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HomeMy WebLinkAboutAUGUST 4,1970 'I 1 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AC1D O~ PILE ;~ THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL lIJ :7686 MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING AUGUST 4, 1970 The City Council of the City of Arcadia, California, met in regular session in the Council Chamber of the Arcadia City Hall on August 4, 1970, at 7:30 P.M. Councilman C. Robert Arth Don W. Hage PRESENT: ABSENT: Councilmen Arth, Hag~ Helms, Butterworth Councilman Considine On MOTION by Councilman Arth, seconded by Councilman Helms and carried unanimously, the Minutes of the Regular meeting of July 21, and the Adjourned Regular meeting of July 22, 1970, were APPROVED. Councilman Rage abstained from voting on the minutes as he was absent on said dates. ADMINISTRATIVE ASSISTANT Mayor Butterworth introduced George Watts the newly appointed ~ administrative assistant to the City Manager. HEARING (Zoning) 1- :180 CONDITIONAL USE PERMIT (HIGH SCHOOL) .f.r Jr13 tJ CONDITIONAL USE PERMIT, RATIFIED F.'~U( The Planning Commission recommended certain changes in the zoning and subdivision ordinances relating to Planned Unit Developments as set forth in its Resolution No. 703, however, the City Attorney had suggested some additional provisions and Council preferred to consider the matter in its entirety. It was therefore MOVED by Councilman Arth, seconded by Councilman Hage and carried unanimously that the matter be placed on the agenda for August 18 (next regular meeting). Mayor Butterworth advised that, during the interim, those interested in obtaining details could contact the Planning Department for this information. Planning Commission Resolution No. 706 granting a conditional use permit, subject to specified conditions, for a high school, at 501 North Santa Anita Avenue. The City Clerk advised that an appeal from the action of the Commission had been filed. Pursuant to Code Section 9275,2.9 a public hearing was scheduled for August 18 at 7:30 P.M. Richard Schaller, 606 Cornell Drive, was informed that the hearing will be the first order of business on that date. Planning Commission Resolution No. 707 granting a conditional use permit under specified conditions for the reopening and operation_of an existing restaurant at 516 East Live Oak Avenue, The Planning Director explained that the subject site is properly zoned in C-2; that the building will be refurbished and remodeled; mechanical equipment on the roof will be screened and a driveway will be modified - all set forth as' conditions in said resolution. He also noted that an existing free standing sign is to be removed from the public right of way. The applicant asked for the deletion of this one condition however, Mayor Butterworth explained that Council could not grant this request as it would be a violation of the Sign Ordinance which regulates all signs, It was then MOVED by Councilman Hage, seconded by Councilman Arth and carried unanimously that the action of the Commission be and it is hereby RATIFIED. 8-4-70 - 1 - RECREATION CENTER REPORT ,../ LIBRARIAN APPOINTMENT /~O LEGISLATION 1tk/~ TAXI RATES /- 16' AWARD OF CONTRACT (Li ve Oak) /- /,; /0 -,~, '-' 1'?:7687 Council received the recommendation of the Youth Commission in connection with the Community Recreation Center Report. The recommendation of the Recreation Commission is forthcoming and Council will await any further consideration until such time. The City Manager noted that the City Librarian is a member of two joint governmental agencies which circulate film and share the cost; that with the retirement of Judith Moore and the appointment of Richard E. Miller it is necessary to officially appoint the new Librarian. It was MOVED by Councilman Helms, seconded by Councilman Hage and carried unanimously that Richard E' Miller be and he is hereby appointed as the City's representative on the Southern California Film Circuit Commission and the Film Council Circuit Commission. I Council received communication from the local unit of the League of Women Voters commending the City on its endeavors to reduce smog by the conversion of city vehicles to natural gas. Reference was also made in support of ACA 38 and its companion bill AB 729 and it was MOVED by Councilman Helms, seconded by Councilman Hage and carried unanimously that the City go on record in support thereof, The request of the San Gabriel Valley Cab Company for permission to increase its rates was CONTINUED pending report and recommendation from staff. Upon receipt of this Council will schedule a public hearing on the matter. Councilman Helms submitted that in his opinion it would be helpful to know the percentage of persons who use the taxi service who are retired on fixed incomes. The City Manager and the Director of Public Works reported on the following bids received for the beautification of Live Oak Avenue from Third Avenue to the East City Limits (Job No. 362) and recommended the award of the contract to the low bidder: Duke's Landscape Landscape Associates Valley Crest Landscape Vista Landscape R. O. Boyette Co. Aldo's Landscape Granada Landscape California Landscape Roy C. Barnett A, $14,595.00 16,700.00 17,198.00 17,882.00 19,363.00 19,478.00 19,733.00 20,500.00 27,900.00 B. $2,835.00 1,600.00 1,500.00 2,200.00 1,200.00 1,900.00 1,000.00 3,500.00 2,000.00 C. $ 125,00 500.00 396.00 250.00 4,800;00 200.00 2,000.00 150.00 700.00 It was MOVED by Councilman Arth, seconded by Councilman Helms and carried 1 on roll call vote that the recommendation be accepted and the contract awarded to the low bidder, Duke's Landscape Service,on the basis of Alternates Band C in the amount of $11,760.00 plus $125.00 per month for maintenance which will continue until the annual maintenance contract is considered in February, 1971; that any irregularities or informalities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attoi'rey;that the sum of $13,000 be appropriated from Reserve for Capital Improvement Projects Account No. 285 and transferred to Cspita1 Improvement Project Account No. 261. AYES: NOES: ABSTAIN: ABSENT: Councilmen Arth, Helms, Butterworth None Councilman Hage, due to business affiliation with the awardee Councilman Considine 8-4-70 - 2 - 1 I' AWARD OF CONTRACT (Street Maintenance) f- /-;;J~ STREET MAINTENANCE ADVERTISE FOR BIDS ~ WORK ACCEPTED (Baldwin Stocker): f-1/!53 11': 7688 The City Manager and the Director of Public Works reported on the following bids received for street maintenance (Job No.,350) and recommended the award of the contract to the low bidder: Vernon Paving Co Sully Miller Osborn Constructors Crowell and Larson Griffith Company Louis S. Lopez $ 81,266.75 85,371. 40 87,065.50 87,239 .40 94,482.75 Did not qualify The project consists of annual street maintenance work for the two fiscal years of 1968-69 and 1969-70 as all bids received last fall were rejected due to high bids; that the recommended low bid for asphalt paving is 46 cents per ton less than the low bid received last year. ! It was MOVED by Councilman Hage, seconded by Councilman Arth and carried on roll call vote as follows, that the contract be awarded to the low bidder, Vernon Paving Company, in the amount of $81,266.75; that any irregularities or informalities in the bids or bidding process be waived and that the Mayor and City Clerk be authorized to execute the contract in form approved by the City Attorney; that the curb and gutter portion of this project was included in the Capital Improve- ment Projects Budget for 1969-70 and that $23,000 be appropriated from Reserve for Capital Projects Account No. 285 and transferred to Capital Improvement Projects Account No. 264; that the asphalt paving on Baldwin Avenue and Duarte Road will be financed with State Gas Tax Funds in the amount of $19,000 approved in the 1969-70 budget and to fund the balance of the project that $50,000 be appropriated from Unappropriated Surplus Account No, 290 in the General Fund and transferred to Account No. 433-A-48. AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None Councilman Considine On recommendation of the City Manager and the Director of Public Works it was MOVED by Councilman Arth, seconded by Councilman Hage and carried unanimously that the plans and specifications for Street Maintenance Project (Job No. 365) be APPROVED and the City Clerk be authorized to advertise for bids to be received August 17 with report to Council on August 18. This project will consist of a hot rubberized asphalt seal coat on Santa Anita Avenue between Huntington Drive and Camino Real and will be financed with County Aid to Cities Gas Tax Funds and Capital Improvement Project Funds. The City Manager and Director of Public Works advised that Victor Construction Company had substantially completed the work at the Baldwin Stocker Park with the exception of two items, 1) installation of light fixtures due to delays in delivery by the manufacturer and 2) a slide which has not as yet been delivered to the contractor. It was noted that final payment will not be made until these deficient items have been installed. It was MOVED by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows, that the work be accepted and final payment authorized pursuant to the terms of the contract and the communication of staff dated July 31, 1970. AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None Councilman Considine 8-4-70 - 3 - TRAFFIC SIGNAL MAINTENANCE ,../ GENERAL PLAN EXPENDITURES APPROVED 7-1/ >Ie ADVERTISE FOR BIDS (Water Lines) ./ WILDERNESS PARK ADDITION j -/ J '/~/I /J.// 1/ PROCEDURAL ORDINANCE WAIVED l~': 7689 The City Manager and Director of Public Works advised that the City's traffic signal systems maintenance during the last fiscal year was funded from County Aid to Cities money; that it was a satisfactory and appropriate arrangement and recommended requesting by resolution an allocation from the same funds for the maintenance of traffic signals on Select System of Streets in the amount of $31,000 for 1970-71. It was so MOVED by Councilman Arth, seconded by Councilman Hage and carried on the following roll call vote: (Resolution No. 5050 adopted later in this meeting). AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None Councilman Considine 1 Council received request of staff for approval of expenditures in connection with the development of the General Plan - all incorporated in staff report dated July 29, 1970, Brief discussion held on expending funds which have not been Council authorized and with the explanation by the City Manager of his understanding of the intention of Council it was the consensus that the City Manager had acted with propriety in this instance in light of what he understood to be the reasoning of the legislative body. It was therefore MOVED by Councilman Helms, seconded by Councilman Hage and carried on roll call vote as follows, that the sum of $8,098 be appropriated from Reserve for Capital Projects and transferred to Capital Projects Account No. 643 - General Plan, for such purpose, and further that the cost of renting a public address syst~m and operation of the recording equipment, in connection with a public hearing on the Fashion Park mtter held at the First Avenue Junior High School on June 18th, be APPROVED for payment in the amount of $159, to be paid from the Council Contingency Account 417-28. AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None , Councilman Considine On r~commendation of the City Manager and the Water Manager it was MOVED by Councilman Hage, seconded by Councilman Helms and carried unanimously that the plans and specifications for the modification of water distribution lines required for Foothill Freeway construction, Phas~ IV, be APPROVED and the City Clerk be authorized to advertise for bids for such work to be received August 17 with report to Council on August 18, 1970. Funds are budgeted in Account 470-70 Item 4 and 470-71 Item 5. Council had previously approved $2000 for use for an architectural study of a nature museum and classroom at Wilderness Park, The Recr~ation Department now have a number of mounted exhibits of birds, 1 animals and reptiles found in the area and are stored in a shed, The proposed building would provide adequate space for these along with a small classroom for meetings concerned with wildlife of the area which would be used by both the School and City. On MOTION by Councilman Arth, seconded by Councilman Helms and carried unanimously, the staff was authorized to solicit proposals from architects and make recommendation to Council. (No appropriation to be authorized until decision is made as to the architect). In order to consider matters not on the agenda it was MOVED by Councilman Arth, seconded by Councilman Hage and carried on roll call vote as follows, that the provisions of the Procedural Ordinance be waived: AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None Councilman Considine 8-4-70 - 4 - 1 1 PROPOSED FASHION PARK j./,RJ 7 RESOLUTION NO. ~7",{D' ADOPTED f 1")/' ~i , 19':7690 , Mayor Butterworth stated in part: "The proposal of Fashion Park, now being considered by the Planning Commission, is probably the largest single event, in one sense of the word~ to occur in this community since the race track itself first came i~to being. I am sure that there is no one on the Council who has not given some thougnt to the possibility of a type of referendum. One would involve a special election and, the other would be to consolidate with .the Statewide, General Election to be held November 3, 1970. I made inquiry as to the deadline fixed by the County Board of Supervisors when that body would receive propositions to be placed on the ballot by municipalities, I was shocked and surprised to find the date was August 5; that although the matter is not yet even officially before Council, I asked the City Attorney to prepare a proposed resolution which if adopted would place the matter on the November ballot. That it is important that Council not take final action until the matter is properly before us from the Commission, but if Council does not preserve its option to place the matter on the ballot in November it is lost forever, and if a referendum were to be finally decided upon it would have to at a special election at which a very limited number of people usually vote. So I submit to you for consideration the advisability of adopting such a resolution at this meeting...with the firm understanding that we have not finally reached such a conclusion; that all we would be doing is to preserve the right which would be irrevocably lost otherwise." He then asked for observations and the thinking of Council. In answer to Councilman Hage he stated in part that Council would not be reaching a final conclusion and if the final conclusion is that Council does not wish to place this on referendum the resolution may be withdrawn and Council may take whatever action deemed appropriate at that time; but by not adopting the resolution at this meeting the opportunity will be lost. Councilman Arth commended Mayor Butterworth on his foresight and concern in looking ahead to such a possibility and compared a consolidated election with that of a special election with regard to the number of voters who turn out for both types of elections and the difference in cost of such elections. Councilman Helms asked the time element involved in the event Council decided not to place the matter on the ballot for November and was advised of an early September date. The City Attorney then presented and read in full Resolution No. 5053 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE THE CITY OF ARCADIA SPECIAL ELECTION TO BE HELD ON NOVEMBER 3, 1970, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD NOVEMBER 3, 1970." Ray Rogers, Assistant General Manager of the Santa Anita Race Track, stated in part that the track officials had no knowledge of this being before Council at this meeting and of course have not had an opportunity to study the matter. Mayor Butterworth answered in part that the Council first saw the document at 7 PM this date; that time had not ;permitted the members of Council to study it either. JFck Saelid, 821 Balboa Drive, expressed surprise and did not know what effect a ballot measure would have; that it is obvious it would throw the matter into a publicity campaign; that residents in the Santa Anita Village Association might be hardpressed to move against the publicity campaign of the race track with its resources; however, did recognize that Council is endeavoring to retain a place on the ballot if it COmes to that. 8-4-70 - 5 - , , RESOLUTION NO. ~'fl-,c) ADOPTED ../ RESOLUTION NO. 5:ft5-t '1/ S/ ADOPTED ./,, J' "././ ORDINANCE NO. 1416 HELD OVER ORDINANCE NO. 1417 ADOPTED / .J 1"9'7691 .. . Mayor Butterworth stated in part that Council cannot prejudge what the area residents would do in either case; that it is a possibility that whomever is disappointed with the ultimate outcome would probably obtain a referendum in any event and that being so it would be pre- ferable to have it on the November ballot for reasons stated by Councilman Arth. Councilman Helms then MOVED to ADOPT Resolution No. 5053, Councilman Hage seconded the motion which was carried on the following roll call vote: AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None Councilman Considine 1 Copies of the resolution will be available to those so desiring, The City Attorney presented, explained the content and read the title of Resolution No. 5050, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA REQUESTING AN ALLOCATION OF COUNTY AID TO CITIES FUNDS FOR THE MAINTENANCE OF TRAFFIC SIGNALS ON SELECT SYSTEM STREETS." It was MOVED by Councilman Hage, seconded by Councilman Helms and carried on roll call vote as follows, that the reading of the full body of Resolution No. 5050 be WAIVED and that same be ADOPTED. AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None Councilman Considine The City Attorney presented, explained the content and read the title of Resolution No. 5051, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA CONFIRMING THE FIRE MARSHAL'S REPORT OF WEED ABATEMENT COSTS." It was MOVED by Councilman Arth, seconded by Councilman Hage and carried on roll call vote as follows, that the reading of the full body of Resolution No. 5051 be WAIVED and that same be ADOPTED. AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None Councilman Considine Regulating noise caused by mechanical equipment in residential districts. HELD OVER to provide time for the City Attorney to consider points raised in particular by Councilman Helms concerning enforceable standards; he 1 felt there should be some manner in which to determine that the equipment maintains itself year after year in the same noise pattern as it was when it was originally installed; that in the subject ordinance the equipment could be maintained properly and because the ambiant noise in the neighborhood might drop the equipment would suddenly become illegal; that he felt there should be a better standard than that proposed. The City Attorney will study and confer with Councilman Helms regarding the various positions brought up during these deliberations and present the ordinance for council consideration at a later date. The City Attorney presented, explained the content and read the title of Ordinance No. 1417, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA PROVIDING FOR THE CONTINUITY OF THE COUNCIL IN THE EVENT THAT FIVE VACANCIES EXIST ON THE COUNCIL." 8-4-70 - 6 - 1 1 LEGISLATION LACK OF MARKETS SALARY FOR ACCOUNTANT , ' f'" I \-- "," APPOINTMENTS Audit Committee ADJOURNMENT ~?: 7692 The ordinance provides that in the event five vacancies occur simul- taneously on Council due to an airplane crash or some similar tragedy, each School Board member would appoint one person to fill one vacancy On the counci 1. The ordinance as written states "each of the. five members of the Board of Education" the word "five" was deleted in each instance it appears and will read "each member." Councilman Helms then MOVED to INTRODUCE Ordinance No. 1417, as amended. Councilman Arth seconded the motion which was carried on roll call vote as follows: AYES: NOES: ABSENT: Councilmen Arth, Hage, Helms, Butterworth None Councilman Considine On MOTION by Councilman Helms, seconded by Councilman Hage and carried unanimously, the City Manager was authorized to advise State Senator Richardson that the City is in full support of his efforts On behalf of the Bill to reduce lead content in gasoline and offer assistance in getting it out of the Senate Transportation Committee. Councilman Arth abstained from voting on the matter due to his business affiliation. Councilman Helms advised that in answer to his concern about the lack of markets in the area east of Santa Anita and north and south of Huntington Drive the City Manager had informed him that the major markets felt the area would not support one of the larger facilities. He then suggested that contact be made with one of the economy chains which operate on a smaller level. Staff will follow through. On recommendation of the City Manager it was MOVED by Councilman Hel~s, seconded by Councilman Rage and carried unanimously, that an Accountant, under the supervision of the Director of Finance, be employed at a flat salary of $850 per month. (Budget item). Mayor Butterworth advised that he is hopeful that all existing vacancies On Boards and/or Commissions will be filled at the next regular Council meeting. A lso that the Audit Committee will meet at the close of this 'meeting. At 9:10 P,M., the meeting was adjourned sine die, J~f /: (}\Wffi<~<- ----. ~&~ City Clerk 8-4-70 - 7 -