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HomeMy WebLinkAboutItem 2c: Contract extension with J & S Striping for street striping and pavement marking services.V' 'Y e.n•s s. iwa Po 4a(ty of 0 STAFF REPORT Public Works Services Department DATE: December 4, 2012 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Dave Thompson, Streets Superintendent SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR CONTRACT EXTENSION WITH J & S STRIPING FOR STREET STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT OF $85,000 Recommendation: Approve SUMMARY On December 7, 2010, the City Council approved a one year citywide street striping and pavement marking services contract with J & S Striping with optional annual extensions. J & S Striping is reaching the end of their first contract extension and has submitted a written offer to extend the existing contract for an additional one year with no additional increase in pricing. All terms and conditions of the agreement will remain the same. To ensure that the City continues to receive the outstanding service provided by the contractor, it is recommended that the City Council approve a one year contract extension to J & S Striping for street striping and pavement marking services in the amount of $85,000. DISCUSSION The existing street striping and pavement marking program includes annual restriping on all major arterial streets. Collector streets are done once every two years and commercial streets once every three years. Residential streets are scheduled to be restriped once every three years. Additionally, all yellow school markings will continue to be repainted annually in August before school begins. Miscellaneous striping, service requests, and Traffic Advisory Committee (TAC) striping requests will be handled on an as- needed basis. Last Fiscal Year, approximately $84,930 was expended for the City's annual street striping and pavement marking services. Mayor and City Council December 4, 2012 Page 2 of 2 J & S Striping is the current contractor with the City for this work and has reached the Vd end of their first contract extension. The contract language allows for annual contract extensions, subject to City Council approval. J & S Striping has submitted a written offer to extend the existing contract agreement for an additional one year. The contractor's offer of extension does not reflect a change in price and all other conditions of the agreement are to remain in effect. To ensure that the City continues to receive the outstanding service provided by the contractor, it is recommended that the City Council approve a one year contract extension to J & S Striping for street striping and pavement marking services in the amount of $85,000. FISCAL IMPACT $85,000 has been budgeted for this service contract in the Fiscal Year 2012 -13 Operating Budget under the Traffic Safety Account. All work is performed on a time and material basis and the contractor is only paid for the work performed. RECOMMENDATION 1. Award a one year contract extension to J & S Striping for street striping and pavement marking services in the amount of $85,000. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney Approved: Dominic Lazza City Manager