HomeMy WebLinkAboutItem 2c: Contract extension with J & S Striping for street striping and pavement marking services.V' 'Y
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Po 4a(ty of 0 STAFF REPORT
Public Works Services Department
DATE: December 4, 2012
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave Thompson, Streets Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR
CONTRACT EXTENSION WITH J & S STRIPING FOR STREET
STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT
OF $85,000
Recommendation: Approve
SUMMARY
On December 7, 2010, the City Council approved a one year citywide street striping and
pavement marking services contract with J & S Striping with optional annual extensions.
J & S Striping is reaching the end of their first contract extension and has submitted a
written offer to extend the existing contract for an additional one year with no additional
increase in pricing. All terms and conditions of the agreement will remain the same.
To ensure that the City continues to receive the outstanding service provided by the
contractor, it is recommended that the City Council approve a one year contract
extension to J & S Striping for street striping and pavement marking services in the
amount of $85,000.
DISCUSSION
The existing street striping and pavement marking program includes annual restriping
on all major arterial streets. Collector streets are done once every two years and
commercial streets once every three years. Residential streets are scheduled to be
restriped once every three years. Additionally, all yellow school markings will continue
to be repainted annually in August before school begins. Miscellaneous striping,
service requests, and Traffic Advisory Committee (TAC) striping requests will be
handled on an as- needed basis. Last Fiscal Year, approximately $84,930 was
expended for the City's annual street striping and pavement marking services.
Mayor and City Council
December 4, 2012
Page 2 of 2
J & S Striping is the current contractor with the City for this work and has reached the Vd
end of their first contract extension. The contract language allows for annual contract
extensions, subject to City Council approval. J & S Striping has submitted a written
offer to extend the existing contract agreement for an additional one year. The
contractor's offer of extension does not reflect a change in price and all other conditions
of the agreement are to remain in effect.
To ensure that the City continues to receive the outstanding service provided by the
contractor, it is recommended that the City Council approve a one year contract
extension to J & S Striping for street striping and pavement marking services in the
amount of $85,000.
FISCAL IMPACT
$85,000 has been budgeted for this service contract in the Fiscal Year 2012 -13
Operating Budget under the Traffic Safety Account. All work is performed on a time and
material basis and the contractor is only paid for the work performed.
RECOMMENDATION
1. Award a one year contract extension to J & S Striping for street striping
and pavement marking services in the amount of $85,000.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney
Approved:
Dominic Lazza
City Manager