HomeMy WebLinkAboutItem 1a: Adopt Resolution No. 6855 regarding right-of-way certifications for CalTrans Administered Transportation Projects.47 JJ NV�
STAFF REPORT
Public Works Services Department
DATE: December 18, 2012
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director 6O-'
Phil Wray, Deputy Development Services Director /City Engineer
By: Carmen Masud, Management Analyst
SUBJECT: RESOLUTION NO. 6855 AUTHORIZING THE PUBLIC WORKS
SERVICES DIRECTOR OR THE CITY ENGINEER TO EXECUTE
RIGHT -OF -WAY CERTIFICATIONS FOR CALTRANS ADMINISTERED
TRANSPORTATION PROJECTS
Recommendation: Adopt
SUMMARY
The California Department of Transportation (Caltrans) has historically administered
transportation projects that are funded fully or partially with state and federal funds.
Caltrans now requires that an authorized official execute right -of -way certifications when
receiving funds. In accordance with the Local Assistance Procedures Manual, a local
agency may adopt a resolution giving agency officials blanket authority to execute right -
of -way certifications.
Therefore, it is recommended that the City Council adopt Resolutions No. 6855
authorizing the Public Works Services Director or the City Engineer to execute right -of-
way certifications for Caltrans administered transportation projects.
DISCUSSION
The City of Arcadia has historically received state and federal funds to improve streets
within the City. These funds have been administered and managed through Caltrans.
When receiving state and federal funds administered through Caltrans, the City must
prepare a right -of -way certification. A right -of -way certification is a written statement
summarizing the status of all right -of -way related matters pertaining to a proposed
construction project. It verifies that all work performed for a particular project was
performed within existing right -of -ways, or that if additional right -of -ways were required,
those right -of -ways were legally acquired and recorded. Right -of -way certifications
must be completed and submitted even if no right -of -way is required for a project.
Caltrans is now requiring that all right -of -way certifications be signed by an authorized
official. A local public agency may adopt a resolution giving a responsible agency
Honorable Mayor and City Council
December 18, 2012
Page 2 of 2
official or officials blanket authority to execute right -of -way certifications. This procedure
is intended to streamline the process and avoid the necessity of having to execute right -
of -way certification and adopt a resolution for each and every individual project.
It is recommended that the City Council adopt Resolution No. 6855 authorizing the
Public Works Services Director or the City Engineer to execute right -of -way
certifications for Caltrans administered transportation projects.
FISCAL IMPACT
Adoption of Resolution No. 6855 will not result in a fiscal impact to the current City
budget or future City budget.
RECOMMENDATIONS
It is recommended that the City Council approve the following:
1. Adopt Resolution No. 6855 authorizing the Public Works Services Director
or the City Engineer to execute right -of -way certifications for Caltrans
administered transportation projects.
APPROVED:
- --�
Dominic LazzaFWo
City Manager
RESOLUTION NO. 6855
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, AUTHORIZING THE DIRECTOR OF PUBLIC WORKS
SERVICES OR THE CITY ENGINEER TO EXECUTE RIGHT -OF -WAY
CERTIFICATIONS FOR CALTRANS ADMINISTERED TRANSPORTATION
PROJECTS
WHEREAS, the City of Arcadia is eligible to receive State or Federal Funding for
Transportation Projects, administered by the California Department of transportation
( Caltrans); and
WHEREAS, Caltrans requires right -of -way certification to be approved regardless
of the need for right -of -way acquisition prior to encumbering State or Federal funds; and
WHEREAS, the City Council wishes to delegate the authority to execute the
right -of -way certification to the Director of Public Works Services or the City Engineer.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Arcadia does hereby authorize the
Public Works Services Director or the City Engineer to execute the right-of-way
certification for Caltrans administered transportation projects.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
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Passed, approved and adopted this day of , 2012.
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
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Mayor of the City of Arcadia