Loading...
HomeMy WebLinkAboutItem 1b: Accept all work performed by All American Asphalt for construction of the Huntington Dr. Capacity Improvements Project.e��ua s,isos DATE: December 18, 2012 STAFF REPORT Development Services Department TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director"LV- Philip A. Wray, Deputy Director of Development Services /City Engineer��� Prepared by: Tim Kelleher, Assistant Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY ALL AMERICAN ASPHALT FOR CONSTRUCTION OF THE HUNTINGTON DRIVE CAPACITY IMPROVEMENTS PROJECT Recommendation: Approve SUMMARY On May 15, 2012, the City Council awarded a contract to All American Asphalt in the amount of $968,000 for the Huntington Drive Capacity Improvements. There were eight (8) change orders ultimately increasing the final contract by $2,425.58. The terms and conditions of this project have been complied with, and the required work has been performed to staff's satisfaction. It is recommended that the City Council accept the project as complete, and authorize the final payment in accordance with the approved contract documents. BACKGROUND The Huntington Drive Capacity Improvement Project improved the capacity of three intersections on the Huntington Drive corridor, at Santa Anita Avenue, Santa Clara Street, and Colorado Place. The project added left turn lanes at Santa Anita Avenue, a right turn lane at Santa Clara Street, and a through lane at Colorado Place. The project was funded by a Metro Grant, with matching funds from the City's Transportation Impact Fee program. The project was originally budgeted in the Fiscal Year 2009 -10 Capital Improvement Program and took over two years to design and acquire right -of -way. The project was advertised for bids in April of 2012 with bids opened in May 2012; and on May 15, 2012, the City Council awarded a contract to All American Asphalt in the amount of $968,000 plus a 10% contingency. Staff Report December 18, 2012 Page 2 DISCUSSION The construction began in early June and was completed by September. The project had a potential impact on the Santa Anita Race Track and thus the contractor was required to complete the project before the fall racing meet. This time frame was a difficult challenge for All American Asphalt, but they were able to complete the work on- time and they performed well. There were eight (8) change orders totaling $19,938.46. These change orders reflect issues unforeseen in the original plans, but discovered during construction. During construction the contractor encountered abandoned utilities which had to be removed. Also, there were changes made to some of the planting materials and additions to the landscape and irrigation scope which enhanced the appearance of the project. With credits for some final quantity reductions, the net increase to the original contract was $2,425.58. FISCAL IMPACT The engineer's estimate for the construction was $1.2 million with a Metro grant share of approximately $500,000. The original construction contract was $968,000 with a 10% contingency. Change orders increased the original contract by $2,425.58, bringing the final revised contract to $970,425.58. There is sufficient funding in the budget to cover the final construction contract. RECOMMENDATION That the City Council accept all work performed by All American Asphalt for the construction of the Huntington Drive Capacity Improvements Project. Approved by: Dominic Lazzar , City Manager J K: PAW:TK:pa