocation could be used for water improvements at least for the next few years. He would like Council to seek ways of funding the water improvements other than solely from an increase in the rates, Councilman Helms observed that the Water Department has always been considered a business operation - funding itself - that it doesn't serve all of the residents. He felt it should operate as much like a businese as is possible and should be financed out of its own revenue, He continued in part that all uti,lities are increasing and to say the Ci ty is not going to raise the cost of water now because it is going to divert some revenue sharing or some other funds to defray these costs would only be deceiving the public wit~ the fact that they are receiving something on a short term basis that is going to result, eventually, in a larger increase for them. I The City Manager explained that Council is not considering the budget.. or a deficit" at this time - only looking at a series of capital projects and that the concerns which have been expressed will all be considered when the total budget of the department will be before Council. Councilman Helms then MOVED to adopt the 5 Year Capital Program as submitted. Councilwoman Lauber seconded the motion which was carried on the following roll call vote, AYES: NOES: ABSENT: Council Members Lauber, Scott, Helms, Gilb Councilman Saelid None 3-16-76 - 2 - ANNEXATION NO. 44. , RESOLUTION NO. 4550 ADOPTE; 1? 0 ~ (',: I ~ \.) l~ ~ r/) U(:I-" _ /9 (l>~ \/ ' I (~fn,).J CONDITIONAL USE PERMIT Music School ~ ~PROVED ,I v'BENCH SIGNS REPORT FILED AUDIENCE PARTICIPATION I ? "'" ~~~:". :"{-. ,'." .:', .~" ': :.... ,. 21:8969 The City Attorney presented, explained the content and read the title of Resolution ,No. 4550, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA ,CONSENTING TO ANNEXATION NO. 44 (MAYFLOWER AREA)," It was, MOVED by Councilwoman Lauber, seconded by Councilman Saelid and carried on roll call vote as follows that the reading of the full text be waived and that same be ADOPTED. AYES: NOES: ABSENT: Council, Members Lauber, Saelid, Helms, Scott, Gilb None None On MOTION by Councilman Helms, seconded by Councilwoman Lauber and carried on roll call vote as follows the recommendation of the Planning Commission in connection with the issuance of a conditional use permit to allow the operation of a music school at 56 La Porte Street was APPROVED. The Commission's Resoluti~n No, 930 sets' forth all conditions which must be complied with. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None The Planning Commission voted unanimously to adopt Resolution No. 932 recommending denial of a text amendment relating to bench signs, There being no action required Council ordered the report FILED. v' Robert Rodriguez, 127 E, Arthur, spoke to the petition which had been filed concerning the speed of traffic on Arthur and requested some steps be taken to correct the hazard. This will be before Council at its next regular meeting. I Herb Fletcher, 175 W. Lemon, spoke to the consideration by Council of a water rate increase and recalled sometime ago when some of the Council wanted the Water Department to be subsidized out of tax money and Councilman Butterworth brought to mind that one of the largest water users was the County Park and this would subsidize the County so that argument convinced the Council to raise the rates and let the customers pay for the water they use, Mr, Fletcher was informed in answer to his query that the County Assessor has said that all properties in the city will be reassessed. Mr. Fletcher also suggested that Council not award the contract for the new Chamber and alterations to the City Hall at this time, but to delay it until Council reorganizes in April. This would permit the new members to study the project as they will be responsible for financing, / Charles Chivetta, 106 E, Longden, referred to an article in the local press concerning a meeting Council had with County Supervisor Schabarum covering various items of interest between the two agencies. He felt the meeting could have been a violation of the Brown Act, He was informed that the meeting in question was a regular adjourned meeting with the City Clerk and the press in attendance, Mr. Chivetta said he must have been misinformed but' felt such meetings' should be noticed in the newspaper as well as in the official minutes, SOLID WASTE ,) Council had reviewed the staff report and attachments previously and MAN~GEMEN~. ~~. delayed final action until this meeting. It was noted that Section S I' '" l ~ li I 17162 of the California Administrative Code requires the City to take , . _ action within 60 days of receipt of the Plan. That date was January 20, . ~ In the ensuing discussion Councilman Helms expressed concern as to how it would be financed and stated he really couldn't find anything to support it but realized that cities, for good reason, must have a plan for management of solid waste. RESOLUTION NO. 4548 ADOPTED The City Attorney presented, explained the content and read the title 3-16-76 - 3 - I / CROSSWALK HIGH SCHOOL CONTRACT AWARD COUNCIL CHAMBER AND REMODELING /', 1/ ! I?~ ..tA 1:311 V'. CONTRACT AWARD TRAFFIC SIGNAL MODIFICATION and WARNING SIGNS 21:8970 of Resolution No, 4548, entitled: THE CITY OF ARCADIA CONCURRING IN PLAN 0 " "A, RESOLUTION OF THE CITY COUNCIL OF THE COUNTY SOLID WASTE MANAGEMENT It was MOVED,by Councilman Scott, seconded by Councilwoman Lauber and carried on roll call,vote as follows that the reading of the full text be waived and that same be ADOPTED. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None Matt Mew, High School Student Body President, recited a need for a crosswalk on Duarte Road between El Monte and Santa Anita and noted the one on Campus Drive which is such a help to those going to high school and to events held there. Don Anderson, Assistant Principle at the High School, also spoke to the need and asked Council to give serious consideration to a crosswalk or an overpass. Council concurred that something is needed and asked staff to confer with the School authori- ties and the Student Body with a report back. I The City Manager submitted the results of the twelve base bids and deductible alternatives for the construction of a new Council Chamber and alterations in City Hall, The low bid came in somewhat under the estimate, He asked for and received a 60 day delay in which to bring back a recommendation on the furniture. Councilman Helms observed in part that he was pleased the project has come to this point as he would like to have a part in it before he leaves the Council, He favored awarding a contract for the entire project and felt the low bidder would bring a building of quality to the community. He.then MOVED to AWARD the contract to the low bidder for the entire project to Nick PokraJac, in the. total amount. of $807.629; and that funds be appropriated from Federal Revenue Sharing Funds; that all other bids be rejected; that any irregularities or informalities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney. Motion seconded by Councilwoman Lauber. Councilman Scott stated in part that the project will also bring additional space for some of the departments and this had been greatly needed for some time. He had not been in favor of the refacing of the exterior but the difference in the bid price is not sufficient enough to exclude it. He too expressed confidence in the low bidder and referred to work the contractor has done on other projects in the City, Councilman Saelid stated in part that he could not support the award of contract because in his own mind he felt the money could be better spent elsewhere, He was pleased however with the bids and agreed that the contractor would do a good job. I Roll call was then taken on the MOTION: AYES: NOES: ABSENT: Council Members Lauber, Scott, Helms, Gilb Councilman Saelid None Ground breaking was scheduled for Sunday March 28 at 2 p.m., Council received the results and staff recommendations concerning the modification of traffic signal systems and installation of advance warning signs. The modification of an existing controller at Santa Anita and Duarte Road would provide for left turn phasing on Duarte. The modification of the controller at Santa Anita and Longden would 3-16-76 - 4 - I JOINT USE OF DRIVEWAY APPROVED f" / 1J J I COMPUTER ANALYSIS WATER SYSTEMS I CONSULTANTS RETAINED ) /il .....,' .....1 ' \1 i-. t' I' ,) t\;I' ~' \. , 1 \ .:~.. 21: 8971 " provide for, split phasing of the leEt turns" actuated I'Fire, Truck Crossing" warning signs Genoa. The inst~llation of would be at First and It was MOVED.by Councilman Scott, seconded by Councilwoman Lauber and carried on roll call vote as follows that the contract be awarded to A E C Eagle Rock in the total amount of $36,215; that all other bids be rejected; that the sum of $6,000 be appropriated from Capital Improvemen~ Projects Funds for the purpose of installing the warning beacons and switching equipment and the sum of $34,000 be appropriated from Gas Tax Funds to pay for traffic signal work,and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney, AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None The acquisition of property at 143 W, Colorado Blvd. has been completed for the purpose of constructing a park to serve the surrounding residential area. The Atchison, Topeka and Santa Fe Railroad has driveway access to its railroad right-of-way, It is approximately 25 feet and abuts the park property on the west. Staff recommended entering into a License Agreement covering the joint use of the driveway. This would eliminate an eyesore and guarantee future maintenance com~ patible with the adjacent park, A rider'was attached to the proposed License Agreement setting forth the conditions under which the railroad will approve the agreement, Council reviewed the conditions and Councilman Scott observed in part that he would like to see a Little League Diamond at the park even at the expense of one of the Tennis Courts. It was MOVED by Councilwoman Lauber, seconded by Councilman Helms and carried on roll call vote as follows that the City Council hereby approves the License Agreement and Rider "A" with the Atchison, Topeka and Santa Fe Railroad in connection with the driveway access to its railroad right-of-way abutting City of Arcadia park property at 143 W, Colorado Boulevard, and that the Mayor be authorized to execute the agreement in form approved by the City Attorney, AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None Council received staff report dated March 1 advising that qualification proposals had been submitted to six consulting engineers for a hydraulic network analysis of the water system. Council had previously authorized the retention of a consultant, A Selection Committee had been formed composed of the Assistant City Manager, Finance Director, Director of Public Works and the Water Manager, Basis for their recommendation was explained in the report. Each firm was asked to submit a compensation proposal outlining their fee schedule on a cost plus multiplier basis and to state a not-to-exceed price for all work outlined, Only one firm submitted the requested not-to-exceed contract price covering the entire scope of work. The other two firms listed computer time or additional computer runs to be paid on a cost plus basis, These two firms submitted what they felt the cost of these additional services would be but did not submit a not-to-exceed price as requested. Councilman Helms said he could not understand the recommendation to award the contract to the high bidder just because he is going to provide services the other bidders could not bid on, Staff submitted that Boyle Engineering will provide additional computer runs at no extra cost whereas the other two bidders did not agree to do the things they were asked to do, 3-16-76 - 5 - HEARING SCHEDULED (Sewer Lines) April 6, 1976 HEARING SCHEDULED (Traffic on Duarte Rd.) April 6, 1976 EMERGENCY OPERATIONS PLAN (UPDATED) s ~ ,1 .n r JG21 0tt PARKING DISTRICT (CENTRAL AREA) fJ.(,,'~ " , I:; \/ , RESTAURANT Variance approve~2 J/ pJ....rl p: ,I k.. VP I II~ ". . ~ . '. " 21:8972 It was MOVED b~ Councilwoman Lauber, seconded by Councilman Scott and carried ,on roll. call vote as..follows, that the firm of Boyle Engineering Corpor,a!:ion be..engaged to conduct the ,compu,ter ,analysis of the water system for a fee not-to"exceed ,$9,800; that ,the other bids be rejected; that ,any irregularities or informalities in the bids or bidding process be .waived and ..that the Mayor and Cit y Clerk be authorized to execute a contract in form approved by the City Attorney. Funds are in the revised Water Division Budget for this project. I Council Members Lauber, None Councilman Helms None AYES: NOES: ABSTAIN: ABSENT: Saelid, Scott, Gilb Council received data concerning problems in the installation of sewer I lines to serve subdivision on the south side of Foothill Boulevard between San Carlos and Baldwin and scheduled a public hearing for April 6, 1976. Council received the report on traffic conditions on Duarte' Road between Lovell and Baldwin and scheduled a public hearing for April 6, 1976 with all property owners in the subject area to be notified in writing. Council received the revised and updated Emergency Operating Plan which has been approved by the State Office of Emergency Services. The changes are minor and made principally to conform with the wording changes necessitated by changes in State Law. In order to retain eligibility for federal funds, used by the School District, and to continue the State's approval the Plan should be approved by April 2. It was MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote'as follows that the updated and revised Emergency Operating Plan be APPROVED and that the Plan be officially executed. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None It was further MOVED by Councilman Helms, seconded by Councilman Scott and carried on roll call vote as follows that the membership of the Disaster Board be brought up to date. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None Council received the Preliminary Engineering Report for a Parking Assessment District for the Central Area which generally includes the area bounded by Huntington Drive, Santa Anita, Santa Clara and First Avenue, At a subsequent Council meeting resolutions will be adopted indicating the area to be assessed and scheduling a public hearing on the proposal. I Gerald G, Meyers, President of the Sawmill Restaurants, requested variances from the building code to allow the development of property at 57 Wheeler Street with some modifications of the provisions of the Building Code,as they relate to the property. Staff report dated March 11 indicated the request had been reviewed by the Director of Public Works, the Superintendent of Building and Safety and the Captain 3-16-76 - 6 - I BIKEWAY jSIGNING APPROVED INSURANCE REQUIREMENTS . /Licenses - V Permits) APPROVED IFINANCIAL STATEMENT (February) RESOLUTION I NO. 45~1 ADOPTEV'- f'r CLAIM DENIED (Lopez) 21: 8973 of Fire Prevention and they recommended the granting of variances. It ,waS brought out by the Assistant City Manager that the owner of the subject property is in favor and will accept the proposal, The City Attorney advised that with chis testimony entered in the record the manager of the property would have authority to sign a waiver. In response to his query Councilman Saelid was advised that the R'edevelop- ment Agency is not involved in this matter and it came about without any leverage from ARA. It waS then MOVED by Councilman Helms, seconded by Councilwoman Lauber and carried on roll call vote as follows that the variances be granted subject to strict compliance with all other applicable Building and Fire Codes, and that the Assistant City Manager's testimony that he had been advised by the owner of ,the property that.he is ,in favor of the granting of the variances is hereby made part of the record. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None On recommendation of staff it was MOVED by Councilman Helms, seconded by Councilman Saelid and carried on roll call vote as follows that the sum of $906 be APPROPRIATED from Capital Improvement Projects Fund for the additional bikeway signing on El Monte between Duarte Road and Las Tunas Drive, AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb . None None Council received the staff recommendations concerning increased insurance requirements relating to helicopters, taxicabs, rubbish hauling, unattended newspaper racks and banners, It was MOVED by Councilman Scott, seconded by Councilwoman Lauber and carried on roll call vote as follows that the recommendations be accepted and that the City Attorney be instructed to prepare the appropriate amendments to the Municipal Code to effect these changes. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None Council received and ordered FILED the financial report for February 1976. The City Attorney presented, explained the content and read the title of Resolution No. 4551, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA ESTABLISHING PROCEDURE FOR NOTICE AND APPEAL PROVIDED IN THE PROPERTY MAINTENANCE ORDINANCE." It waS MOVED by Councilman Saelid, seconded by Councilwoman Lauber and carried on roll call vote as follows that the reading of the full text be waived and that same be ADOPTED. AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None On recommendation of the City Attorney the claim of A~thony Lopez was DENIED on MOTION by Councilman Helms, seconded by Councilman Saelid and carried on roll call vote as follows: AYES: NOES: ABSENT: Council None None J SCO?' I 3-16-76 Members Lauber, Saelid, Helms, Gilb - 7 - APPOINTMENTS EXECUTIVE SESSION APPOINTMENT FIRE CHIEF ADJOURNMENT / 21:8974 Mrs, Lee Meyer, 1022 S. Ninth Avenue, expressed appreciation for the ,assistance she had received from the City in the beautification of the riding ,trail which is located,at the rear of her property and presented Councilman Helms with a token of this appreciation. Be it noted herein that in the adjourned regular meeting held at 7 p.m, this date Councilman Helms MOVED and Councilman Scott seconded the appointment of James Wallin to the Parking Place Commission to fill out the unexpired term of George Forman (June 30, 1976), I On MOTION by Councilwoman Lauber, seconded by Councilman Scott, Joe E, Earll, Jr" was appointed to the Personnel Board to fill out the unexpired term of Robert Margett (June 30, 1978), Both motions were carried on roll call votes as follows: I AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None At 9:50 p.m, Council entered an executive session and reconvened at 10:10 in the Council Chamber. On MOTION by Councilman Helms, seconded by Councilwoman Lauber and carried on roll call vote as follows Robert Dick was appointed Fire Chief at a monthly salary of $2100, AYES: NOES: ABSENT: Council Members Lauber, Saelid, Helms, Scott, Gilb None None At 10:15 p,m. the meeting ADJOURNED to April 6, 1976 at 7 p.m, in the Conference Room. /Mayor ATTEST: ~~~~ I 3-16-76 - 8 -