HomeMy WebLinkAboutItem 1b: Accept all work performed by All American Asphalt for construction of the Huntington Dr. Capacity Improvements Project.e��ua s,isos
DATE: December 18, 2012
STAFF REPORT
Development Services Department
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director"LV-
Philip A. Wray, Deputy Director of Development Services /City Engineer���
Prepared by: Tim Kelleher, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY ALL AMERICAN ASPHALT FOR
CONSTRUCTION OF THE HUNTINGTON DRIVE CAPACITY
IMPROVEMENTS PROJECT
Recommendation: Approve
SUMMARY
On May 15, 2012, the City Council awarded a contract to All American Asphalt in the
amount of $968,000 for the Huntington Drive Capacity Improvements. There were eight
(8) change orders ultimately increasing the final contract by $2,425.58.
The terms and conditions of this project have been complied with, and the required work
has been performed to staff's satisfaction. It is recommended that the City Council
accept the project as complete, and authorize the final payment in accordance with the
approved contract documents.
BACKGROUND
The Huntington Drive Capacity Improvement Project improved the capacity of three
intersections on the Huntington Drive corridor, at Santa Anita Avenue, Santa
Clara Street, and Colorado Place. The project added left turn lanes at Santa Anita
Avenue, a right turn lane at Santa Clara Street, and a through lane at Colorado Place.
The project was funded by a Metro Grant, with matching funds from the City's
Transportation Impact Fee program.
The project was originally budgeted in the Fiscal Year 2009 -10 Capital Improvement
Program and took over two years to design and acquire right -of -way. The project was
advertised for bids in April of 2012 with bids opened in May 2012; and on May 15, 2012,
the City Council awarded a contract to All American Asphalt in the amount of $968,000
plus a 10% contingency.
Staff Report
December 18, 2012
Page 2
DISCUSSION
The construction began in early June and was completed by September. The project
had a potential impact on the Santa Anita Race Track and thus the contractor was
required to complete the project before the fall racing meet. This time frame was a
difficult challenge for All American Asphalt, but they were able to complete the work on-
time and they performed well.
There were eight (8) change orders totaling $19,938.46. These change orders reflect
issues unforeseen in the original plans, but discovered during construction. During
construction the contractor encountered abandoned utilities which had to be removed.
Also, there were changes made to some of the planting materials and additions to the
landscape and irrigation scope which enhanced the appearance of the project. With
credits for some final quantity reductions, the net increase to the original contract was
$2,425.58.
FISCAL IMPACT
The engineer's estimate for the construction was $1.2 million with a Metro grant share
of approximately $500,000. The original construction contract was $968,000 with a
10% contingency. Change orders increased the original contract by $2,425.58, bringing
the final revised contract to $970,425.58. There is sufficient funding in the budget to
cover the final construction contract.
RECOMMENDATION
That the City Council accept all work performed by All American Asphalt for the
construction of the Huntington Drive Capacity Improvements Project.
Approved by:
Dominic Lazzar , City Manager
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