HomeMy WebLinkAboutMARCH 16,1976_2
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CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK
I
INVOCATION
PLEDGE Of
ALLEGIANCE
ROLL CALL
MINUTE
APPROVAL
PRESENTAnON
APRIL 6
AGENDA ITEM
MAY 18
AGENDA ITEM
~
t~
HEARING
LOT SPLIT
I
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
REGULAR MEETING
MARCH 16, 1976
The City Council of the
Tuesday, March 16, 1976
Arcadia City Hall.
City of Arcadia, met in regular session on
at 7:30 p.m. in the Council Chamber of the
Mayor Charles E. Gilb
Councilman Alton E. Scott
PRESENT:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
On MOT10N by Councilman Saelid, seconded by Councilman Helms and carried
unanimously the minutes of the regular meeting of March 2, 1976 were
APPROVED,
Councilman Helms presented to George Forman, retiring Parking Place
Commissioner, a plaque in appreciation of his efforts and accomplishments
while a member of the Parking Place Conuni'ssion. Mr. Forman is moving
from the City.
Mayor Gilb announced that the petition submitted from property owners on
Arthur Avenue concerning the speed of traffic on that street will be
placed on the agenda for April 6. Staff will prepare a report for that
da te.
Mayor Gilb announced that the General Plan Amendment for the southeast
corner of Foothill Boulevard and Michillinda Avenue will be noticed for
a public hearing on MAY 18. (Property owners will be advised in addition
to the required publication.)
Planning Commission recommendation concerning a division of pro~erty at
182 W. Wistaria and 183 W. Las Flores Avenues was continued to this date
to allow the applicant, representatives of the Edison and Telephone
Companies and staff to clarify alternatives for utility services to this
property. Council received three alternatives as set forth in detail in
staff report dated March 16,
Don Krag, attorney for the applicants, favored alternate No.2. Discussion
ensued on the various alternatives. No. 1 would result in an apprQximate
cost to the applicants of over $14,000. Both Nos. 1 and 2 would require
the same number of utility poles as there are presently, however, No.2
woura utilize the same amount of utility poles and would result in an
approximate cost of $5,005 to the applicant. It would necessitate
increasing the height of two utility poles by 6 feet and adding two
additional lines crossing El Monte Avenue. No.3 would not have under-
grounding and would result in at least two additional poles and would
cost the applicant approx~mately the same as No.2. Mr, Krag asked for
approval of No. 2 and agreed with the principle of the policy of the City
but felt this is a justifiable exception, Councit reviewed the diagrams
and locations of the various utility lines.
No one else desiring to be heard the hearing was CLOSED on MOTION by
Councilma~ Helms, seconded by Councilwoman Lauber and carried unani-
mously. Councilman Helms then MOVED that the recommendation of the
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- 1 -
HEARING
5 Year
Capital
Program
APPROVED
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21:8968
Planning Commission be accepted and that the variances be APPROVED
subject to the change to c0nform with Alternative No.2 for the under-
grounding. Motion seconded by Councilman Scott and carried on the
following roll call vote:
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
Time and place for the public hearing on the proposed 5 year Capital
Program, This has been published as required and copies have been
available for public perusal. Mayor Gilb declared the hearing open and
no one desiring to be heard the hearing was CLOSED on MOTION by
Councilwoman Lauber, seconded by Councilman Scott and carried unani-
mously. Councilman Scott expressed disappointment that there had not
been more public input on proposed programs,
I
During the deliberations Councilman Saelid expressed concern over the
projected need for an increase in water rates and felt it necessary for
Council to become more involved and informed on the functions of the
Water Department. He noted some of the needed improvements in that
department which he felt could be funded by diverting some of the
general revenue sharing funds to cover these, but he would not like to
see those particular funds used to defray operating expenses of the
department, however, he could see an inevitable increase in water rates
to mee t those operating costs. He felt some of the revenue sharing
funds which are to be used for the new Council Chamber, etc., could be
put to better use on capital programs of the Water Department and that
this would still leave sufficient monies for the additional space needs
of the City.
Councilman Scott referred to his previously raised question as to
whether or not the best way to finance the water depsrtment improvements
would be by an increase in the water rates, He felt it unfair for those
in the community now to be required to pay for improvements which will
benefit future residents. He suggested that perhaps there are items in
the Capital Program - in other categories - which could be diverted to
the Water Department, for instance the sidewalk allocation could be used
for water improvements at least for the next few years. He would like
Council to seek ways of funding the water improvements other than solely
from an increase in the rates,
Councilman Helms observed that the Water Department has always been
considered a business operation - funding itself - that it doesn't serve
all of the residents. He felt it should operate as much like a businese
as is possible and should be financed out of its own revenue, He
continued in part that all uti,lities are increasing and to say the Ci ty
is not going to raise the cost of water now because it is going to divert
some revenue sharing or some other funds to defray these costs would only
be deceiving the public wit~ the fact that they are receiving something
on a short term basis that is going to result, eventually, in a larger
increase for them.
I
The City Manager explained that Council is not considering the budget..
or a deficit" at this time - only looking at a series of capital
projects and that the concerns which have been expressed will all be
considered when the total budget of the department will be before
Council.
Councilman Helms then MOVED to adopt the 5 Year Capital Program as
submitted. Councilwoman Lauber seconded the motion which was carried on
the following roll call vote,
AYES:
NOES:
ABSENT:
Council Members Lauber, Scott, Helms, Gilb
Councilman Saelid
None
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ANNEXATION
NO. 44.
, RESOLUTION
NO. 4550
ADOPTE; 1? 0 ~
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CONDITIONAL
USE PERMIT
Music School
~ ~PROVED
,I
v'BENCH SIGNS
REPORT FILED
AUDIENCE
PARTICIPATION
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21:8969
The City Attorney presented, explained the content and read the title
of Resolution ,No. 4550, entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARCADIA ,CONSENTING TO ANNEXATION NO. 44 (MAYFLOWER
AREA),"
It was, MOVED by Councilwoman Lauber, seconded by Councilman Saelid and
carried on roll call vote as follows that the reading of the full text
be waived and that same be ADOPTED.
AYES:
NOES:
ABSENT:
Council, Members Lauber, Saelid, Helms, Scott, Gilb
None
None
On MOTION by Councilman Helms, seconded by Councilwoman Lauber and
carried on roll call vote as follows the recommendation of the Planning
Commission in connection with the issuance of a conditional use permit
to allow the operation of a music school at 56 La Porte Street was
APPROVED. The Commission's Resoluti~n No, 930 sets' forth all conditions
which must be complied with.
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
The Planning Commission voted unanimously to adopt Resolution No. 932
recommending denial of a text amendment relating to bench signs,
There being no action required Council ordered the report FILED.
v'
Robert Rodriguez, 127 E, Arthur, spoke to the petition which had been
filed concerning the speed of traffic on Arthur and requested some steps
be taken to correct the hazard. This will be before Council at its
next regular meeting.
I
Herb Fletcher, 175 W. Lemon, spoke to the consideration by Council of
a water rate increase and recalled sometime ago when some of the
Council wanted the Water Department to be subsidized out of tax money
and Councilman Butterworth brought to mind that one of the largest
water users was the County Park and this would subsidize the County so
that argument convinced the Council to raise the rates and let the
customers pay for the water they use, Mr, Fletcher was informed in
answer to his query that the County Assessor has said that all
properties in the city will be reassessed. Mr. Fletcher also suggested
that Council not award the contract for the new Chamber and alterations
to the City Hall at this time, but to delay it until Council reorganizes
in April. This would permit the new members to study the project as
they will be responsible for financing,
/
Charles Chivetta, 106 E, Longden, referred to an article in the local
press concerning a meeting Council had with County Supervisor Schabarum
covering various items of interest between the two agencies. He felt
the meeting could have been a violation of the Brown Act, He was
informed that the meeting in question was a regular adjourned meeting
with the City Clerk and the press in attendance, Mr. Chivetta said he
must have been misinformed but' felt such meetings' should be noticed in
the newspaper as well as in the official minutes,
SOLID WASTE ,) Council had reviewed the staff report and attachments previously and
MAN~GEMEN~. ~~. delayed final action until this meeting. It was noted that Section
S I' '" l ~ li I 17162 of the California Administrative Code requires the City to take
, . _ action within 60 days of receipt of the Plan. That date was January 20,
.
~ In the ensuing discussion Councilman Helms expressed concern as to how
it would be financed and stated he really couldn't find anything to
support it but realized that cities, for good reason, must have a plan
for management of solid waste.
RESOLUTION
NO. 4548
ADOPTED
The City Attorney presented, explained the content and read the title
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CROSSWALK
HIGH SCHOOL
CONTRACT AWARD
COUNCIL CHAMBER
AND REMODELING
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V'.
CONTRACT AWARD
TRAFFIC SIGNAL
MODIFICATION
and WARNING
SIGNS
21:8970
of Resolution No, 4548, entitled:
THE CITY OF ARCADIA CONCURRING IN
PLAN 0 "
"A, RESOLUTION OF THE CITY COUNCIL OF
THE COUNTY SOLID WASTE MANAGEMENT
It was MOVED,by Councilman Scott, seconded by Councilwoman Lauber and
carried on roll call,vote as follows that the reading of the full text
be waived and that same be ADOPTED.
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
Matt Mew, High School Student Body President, recited a need for a
crosswalk on Duarte Road between El Monte and Santa Anita and noted the
one on Campus Drive which is such a help to those going to high school
and to events held there. Don Anderson, Assistant Principle at the
High School, also spoke to the need and asked Council to give serious
consideration to a crosswalk or an overpass. Council concurred that
something is needed and asked staff to confer with the School authori-
ties and the Student Body with a report back.
I
The City Manager submitted the results of the twelve base bids and
deductible alternatives for the construction of a new Council Chamber
and alterations in City Hall, The low bid came in somewhat under the
estimate, He asked for and received a 60 day delay in which to bring
back a recommendation on the furniture.
Councilman Helms observed in part that he was pleased the project has
come to this point as he would like to have a part in it before he
leaves the Council, He favored awarding a contract for the entire
project and felt the low bidder would bring a building of quality to
the community. He.then MOVED to AWARD the contract to the low bidder
for the entire project to Nick PokraJac, in the. total amount. of $807.629;
and that funds be appropriated from Federal Revenue Sharing Funds; that
all other bids be rejected; that any irregularities or informalities in the
bids or bidding process be waived and that the Mayor and City Clerk be
authorized to execute the contract in form approved by the City Attorney.
Motion seconded by Councilwoman Lauber.
Councilman Scott stated in part that the project will also bring
additional space for some of the departments and this had been greatly
needed for some time. He had not been in favor of the refacing of the
exterior but the difference in the bid price is not sufficient enough
to exclude it. He too expressed confidence in the low bidder and
referred to work the contractor has done on other projects in the City,
Councilman Saelid stated in part that he could not support the award of
contract because in his own mind he felt the money could be better spent
elsewhere, He was pleased however with the bids and agreed that the
contractor would do a good job.
I
Roll call was then taken on the MOTION:
AYES:
NOES:
ABSENT:
Council Members Lauber, Scott, Helms, Gilb
Councilman Saelid
None
Ground breaking was scheduled for Sunday March 28 at 2 p.m.,
Council received the results and staff recommendations concerning the
modification of traffic signal systems and installation of advance
warning signs. The modification of an existing controller at Santa
Anita and Duarte Road would provide for left turn phasing on Duarte.
The modification of the controller at Santa Anita and Longden would
3-16-76
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I
JOINT USE OF
DRIVEWAY
APPROVED
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COMPUTER
ANALYSIS
WATER SYSTEMS
I CONSULTANTS
RETAINED
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21: 8971
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provide for, split phasing of the leEt turns"
actuated I'Fire, Truck Crossing" warning signs
Genoa.
The inst~llation of
would be at First and
It was MOVED.by Councilman Scott, seconded by Councilwoman Lauber and
carried on roll call vote as follows that the contract be awarded to
A E C Eagle Rock in the total amount of $36,215; that all other bids
be rejected; that the sum of $6,000 be appropriated from Capital
Improvemen~ Projects Funds for the purpose of installing the warning
beacons and switching equipment and the sum of $34,000 be appropriated
from Gas Tax Funds to pay for traffic signal work,and that the Mayor
and City Clerk be authorized to execute the contract in form approved
by the City Attorney,
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
The acquisition of property at 143 W, Colorado Blvd. has been completed
for the purpose of constructing a park to serve the surrounding
residential area. The Atchison, Topeka and Santa Fe Railroad has
driveway access to its railroad right-of-way, It is approximately 25
feet and abuts the park property on the west. Staff recommended
entering into a License Agreement covering the joint use of the driveway.
This would eliminate an eyesore and guarantee future maintenance com~
patible with the adjacent park, A rider'was attached to the proposed
License Agreement setting forth the conditions under which the railroad
will approve the agreement,
Council reviewed the conditions and Councilman Scott observed in part
that he would like to see a Little League Diamond at the park even at
the expense of one of the Tennis Courts.
It was MOVED by Councilwoman Lauber, seconded by Councilman Helms and
carried on roll call vote as follows that the City Council hereby
approves the License Agreement and Rider "A" with the Atchison, Topeka
and Santa Fe Railroad in connection with the driveway access to its
railroad right-of-way abutting City of Arcadia park property at 143 W,
Colorado Boulevard, and that the Mayor be authorized to execute the
agreement in form approved by the City Attorney,
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
Council received staff report dated March 1 advising that qualification
proposals had been submitted to six consulting engineers for a hydraulic
network analysis of the water system. Council had previously authorized
the retention of a consultant, A Selection Committee had been formed
composed of the Assistant City Manager, Finance Director, Director of
Public Works and the Water Manager, Basis for their recommendation was
explained in the report. Each firm was asked to submit a compensation
proposal outlining their fee schedule on a cost plus multiplier basis
and to state a not-to-exceed price for all work outlined, Only one
firm submitted the requested not-to-exceed contract price covering the
entire scope of work. The other two firms listed computer time or
additional computer runs to be paid on a cost plus basis, These two
firms submitted what they felt the cost of these additional services
would be but did not submit a not-to-exceed price as requested.
Councilman Helms said he could not understand the recommendation to
award the contract to the high bidder just because he is going to
provide services the other bidders could not bid on, Staff submitted
that Boyle Engineering will provide additional computer runs at no
extra cost whereas the other two bidders did not agree to do the things
they were asked to do,
3-16-76
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HEARING
SCHEDULED
(Sewer Lines)
April 6, 1976
HEARING
SCHEDULED
(Traffic on
Duarte Rd.)
April 6, 1976
EMERGENCY
OPERATIONS
PLAN (UPDATED)
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PARKING DISTRICT
(CENTRAL AREA)
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RESTAURANT
Variance
approve~2 J/
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21:8972
It was MOVED b~ Councilwoman Lauber, seconded by Councilman Scott and
carried ,on roll. call vote as..follows, that the firm of Boyle Engineering
Corpor,a!:ion be..engaged to conduct the ,compu,ter ,analysis of the water
system for a fee not-to"exceed ,$9,800; that ,the other bids be rejected;
that ,any irregularities or informalities in the bids or bidding process
be .waived and ..that the Mayor and Cit y Clerk be authorized to execute
a contract in form approved by the City Attorney. Funds are in the
revised Water Division Budget for this project.
I
Council Members Lauber,
None
Councilman Helms
None
AYES:
NOES:
ABSTAIN:
ABSENT:
Saelid, Scott, Gilb
Council received data concerning problems in the installation of sewer I
lines to serve subdivision on the south side of Foothill Boulevard
between San Carlos and Baldwin and scheduled a public hearing for
April 6, 1976.
Council received the report on traffic conditions on Duarte' Road
between Lovell and Baldwin and scheduled a public hearing for April 6,
1976 with all property owners in the subject area to be notified in
writing.
Council received the revised and updated Emergency Operating Plan
which has been approved by the State Office of Emergency Services. The
changes are minor and made principally to conform with the wording
changes necessitated by changes in State Law. In order to retain
eligibility for federal funds, used by the School District, and to
continue the State's approval the Plan should be approved by April 2.
It was MOVED by Councilman Helms, seconded by Councilman Scott and
carried on roll call vote'as follows that the updated and revised
Emergency Operating Plan be APPROVED and that the Plan be officially
executed.
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
It was further MOVED by Councilman Helms, seconded by Councilman Scott
and carried on roll call vote as follows that the membership of the
Disaster Board be brought up to date.
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
Council received the Preliminary Engineering Report for a Parking
Assessment District for the Central Area which generally includes the
area bounded by Huntington Drive, Santa Anita, Santa Clara and First
Avenue, At a subsequent Council meeting resolutions will be adopted
indicating the area to be assessed and scheduling a public hearing on
the proposal.
I
Gerald G, Meyers, President of the Sawmill Restaurants, requested
variances from the building code to allow the development of property
at 57 Wheeler Street with some modifications of the provisions of the
Building Code,as they relate to the property. Staff report dated
March 11 indicated the request had been reviewed by the Director of
Public Works, the Superintendent of Building and Safety and the Captain
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I
BIKEWAY
jSIGNING
APPROVED
INSURANCE
REQUIREMENTS
. /Licenses -
V Permits)
APPROVED
IFINANCIAL
STATEMENT
(February)
RESOLUTION
I NO. 45~1
ADOPTEV'-
f'r
CLAIM DENIED
(Lopez)
21: 8973
of Fire Prevention and they recommended the granting of variances.
It ,waS brought out by the Assistant City Manager that the owner of the
subject property is in favor and will accept the proposal, The City
Attorney advised that with chis testimony entered in the record the
manager of the property would have authority to sign a waiver. In
response to his query Councilman Saelid was advised that the R'edevelop-
ment Agency is not involved in this matter and it came about without
any leverage from ARA.
It waS then MOVED by Councilman Helms, seconded by Councilwoman Lauber
and carried on roll call vote as follows that the variances be granted
subject to strict compliance with all other applicable Building and
Fire Codes, and that the Assistant City Manager's testimony that he
had been advised by the owner of ,the property that.he is ,in favor of the
granting of the variances is hereby made part of the record.
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
On recommendation of staff it was MOVED by Councilman Helms, seconded
by Councilman Saelid and carried on roll call vote as follows that the
sum of $906 be APPROPRIATED from Capital Improvement Projects Fund for
the additional bikeway signing on El Monte between Duarte Road and Las
Tunas Drive,
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb .
None
None
Council received the staff recommendations concerning increased
insurance requirements relating to helicopters, taxicabs, rubbish
hauling, unattended newspaper racks and banners, It was MOVED by
Councilman Scott, seconded by Councilwoman Lauber and carried on roll
call vote as follows that the recommendations be accepted and that the
City Attorney be instructed to prepare the appropriate amendments to
the Municipal Code to effect these changes.
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
Council received and ordered FILED the financial report for February 1976.
The City Attorney presented, explained the content and read the title
of Resolution No. 4551, entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARCADIA ESTABLISHING PROCEDURE FOR NOTICE AND APPEAL
PROVIDED IN THE PROPERTY MAINTENANCE ORDINANCE."
It waS MOVED by Councilman Saelid, seconded by Councilwoman Lauber and
carried on roll call vote as follows that the reading of the full text
be waived and that same be ADOPTED.
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
On recommendation of the City Attorney the claim of A~thony Lopez was
DENIED on MOTION by Councilman Helms, seconded by Councilman Saelid and
carried on roll call vote as follows:
AYES:
NOES:
ABSENT:
Council
None
None
J
SCO?'
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3-16-76
Members Lauber, Saelid, Helms,
Gilb
- 7 -
APPOINTMENTS
EXECUTIVE
SESSION
APPOINTMENT
FIRE CHIEF
ADJOURNMENT
/
21:8974
Mrs, Lee Meyer, 1022 S. Ninth Avenue, expressed appreciation for the
,assistance she had received from the City in the beautification of the
riding ,trail which is located,at the rear of her property and presented
Councilman Helms with a token of this appreciation.
Be it noted herein that in the adjourned regular meeting held at 7 p.m,
this date Councilman Helms MOVED and Councilman Scott seconded the
appointment of James Wallin to the Parking Place Commission to fill
out the unexpired term of George Forman (June 30, 1976),
I
On MOTION by Councilwoman Lauber, seconded by Councilman Scott,
Joe E, Earll, Jr" was appointed to the Personnel Board to fill out
the unexpired term of Robert Margett (June 30, 1978), Both motions
were carried on roll call votes as follows:
I
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
At 9:50 p.m, Council entered an executive session and reconvened at
10:10 in the Council Chamber.
On MOTION by Councilman Helms, seconded by Councilwoman Lauber and
carried on roll call vote as follows Robert Dick was appointed Fire
Chief at a monthly salary of $2100,
AYES:
NOES:
ABSENT:
Council Members Lauber, Saelid, Helms, Scott, Gilb
None
None
At 10:15 p,m. the meeting ADJOURNED to April 6, 1976 at 7 p.m, in the
Conference Room.
/Mayor
ATTEST:
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3-16-76
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